Resolution 77-15459 RESOLUTION NO. 77-15459
A RESOLUTION AUTHORIZING CREATION AND MAINTENANCE
OF AN IMPREST CHECKING ACCOUNT FOR THE CULTURAL
AFFAIRS DIVISION WITH PAN AMERICAN BANK OF
MIAMI BEACH.
WHEREAS, the Accounting Division is writing an average
of ten checks daily to pay for professional services (instructors,
entertainers and other professionals) incurred by the Cultural
Affairs Division and ninety percent of these checks range in
amounts from $25 to $30 with approximately three or four of these
checks written weekly in the amount of $200 each; and
WHEREAS, the cost of handling these vouchers on a daily
basis is about $25 per check and the processing of these checks
usually disrupt the normal flow of documents , creating some
inefficiency in the Division; and
WHEREAS, in order to reduce the handling cost for the
writing of these checks and improve the efficiency of the Division,
the City Manager has recommended the creation of an "Imprest
Checking Account for the Cultural Affairs Division" with the Pan
American Bank of Miami Beach, in the amount of $3, 000 for the
purpose of making payments for said professional services;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF MIAMI BEACH, FLORIDA, as follows :
1. An imprest checking account in the amount
of $3 , 000 be established at the Pan American
Bank of Miami Beach.
2 . That the four following employees be authorized
to sign professional services checks and that
two signatures be required on each check:
(a) Joseph N. Sumrall
(b) Horatio Montes De Oca
(c) Louise Morlang
(d) Marvin Rubin
3 . Either Mr. Sumrall or Mr. Montes De Oca must
sign each check. The signatures of Mr. Rubin
or Ms. Morlang, alone, is not sufficient.
4. That the maximum amount to be paid by such
checks be $200. 00
5. That a full accounting be rendered by the
Cultural Affairs Division each time reimburse-
ment of the checking account is requested.
6. That checks be prepared in two record-keeping
and auditing copies.
PASSED and ADOPTED this 5th day of October , 1977.
. f
Mayor
Attest:
_ •L -
City Cler
OFFICE OF THE CITY ATTORNEY - 1130 WASHINGTON AVENUE - MIAMI BEACH, FLORIDA 33139
ORIGINAL
RESOLUTION NO. 77-15459
(Authorizing creation and maintenance of
an imprest checking account for the
Cultural Affairs Division with Pan
American Bank of Miami Beach)