2019-30781 Resolution RESOLUTION NO. 2019-30781
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, IN RESPONSE TO REQUEST FOR PROPOSALS (RFP) NO.
2019-021-ND FOR AN AUTOMATED METER READING/ADVANCED
METERING INFRASTRUCTURE (AMR/AMI) SYSTEM.
WHEREAS, Request for Proposal (RFP) No. 2019-021-ND was issued on October 18,
2018, and had an opening date of January 7, 2019; and
WHEREAS, a pre-proposal conference was held on October 29, 2018; and
WHEREAS, the City received a proposal from Aclara Technologies, LLC, Core and Main
LP, Empire Pipe Orlando, LLC, Fortiline, Inc., and Utility Metering Solutions, LLC in response to
RFP No. 2019-021-ND; and
WHEREAS, specifications for an automated meter reading/advanced metering
infrastructure (AMR/AMI) system are very complex and industry specific; and
WHEREAS, City staff did not have the industry expertise to develop the specifications
and worked with Hazen and Sawyer, P.C., a water and wastewater consultant who took the lead
in developing the specifications; and
WHEREAS, in exercising its due diligence, the Public Works Department, with the help
of the consultant, reviewed the proposals received from Aclara; Core and Main; Empire Pipe;
and Fortiline for compliance with the specifications; and
WHEREAS, the proposal from Utility Metering Solutions, LLC was deemed non-
responsive for failure to include the required revised cost proposal form and was not further
evaluated; and
WHEREAS, it was determined that the proposals were either not compliant with the
specification requirements of the RFP or significantly exceeded cost expectations; and
WHEREAS, based upon the foregoing, the City Manager recommends that all proposals
received be rejected so that staff can meet with the City's consultant and the viable firms in
order to determine the best course of action.
NOW, THEREFORE,. BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject all proposals
received in response to Request for Proposals No. 2019-021-ND for an Automated Meter
Reading/Advanced Metering Infrastructure (AMR/AMI) System.
PASSED AND ADOPTED this /o day of O/ri 1 2019
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 10, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
NO. 2019-021-ND, AUTOMATED METER READING/ADVANCED METERING
INFRASTRUCTURE (AMR/AMI) SYSTEM.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach Public Works Department currently uses manual readers to monitor
approximately 14,000 water meters on a monthly basis. This practice is no longer efficient and
does not allow the department to provide residents with the most accurate responses to
address water issues. Advanced Meter Reading (AMR) and Advance Metering Infrastructure
(AMI) technologies are being implemented across the country to provide more accurate and
efficient consumption and billing data in an expeditious manner and enhance the level of
customer service. Some of the benefits of AMR and AMI include:
• Improved accuracy due to meter upgrade
• Significant reduction in manual labor
• Near real-time read data
• Customer access to data(through portal)
•Alerts and alarms
• Expandable network functionality
Through this RFP, the City is seeking proposals for an AMR and AMI solution to replace the
existing system.
RFP PROCESS
On October 17, 2018, the Mayor and City Commission authorized the issuance of Request for
Proposals (RFP) 2019-021-ND, Automated Meter Reading/Advanced Metering Infrastructure
(AMR/AMI) System. On October 18, 2018, the RFP was issued. A voluntary pre-proposal
conference to provide information to bidders was held on October 29, 2018. The Procurement
Department issued bid notices to 164 companies utilizing www.publicpurchase.com website. 71
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prospective bidders accessed the advertised solicitation. On January 7, 2019, the City received
a total of five (5) proposals from the following firms:Aclara Technologies, LLC ("Aclara"); Core
and Main LP ("Core and Main"); Empire Pipe Orlando, LLC ("Empire Pipe"); Fortiline, Inc.
("Fortiline"); and Utility Metering Solutions, LLC ("Utility Metering"). The proposal from Utility
Metering Solutions, LLC was deemed non-responsive for failure to include the required revised
cost proposal form and was not further evaluated. As a result, the RFP resulted in four (4)
responsive proposals.
The specifications for an automated meter reading/advanced metering infrastructure
(AMR/AMI)system are very complex and industry specific. City staff does not have the industry
expertise to develop such specifications. As a result, staff worked with Hazen and Sawyer, P.C.,
a water and wastewater consultant who took the lead in developing the specifications. In its due
diligence, staff, with the help of the consultant, reviewed the responsive proposals received
from Aclara, Core and Main, Empire Pipe, and Fortiline for compliance with the specifications,
and it was determined that the proposals were either not compliant with the specifications
requirements of the RFP or significantly exceeded cost expectations.
CONCLUSION
After review and consideration of the above-referenced issues regarding bidders inability to
meet the specifications, and excessive costs proposed, I recommend that all proposals
received be rejected so that staff can meet with the City's consultant and viable firms that should
have been able to provide the desired products and services in order to determine the best
course of action.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Legislative Tracking •
Public Works/Procurement
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