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2003-25164 Reso RESOLUTION NO. 2003-25164 A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF THE MORNING PRIDE THE MANUFACTURER OF BASOFIL BUNKER GEAR, CONSISTING OF 25 TAILCOATS AND 25 PANTS, FROM THE SOLE SOURCE AND THE ONLY AUTHORIZED DISTRIBUTOR FOR MORNING PRIDE CLOTHING IN THE STATE OF FLORIDA, FISHER SCIENTIFIC, AT A TOTAL COST OF $33,750, FOR USE BY THE FIRE DEPARTMENT OF THE CITY OF MIAMI BEACH. WHEREAS, pursuant to Section 2-367(c) of the Miami Beach Code, the City Commission, may enter into contracts for goods and/or services where only one source for the products or service is evident; and WHEREAS, the purchase of Morning Pride Basofil Bunker Gear, which is a fundamental piece of protective equipment used by firefighters and consists of 25 tailcoats and 25 pants, is available from Fisher Scientific, the only authorized distributor for the State of Florida; and WHEREAS, the Procurement Director has determined the Fisher Scientific is the sole source and the only authorized distributor for the State of Florida of Morning Pride Basofil Bunker Protective Clothing; and WHEREAS, additionally, the Administration has complied with the requirements for sole source purchases, pursuant to Section 2-367(c) of the Miami Beach City Code. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of Miami Beach, Florida, authorize the purchase of Morning Pride Basofil Bunker Gear from the sole source and the only authorized distributor for the State of Florida, Fisher Scientific, at a total cost of $33,750, for use by the Fire Department of the City of Miami Beach. PASSED AND ADOPTED THIS 9th DAY OF April ,2003 ~~ If-tltv, CITY CLE K ATTEST: F:\PURC\$ALL\ADEOLA\Comm. Memos\Resolutions\solesourcebunkerreso.doc WP'RCNftJAStO FORM & LANGUAGE & FOR EXECUlION FMIAMI BEACH IRE DEPARTMENT CITY OF MIAMI BEACIl 2JOlll'INFTRIT IlRIVI' MIAMI BEACH, FL JJI-lll Tclcphonl: 305-67J-712fl Fai:Slmilt: J05-(17J~7HRl March 12,2003 Dear John, I am writing in response to your request for justification to assist in preparing Commission Memorandurn and Resolution to acquire the Bunker Gear that the Fire Department is requesting. As previously discussed, we are under time constraints due to the fact that eight (8) sets of the gear are for recently graduated recruits who are now on shift using bunker gear that is safe, but is in less than ideal condition. In addition, the gear they are wearing is not custom fit for them. As you know, the initial request for the Purchase Order was submitted in December, and we were not aware that the bid that was piggybacked from was no longer appropriate to use. Once we are successful in obtaining a Purchase Order, it will still be approximately 4-6 weeks until delivery of the gear. I have included in this packet the following items: . Background information about Morning Pride Bunker Gear indicating the advantages to using it. . Pricing from our initial request in 1998, to illustrate the modest price increase during the five (5) year period since. . Commission Memo's and Reso's frorn the purchase in 2001 . The letter from Total Fire Group designating Fisher Safety as Sole Source Vendor I hope this information is helpful in getting this situation resolved. Please feel free to contact me at 673-7140, or bye-mail, if I can be of further assistance. Once again, thank you for your help. Sincerely, ~ ~ Chris Parrino Captain Miami Beach Fire Department Correspondence GcDerKI Offices P.O. Box 13616 Daylon, OM 45413-0616 :Payments 7976 Concclion~ Center Dr. Chicaso, n.. 60693 Shipping & Reeeiving #1 Innovalion Court Daylan, OH 45414-3967 Pb; (937) 264-2662 Fax: (937)264-2677 e-mail:;n fo@totalfucgrouI".COlU www.totalfiregroup.com March 24, 2003 City of Miami Beach Fire Department 1700 Convention Center Drive Procurement Division Miami Beach, FL. 33169 Attn: Adeola Osobo Subject: Distributorship in the State of Florida Dear Adeola, This letter is intended to confirm that Fisher Scientific, fonnally Safety Equipment Company, is the only authorized distributor for Morning Pride Protective Clothing in the entire state of Florida. If you require any further assistance on this or any other matter, please do not hesitate to contact me directly. Brian J. Dillon Inside Marketing Associate Mountain Region Total Fire Group Mission: To market unique, high-quality, va!ue-in-use products with an emphasis 011 quality, innovation, integrity and service. ....., ....1...... ~v.~u rna ~~'~U~~U" J.UL"J. ru's ..rouP If&jUU2 MORNING PRIDE PHOHtTlH LllJ1t1ING ~i'STEr.'S Comspondetlce Ceneral Offl~ I~D. Box 13616 Dayton, OH 45413-0616 l'aymenls 7976 C ollecLions Cenler Dr. Chic'gll, IL 60693 Shipping &; Receiving It1 Innovation Court Dayton, DB 4-'j414-3967 Ph: (937) 454-4925 F~x: (937) 264-0075 e-mail: mpinfoCtVml)mingpridc.com www.mol1lingpride.com , -- , , . '- _.: .::: ~ ~ d _ . _ . ' '~~:r.-~ ,~~ ~,_~. , I ~,- . - - , . - ~ , "I : ~ _ .. _':.. . April 2, 2003 City of Miami Beach Procurement Division, 3n1 Floor 1700 Convention Center Drive Miami Beach, FL. 33139 Atto: Adeola Osoba Subject: Distributorship in the State of Florida Dear Adeola, This letter is intended to confirm that Fisher Scientific, fonnally Safety Equipment Company, is the only authorized distributor for Morning Pride Protective Clothing in the entire state of Florida. If you require any further assistance on this or any other matter, please do not hesitate to contact me directly. With Regards, Morning Pride LL.C Y~f0~ Brian 1. Dillon Inside Marketing Associate Mountain Region CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m - Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Authorizing the Purchase of the Morning Pride Bunker Gear from Fisher Scientific, the Sole Source and only Authorized Distributor for Morning Pride Protective Clothing in the State of Florida, at a Total Cost of $33,750, for use by the Fire Department of the City of Miami Beach. Issue: Shall the City Commission authorize the purchase of the Morning Pride Bunker Gear from Fisher Scientific? Item Summarv/Recommendatlon: The Fire Department currently requires the purchase of bunker gear consists of twenty-five (25) tailcoats and twenty-five (25) pants at a total cost of $33,750. In the past five years, the Fire Department has purchased the bunker gear from Fisher Scientific off a Broward County Contract. The Firefighters will use this bunker gear, as a protective clothing to include all but not limited to, heat from burning flames, hazardous material incidents, and vehicle accidents. The Morning Pride, Basofil Bunker Gear, has undergone extensive field-testing by the Fire Department and the Health and Safety Committee. The gear complies with Federal OSHA Standard on Bloodborne Pathogens. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 $33,750 Fire Department Acct. # 011.1240.000343 IF;~b:J 2 3 4 Total City Clerk's Office Legislative Tracking: I Eric Yuhr Si n-Ofts: Department Director GL: Assistant City Manager City Manager MDB:'?7;1d~'<d2r~~ JMG:m~. T:\AGENDA\2003\apr0903\consent\BunkerSummary .doc AGENDA ITEM DATE C7D If-f-o3 CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfi.gov COMMISSION MEMORANDUM To: Mayor David Dermer and Members of the City Commission Date: April 9, 2003 From: Jorge M. Gonzalez CityManage~ ~/..p> A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF THE MORNING PRIDE BASOFIL BUNKER GEAR, CONSISTING OF 25 TAILCOATS AND 25 PANTS, FROM FISHER SCIENTIFIC, THE SOLE SOURCE AND ONLY AUTHORIZED DISTRIBUTOR FOR MORNING PRIDE CLOTHING IN THE STATE OF FLORIDA, AT A TOTAL COST OF $33,750, FOR USE BY THE FIRE DEPARTMENT OF THE CITY OF MIAMI BEACH. Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution. BID AMOUNT AND FUNDING $33,750 Funding is available from the Fire Department Account Number 011.1240.000343. ANALYSIS The Fire Department currently requires the purchase of bunker gear consists of twenty-five (25) tailcoats and twenty-five (25) pants at a total cost of $33,750. In the past five years, the Fire Department has purchased the bunker gear from Fisher Scientific off a Broward County Contract. The Firefighters will use this bunker gear, as a protective clothing to include all but not limited to, heat from burning flames, hazardous material incidents, and vehicle accidents. Attached is a letter from Total Fire Group, the marketing agent for Morning Pride, and a letter from Morning Pride, the manufacturer of the bunker gear. The letters state that Fisher Scientific is the only authorized distributor for Morning Pride Protective Clothing in the entire State of Florida. Several Fire Departments in South Florida, including Ft. Lauderdale, Coral Gables, Hollywood and Monroe County utilize this type of bunker gear. The Morning Pride, Basofil Bunker Gear, has undergone extensive field-testing by the Fire Department and the Health and Safety Committee. The gear complies with Federal OSHA Standard on Bloodborne Pathogens. The Morning Pride bunker gear purchased by the CMB Fire Department also has several unique features including replaceable knee components, which are the first areas that are worn past serviceability in bunker gear, the lowest weight to thermal protection ratio that allows for extended wear time and flashover fire protection past 2000 degrees F. The Basofil has better heat dissipation properties than other bunker gear, which allows fire crews to operate in high heat environments longer without rehabilitation and recovery cycles. There has been an attempt to find a Federal, State, Miami-Dade County or School Board Contract for the needed Bunker Gear but the requested bunker gear is not under contract with said agencies. The Miami-Dade Fire Department is at the end of a five year contract with Globe Manufacturing for PBI Gold bunker gear. Before the CMB Fire Department began buying the Basofil bunker gear, we utilized the PBI Gold material in our bunker gear, but were unsatisfied in the lifespan in the gear and were having a higher turnover ratio due to excessive wear. CONCLUSION The Administration recommends that the Mayor and the City Commission of the City of Miami Beach, Florida, adopt the attached resolutions, which authorizes the purchase of the Morning Pride Basofil Bunker gear, consisting of 25 Tailcoats and 25 Pants, from Fisher Scientific, the sole source and the only authorized distributor for Morning Pride Clothing in the State of Florida, at a total cost of $33,750 for use by the Fire Department of the City of Miami Beach. T:\AGENDA\2003\apr0903\consent\Bunker Gear.doc ~.