2003-25256 ResoRESOLUTION NO. 2003-25256
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
USE OF REMAINING CONSTRUCTION FUNDING IN THE
AMOUNT OF $115,000; AND RATIFYING AN APPROPRIATION
IN THE AMOUNT OF $233,104 FROM THE CITY CENTER
REDEVELOPMENT AGENCY (RDA) OF THE CITY OF MIAMI
BEACH FOR A TOTAL OF $348,104 IN ORDER TO COMPLETE
THE INSTALLATION OF THE HUMIDIFICATION SYSTEM AT
THE BASS MUSEUM OF ART, TO BE USED AS FOLLOWS:
$174,000 TO FUND THE CONSTRUCTION CONTRACT; $27,144
FOR A CONSTRUCTION CONTINGENCY, $6,960 FOR JOC-
ADMINISTRATION FEES FOR THE GORDIAN GROUP, INC.
AND $140,000 TO PAY THE COSTS OF TEMPORARILY
RELOCATING, STORING AND SECURING PIECES OF ART
DURING THE CONSTRUCTION PERIOD.
WHEREAS, on March 26, 1995, the City entered into an Agreement with
the firms of Spillis Candela & Partners (SC&P) and Arata Isozaki and Associates
for Architectural and Engineering services for the Expansion and Renovation of
the Bass Museum of Art (Project), and
WHEREAS, on December 3, 1997, the Mayor and City Commission
approved award of a construction contract to Danville-Findorff, Inc. (DFI), and
Notice to Proceed with construction of the Project was issued on February 5,
1998, and
WHEREAS, the buildings were declared substantially complete in
September 2000, however persistent problems with the Heating, Ventilating and
Air Conditioning (HVAC) systems have been encountered since that time, and
WHEREAS, after extensive study of the problems, SC&P has designed a
proposed modification to the humidification system which will remedy the
problems, and has submitted complete construction documents for this
modification, and
WHEREAS, the Administration recommends that this work be performed
by a contractor under the City's Job Order Contracting (JOC) Program, which
was approved by Resolution No. 2003-25157, and
WHEREAS, it is estimated that the cost of performing the proposed work
in accordance with the Construction Documents prepared by SC&P, including the
costs of the JOC contract, the 4% JOC Program consultant fee, establishing a
construction contingency, and the estimated cost of temporarily transporting and
storing the Museum's art pieces during the construction period, will be $348,104
and
WHEREAS, funds are available to complete this work as follows: there
remains a balance of $115,000 in unexpended funds in the account established
for the contract between the City and Danville-Findorff, Inc., which can be used
for this purpose, the remaining balance of $233,104, is available in the City
Center RDA Tax Increment ^ccount.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
appropriation of funds by the City Center Redevelopment Agency (RDA) in the
amount of $233,104, from City Center RDA Tax Increment Funds be ratified;
further, authorizing the use of remaining construction funds in the amount of
$115,000 in order to complete the installation of the humidification system at the
Bass Museum of Art, including a construction contingency, related project costs,
and the expenses of the Bass Museum for temporarily transporting and storing
the art pieces during the construction period.
PASSED and ADOPTED this 2net
Attest:
City Clerk
__ day of~
2003
Mayor
T:~AGENDA~2003\jul0203~regular~Bass Museum Humidification RESO.doc
APPROVED AS TO
FORM & LANGUAGE
& FOP, EXE~
EXHIBIT A
Spillis Candela DMJM
800 Douglas Entrance Coral Gables, Florida 33134-3119 305/444 4691
MEMORANDUM
Date: June 19, 2003
To: Jorge Chartran~
From: Igo.r. Go
Cc: Steve Berler (S~DMJM), Tim Hemstreet (ClP), Tod Osborn (URS), Nestor Fernandez (URS)
Subject: Bass Museum of Art - Humidification System
Attached please find the final set of construction documents for the installation of a humidification system
for above captioned project.
As per your request, we have proceeded to offer you the technical assistance necessary for the
installation of a humidification system as delineated in our memo to you of February 27, 2003, and in
Steve Berler memo dated April 24, 2003; although this humidification system was not part of the original
established scope of work.
We need to reiterate our concern regarding humidification systems. The reasons are as follows:
· Humidification is required on a very limited number of hours in a normal year in a tropical
(hotJhumid) area such as Miami Beach. The limited hours of beneficial operation of this
humidification system makes the implementation of this system not cost effective. Based on
analyzed factual data only on 3% of the total hours in a year, the outdoor absolute humidity is
lower than the indoor design absolute humidity. Please see our memo dated February 27, 2003
as a reference.
· Any equipment that operates infrequently does not work when needed. Humidification systems
require high maintenance and they are sophisticated, creating an additional burden on those
charged with maintaining the facility.
· if the humidification system is not properly maintained moisture can accumulate in the supply
ductwork, creating optimum conditions for growth of molds, fungi, and bacteria that could spread
into the museum area. Toxic molds could present serious health risks to the staff, the public, and
the artwork.
The above may well be the reasons that most of the local museums, that we have contacted, operate
their facility without the use of a humidification system and their environmental conditions tolerate
humidity levels that fall below 50% relative humidity during the cold weather spells.
As pointed out to those present at the museum walk through a retrofit design is a balance between an
optimum system installation and constraints imposed by existing conditions. Simply put, our approach
had to be prachcal with the extent of modification to existing ductwork layouts in order to provide the best
possible conditions for the humidification equipment to operate. Some of the constraints encountered are:
The modified ductwork where the humidification equipment is to be installed will not have duct
liner. This will compromise the acoustics at those locations and it may increase the equipment
noise from the air handling units.
· The original ductwork, within the historical building, was not replaced during the renovation. The
installation of the humidification equipment will disturb existing insulation and duct liners which
may contain hazardous materials. As requested previously, you will need to research the
environmental survey originally performed on the facility to determine if these conditions exist.
· The a~r velocities in the cross sections of ducts, where the humidifiers are to be located, are on
the high end of the manufacturer's design criteria due to physical constraints that limit the size of
the ducts.
· The accessibility to the humidifiers is made difficult by the existing structural constraints.
Due to the above constraints our design drawings, which have been reviewed and approved by the
humidifier manufacturer, do have certain limitations which may differ from the performance as shown on
the humidifier catalog. However, we believe the humidification system will help mitigate the periods at the
lower limits of humidity within the museum areas, and improve the system performance during these
periods.
As we previously stated, we strongly believe that the decision made by the Bass Museum staff and by the
City of Miami Beach to provide this humidification system need to be complemented by the following:
· You need to retain the services of a factory authorized agent to inspect the humidifier system
installation at start-up time to certify the proper installation and operation of the system has been
done according to the manufacturer's recommendations.
· You need to obtain a service/maintenance contract from a factory authorized agent to insure
correct operation of humidification system in the future.
Again we wish to assure you, our client, of our continuous effod in providing you with the best possible
consulting services. If you require additional information please contact us.
CYIY OF MIAMI BEACH
COMt~IlSSlON ITEM SUMMARY
Condensed Title:
Resolution Ratifying the Appropriation of $233,104 from the City Center Redevelopment Agency (RDA) to
Complete the Installation of the Humidification System at The Bass Museum Of Art, to be combined with
$115,000 of Remaining Construction Funds, to be used as Follows: $174,000 for Construction; $27,144 for
Contingency, $6,960 for Job Order Contract (JOC) - Administration Fees for The Gordian Group, and
$140,000 for Relocating], Storing and Securing] Art Durin~l the Construction.
Issue:
Shall the Mayor and City Commission approve the use of previously appropriated construction funds and
an appropriation from the RDA to install a humidification system at the Bass Museum?
Item Summary/Recommendation:
On March 26, 1995, the City entered into an Agreement with the firms of Spillis Candela & Partners (SC &P)
and Arata Isozaki and Associates (Isozaki) for architectural and engineering services for the Expansion and
Renovation of the Bass Museum of Art (the Project). On December 3, 1997, the Mayor and City Commission
approved award of a construction contract to Danville-Findorff, Inc. (DFI). The project received substantial
completion certification in September 2000. Final completion was certified with the proviso that the problems
encountered with the HVAC system in maintaining required temperature and humidity levels be resolved.
After corrections and adjustments to the HVAC system were made on the basis of reports and analyses, the
system continued to have difficulty maintaining the desired humidity levels. After additional discussions with
SC&P, the City directed them, and they agreed, to design a new humidification system for the building which
would correct most of the issues raised by the museum staff and demonstrated by the monitoring of internal
conditions for several months. SC&P has now designed a complete humidification system which consists of
individual Ultrasonic Humidification units which will be connected to each HVAC unit serving all areas of the
museum where art will be exhibited or stored, and which have been agreed to by the museum staff, the
administration and the consultant. These units will be connected to the potable water system and will
provide humidification by essentially using ultrasonic waves to create a water mist in the air conditioning
distribution ductwork. The construction documents and specifications prepared by SC&P have been
reviewed by the City's Property Management Division staff, by URS, the City's Program Manager for
facilities, and by CIP staff. The documents are now one hundred percent complete and have been
presented to the Building Department for review and approval prior to the JOC contractor obtaining a permit.
The JOC contractor has also priced the installations, including the purchasing of the humidification
equipment. The schedule provided to the City by SC&P was to receive the documents on June 18, 2003 to
begin the permit process after review by the appropriate agencies as mentioned above. After approval and
appropriation by the Mayor and City Commission and by the RDA in this July 2, 2003 meeting, a contract will
be executed with the JOC contractor and construction is expected to begin in late July. Construction is
expected to last three months and be completed by late October. This will give sufficient time to the
museum staff to prepare for the Art Basel exhibit in early December. The Administration recommends that
the Mayor and City Commission approve the award of the contract to the JOC contractor and the subsequent
appropriations.
Advisory Board Recommendation:
I N/A
Financial Infor~iiation:
Source of Amount Account Approved
Funds: I $115,000 Fund 364 (previously appropriated)
I I 2 $233,104 City Center RDA
Finance Dept. Total $348,104
City Clerk's Office Legislative Tracking:
ICad Hastings x6210
Sign-Offs:
City.,.~_ nager
AGENDA ITEM
DATE
A TA
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: July 2, 2003
Members of the City Commission
Jorge M. Gonzalez_ ~ ~ ~"~' ~.~ /'"7
City Manager ~ ~.----,.---~"/~--~'~~ ~
A RESOLUTION OF THE MAYOR AND CI'I'~/¢OMMISSlON OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZlI~G THE USE OF REMAINING
CONSTRUCTION FUNDING IN THE AMOUNT OF $115,000; AND
RATIFYING AN APPROPRIATION IN THE AMOUNT OF $233,104 FROM
THE CITY CENTER REDEVELOPMENT AGENCY (RDA) OF THE CITY OF
MIAMI BEACH, FOR A TOTAL OF $348,104, IN ORDER TO COMPLETE
THE INSTALLATION OF THE HUMIDIFICATION SYSTEM AT THE BASS
MUSEUM OF ART, TO BE USED AS FOLLOWS: $174,000 TO FUND THE
CONSTRUCTION CONTRACT, $27,144 FOR CONSTRUCTION
CONTINGENCY, $6,960 FOR JOC-ADMINISTRATION FEES FOR THE
GORDIAN GROUP, INC., AND $140,000 FOR THE COSTS OF
RELOCATING, STORING AND SECURING PIECES OF ART DURING THE
CONSTRUCTION.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding is available from a previously appropriated amount of $115,000 remaining from
the original construction funding. An additional $233,104 is available from the City Center
Redevelopment Agency (RDA) of the City of Miami Beach to cover the additional costs of
the construction, related contingency and soft costs, and costs for moving and storing art
pieces during the construction period.
ANALYSIS:
On March 26, 1995, the City entered into an Agreement with the firms of Spillis Candela &
Partners (SC &P) and Arata Isozaki and Associates (Isozaki) for architectural and
engineering services for the Expansion and Renovation of the Bass Museum of Art (the
Project). On December 3, 1997, the Mayor and City Commission approved award of a
construction contract to Danville-Findorff, Inc. (DFI). Notice to Proceed with construction of
the project was given on February 5, 1998 with construction expected to last twenty
months.
The project itself consisted of two distinct building sections. The first was the existing
City Commission Memorandum
July 2, 2003
Bass Museum
Page 2 of 3
facility, or original building, and the second was the construction of a new building. The
original building portion of the project was primarily a renovation project including a new
roof and replacement of the heating, ventilating, and air conditioning (HVAC) system. The
new building consisted of new construction.
Both buildings received substantial completion certification in September 2000. Final
completion was certified with the proviso that the problems encountered with the HVAC
system in maintaining required temperature and humidity levels be resolved.
A number of different consultants reviewed the issues with the HVAC system, hired either
by the contractor or the NE consultant. Although recommendations were made and
implemented, the HVAC system continued to not maintain required temperature and
humidity levels. As a result, the City asked its Program Manager for Facilities, URS
Corporation (UP, S), to examine the HVAC issues and recommend a solution.
Additionally, an independent consulting and test and balance engineering firm, GFS
Consulting, Inc. (GFS), was retained by and at the cost of SC&P to assist in the evaluation
of all installations as well as the design. Costs for previous corrections and evaluations
were borne by SC&P and DFI under their contract responsibilities.
After additional discussions with SC&P, the City directed them, and they agreed, to design
a new humidification system for the building which would correct most of the issues raised
by the museum staff and demonstrated by the monitoring of internal conditions for several
months.
SC&P has now designed a complete humidification system which consists of individual
Ultrasonic Humidification units which will be connected to each HVAC unit serving all areas
of the museum where art will be exhibited or stored, and which have been agreed to by the
museum staff, the administration and the consultant. These units will be connected to the
potable water system and will provide humidification by essentially using ultrasonic waves
to create a water mist in the air conditioning distribution ductwork.
The NE on the project has expressed reservations regarding the installation of
humidification that have been raised to the Bass Museum staff and Board of Trustees.
However, the Bass Museum has consistently made the case that humidification is
necessary and outweigh the risks involved. Property Management is pursuing the
necessary maintenance contracts. The reservations of the NE are attached as Exhibit A.
These units have been proven in several types of humidification installations, from
museums to laboratories to computer environments throughout the country and have
shown to be efficient, cost effective and to perform with minimal intrusion to the building
environment. The units are also fairly simple to retrofit into existing installations which is
the case at the Bass Museum. Electrical use is also minimized by the use of these units
and controls can and will be integrated into the existing Building Management System at
the museum. This construction will involve minor alterations to the walls and ceilings of the
City Commission Memorandum
July 2, 2003
Bass Museum
Page 3 of 3
museum in order to install the equipment. These alterations have been discussed and do
not significantly alter the interior appearance of the facility. However, the resulting
construction process will necessitate the closure of the facility during the construction
period.
The construction documents and specifications prepared by SC&P have been reviewed by
the City's Property Management Division staff, by URS, the City's Program Manager for
facilities, and by CIP staff. The documents are now one hundred percent complete and
have been presented to the Building Department for review and approval prior to the JOC
contractor obtaining a permit. The JOC contractor has also priced the installations,
including the purchasing of the humidification equipment.
The Administration is now ready to begin installations of the humidification system at the
Bass Museum and therefore is requesting approval of the use of previously appropriated
funds for construction and of the appropriation of funds from the City's RDA. The schedule
provided to the City by SC&P was to receive the documents on June 18, 2003 to begin the
permit process after review by the appropriate agencies as mentioned above. After
approval and appropriation by the Mayor and City Commission and by the RDA in this July
2, 2003 meeting, a contract will be executed with the JOC contractor and construction is
expected to begin in late July. Construction is expected to last three months and be
completed by late October. This will give sufficient time to the museum staff to prepare for
the Art Basel exhibit in early December. UP, S and CIP staff will continue to expedite~ as
much as possible, the process in order to complete the installations eadier than anticipated
and will continue to monitor progress on the project to make sure that issues arising during
construction are resolved promptly and efficiently.
The Administration recommends approval to utilize remaining funding in the amount of
$115,000 from the contract between the City and Danville-Findorff, as the funds were not
fully expended during the construction period. The Administration recommends that the
Mayor and City Commission ratify an appropriation of $59,000 from the City Center RDA to
fund the remainder of the construction contract (total of $174,000). Additionally, $27,144
is needed to cover the costs of the construction contingency, $6,960 for JOC-
administration fees for The Gordian Group (4% of construction contract value), and
$140,000 to pay for the costs of temporarily relocating and storing art pieces, and
temporary security guard services during the construction period. The Administration also
recommends appropriation of these funds from City Center RDA TIF funds.
T:~AGENDA~003~jul0203Vegular~Bass Museum Humidification Memo.doc