Resolution 2018-30446 RESOLUTION NO. 2018-30446
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, REJECTING ALL BIDS RECEIVED, PURSUANT
TO REQUEST FOR PROPOSALS (RFP) NO. 2017-074-WG, FOR
INTERACTIVE DIGITAL MEDIA KIOSKS.
WHEREAS, on January 11, 2017, the Mayor and City Commission approved the
issuance of Request for Proposals (RFP) No. 2017-074-WG for Interactive Digital Media
Kiosks; and
WHEREAS, the RFP was issued on January 25, 2017, with responses due on March
28, 2017; and
WHEREAS, proposals were requested from qualified firms for the design, fabrication,
installation and operation of interactive digital media kiosks (the "kiosks") in the public right-of-
way, principally located on sidewalks and other public areas; and
WHEREAS, through the implementation of the kiosks, the City seeks to improve the
experience of residents and visitors by providing information on transit options; providing
wayfinding information to civic and cultural institutions, restaurants, retail and other
businesses; providing information on local events; serving as a critical dissemination point for
City messages during emergencies; and serving as a surveying tool to solicit feedback from
residents and visitors; and
WHEREAS, the Procurement Department issued solicitation notices to 892 firms; and
WHEREAS, one hundred fifty one (151) prospective proposers accessed the
advertised solicitation; and
WHEREAS, on March 28, 2017, the City received proposals from Smart City Media,
LLC; CIVIC) Smartscapes, LLC; Intersection Parent, Inc.; Sensity Systems, Inc.; and Orange
Barrel Media, LLC; and
WHEREAS, the RFP required firms to provide a fully functional version of each
proposed kiosk that demonstrates the functionality stipulated in the solicitation, with all
technology components and functionality of the demonstration units to be consistent with an
actual kiosk the proposer had already deployed for another client; and
WHEREAS, on July 7, 2017, Proposers began installing sample units in the breezeway
area outside of the City Commission Chamber; and
WHEREAS, all proposers, except Sensity Systems, Inc., provided demonstration units;
and
WHEREAS, Sensity Systems, Inc. stated that it would not be able to provide a
demonstration unit as required by the RFP; and
WHEREAS, on September 5, 2017, due to the imminent threat posed by Hurricane
Irma, Proposers were asked to remove the sample units; and
WHEREAS, during the demonstration period, the Communications Department
conducted a survey of resident and visitor opinions about the sample units; and
WHEREAS, at the September 13, 2017 City Commission meeting, the Administration
presented a discussion item, seeking direction from the City Commission as to whether to
proceed with the evaluation and award process for interactive digital media kiosks, given a
number of concerns expressed by the Administration at that time; and
WHEREAS, in addition to the concerns raised by the Administration, several
Commissioners also expressed their concerns with, primarily, the size of the units; compliance
with Miami-Dade County Sign Ordinance; and the negative feedback received from residents;
and
WHEREAS, notwithstanding the foregoing concerns, the direction given by the Mayor
and City Commission was to proceed with the evaluation process and presentations by the
proposing firms for interactive digital media kiosks; and
WHEREAS, the Evaluation Committee appointed by the City Manager pursuant to
LTC# 581-2017, convened on December 11, 2017 to consider proposals received; and
WHEREAS, the Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; and
WHEREAS, the Committee was also provided with general information on the scope of
services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant
to the evaluation criteria established in the RFP; and
WHEREAS, if when only contractor qualifications and the proposed equipment are
considered, the first and second ranked proposers are Orange Barrel Media, LLC and Smart
City Media, LLC, respectively; and
WHEREAS, after taking into account the revenue sharing proposals, the evaluation
process resulted in the final ranking of proposers, as follows:
Smart City Media, LLC;
2nd Orange Barrel Media,LLC;
3rd CIVIQ Smartscapes, LLC;
4'h Intersection Parent, Inc.; and
50h Sensity Systems, Inc.
WHEREAS, the City Manager considered the proposals submitted and the results of
the Evaluation Committee; and
WHEREAS, at its February 14, 2018 meeting, the Mayor and City Commission
adopted Resolution No. 2018-30196 approving the City Manager's recommendation to short-
list Orange Barrel Media LLC ("Orange Barrel") and Smart City Media LLC ("Smart City") for
further consideration pursuant to RFP 2017-074-WG (the"RFP"); and
WHEREAS, pursuant to Resolution No. 2018-30196, Smart City and Orange Barrel
were both required to install a demonstration kiosk on Lincoln Road for a period of
approximately thirty (30) days to provide the Mayor and City Commissioners, as well as the
general public, the opportunity to interact with and understand the functionality and size of the
kiosks; and
WHEREAS, Resolution No. 2018-30196 further provided that following the
demonstration period, each short-listed proposer would be permitted to make a presentation to
the Mayor and City Commission, (scheduled to take place on July 2, 2018) which, at a
minimum, addresses the following components:
a. Proposed functionality, size, scale and final design; and
b. Compliance with the Miami-Dade County Sign Ordinance (Chapter 33, Article
VI of the Miami-Dade County Code of Ordinances); and
c. How maintenance and performance issues will be addressed; and
WHEREAS, at the July 2, 2018 City Commission meeting, following presentations from
the short-listed firms and substantial deliberations and input from members of the general
public, the City Commission declined to accept the City Manager's recommendation and
rejected all bids received under the RFP, based on concerns that the selection of a kiosk was
premature with the upcoming implementation of the Lincoln Road Master Plan, and that
technology might improve in that intervening period.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby reject all bids received, pursuant to
Request For Proposals No. 2017-074-WG, Interactive Digital Media Kiosks.
PASSED AND ADOPTED this a day of JL4 I\{, 2018.
ATTEST: Vd
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RAPAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR
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