Resolution 2018-30474 RESOLUTION NO. 2018-30474
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE AT ITS JULY 27, 2018 MEETING, TO PROCEED WITH
THE RESTROOM FACILITIES FOR THE COLLINS PARK ROTUNDA IN
THE AMOUNT OF$175,000,AS PROPOSED IN THE FY 18/19 CAPITAL
BUDGET.
WHEREAS, the Collins Park Rotunda (the "Rotunda") is the last standing structure of the
prior public library of Miami Beach in Collins Park, designed in 1962 by Albert Vrana with a sand-
cast concrete facade, named "The Story of Man"; and
WHEREAS, on January 11, 2017, the Mayor and City Commission referred the potential
use and activation of the Rotunda to the Neighborhood/Community Affairs Committee ("NCAC"),
and on February 17, 2017, the NCAC recommended further evaluation of three proposed options,
which included activating the Rotunda as a café, public art installation, or climate change station;
and
WHEREAS, on April 26, 2017, the Mayor and City Commission directed the
Administration to proceed with the Cultural Arts Council's recommendation to convert the
Rotunda into an artist designed performing arts space, with funding allocated on September 13,
2017, by Resolution No. 2017-29969, in the amount of $800,000 from the Cultural Arts Council
Endowment to fund the transformation of the Rotunda; and
WHEREAS, the Art in Public Places Committee issued an invitational Call to Artists to
internationally recognized professional artists with experience in architectural-scale projects, for
proposals within the budgeted amount of $800,000, to convert the Rotunda into a functioning
performing arts venue, including design, engineering, fabrication, installation, and all code and
building requirements associated with the renovation, including restrooms, accessibility and life
safety systems and other requirements; and
WHEREAS, on December 18, 2017, the Art in Public Places Committee recommended
the following three artists to develop site specific project proposals:
Daniel Arsham/Snarkitecture (Brooklyn)
Frida Escobedo (Mexico City)
Gia Webb(New York City); and
WHEREAS, on February 20, 2018, the three artists presented their site specific project
proposals to the Art in Public Places Committee, members of the Cultural Arts Council,
community representatives and staff, and with the exception of the restrooms, other stated
solicitation requirements for the Rotunda were addressed, including accessibility and life safety
system requirements; and
WHEREAS, following discussion of all three proposals, the Art in Public Places
Committee unanimously recommended the proposal presented by Mexico City based Frida
Escobedo, and subsequently, on March 2, 2018, the Cultural Arts Council also unanimously
recommended Frida Escobedo's design; and
WHEREAS, the Cultural Arts Council also recommended that staff identify a solution for
restroom facilities to serve the Rotunda, either as a stand-alone capital project or through the
purchase of pre-fabricated portable restrooms as part of the City's capital budget process; and
WHEREAS, on April 10, 2018 staff conducted a site visit with Capital Improvement
Projects staff to assess the cost estimate, scope of work and determine code requirements for a
restroom facility. Following the site visit, Capital Improvement Projects staff recommended a
feasibility study, with phase one of the study assessing the possibility of using existing restroom
facilities located within the Bass to service the Rotunda, although it was subsequently determined
that the Bass Museum restrooms were not a recommended permanent option, as the Bass does
not have the ability to provide the necessary security to responsibly protect its Collection during
off hours; and
WHEREAS, on May 2, 2018, CIP staff provided a separate cost estimate of$173,200 for
the construction of a detached restroom, which would consist of a 200 square foot facility, with 1
male and 1 female ADA restroom with service sink; based on the foregoing, $175,000 is reflected
in the FY 18/19 proposed Capital Budget; and
WHEREAS, at the May 18, 2018 Finance and Citywide Projects Committee meeting, staff
was directed to determine exemptions for restroom facilities, if any, based on Florida Building
Code requirements; and
WHEREAS, MC Harry and Associates, the consultant of record, concluded that restroom
facilities are required for public utilization of the Rotunda as no exemptions are available and the
nearest restroom facilities are outside of the maximum distance of 500 feet permitted under the
Building Code; and
WHEREAS, after consideration of a preliminary estimate of$664,080 was provided for a
1,000 square foot area that would include a restroom, lobby and concession area as part of the
Rotunda structure, the Cultural Arts Council recommended moving forward with the most cost
effective restroom solution as required be Florida Building Code, which includes the 200 square
foot facility as proposed by Capital Improvements or pre-fabricated mobile units, within the
budgeted amount of$173,200 proposed as part of the FY18/19 Capital Budget.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accepts the
recommendation of the Finance and Citywide Projects Committee at its July 27, 2018 meeting to
proceed with the restroom facilities for the Collins Park Rotunda in the amount of $175,000 as
proposed in the FY 18/19 Capital Budget.
PASSED and ADOPTED this 12th day of Se tember 01
Sir
• Dan Gelber, Mayor
ATTESC2si
APPROVED AS TO
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Rafael E. Granado, City Clerk Sf
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City Attorney
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Resolutions - C7 AA
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 12, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE AT ITS JULY 27, 2018
MEETING, TO PROCEED WITH THE RESTROOM FACILITIES FOR THE
COLLINS PARK ROTUNDA IN THE AMOUNT OF $175,000, AS PROPOSED IN
THE FY 18/19 CAPITAL BUDGET.
RECOMMENDATION
Accept the recommendation of the Finance and Citywide Projects Committee.
ANALYSIS
In the January 11, 2017 Commission meeting, the issue of potential use and activation of the
Rotunda in Collins Park was referred to the Neighborhood/Community Affairs Committee in order to
discuss possible options for activating the space. On February 17, 2017, the
Neighborhood/Community Affairs Committee recommended further exploration of three proposed
options, which include activating the Rotunda as a café, public art installation, or climate change
station. The Rotunda is the last standing piece of the prior Public Library of Miami Beach in Collins
Park, designed in 1962 by Albert Vrana with a sand-cast concrete facade, named "The Story of
Man".
In preceding conversations, the Finance and Citywide Projects Committee initially discussed food
and beverage concessions at Soundscape Park, Collins Park, and the Miami Beach Botanical
Garden at the June 20, 2014 meeting and recommended pursuing food and beverage concessions
through the pop-up concept or food trucks for both Soundscape Park and the Miami Beach Botanical
Garden. The Finance and Citywide Projects Committee recommended waiting for a broader master
plan for activating Collins Park before pursuing a concession operation at this location. This matter
was further discussed and developed at the January 7, 2015, March 18, 2016, May 20, 2016, June
17, 2016, and December 16, 2016 Finance and Citywide Projects Committee meetings. At the
January 11, 2017 Commission meeting, the Commission approved authoriSg the Administration to
negotiate with the Bass Museum to provide an outdoor café in conjunction with their indoor café.
The Commission direction was to explore possible options for the use of the Rotunda.
On April 26, 2017 the City Commission discussed four options for potential uses for the Rotunda
including a full-service food and beverage café, an art installation implemented by the Bass, a climate
change station and an artist design performing arts venue. Based on estimates provided by Capital
Improvement Projects the cost to convert the Rotunda into a full-service food and beverage café with
commercial kitchen, restroorrs, finishes, mechanical, electrical, fire alarm /suppression, means of
Page 690 of 1802
egress/accessibility, etc. was $929,000 (Attachment 1), Without the need for a full commercial
kitchen,the cost to renovate the Rotunda would be less than the $929,000 estimated for a full-service
food and beverage cafe, but could possibly still require upgrades such as finishes, mechanical,
electrical, fire alarm/suppression, means of egress/accessibility. The conversion of the Rotunda into
an art installation by the Bass was estimated between $600,000-$800,000; the renovation into an
artist designed performing arts venue was estimated at $800,000; and no cost estimates were
provided by the design firm of Sapient and Nitro to convert the Rotunda into a Climate Change
Station.
During the April 26, 2017 City Commission meeting, a motion was made to proceed with the Cultural
Arts Council's plan to convert the Rotunda into an artist designed performing arts space. Funding for
this project was allocated on September 13, 2017 when the City Commission approved by Resolution
2017-29969 the use of $800,000 from the Cultural Arts Council Endowment to fund the
transformation of the space.
The Art in Public Places Committee issued an invitational Call to Artists to internationally recognized
professional artists with experience in architectural-scale projects which involve highly specialized
transformation of existing structures and interior spaces. Based on the above estimates, it was stated
in the Call to Artists, that the scope for the total allocated amount of$800,000 from the Cultural Arts
Council Endowment to convert the Rotunda into a functioning performing arts venue,
included design, engineering, fabrication, installation, and all code and building requirements
associated with the renovation including restrooms, accessibility and life safety systems, among any
other necessary requirements.
After discussion and review of the artists' previously completed works, on December 18, 2017 three
artists were recommended by the Art in Public Places Committee to develop site specific project
proposals. The artists were as follows:
Daniel ArsharNSnarkitecture (Brooklyn)
Frida Escobedo (Mexico City)
Gia Webb (New York City)
On February 20, 2018, the three artists presented their site specific project proposals to the Art in
Public Places Committee, members of the Cultural Arts Council, community representatives and staff,
despite not meeting the requirement of providing a restroom solution that would meet accessibility
requirements, as described in the solicitation. With the exception of the restrooms, other stated
requirements were addressed, including design and budget line items to accommodate for
accessibility and life safety system requirements for the Rotunda.
Following discussion of all three proposals, the Art in Public Places Committee made a motion and
unanimously recommended the proposal presented by Mexico City based Frida Escobedo. On
March 2, 2018, the Cultural Arts Council also made a unanimous motion to recommend Frida
Escobedo's design. A second motion was made by the Cultural Arts Council directing staff to identify
a solution for restroom facilities to serve the Rotunda. Recommendations included identifying funding
for the construction of new restroom facilities as part of the City's capital budget process or request
funding for purchase of pre-fabricated portable restrooms as part of the City's capital budget process.
Any of the above solutions should be realized in collaboration with the recommended artist.
Frida Escobedo received a Master's in Art, Design and Public Domain from Harvard Graduate
School of Design. She was selected to design the 2018 Serpentine Pavilion, London, and will be the
youngest and second female following Zaha Hadid to receive the honor. Her work has been exhibited
at the Museum of Modern Art, New York; MAXXI, Rome, Italy; Venice Biennale; Victoria and Albert
Museum, London, among others.
Page 691 of 1802
The three proposing artists were able to design and budget life safety and accessibility requirements
for the Rotunda; however, none of the three proposing artists were able to include an accessible
restroom facility within the originally allocated budget of$800,000. Upon further research conducted
by each of the proposing artists, all of the proposing artists concluded that an accessible restroom
facility should be located outside of the existing interior rotunda space, as the incorporation of an
accessible, interior restroom would require a significant amount of square footage, greatly reducing
capacity and performance space. Attachment 2 references a possible location, as presented by the
recommended artist.
On April 10, 2018 staff conducted a site visit with Capital Improvement Projects staff to assess the
cost estimate, scope of work and determine code requirements for a restroom facility. Following the
site visit, Capital Improvement Projects staff recommended pursuing a consultant to provide a
feasibility study, with phase one of the study assessing the possibility of using existing restroom
facilities located within the Bass to service the Rotunda. This option is dependent upon the Bass
restrooms meeting all applicable requirements for compliance, which includes an allowable distance
between facilities. The Bass has stated they would provide the use of bathrooms for the opening of
the rotunda, or for a once or twice a year event. However, on an ongoing, permanent basis, the Bass
does not have the ability to responsibly protect the art during off hours.
Cost of Accessible Restroom Facilities
On May 2, 2018, Capital Improvement Projects staff provided a separate cost estimate for the
construction of a detached restroom only. Based on the capacity of the Rotunda, staff determined a
200 square foot facility would meet requirements, equipped with 1 male, 1 female ADA restroom with
service sink. A total estimate of$173,200 (Attachment 3) was presented. This amount is reflected in
the FY 18/19 proposed Capital Budget.
At the May 18, 2018 Finance and Citywide Projects Committee meeting, staff was directed to
determine exemptions for restroom facilities as based on Florida Building Code and work with the
recommended artist to determine cost of expanding the scope to include a restroom facility,
concession and small lobby as part of the Rotunda structure.
Florida Building Code Requirement of Restroom Facilities
MC Harry and Associates, the consultant of record, concluded restroom facilities are required for
public utilization of the Rotunda under Florida Building Code 403.3. The only exception to public
toilet facilities are open or enclosed parking garages where there are no parking attendants and
structures and tenant spaces intended for quick transactions, including takeout, pickup and drop-off,
having public access area less than or equal to 300 square feet. In addition, the existing restroom
facilities at The Bass do not meet requirements of Florida Building Code, as the proximity to nearest
restroom facility from a structure intended for public utilization is a maximum distance of 500 feet,
while the accessible route from the Rotunda to The Bass is 530 feet.
Estimated Cost of Restroom, Lobby and Concession Area
A preliminary estimate of $664,080 was provided for a 1,000 square foot area that would include a
restroom, lobby and concession area as part of the Rotunda structure (Attachment 4).
The Cultural Arts Council has recommended moving forward with the most cost effective restroom
solution as required be Florida Building Code, which includes the 200 square foot facility as
proposed by Capital Improvements or pre-fabricated mobile units. The Collins Park Neighborhood
Association has expressed interest to have a facility that is attached to the Rotunda structure and
also include an enclosed lobby area.
Page 692 of 1802
CONCLUSION
The proposed FY 18/19 Capital Budget as presented during the July 13, 2018 Finance and Citywide
Projects Committee reflects a line item of $175,000 for the Rotunda restroom facility. On July 27,
2018, the Finance and Citywide Projects Comrrittee recommended moving forward with this line item
for the Rotunda restroom facility.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Cultural and Recreational Activities
Legislative Tracking
Tourism, Culture and Economic Development
ATTACHMENTS:
Description
o Attachment 1
o Attachment 2
o Attachment 3
o Attachment 4
o Resolution
Page 693 of 1802
Attachment 1
Cost Estimate of Collins Park Concession (Rotunda)
(May 20, 2016)
Collins Park Concessions
Construction Costs
Item manta UnIt Un.t CPA Estimated Cort Notes
Building MotJ¢almm )000 SF 5 ISO W S 30C/OW.00 IndsSeee of MED.6ndnet
Kitchen Equipment 1 LS S 30.001.110 $ 30.00000 Concession Coating Equipment
.rood ante 6sha.0 1 ES 5 3.500 fG $ 7,503 00 Single cod wnn Arbil System
Grease Trap 1 6 5 3.500 CO S 7500.00
Stash Enclosure and Can Watt 1001F 5 14900 S 1a 1000.00
Water and Sewer Connection 115 5 45,000 CO S 45.000.00
Fee Alarm 115 5 11300 Co 5 12.609 00 New System
Fire Sprinkler Styslem 2C09 sr 5 40.00 $ 60,00000 New Sy stern
P05System 11S S $.500.00 5 6.50002 11l Stalwna
Nyco RatIwoonn 115 S 30.030.00 5 30.00000 Alosante
Seating Ares F00 SF 5 8.m 5 4.90000 Outdone.uncovered Seating
FumisNngc 6 EA $ 1,000.19 S 6.000 W
Silawore 115 5 85.000.00 5 135.001)00
Iandcca.'n! I IS $ 15.000.00 $ 15000.00
project 5cr----- Sub total 5 646.600.00
I
Design lees 9 % $ 58.1(0.00
ConwuctIon Mminiaranon 4.5 % $ 39,100.00
Surveying 1.5 % $ 700 00
Tasting and s weciians I % S 13.000.00
Buud,ng Permit 3 % S 14.400 00
Protect Contingency 15 % S 9990000
CIP Prpteei Fed 9.5 % $ 56,700 00
Project 4 sub SOW S res.aW.W
Assumptions S 928,800.00
Gut and re8mse
cunne(I td Potting uldities
No upgrades CO unlniW included
Minimal Landscaping ammo rnnneetwn!omitting irrigation
Skidding a44ady Km water and sewer conneC4Mt
Birchen eawpmnni for Conce..an cdd6.ns
Page 694 of 1802
ATTACHMENT 2
Possible Restroom Location
177 `
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•
Page 695 of 1802
Collins Park Performing Arts Venue Restroom Addition
Construction Costs
New Bathrooms(Detached) 200 SF $ 300.00 $ 60,000001 Mal e,I Female ADA restroom OF Service Sink
Water and Sewer Connection 1L5 $45,000.00 $ 45,OOD.00
Sitework 1 LS $ 5,000.00 $ 5,000.00 Allowance
Landscaping 1 LS $ 2,00000 $ 2,00000 Allowance
Sub-total $ 112,000.00
Project Soft Costs
Design Fees _.... 15% _. .. $ . 16,80000 _.
Construction Administration s% $ a,000.DD
__. _.. _... . _.. _... y r..
Surveying 6% $ 6,800.00 Boundary,Topographic and Tree survey
Testing and Inspections 3% $ 3,400.00
Building Permits 3 % 5 3,40000
Project Contingency 10% $ 11,200.00
CIP Project Fee 6-5% $ 1040000
Sub-total $ 61,200.00
Project Order of Magnitude Estimate $ 173,200.00
Assumptions
Connect to existing utilities
No upgrades to utilities included
Restore Landscaping
Page 696 of 1802
Collins Park Rotunda Restroom, Lobby and Concession Addition (Attachment 4)
(Preliminary Estimate)
Construction Costs
Building Modifications and Site Work(1,000 SF) $250,000 Inclusive MEP
Concessions/Kitchen $40,000
Trash Enclosure $ 14,000
Water/Sewer Connection $45,000
Bathroom $ 60,000 (1 Male/1 Female ADA restroom)
Fire Alarm $ 12,500
Fire Sprinkler System $40,000
Seating/Furnishings $ 10,000
Landscaping $ 15,000
Sub-total $486,500
Project Soft Costs
Design Fee/Project Administration (20%) $97,300
GC Contingency(10%) $48,650
Building Permits $14,600
Testing and Inspections $9,730
Surveying $7,300
Sub-total $177,580
Project Cost=$664,080
Page 697 of 1802