99-23072 RESOCITY OF MIAMI BEACH
FLEET MANAGEMENT DIVISION
140 MacArthur Causeway Miami Beach FL 33139 305) 673-7643 Fax (305) 673-7639
Date:
To:
From:
Subject:
June 26, 2002
Robert Parcher, City Clerk
Andrew E. Terpak, Director Fleet Management
Memo to File RE: Reso 99-23072
The City Clerks office requested a copy of the resolution associated with Commission
Memorandum 134-99. Based on the information that I have, I believe the resolution for
the vehicles has already been completed. The explanation is as follows.
This Commission Memo (134-99) requested approval to purchase 74 vehicles. 57 Ford
Crown Victoria's and 17 Ford Taurus's in the amount of $1,589,963.
Funding was divided between 3 accounts. Fleet Management Replacement Fund, Risk
Management and Law Enforcement Trust Funds (LETF).
The Police Department in order to expend the LETF monies are required to appropriate
the money from the Police Confiscation Trust Fund Budget. On February 3rd 1999
Resolution No. 99-23062 in the amount of $1,215,797 was submitted to the commission
and approved.
There were several components identified in the memo accompanying the resolution
and one of the components was for the purchase of forty-eight (48) vehicles from LETF
or police confiscation funds. The commission memo requesting approval to purchase
74 vehicles was not submitted to the commission until February 17, 1999, the next
commission meeting.
Typically the funds are appropriated and the approval for purchase is made during the
same meeting. Unfortunately the memo for purchase and the resolution appropriating
funds were separated. The remaining dollars from the Fleet Management replacement
funds were a part of the detailed budget, which identified vehicle replacements by line
item was approved during the regular annual budget process. The Risk Management
fund dollars are a result of a claim in which a vehicle was totaled.
F:~ECH~DIR~$ADM\DREW -\RESO 99-23072.doc
CITY OF MIAMI BEACH
C;TY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
TO:
FROM:
SUBJECT:
Mayor Neisen Kasdin and DATE: February. 17, 1999
Members of the City C mmission
Sergio Rodriguez
City Manage
Request for Approval to Award a Purchase Order to Gus Muchado Ford, Inc.,
in the Amount of $1,589,963 Pursuant to the City of Miami Bid No. 97-98-179
for the Purchase of Fifty-seven (57) 1999 Ford Crown Victoria Vehicles and
Seventeen (17) 1999 Ford Taurus LX Vehicles.
ADMINISTRATION RECOMMENDATION
To authorize the award.
FUNDING
Cost Fund Quantity
1,065,735 Confiscation Account Number (LETF)607-4719-000673 48 - Vehicles
454,955 Fleet Management Account Number 510-1780-000673 23 - Vehicles
47,919 Risk Management Account Number 540-1792-000379 3 - Vehicles
21,354 Fleet Management Account Number 510-1780-000673
BACKGROUND
These following seventy-four (74) vehicles (17 Ford Taurus vehicles and 57 Ford Crown Victoria
vehicles) are recommended to be purchased pursuant to the City of Miami Bid No. 97-98-179,
awarded 12/8/98.
Of the fifty-seven (57) Ford Crown Victoria vehicles, fifty-five (55) will have the following major
equipment:
Police Pursuit Package, 4.6 liter, automatic overdrive transmission,:air..conditioning, power steering,
air bag(s), 4 wheel anti-lock brakes, engine oil cooler, tilt steering, outside remote control mirrors,
locking fuel cap and 5 yr/75,000 mile extended warranty. Two (2) will. be administrative vehicles.
FUNDIFtG APPROVED Agenda Item
enf and
February 17, 1999
Page Two
BACKGROUND (continued)
All seventeen (17) Ford Taurus LX vehicles will have the factory standard options and a 6
year/100,000 mile extended warranty.
Forty-two (42) Crown Victoria vehicles and six (6) Taurus vehicles are additions to the fleet and are
being purchased so as to comply with the intent and provisions of the labor agreement between the
City and the Fraternal Order of Police, dated October 1, 1994.
The labor agreement sets goals for the program and outlines the funding mechanism for the purchase
of vehicles. The labor agreement states that all funds are allocated on a 60/40 ratio with 60% of the
total going to the Police Department to satisfy needs of the Department and 40% of the total going for
the purchase of vehicles for the "Take Home Program". The funds for the purchase were accumulated
via the Police Department Confiscation Law Enforcement Trust Fund (LETF), and sufficient funds
are available for the purchase. The purchase of these vehicles will continue the Fratemal Order of
Police Take Home Program, which in the past three (3) years has purchased one-hundred-six (106)
vehicles for the Police fleet. This will bring the total number of vehicles purchased with LETF dollars
to one-hundred-fifty-four (154).
Twelve (12) Crown Victoria vehicles and eleven (11) Taurus vehicles are scheduled replacements and
were budgeted by Fleet Management in the current fiscal year. Three (3) Crown Victoria vehicles are
replacements due to accidents in which the vehicles were totalled and are being replaced using Risk
Management and Fleet Management Funds.
CONCLUSION
The City Commission should authorize the purchase against the City of Miami Bid No. 97-98-179.
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ROBERT E. PARCHER
CITY CLERK
OFFICE OF THE CITY CLERK
F L 0 A
PO 8OxO
MIAM| 6EACH. IcLOIqlOA 3,11 'Ig.,.IQ,12
I'EI~Pt~N~ 673-7~11
FAX NO. 673=7254
FIX TIIINSMI~ COV2R PAGE
FAX NO:
c.."uur
q~: MERCY WILLIAMS
CMB CITY CLERK'S OFFICE
ESSAGE (IF a):
FAX NO:f3051 673;7254
TI~SMITTING FROM: C~ON 350
Ja~Y PROBLEMS OR O0"ESTION8, PLEASE CALL: MERCY WILLIAMS
AT_: (3o5) 673-7411
TOTAL SHEETS (INCLUDING THIS PAGE1:
7CO CONVENTION CENTER DRIVE -- ;OURTH FLOOR -- MIAMI 8EACH FLORIDA 33~39
MIF)MI BEF)CH CITY CLERK Fax : 305-673-7254
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