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Resolution 80-16372
RESOLUTION NO. 80-16372 A RESOLUTION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE 1980-81 BUDGET FOR THE MIAMI BEACH VISITOR AND CONVENTION AUTHORITY. WHEREAS, pursuant to the provisions of Chapter 41 , Arti- cle VI of the Code of the City of Miami Beach , Florida , creating the Miami Beach Visitor and Convention Authority, said Authority has prepared and submitted to the City Commission a "Proposed Budget" for the said Miami Beach Visitor and Convention Authority for the 1980-81 fiscal year; and WHEREAS, the City Commission has examined and does here- by approve said "Proposed Budget" ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the said budget , in the amount of $2, 800,000.00 be and the same is hereby adopted , approved, ratified and confirmed. PASSED and ADOPTED this 3rd day of September , 1980. \ V\ • or Attest: City Clerk FORM APPROVED LEGAL DEPT. By-S A r.f Date 0=7, S'v BMS/rr OFFICE OF THE CITY ATTORNEY - 1700 CONVENTION CENTER DRIVE -MIAMI BEACH, FLORIDA 33139 1 MIAMI BEACH VISITOR AND CONVENTION AUTHORITY PROPOSED 1980/81 ANNUAL BUDGET D -I m -� m z m 3 v t Vim+ ' 1 s� • MIAMI BEACH VISITOR AND CONVENTION AUTHORITY ORGANIZATIONAL CHART OCTOBER, 1980 MEMBERS OF THE AUTHORITY - I EXECUTIVE IRECTOR Idmi.nis rative Assistant Administrative Aide I t I NEWS BUREAU ADMINISTRATIVE CONVENTION BUREAU VISITORS BUREAU I CTOR I CE DIRECTOR I CTOR S cretary Administrative Aide II Administrative Secy. 1 St ff Writer 1 lerk/Typist 3 Salesmen 1 Latin American Representative 1 Photographer 1 Mail/Clerk Messenger 1 Secretary 1 Travel Industry Representative 1 Manager 1 Custodial Worker 1 Clerk/Steno 1 European Representative 1 Clerk/Typist 1 Secretary 1 Clerk/Typist 1 Housing Coordinator 1 Clerk/Typist t W , C= 1. MIAMI BEACH VISITOR AND CONVENTION AUTHORITY FUNDS AVAILABLE Cash in Banks as at July 31 , 1980 $ 953,000 Anticipated Income thru 9/30/80 572,000 Anticipated Interest Earned thru 9/30/80 10 ,000 $1 ,535 ,000 LESS Commitments Payable 10 ,000 Estimated Expense thru 9/30/80 615 ,000 - 625 ,000 Anticipated Carryover 910 ,000 1980/81 Estimated Resort Tax Revenue $4 , 000 ,000 VCA Portion 50% Less $110 , 000 Collection Charge 1 ,890 ,000 Anticipated Funds for 1980/81 $2 , 800 ,000 i • 2. I . 1979/80 1980/81 $2,230,000 $2,800,000 b I NN , OI 5coPdN R ga � \ot, s � p OCo N, '-os � • '1•101)4(4.1 '3314)(1 , \ o , . -.1C0-ei o1)4(4ss('o-10p9eqo64 s� S �s • 9t4/79, Advertising/Collateral Q$.� 850,000'-/00 Cb s.,,. • 'S$ 38$ I Special Events Advertising/Collateral Contingency) 242,500 14,428 .5 9% 1,100,000 39% 1 Evert SPei90 .`'00 s." • Personal Services (including Fringes) Personal Services 853,000 30$ (including Fringes) 749,772 34.5% 1 i C'1 3. MIAMI BEACH VISITOR AND CONVENTION AUTHORITY 1979/80 1980/81 • NEWS ADM CONY VISITOR TOTAL NEWS ADM CONV VISITOR TOTAL Salaries 103,078 141,437 191,742 100,763 537,020 104,394 164,617 216,968 90,220 576,199 Overtime 200 1,500 1,700 200 500 700 Fringe Ben. 36,147 49,503 . 67,635 35,267 188,552 ' 28,806 57,613 76,102 31,580 194,101 Extra Help 1,000 1,000 500 500 Reserve for Sal. Inc. 40,000 40,000 Unempl. Comp. 1,500 1,500 1,500 1,500 Liability Ins. 25,000 25,000 -0- -0- Promotion 8,000 8,000 25,000 4,000 45,000 12,000 10,000 25,000 4,000 51,000 Spec. Promotion 4,000 3,000 24,000 33,500 64,500 6,000 3,000 23,500 58,250 90,750 Adv. Specialty 2,500 2,500 2,500 2,500 Adv/Collateral 850,000 850,000 1,100,000 1,100,000 Special Events 190,500 190,500 242,500 242,500 Contr. Services 21,000 21,000 24,000 24,000 Travel 2,000 15,000 20,000 3,000 40,000 5,000 15,000 20,000 2,000 42,000 Auto Allowance 7,800 8,200 9,900 4,800 30,700 9,200 8,200 9,900 4,800 32,100 Eqpt.Rental 4,500 4,500 6,000 6,000 Dues/Memos. 500 1,500 2,500 2,500 7,000 200 1,500 2,500 2,500 6,700 Subscriptions 750 900 350 500 2,500 500 900 450 500 2,350 Postage 4,500 2,500 7,000 10,000 24,000 4,500 2,500 7,000 15,000 29,000 Tel/Tel 3,000 12,500 12,000 4,000 31,500 5,000 15,000 14,000 5,000 39,000 Repairs/Maint. 800 300 1,500 300 2,900 800 300 1,000 300 2,400 Newsletter 2,500 2,500 6,500 6,500 Stat/Printing 3,000 1,200 5,000 1,500 10,700 5,000 1,200 7,500 3,000 16,700 Supplies 1,600 1,000 2,500 1,500 6,600 1,800 1,200 3,000 2,000 8,000 Photo 9,700 9,700 18,200 18,200 Insurance 5,000 5,000 5,000 5,000 Prof. Services 6,000 14,500 20,500 9,000 15,500 24,500 Capital Outlay 5,000 22,500 6,950 1,000 35,450 5,000 25,000 7,000 10,000 47,000 IAFC 10,000 10,000 Bldg. Maint. 23,750 23,750 20,700 20,700 f Quality Control 20,000 20,000 40,000 40,000 1 Lincoln Fid. Kiosks 20,000 20,000 Contingency 14,428 14,428 110,100 110,100 $198,575 1,427,718 401,077 202,630 2,230,000 $222,100 1,907,830 440,920 229,150 2,800,000 i 4. NEWS BUREAU PROPOSED 1980/81 ANNUAL BUDGET 1979/80 COMMITMENTS & 1979/80 1980/81 BUDGET EXPENSES THRU BUDGETPROPOSED BY 9/30/80 BALANCE EXECUTIVE DIRECTOR SALARIES 103,078 79,250 23,828 104,394 Director *32,500 32,500 ' Staff Writer 15,000 ' 18,000 Manager 18,500 18,500 Secretary 14,887 15,661 ' Photographer 19,733 19,733 Photographer 14,458 -0- OVERTIME 200 165 65 200 FRINGE BENEFITS 36,147 24,000 12,147 28,806 PROMOTION 8,000 11,000 (3,000) 12,000 SPECIAL PROMOTION (Travel Writer Fam Trs) 4,000 4,000 -0- 6,000 TRAVEL 2,000 2,000 -0- 5,000 AUTO ALLOWANCES 7,800 5,800 2,000 9,200 Director 1,800 5,000 Manager 1,200 1,200 Staff Wiiter 1,200 1,200 Photographer 1,800 1,800 DUES/MEMBERSHIPS 500 150 350 200 SUBSCRIPTIONS 750 450 300 500 i POSTAGE 4,500 3,200 1,300 4,500 TELEPHONE/TELEGRAPH 3,000 4,500 (1,500) 5,000 • REPAIRS/MAINTENANCE 800 750 50 800 STATIONERY/PRINTING 3,000 6,000 (3,000) 5,000 NEWSLETTER 2,500 2,700 ( 200) 6,500 SUPPLIES 1,600 1,600 -0- 1,800 PHOTO 9,700 10,100 ( 400) 18,200 Supplies 7,000 14,000 Prints/Color 1,500 3,000 Models 1,200 1,200 PROFESSIONAL SERVICES 6,000 4,000 2,000 9,000 Clipping Service 3,000 4,000 Foreign Translations 3,000 5,000 CAPITAL OUTLAY 5,000 3,335 1,665 5,000 $198,575 $163,000 $35,575 $222,100 * Actual O.9ver Budget C, NJ 5. ADMINISTRATIVE • PROPOSED 1980/81 ANNUAL BUDGET 1979/80 COMMITMENTS & 1979/80 1980/81 BUDGET EXPENSES THRU BUDGET PROPOSED BY • 9/30/80 BALANCE EXECUTIVE DIRECTOR • SALARIES 141,437 145,616 ( 4,179) 164,617 Executive Director *45,000 45,000 Administrative Asst. 25,723 27,164 Administrative Asst/Treas. 25,754 27,198 Administrative Aide II 14,887 16,265 Administrative Aide I 13,326 14,443 Clerk/Typist 11,074 12,042 Mail Clerk/Messenger 10,258 11,121 Custodial Worker 10,581 11,384 EXTRA HELP 1,000 166 834 500 FRINGE BENEFITS 49,503 45,693 3,810 57,613 RESERVE FOR SALARY INC. 40,000 UNEMPLOYMENT INSURANCE 1,500 750 750 1,500 LIABILITY INSURANCE 25,000 23,300 1,700 -0- PROMOTION 8,000 13,000 (5,000) 10,000 SPECIAL PROMOTION -- CIV 3,000 3,000 -0- 3,000 ADVERTISING/COLLATERALS 850,000 850,000 -0- 1,100,000 SPECIAL EVENTS 190,500 4,294 242,500 Orange Bowl Festival 25,000 25,000 Orange Bowl Float 17,500 17,500 _ Sunshine Tennis Tournament 30,000 College Golf 1,000 Love on the Beach 1,000 7,500 Race of the Americas 1,500 Hobie Cat Regatta 1,460 . NBC/TV Dokes/Rodriguez fight 11,686 Greater Miami Film Festival 25,000 Phil Donahue Show 25,000 Miami Beach Summer-"Pops" 7,500 Mirage Bowl 10,000 Orange Bowl Classic 5,000 PACE 10,000 4th of July Fireworks 10,000 . TV/OB Parade to So. America 4,000 Miscellaneous 560 i Contingency 52,500 ,TV Niginations 100,000 Rengance Fair 40,000 CC • 6. ADMINISTRATIVE BUDGET CONTINUED 1979/80 COMMITMENTS & 1979/80 1980/81 BUDGET EXPENSES THRU BUDGET PROPOSED BY ' 9/30/80 BALANCE EXECUTIVE DIRECTOR TRAVEL 15,000 15,000 -0- 15,000 AUTO ALLOWANCES 8,200 8,200 . -0- 8,200 Executive Director 4,600 4,600 Station Wagon 3,600 3,600 EQUIPMENT RENTAL 4,500 4,700 ( 200) 6,000 DUES/MEMBERSHIPS 1,500 1,500 -0- 1,500 SUBSCRIPTIONS 900 600 300 900 POSTAGE 2,500 1,500 1,000 2,500 TELEPHONE/TELEGRAPH 12,500 15,000 (2,500) 15,000 REPAIRS/MAINTENANCE 300 200 100 300 STATIONERY/PRINTING 1,200 1,000 200 1,200 SUPPLIES 1,000 1,000 -0- 1,200 INSURANCE 5,000 3,404 1,596 5,000 PROFESSIONAL SERVICES 14,500 13,000 1,500 15,500 Attorney 5,000 5,000 Auditor 9,500 10,500 i IAFC 10,000 10,000 -0- ' CAPITAL OUTLAY 22,500 22,500 25,000 I BUILDING MAINTENANCE 23,750 20,700 Electric 14,000 12,500 1,500 14,000 1 Supplies 1,200 1,050 150 1,200 Window Cleaning/Exterminator 750 660 90 700 Water 2,800 2,800 -0- 2,800 Repairs 2,000 1,700 300 2,000 Insurance 3,000 -0- 3,000 . -0- QUALITY CONTROL 20,000 ' 10,000 10,000 40,000 REFURBISHING LINCOLN ROAD KIOSKS 20,000 CONTINGENCY 14,428 -0- 14,428 110,100 $1,427,718 $1,394,045 $ 33,673 $1,907,830 *Actual () Over Budget C, CL 7. CONVENTION BUREAU PROPOSED 1980/81 ANNUAL BUDGET 1979/80 COMMITMENT & 1979/80 1980/81 • BUDGET EXPENSES THRU BUDGET PROPOSED BY • 9/30/80 BALANCE EXECUTIVE DIRECTOR SALARIES 191,742 201,320 (9,578) 216,968 Director *42,50042,500 Administrative Secretary 19,858 19,858 Sales II 28,000 28,000 Sales I (2 @ 24,000) 48,000 48,000 Secretary 15,182 16,034 Clerk/Steno 13,085 14,231 Clerk/Typist 13,412 14,163 Administrative Asst/Housing 18,485 20,363 Clerk/Typist/Housing 12,707 13,819 OVERTIME 1,500 885 615 500 FRINGE BENEFITS 67,635 68,450 ( 815) 76,102 PROMOTION 25,000 21,000 4,000 25,000 SPECIAL PROMOTION 24,000 21,700 2,300 23,500 ASAE 6,000 6,000 Washington 6,500 Opera Guild 15,000 -0- Am. Soc. for Med.Tech. 1,500 Southeast Shrine 3,500 American Heart 3,500 Other/Reserve 3,000 2,500 ADVERTISING SPECIALTY 2,500 228 2,272 2,500 CONVENTION SERVICES 21,000 21,000 -0- 24,000 Registration/Housing 15,000 18,000 Equipment Rental 2,000 • 2,000 FICA 4,000 4,000 TRAVEL 20,000 16,000 4,000 20,000 AUTO ALLOWANCES 9,900 9,900 -0- 9,900 Director 4,500 4,500 Sales (3 @ 1,800) 5,400 5,400 DUES/MEbBERSHIPS 2,500 2,500 -0- 2,500 SUBSCRIPTIONS 350 400 ( 50) 450 POSTAGE 7,000 6,000 1,00.0 7,000 TELEPHONE/TELEGRAPH 12,000 12,000 -0- 14,000 REPAIRS/MAINTENANCE 1,500 850 650 1,000 STATIONERY/PRINTING 5,000 3,500 1,500 7,500 SUPPLIES 2,500 2,000 500 3,000 CAPITAL OUTLAY 6,950 16,000 950 7,000 4t)' $401,077 $393,733 $ 7,344 $440,920 • i *Actual 8. (1 (Ivor A„Anoi- VISITORS BUREAU PROPOSED 1980/81 ANNUAL BUDGET T 1979/80 COMMITMENTS & 1979/80 1980/81 - . BUDGET EXPENSES THRU BUDGET PROPOSED BY • 9/30/80 BALANCE EXECUTIVE DIRECTOR SALARIES 100,763 82,025 18,738 90,220 Director *32,500 • -0- Latin American Rep. 23,450 23,450 Domestic Rep. 16,500 16,500 Secretary 13,260 13,260 Clerk/Typist 13,740 14,510 European Rep. -0- 22,500 FRINGE BENEFITS 35,267 28,708 6,559 31,580 PROMOTION 4,000 3,750 250 4,000 SPECIAL PROMOTION 33,500 28,800 4,700 58,250 Seminars/Fam Tours 10,500 10,000 Travel Shows 15,000 15,000 Latin-America Blitz 2,000 8,000 Latin" America Travel Shaws 4,000 8,250 Latin America Fain Tours 2,000 2,000 ASTA 15,000 "TRAVEL 3,000 1,000 2,000 2,000 AUTO ALLOWANCES 4,800 3,760 1,040 4,800 Director 1,800 -0- Latin American Rep. 1,800 1,800 Domestic gyp. 1,200 1,200 European Rep. 1,800 DUES/MEMBERSHIPS 2,500 2,300 200 2,500 SUBSCRIPTIONS 500 350 150 , 500 POSTAGE 10,000 15,000 (5,000) 15,000 TELEPHONE/TELEGRAPH 4,000 5,000 (1,000) 5,000 REPAIRS/MAINTENANCE 300 300 -0- 300 STATIONERY/PRINTING 1,500 2,500 (1,000) 3,000 SUPPLIES - 1,500 1,600 ( 100) 2,000 CAPITAL OUTLAY (Display) 1,000 1,000 -0- 10,000 $202,630 $176,093 $26,537 $229,150 *Actual . () .fDver Budget 9. oh ORIGINAL RESOLUTION NO. 80-16372 (Adopting the 1980/81 Budget for the 1111111 Miami Beach Visitor and Convention Authority)