Resolution 78-15801 RESOLUTION NO. 78-15801
A RESOLUTION APPROVING AND ADOPTING BUDGET
OF THE METERED PARKING SYSTEM, OPERATION AND
MAINTENANCE, OF THE CITY OF MIAMI BEACH, FOR
THE YEAR BEGINNING JANUARY 1, 1979.
WHEREAS, the City Manager of the City of Miami Beach has prepared and on
the 20th day of December, 1978, submitted to the City Commission, a "proposed
budget" of the Metered Parking System covering the anticipated revenues and
balances in various funds and accounts, including surpluses and anticipated
expenditures of such revenues, funds, accounts and surpluses for all purposes,
including operation, maintenance, repairs, renewals and replacements, and the
hiring of employees and services for the operating year beginning January 1,
1979, and
WHEREAS, the City Commission has examined and does approve said proposed
budget;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, that the said budget in the amount of $2,262,000, be and
the same is hereby adopted.
PASSED and ADOPTED this 20th day of December, 1978.
41114,41,
Mayor
ATTEST:
City Clerk
METERED PARKING SYSTEM
ANNUAL BUDGET FOR 1979
The Adopted Operation and Maintenance Budget for 1979 has been prepared on
the basis of an enterprise fund, i.e. , a fund established to finance and
account for the acquisition, operation and maintenance of a governmental
facility, that is entirely self-supporting through user charges. The..
Adopted Budget is based upon the Division generating revenues of $2,262,000
and having expenses as follows:
Operations and Maintenance of the
System $1,539,384
Debt Retirement 130,000
Depreciation 300,000
Capital Improvements 159,800
Reserves for Future Operating
Requirements 132,816
$2,262,000
The Adopted Metered Parking System Budget requests a total of 30 personnel
positions. Our request for these 30 positions is a decrease from the 33
positions which were adopted in the calendar year 1978 Operating Budget.
This decrease is due in part to the elimination of the Coin Room Money
Operation and our Collection Operation. These functions were replaced by
the City contracting with Flagship National Bank and Wells Fargo, Inc. ,
respectively.
The Parking System Budget provides for the staffing of the following
operating sections: Management; Maintenance; Meter Repair; and En-
forcement. Each section is described below:
MANAGEMENT: '
This section is responsible for the administration of the Division
and provides the overall supervision of the Metered Parking System
operation. The support clerical positions are also funded in this
section. The Administrative Section has a full time staff of four
personnel.
MAINTENANCE: '
Each parking lot facility is inspected and evaluated regularly as
to general physical condition, paving, safety pavement.markers,
lighting, landscaping, meters and overall attractiveness. Mainte-
nance priorities are established based on the regular inspections
and are carried out by a full time staff of six personnel.
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METER REPAIR:
All meters are inspected regularly, maintained and repaired
as necessary to minimize equipment downtime.
As a result meters have been economically maintained and
their life expectancy increased.
The Meter Repair Section has a full time staff of five personnel.
ENFORCEMENT:
The Enforcement Section has a full time staff of 15 personnel
whose function is to issue parking violation citations when
necessary and provide public service assistance to citizens
and tourists who come to our City.
The Metered Parking System pays the General Fund for all services pro-
vided to it by City employees, and any remaining funds may be spent only
to retire the outstanding bonds or to provide and improve parking facili-
ties. A breakdown of these Fixed Expenditures reimbursed to the General
Fund are as follows:
Management Fee $600,000
Workmen's Comp. & Property Insurance 25,000
Maintenance of City Equipment 36,810
Landscaping of Parking Areas 50,000
Inter-Account Transfers (Fringe Benefits)135,000
$846,810
Although Metered Parking Budget is legally separate from the City of Miami
Beach General Operating Budget adopted by the City Commission in September,
the Adopted Budget appropriations for Metered Parking are subjected to
the same administrative review and controls, and salaries are governed
by the general City salary ordinance.
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- CITY OF MIAMI BEACH PARKING 'REVENUE SYSTEM STATEMENT OF
REVENUES, EXPENDITURES 4 RETAINED EARNINGS 1979
Adopted Proposed Adopted
1978 . 1979 1979
OPERATING REVENUES
METER COLLECTIONS $1,828,500 $1,860,000 $1,860,000
SALES OF PARKING PERMITS 195,000 225,000 225,000
RENTAL SPACE 25,000 25,000 25,000
MISCELLANEOUS 3,500 2,000 2,000
TOTAL OPERATING REVENUES $2,052,000 $2,112,000 - $2,112,000
NON-OPERATING REVENUES
INTEREST ON INVESTMENTS $ 200,000 $ 150,000 $ 150,000
RETAINED EARNINGS - beginning of year $1,500,000 $1,765,906 $1,765,906
TOTAL AVAILABLE RESOURCES $3,752,000 $4,027,906 $4,027,906 -
APPROPRIATIONS
OPERATIONS
$1,141,094 $1,539,384 $1,539,384
DEBT RETIREMENT . 130,000 _ 130,000 • 130,000
- CAPITAL IMPROVEMENTS 65,000 159,800 159,800
-DEPRECIATION $ 350,000 ' $ 300,000 $ 300,000
INCREASES TO RESERVES FOR DEBT. RETIREMENT _ $ 300,000 $ -0- $ : -0-
RETAINED EARNINGS- end of year $1,765,906 $1,898,722 $1,898,722
TOTAL APPROPRIATIONS, RESERVES AND RETAINED EARNINGS $3,752,000 $4,027,-906 $4,027,906
CITY OF MIAMI BEACH METERED PARKING SYSTEM
1979 BUDGET
DEPARTMENT FINANCE DIVISION METERED PARKING ADOPTED REQUEST ADOPTED
1978 1979 1979
The adopted budget for 1979 has been prepared on the basis of an OPERATING BUDGET $ 2,052,000 $ 2,26�.000 $2,26
enterprise fund,i.e.,a fund established to finance and account for -
the acquisition, operation and maintenance of a governmental facility,
that is entirely self-supporting through user charges. The adopted POSITIONS
budget is based upon the Division generating revenues of $2,262,000
and having expenses as follows: Full Time
General City
Operating Expenditures CETA
Operation and Maintenance of the System $1,539,384 Fed. Rev. Sharing
Other 33 30 30
Non-Operating Expenditures
TOTAL 33 30
Capital Improvement $ 159,800
Debt Retirement 130,000 Part Time
General City
Depreciation 300,000 Other V
Reserves for Future Operating Requirements 132,816 TOTAL
$2,262,000.
L' SOURCE OF FUNDS
General City
Fed. Rev. Sharing
CETA
Metered Parking 2,052,000 2,262,000 2,262,000
G.O. Bonds
Community Development
Other
TOTAL $ 2,052,000 $ 2,262,000 $2,262,000
OBJECTS OF EXPENDITURE
Personnel Services $ 401,547 $ 378,484 $ 378,484
Contractual Services 705.997 1.129.342 1.129.342
Materials b Supplies 27 ISO 2QQAO 29.980
Fixed and Other A4VAn6 s(.4 Q4 564.394
Capital Outlay 68.000 159.800 159.800
TOTAL $ 2.052.000 $ 2.262.000 $2,262,000
MANNING TABLE COMPARISON
METERED PARKING SYSTEM
Operations and Maintenance 1978 Adopted 1979 Request 1979 Adopted
Parking System Supervisor 1 1 1
Parking Meter Supervisor 2 1 1
Administrative Aide I 1 1 1
Clerk 0 1 1
Utility Worker 1 1 1
Parking Meter Technician II 1 1 1
a, Parking Meter Technician I 5 4 4
i
Parking Meter Collector II 1 0 0
Parking Meter Collector I 4 0 0.
Laborer II 2 2 2
Laborer I 2 3 3
SUB TOTAL 20 15 15
Enforcement
Parking Enforcement Specialist II 1 2 2
Parking Enforcement Specialist I 12 13 . 13
13 15 15
TOTAL METERED PARKING 33 30 30
METERED PARKING SYSTEM
MAINTENANCE AND OPERATIONS BUDGET
1979 DETAILS
Adopted Adopted
Account Description 1978 1979
Normal Pay $390,147 $375,784
Shift Differential • 800 800
Required for night shift enforcement
activities.
Overtime 1,700 1,700
Used only for assistance with traffic,
and parking control during special
events at Convention Center. Cost
based on past experience.
Holiday Pay 200 200
Necessary to provide personnel to
open and close elevators and provide
security for the Lincoln Lane West
Garage on holidays.
Workmen's Compensation 8,700 -0-
For the 1979 budget these costs
have been included in the Charges
to Reserves Account which appears
in the "Contractual Services"breakout.
Personnel Services Total $401,547 $378,484
Professional Services 6,300 20,500
External Auditors are two years
behind and are likely to complete
both years, 1977 and 1978,during
this budget period.
Bank Fees 200 17,700
Flagship Coin Counting Service - $17,500
Miscellaneous. Bank Fees - 200
Electricity 95,600 95,000
Based on past experience.
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Telephone and Telegraph 1,800 1,980
Based on past experience plus 10% increase.
Water Cons. by Department 50 220
1978 Amount was inadequate.
Maintenance- City Equipment 32,103 36,810
Based on Mechanical Maintenance Division
Estimates .
Postage and Shipping 125 125
Based on past experience.
Printing 2,550 2,800
Permits, Tickets, Decals, etc.
based on past experience plus
10% increase.
Contracted Maintenance 135,510 188,457
Lot Sweeping $44,000
Meter Collection 70,785
Garage Guard Service 16,500
Window Cleaning for Elevators 176
Pest Control 53
Typewriter Service 58
Elevator Service 6,885
Landscaping of Lots 50,000
Based on present contracts plus
10% cost increase .
External Repair Orders 5,000 5,500
Based on past experience plus
10% increase .
Advertising 250 250
Charges to Reserves 8,373 25,000
b
Reimbursable to General Fund for
Workmen's Compensation and property
Insurance coverage as adopted in
1978/79 General Fund Budget.
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Inter Account Transfers • 168,136 135,000
Reimbursable to General Fund for
Employee Pension coverage and
Fringe Benefits as adopted in
1978/79 General Fund. Budget. •
Management Fee 250,000. 600,000
Fee for Professional Services provided
by the City to the Metered Parking Fund
as adopted in 1978/79 General Fund Budget.
Contractual Services Total $705,997 $1,129,342
Office Supplies 450 450
Based on past experience. No cost
increase required• •
Repair and Maintenance Supplies 18,500 20,350
Meter repair parts, signs, etc.
• based on past experience plus 10%
increase.
• Operating Supplies • 5,600 5,600
Paint, cleaning supplies, etc.
Small Hand Tools 300 . 300
Uniforms 2,300 • 2,530
Based on past experience plus 10% •
cost increase. •
Damage and Repair -0- 750
Accidental damage and vandalism •
to meters. •
. Materials and Supplies Total $ 27,150 $. 29,980
Membership Dues • 200 175
IMPC membership for Division •
supervisor
• Travel 700 150 • .
Division supervisor to attend
convention. in Hollywood, Fla. •
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Allowances 1,800 800
Auto Allowances.
Subscriptions, Books, Newspapers 90 68
Employee Training & Awards 150 150
Meter checker school--state requirement.
Taxes, Licenses, Auto Inspection 235 235
Fixed and Other Charges Total $:3,175 ** $ 1,578**
Office Furniture, Fixtures & Equipment -0- 1,968
• Four desks with chairs, two locking
file cabinets..
Motor Vehicles -0- 41,100
Replacement of 7 scooters and 2
van trucks in accordance with
•
Mechanical Maintenance Division
schedule.
Parking Meter Replacement -0- 100,000
Replace approximately 1400 @
$72.00 each. Most are 10 years old.
Machinery and Equipment -0 16,732
108 Collection cannisters $ 648
100 Collection Coin Boxes • 1,134
1 Drilling Machine 1,200
6 Two-way Radios 6,000
950 Concrete,Car Stops • 7,600
1 Office Calculator 150
Capital Outlay Total $68,000* $159,800
*Note: $68,000 for Capital Outlay in
1978 not broken out in details.
Debt Service • $130,000** $130,000**
Depreciation $350,000** $300,000**
Reserves $366,131** $132,816.**
Total Budget $2,052,000 $2,262,000
**, These expenditures are included with "Fixed and Other Charges" on the
"Objects of Expenditures" breakouton page 5.
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