Resolution 2019-30681RESOLUTION NO. 2019 -30681
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
THIRD AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL
YEAR 2018/19.
WHEREAS, on September 26, 2018, the final Capital Improvement Plan for Fiscal Years
2018/19 — 2022/23 and the final Capital Budget for FY 2018/19 were adopted via Resolution No.
2018- 30515; and
WHEREAS, on November 14, 2018, the First Amendment to the Capital Budget for FY
2018/19 was adopted via Resolution No. 2018 - 30610; and
WHEREAS, on December 12, 2018, the Second Amendment to the Capital Budget for
FY 2018/19 was adopted via Resolution No. 2018 - 30649; and
WHEREAS, pursuant to Section 166.241(4)(c) of the Florida Statutes, the City's budget
amendments must be adopted in the same manner as the original adopted budget; and
WHEREAS, further, it is recommended by the Administration that the FY 2018/19
Capital Budget be amended to increase appropriations by $448,225.00 as highlighted in
Attachments A, "Projects "; B, "Source of Funds "; and C, "Programs ", and re appropriate
$240,410.74 as highlighted in Attachment A, "Projects ".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Third Amendment to the Capital Budget for Fiscal Year 2018/19
as set forth in Attachments A, "Projects "; B, "Source of Funds "; and C, "Programs ".
PASSED AND ADOPTED this 16th day of January, 2019.
ATTEST:
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney Dote
ATTACHMENT A
FY 2018/19 CAPITAL BUDGET
PROJECTS
AMENDED 1/16/2019
Capital Project Name
Amended FY19
Capital Budget
Amended 1/16/19
Revised Capital
Budget
Sunset Islands 1 &2 Guardhouse (Project # 24530)
200,000.00
448,225.00
648,225.00
Public Works Facility Generator (Project # 69220)
195,314.00
165,410.74
360,724.74
Storage Tank Replacement (Project # 60218)
100,000.00
(95,699.87)
4,300.13
Historic City Hall Booster Pump (Project # 60518)
53,306.00
(28,106.00)
25,200.00
Police Station Domestic Water Pump
(Project # 60818)
35,000.00
(34,445.87)
554.13
P.A.L. Building Exterior Paint (Project # 67070)
37,550.00
(7,159.00)
30,391.00
South Pointe Park HVAC Replacement (New Project)
-
75,000.00
75,000.00
Southe Pointe Park Remediation (Project # 29430)
9,291,881.00
(50,000.00)
9,241,881.00
Southe Pointe Miscellaneous Improvements
(Project # 29130)
893,425.00
(25,000.00)
868,425.00
Total
$ 10,806,476.00
$ 448,225.00
$ 11,254,701.00
NOTE: $165,410.74 of funding for the Public Works Generator will be transferred from the following projects: Storage Tank
Replacement - $95,699.87; Historic City Hall Booster Pump - $28,106.00; Police Station Domestic Water Pump - $34,445.87; and
P.A.L. Building Exterior Paint - $7,159.00. $75, 000.00 of funding for the South Pointe Park HVAC Replacement will come from the
following projects: South Pointe Park Remediation - $50,000.00; South Pointe Miscellaneous Improvements - $25,000.00.
ATTACHMENT B
FY 2016/19 CAPITAL BUDGET
SOURCE OF FUNDS
AMENDED 1/16/2019
Funding Source
Amended FY19
Capital Budget
Amended 1/16/19
Revised Capital
Budget
Capital Renewal & Replacement
$ 1,255,000.00
$ 1,255,000.00
South Pointe Renewal & Replacement
-
-
Comm. Dev. Block Grant
598,046.00
598,046.00
7th Street Garage
50,000.00
50,000.00
Concurrency Mitigation Fund
6,641,000.00
6,641,000,00
RDA City Center Renewal & Replacement
138,000.00
138,000.00
RDA- Non TIF
(6,865,154.00)
(6,865,154.00)
3 Cent Local Options Gas Tax (LOGT)
559,000.00
559,000.00
HOME Invest Part. Prog. Grant
478,580.00
478,580.00
Half Cent Transit Surtax -Cnty
797,000.00
797,000.00
Capital Projects Financed By Other Funds
3,750,000.00
448,225.00
4,198,225.00
Pay As You Go - Capital Fund
3,721,585.00
3,721,585.00
Capital Reserve
180,033.00
180,033.00
Resort Tax - South Beach
1,311,000.00
1,311,000.00
Resort Tax - Mid Beach
1,249,000.00
1,249,000,00
Resort Tax - North Beach
796,000.00
796,000.00
MDC ILA
7,390,575.00
Il'
7,390,575.00
Line of Credit
(1,630,900.00)
(1,630,900.00)
RDA City Center Capital Fund
20,000,000.00
20,000,000.00
Gulf Breeze Bond Fund
15,483.69
15,483.69
1996 RCP 15M GO Bond
5,566.00
5,566.00
1999 GO Bonds Fire Safety
10,859.34
10,859.34
2003 GO Bonds Fire Safety
3,503.57
3,503.57
2003 GO Bonds Parks & Rec
46,349.00
46,349.00
South Pointe Capital
-
-
Water & Sewer Projects funded from Operations
400,000.00
400,000.00
2017 Water & Sewer Bonds
3,512,500.00
3,512,500.00
2017 Storm Water Bonds
13,324,330.75
13,324,330,75
Storm Water Projects - MDC ILA
2,200,000.00
2,200,000.00
Convention Center Operating Fund
1,744,950.00
1,744,950.00
RDA Garages
100,000.00
100,000.00
Penn Garage Fund
135,000.00
135,000.00
Parking Operations
(160,000.00)
(160,000.00)
Parking Capital not Bonds
2,679,000.00
2,679,000.00
Fleet Management
3,030,000.00
3,030,000.00
Communications Fund
59,000.00
59,000.00
Total Appropriation as of 1/16/2019
$ 67,525,307.35
$ 448,225.00
$ 67,973,532.35
NOTE: $165,410.74 of funding for the Public Works Generator will be transferred from the following projects: Storage Tank Replacement
- $95,699.87; Historic City Hall Booster Pump - $28,106.00; Police Station Domestic Water Pump - $34,445.87; and P.A.L, Building
Exterior Paint - $7,159.00. $75, 000.00 of funding for the South Pointe Park HVAC Replacement will come from the following projects:
South Pointe Park Remediation - $50,000.00; South Pointe Miscellaneous Improvements - $25,000.00.
ATTACHMENT C
FY 2018/19 CAPITAL BUDGET
PROGRAMS
AMENDED 1/16/2019
Program Area
Amended FY19
Capital Budget
Amended 1/16/19
Revised Capital
Budget
Bridges
$ 760,000.00
$ 760,000.00
Convention Center
1,500,000.00
1,500,000.00
Environmental
451,000.00
451,000.00
Equipment
3,130,000.00
3,130, 000.00
General Public Buildings
478,580.00
448,225.00
926,805.00
Golf Courses
124,000:00
124,000.00
Parking Lots
341,000.00
341,000.00
Parks
5,908,500.00
(50,000.00)
5,858,500.00
Renewal & Replacement
7,357,875.60
75,000.00
7,432,875.60
Streets/ Sidewalk Improvements
33,646,351.75
(25,000.00)
33,621,351.75
Transit/ Transportation
7,051,000.00
7,051,000.00
Utilities
6,777,000.00
6,777,000.00
Total Appropriation as of 1/16/2019
$ 67,525,307.35
$ 448,225.00
$ 67,973,532.35
NOTE: $165,410.74 of funding for the Public Works Generator will be transferred from the following projects: Storage Tank Replacement
- $95,699.87; Historic City Hall Booster Pump - $28,106.00; Police Station Domestic Water Pump - $34,445.87; and P.A.L. Building
Exterior Paint - $7,159.00. $75,000.00 of funding for the South Pointe Park HVAC Replacement will come from the following projects:
South Pointe Park Remediation - $50, 000.00; South Pointe Miscellaneous Improvements - $25, 000.00.
MIAMI BEACH
Resolutions - R7 A
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 16, 2019
2 :00 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO
THE CAPITAL BUDGET FOR FISCAL YEAR 2018/19.
RECOMMENDATION
See Memorandum attached.
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
3rd Amendment to FY 2018/19 Capital Budget
D Resolution
Page 1008 of 1648
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 16, 2019
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2018/19.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City of
Miami Beach ( "the City "), capital programs and priorities must be adjusted accordingly. The
Capital Improvement Plan ( "CIP ") serves as the primary planning tool for systematically
identifying, prioritizing and assigning funds to critical City capital development, improvements
and associated needs.
The City's CIP process begins in the spring when all departments are asked to prepare capital
improvement updates and requests on the department's ongoing and proposed capital projects.
Individual departments prepare submittals identifying potential funding sources and requesting
commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2018/19 —
2022/23 Capital Improvement Plan and FY 2018/19 Capital Budget was adopted on September
26, 2018 by Resolution 2018 - 30515.
The First Amendment to the FY 2018/19 Capital Budget was approved on November 14, 2018
by Resolution 2018- 30610. The Second Amendment to the FY 2018/19 Capital Budget was
approved on December 12, 2018 by Resolution 2018 - 30649,
Section 166.241(4) (c.), Florida Statutes, requires that a municipality's budget amendment must
be adopted in the same manner as the original budget. The Administration recommends
adopting the Resolution for the Third Amendment to the FY 2018/19 Capital Budget.
Page 1009 of 1648
Resolution Adopting the Third Amendment to the Capital Budget for FY 2018/19
January 16, 2019
Page 2 of 3
THIRD AMENDMENT TO THE FY 2018/19 CAPITAL BUDGET
The Third Amendment to the FY 2018/19 Capital Budget totals an increase of $448,225.00 and
re- alignment of $240,410.74 in order to provide additional funding for, and to reallocate funding
between the following capital projects:
1. Sunset Islands 1 & 2 Guardhouse: At the June 29, 2018 Finance and Citywide
Projects Committee ( "FCWPC ") meeting, the Committee recommended increasing
funding for additional improvements associated with this project, in conjunction with
the construction of a second guardhouse structure. These recommendations were
subsequently approved by the City Commission on July 25, 2018.
Due to its increasingly worn condition, Sunset Islands 1 & 2 neighborhood
homeowners association (HOA) requested construction modifications to their existing
security guardhouse (kiosk), which is positioned at the entrance of the neighborhood.
In order to initiate the procurement process, the HOA executed maintenance and
funding agreements with the City. The project's enhancements entail, but are not
limited to, the following deliverables: renovation of the existing guardhouse, including
the restroom, cooling system, lighting, new roof; and the construction of a new Guard
House Kiosk in the center of the entrance road (West 29th Street)' widening of the
existing median, hardscape improvements and brick pavers, conduits for the HOA's
security system, new security gates, landscaping, and irrigation system. The City has
received a contribution of $448,225 from the HOA towards the enhancement of this
project.
This proposed budget amendment would appropriate the funds received from the
HOA through the Capital Projects Financed by other Funds fund balance (Fund 301).
Prior Years' Appropriations
$ 200,000.00
January 16, 2019 Budget Amendment
448,225.00
Proposed Total Appropriations
$ 648,225.00
2. Public Works Facility Generator: The City needs to install an emergency
generator at the Public Works Yard. This project consists of one 600 kW Kohler
generator, as well as a number of ancillary items such as an automatic transfer
switch, an enclosure, a fuel system and a concrete base. Due to the 4 to 6 -month
lead time on generators of this magnitude, and in an effort to have it installed and
properly working prior to hurricane season, the City utilized the IQC process as the
purchase authority. On November 6, 2018, after negotiations, the Contractor
submitted a bid proposal, utilizing the Catalog, in the amount of $325,242.84 for the
project. The project has a current available balance of $174,149.86.
This amendment would allow for the additional funding needed to cover the
proposed bid in addition to a 4% contingency. Funding for this proposed amendment
would come from the transfer of funds previously appropriated to the projects
outlined below:
• Storage Tank Replacement - $95,699.87 — Capital Renewal & Replacement
Fund 125 (Project has been completed with savings)
Page 1010 of 1648
Resolution Adopting the Third Amendment to the Capital Budget for FY 2018/19
January 16, 2019
Page 3of3
• Historic City Hall Booster Pump - $28,106.00 — Capital Renewal &
Replacement Fund 125 (Project has been completed with savings)
• Police Station Domestic Water Pump - $34,445.87 — Capital Renewal &
Replacement Fund 125 (Project has been completed, in conjunction with the
Police Booster Pump project 69950, with savings)
• P.A.L. Building Exterior Paint - $7,159.00 — Capital Renewal & Replacement
Fund 125 (Project has been completed with savings)
Prior Years' Appropriations
$ 195,314.00
January 16, 2019 Budget Amendment
165,410.74
Proposed Total Appropriations
$ 360,724.74
3. South Pointe Park HVAC Replacement: On December 20, 2018, the Property
Management Department conducted a visual inspection of the Parks and Recreation
building located at South Pointe Park. The air conditioning unit, due to both its
location and use, has reached the end of its useful life. The unit will not be able to
endure the demand for cooling during the upcoming summer months. The Capital
Improvement Projects department (CIP) is currently working on two projects in the
South Pointe area from which they have been able to identify savings for the
replacement of the air conditioning unit.
This amendment would allow for the funding of this replacement in the amount of
$75,000.00. Funding for this proposed amendment would come from the transfer of
funds previously appropriated to the projects outlined below:
• South Pointe Park Remediation — $50,000.00 — South Pointe Capital Fund
389 (Possible project savings identified as CIP is in the process of finalizing
the scope of work)
• South Pointe Miscellaneous Improvements — $25,000.00 — South Pointe
Renewal & Replacement Fund 126 (Possible project savings identified as
CIP is in the process of finalizing the scope of work)
Prior Years' Appropriations
$ 0.00
January 16, 2019 Budget Amendment
75,000.00
Proposed Total Appropriations
$ 75,000.00
JLM /JW /TOS
Page 1011 of 1648