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Resolution 80-16147 RESOLUTION NO. 80-16147 A RESOLUTION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ADOPTING BUDGET OF THE METERED PARKING SYSTEM, OPERATION AND MAINTENANCE, OF THE CITY OF MIAMI BEACH, FOR THE YEAR BEGINNING JANUARY 1, 1980. WHEREAS , the City Manager of the City of Miami Beach has prepared and on the 5th day of December, 1979 , submitted to the City Commission, a "proposed budget" of the Metered Parking System covering the anticipated revenues and balances in various funds and accounts, including surpluses and anticipated expendi- tures of such revenues , funds , accounts and surpluses for all purposes, including operation, maintenance, repairs , renewals and replacements, and the hiring of employees and services for the operating year beginning January 1, 1980 ; and WHEREAS, the City Commission of the City of Miami Beach has examined and does approve said proposed budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the said budget in the amount of $2 , 302 , 000. 00 be and the same is hereby adopted. PASSED and ADOPTED this 2nd day of January, 1980, Y. Ma Attest: (SEAL) / s City Clerk BMS/rcp OFFICE OF THE CITY ATTORNEY - 1700 CONVENTION CENTER DRIVE -MIAMI BEACH,FLORIDA 33139 erre" 4 /4ait read .:;\ ..______`�1Bfq� FLORIDA 3 3 1 3 9 *t�cc^?' ED/*$ �%1:4-& �`' "VACATIONLAND U. S. A. " -- _26'A� L.T.C. #2-80 OFFICE OF THE CITY MANAGER CITY HALL HAROLD T.TOAL 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 673-7010 January 11 , 1980 TO: Murray Meyerson, Mayor and Members of the City Commission FROM: Harold T. Toal City Manager SUBJECT: CITY OF MIAMI BEACH METERED PARKING BUDGET 1980 For your information and review, we are enclosing a copy of the Adopted Budget for the Miami Beach Metered Parking System for 1980 that the City Commission adopted on January 2, 1980. c), / '`., ‘\\. 'VA, T:sw Encl . , cc: Elaine Matthews / PMS'gf•4 •, f-Ar ' ACi * IED)* % '..H 2-61#:-\----- CITY 6'"\:CITY OF MIAMI BEACH FLORIDA 1980 MAYOR Murray Meyerson VICE MAYOR Dr. Simon Wikler COMMISSIONERS Alex Daoud Mildred Falk Michael Friedman Melvin S. Mendelson Leonard 0. Weinstein CITY MANAGER Harold T. Toal RESOLUTION NO.- 80-16147 A RESOLUTION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ADOPTING BUDGET OF THE METERED PARKING SYSTEM, OPERATION AND MAINTENANCE, OF THE CITY OF MIAMI BEACH, FOR THE YEAR BEGINNING JANUARY 1, 1980. WHEREAS, the City Manager of the City of Miami Beach has prepared and on the 5th day of December, 1979 , submitted to the City Commission, a "proposed budget" of the Metered Parking System covering the anticipated revenues and balances in various funds and accounts, including surpluses and anticipated expendi- tures of such revenues, funds, accounts and surpluses for all purposes, including operation, maintenance, repairs, renewals and replacements, and the hiring of employees and services for the operating year beginning January 1, 1980; and WHEREAS, the City Commission of the City of Miami Beach has examined and does approve said proposed budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the said budget in the amount of $2, 302 , 000. 00 be and the same is hereby adopted. PASSED and ADOPTED this 2nd day of January, 1980. • Attest: (SEAL) City lerk ee o nettme 'eae (14, �PNl: �y FLORIDA 3 3 1 3 9 *1MC01 "VACATIONLAND U. S. A." • OFFICE OF THE CITY MANAGER CITY HALL HAROLD T.TOAL 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 873.7010 COMMISSION MEMORANDUM NO. 7R7( DATE: Deremhar 4, 1Q79 TO: Mayor Murray Meyerson and Members of the City Commission FROM: Harold T.Toal City Manager SUBJECT: METERED PARKING SYSTEM ANNUAL BUDGET FOR CALENDAR YEAR 1980 The budget for the Metered Parking System for Calendar Year 1980 is transmitted herewith. This budget is prepared on the basis of an enterprise fund, i.e., a fund established to finance and account for the acquisition, operation and maintenance of a governmental facility, that is self-supporting through user charges. Although it is legally separate from the City General Fund Budget adopted by the City Commission in September 1979, the Budget appro- priations for Metered Parking have been subjected to the same admin- istrative review and controls, and salaries in the division are governed by the general City salary ordinance. This year's expenditures for the operation and maintenance of the system, exclusive of the Management Fee have increased to provide for the transfer of the Traffic Function from the Police Department and the additions of two enforcement officers and a field supervisor to improve the performance of the system. The Management Fee has de- creased in line with the adopted General City budget. No increase in fees or permits is proposed in this budget for calendar year 1980. This year's request has an amount for capital improvement of $166,810. These appropriations will be used primarily to replace 11 scooters and to replace approximately 1000 ten year old meter heads. We have also established a reserve for future operating requirements in the amount of $184,406. These funds would be used to pay far the improvements to the Metered Parking Division as deemed necessary by the Commission for the maintenance, operation or improvement of the Parking System. Finally, provision has been made for the possible payment of interest for debt service should the Commission decide to proceed with the sale of the recently validated $6,000,000 bond issue. HTT:WEM:sw ORGANIZATION CHART PARKING SYSTEM MANAGEMENT 79 80 Parking System 1 Supervisor 1 1 1 SUPERVISION 79 80 Parking Meter 1 Supervisor 1 1 1 ENFORCEMENT SECTION CLERICAL SECTION 79 80 79 80 2 Prkg. Enf. Spec.II 3 1 Clerk Typist 1 13 Prkg. Enf. Spec. I 14 1 Clerk 1 15 17 2 2 Parking Meter Field Supervisor 79 80 0 0 1 1 MAINTENANCE SECTION 79 80 REPAIR SECTION 1 Utility Worker 1 79 80 2 Laborer II 0 Parking Meter 3 Laborer I 0 1 Technician II 1 0 Prkg. Maint. Wk. III 1 Parking Meter 0 Prkg. Maint. Wk. II 3 4 Technician I 4 0 Prkg. Maint. Wk. I 3 5 5 6 8 g ��' ; a 1111. 1, -.'.z4,.:' N',0‘4,'',':,,':,"",'':Zi-'S.-,"'-'''-'''-''';''-...*''""':,.''''.'''':''.,'--,''.,;1'.l.:,.:,-.:,:f.,-'?.t, a , 11 'a „ 1 •-7 7 2,14 ' 2 '4-: . , . ,,,..-(.00,,,,,,.7 -,...iioN e rax_ � { 1' • ' ''' `: 1 4-til 12, ':1 ' - ' '2;4'i''''''`,', ''I''''',/,),,.,'"'`.;7},.- 11. f " SARK �#�it � • - ro .. r, .g g , illit' ' '1 ,Il ,_ j.,r.T._..,,...g14:., , ,....„,, . i - ' --.10.-,a-or- . ., _ ,.. .„ I '''''.:';"7:;7:::::--..'' ,+�^ — 7., 1 . .,.,.:, .,....7,'4,-.4";;;',...'::iit4f.':!1iiiiiit;i:';4-' '''''.4c.. ' s . , �wm o- , ..... ,..,„s,,,,_,,,,,, ,. , , . ..,,,.,....,,,,,,,,,..,,,,,,,,,,,�Y ` om'a, : . ,„.. , , .. „,,..,,,..„...,,,,„..;,,.,..:...,...,,,..„,,,,...,i.,,,,,, „,,,,,...,,,, ##; se K� 6 y as �„ ; . s `'; -fro ., MUNICIPAL PARKING OFF ARTHUR GODFREY ROAD AT THE SERVICE OF THE CITIZEN METERED PARKING SYSTEM ANNUAL BUDGET FOR 1980 The Adopted Operation and Maintenance Budget for 1980 has been prepared on the basis of an enterprise fund, i.e. , a fund established to finance and account for the acquisition, operation and maintenance of a governmental facility, that is entirely self-supporting through user charges. The Adopted Budget is based upon the division generating revenues of $2,302,000 and having expenses as follows: Operations and Maintenance of the System $1,395,784 Depreciation 330,000 Capital Improvements 166,810 Reserve for Future Operating Requirements 184,406 Reserve for Debt Retirement 225,000 $2,302,000 The Adopted Metered Parking System Budget approves a total of 35 personnel po- sitions. Our request for these 35 positions is an increase from the 30 positions which were adopted in the calendar year 1979 Operating Budget. This increase is due in part to the transfer of the traffic function from the Miami Beach Police Department. In addition, two enforcement positions have been added as well as an operations supervisor. The Parking System Budget provides for the staffing of the following operating sections: Management, Maintenance, Meter Repair, and Enforcement. Each section is described below: MANAGEMENT: This section is responsible for the administration of the division and provides the overall supervision of the Metered Parking System operation. The support clerical positions are also funded in this section. The Ad- ministrative Section has a full time staff of five. -1- MAINTENANCE: Each parking lot facility is inspected and evaluated regularly as to general physical condition, paving, safety pavement markers, lighting, landscaping, meters and overall attractiveness. Maintenance priorities are established based on the regular inspections and are carried out by a full time staff of six. The traffic function transferred from the Miami Beach Police Department is also funded in this section. METER REPAIR: All meters are inspected regularly, maintained and repaired as necessary to minimize equipment downtime. As a result meters have been economically maintained and their life expectancy increased. • The Meter Repair Section has a full time staff of five. ENFORCEMENT: The Enforcement Section has a full time staff of 17 whose function is to issue parking violation citations when necessary and provide public ser- vice assistance to citizens and tourists who come to our City. The Metered Parking System pays the General Fund for all services provided to it by City employees, and any remaining funds may be spent only to retire the out- standing bonds or to provide and improve parking facilities. A breakdown of these reimbursements to the General Fund follows: Management Fee $300,000 Workmen's Comp. & Property Insurance 10,500 Maintenance of City Equipment 48,693 Lighting of Parking Areas 44,930 Inter-Account Transfers (Fringe Benefits) 88,500 $492,623 Although the Metered Parking Budget is legally separate from the City of Miami Beach General Operating Budget adopted by the City Commission in September, the Adopted Budget appropriations for Metered Parking are subject to the same ad- ministrative review and controls, and salaries are governed by the general City salary ordinance -2- CITY OF MIAMI BEACH PARKING REVENUE SYSTEM STATEMENT OF REVENUES, EXPENDITURES & RETAINED EARNINGS 1980 Adopted Proposed Adopted 1979 1980 1980 OPERATING REVENUES METER COLLECTIONS $1,860,000 $1,890,000 $1,890,000 SALES OF PARKING PERMITS 225,000 235,000 235,000 RENTAL SPACE 25,000 25,000 25,000 MISCELLANEOUS 2,000 2,000 2,000 TOTAL OPERATING REVENUES $2,112,000 $2,152,000 $2,152,000 NON-OPERATING REVENUES INTEREST ON INVESTMENTS 150,000 150,000 150,000 RETAINED EARNINGS - beginning of year 1,765,906 1,898,722 1,898,722 TOTAL AVAILABLE RESOURCES $4,027,906 $4,200,722 $4,200,722 APPROPRIATIONS OPERATIONS 1,539,384 $1,395,784 $1,395,784 DEBT RETIREMENT 130,000 -0- -0- CAPITAL IMPROVEMENTS 159,800 166,810 166,810 DEPRECIATION $ 300,000 330,000 330,000 INCREASES TO RESERVES FOR DEBT RETIREMENT $ -0- $ 225,000 225,000 RETAINED EARNINGS - end of year $1,898,722 $2,083,128 $2,083,128 TOTAL APPROPRIATIONS, RESERVES AND RETAINED EARNINGS $4,027,906 $4,200,722 $4,200,722 -3- CITY OF MIAMI BEACH METERED PARKING SYSTEM 1980 BUDGET DEPARTMENT FINANCE DIVISION METERED PARKING ADOPTED REQUEST ADOPTED 1979 1980 1980 The adopted budget for 1980 has been prepared OPERATING BUDGET $2,262,000 $2,302,000 $2,302,000 on the basis of an enterprise fund, i.e. , a fund established to finance and account for the ac- POSITIONS quisition, operation and maintenance of a govern- mental facility, that is entirely self-supporting Full Time through user charges. The adopted budget is General City based upon the division generating revenues of CETA $2,302,000 and having expenses as follows: Fed. Rev. Sharing Metered Parking 30 35 35 Operating Expenditures Operation and Maintenance TOTAL 30 35 35 of the System $1,395,784 Part Time Non-Operating Expenditures General City Other Capital Improvement 166,810 TOTAL Depreciation 330,000 Reserve for Future Operating SOURCE OF FUNDS Requirements 184,406 General City $ $ $ Reserve for Debt Retirement 225,000 Fed. Rev. Sharing CETA $2,302,000 Metered Parking 2,262,000 2,302,000 2,302,000 G.O. Bonds Community Development Other TOTAL $2,262,000 $2,302,000 $ 2,302,000 OBJECTS OF EXPENDITURE Personnel Services $ 378,484 $ 490,803 $ 490,803 Operating Expenses 1,723,716 1,644,387 1,644,387 Capital Outlay 159,800 166,810 166,810 TOTAL $2,262,000 $2,302,000 $ 2,302,000 -4- MANNING TABLE COMPARISON METERED PARKING SYSTEM Operations and Maintenance 1979 Adopted 1980 Request 1980 Adopted Parking System Supervisor 1 1 1 Parking Meter Supervisor 1 1 1 Parking Meter Field Supervisor 0 1 1 Clerk Typist 1 1 1 Clerk 1 1 1 Utility Worker 1 1 1 Parking Meter Technician II 1 1 1 Parking Meter Technician I 4 4 4 Parking System Maintenance Worker III 0 1 1 Parking System Maintenance Worker II 0 3 3 Parking System Maintenance Worker I 0 3 3 Laborer II 2 0 0 Laborer I 30 0 SUB TOTAL 15 18 18 Enforcement Parking Enforcement Specialist II 2 3 3 Parking Enforcement Specialist I 13 1414 15 17 17 TOTAL METERED PARKING _5_ 30 35 35 kms1.dP iv a MA"'1 �"_ob , Ii dM .::.,+:::.,,,, . , = '....'....--, Z ii g`4.°nth ~ s 3 e , t'';:i,i i ) .P.PP.P.P.'"' ,,---P,;,. P 'e f' m9 z 1 ,,,,, ' ..„,,, ..-,, ,r 'Is..., ., , ..tit ,.. . .i. .,- :. :,. -,-- .. .400,- . I� s ,...:.. . P - ,� Y. ;" .t.: ----- .. „,,,.. ., , , . , , . ., 1 4 , ,... . . ... . .. s „ .„,...,. , ,,,,, , „, .,„Lta....,..... , , , . . „ , ,_ . , ....., . .. . .„ „ _ w r NAI � �� , ';',,t,It4:4g-32;:ti*: Ut7,;'itr' 'i,,,',,,,,,..-.,:', , .,,t-,. .:;,;,-.-.:-..''-,:,,,-- --- — . .. 41,,,........,------ ' 4,,,,i1;,4,,,-, ,- - - . - - . , ,,- ....„3_,.,,,...:: _......._._ . ,i„,,,,, :::,.:,,,..„.,,,,,i.....„;y P`,P,P,-,,i;',P,:ifl*”P '`,,,,-p. .. - } Y r-„,....-, ` _, f . a� 4 ' 6 EVERYTHING SHIPSHAPE THE METERS REQUIRE CONSTANT CARE METERED PARKING SYSTEM MAINTENANCE AND OPERATIONS BUDGET 1980 DETAILS Adopted Adopted Account Description 1979 1980 Normal Pay $375,784 $488,503 Shift Differential 800 1, 100 Required for night shift enforcement activities. Overtime 1,700 1,000 Used only for assistance with traffic and parking control during special events at Convention Center. Cost based on past experience. Holiday Pay 200 200 Necessary to provide personnel to open and close elevators and provide security for the Lincoln Lane West Garage on holidays. Personnel Services Total $378,484 $490,803 Professional Services 20,500 20,000 Provision is made for the services of the External Auditors for 1979 and an updating of the Engineering Report. -6- Adupced Adopted Account Description 1579• " 1980 Bank Fees 17,700 18,925 Flagship Coin Counting Service - $18,725 Miscellaneous Bank Fees - 200 Electricity 95,000 110,100 Based on past experience and projected fuel adjustment charges. Telephone and Telegraph 1,980 2,300 Based on past experience and current cost projections. Water Consumed by Department 220 300 Based on 1979 experience Maintenance - City Equipment 36,810 48,693 Based on Mechanical Maintenance Division Estimates. Postage and Shipping 125 125 Based on past experience. Rental of Equipment 0 500 Barricade rental for traffic function Printing 2,800 3,000 Permits, Tickets, Decals, etc. Based on past experience and current cost projections -7- Adopted Adopted Account Description 1979 1980 Contracted Maintenance 188,457 250,655 Lot Sweeping $ 48,400 Meter Collection 77,863 Garage Guard Service 16,500 Window Cleaning for Elevators 194 Pest Control 59 Typewriter Service 64 Elevator Service 7,575 Landscaping of Lots 100,000 Based on present contracts plus 10% cost increase and an estimate of the bid to be taken for land- scaping. External Repair Orders 5,500 5,500 Based on past experience. Advertising 250 1,000 Based on 1979 experience and projected bond sale. Charges to Reserves 25,000 10,500 Reimbursable to General Fund for Workman's Compensation and property insurance coverage as adopted in 1979/80 General Fund Budget. Inter-Account Transfers 135,000 88,500 Reimbursable to General Fund for Employee Pension coverage and Fringe Benefits as adopted in 1979/80 General Fund Budget. -8- Adopted Adopted Account Description 1979 1980 Management Fee 600,000 300,000 Fee for Professional Services provided by the City to the Metered Parking Fund as adopted in 1979/80 General Fund Budget. Office Supplies 450 450 Based on past experience. No cost in- crease required. Repair and Maintenance Supplies 20,350 20,000 Meter repair parts, signs, etc. Based on past experience. Operating Supplies 5,600 18,000 Paint, cleaning supplies, and supplies for traffic function. Small Hand Tools 300 300 Uniforms 2,530 2,530 Based on past experience. Damage and Repair 750 500 Accidental damage and vandalism to meters. Membership Dues 175 100 IMPC membership for division supervisor. Travel 150 750 Division supervisor to attend convention in Los Angeles, California -9- Adopted Adopted Account Description 1979 1980 Allowances 800 1,800 Auto Allowance Subscriptions, Books, Newspapers 68 68 Employee Training & Awards 150 150 Meter checker school-state requirement. Taxes, Licenses, Auto Inspection 235 235 Operating Expense Total $1,160,900* $ 904,981 * Office Furniture, Fixtures & Equipment 1,968 -0- Motor Vehicles 41,100 44,770 Replacement of 11 scooters in accordance with Mechanical Maintenance Division schedule. Parking Meter Replacement 100,000 100,000 Replace approximately 1000 @ $100.00 each. Most are 10 years old. Machinery and Equipment 16,732 22,040 1 Pressure Cleaner $3,000 500 Collection Coin Boxes 5,000 1 Drilling Machine 1,200 6 Pagers 2,310 950 Concrete Car Stops 7,600 1 Paint Conditioner 2,000 1 Drill and Hammer 930 Capital Outlay Total _$159,800 166 810 -10- Adopted Adopted Account Description 1979 1980 Debt Service and Reserve for Debt Retirement $130,000* $225,000* Depreciation $300,000 $330,000 Reserves $132,816* $184,406* Total Budget $2,262,000 $2,302,000 *These expenditures are included with "Operating Expenses" on the "Objects of Expenditures" on page 4. -11- ORIGINAL, RESOLUTION NO. 80-16147 (Approving and adopting Budget of the Metered Parking System, operation and maintenance. of the CMB for the year beginning January 1, 1980)