2003-25269 ResoRESOLUTION NO. 2003-25269
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
PROPOSALS RECEIVED PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 25-02~03, FOR THE
MANAGEMENT AND OPERATION OF AN ANTIQUE AND
COLLECTIBLES MARKET ON LINCOLN ROAD;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE FIRM OF PRODUCTION SUD
FOR OPERATION AND MANAGEMENT OF SAID
MARKET ON LINCOLN ROAD; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH PRODUCTION SUD, AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM, ENCORE EVENTS.
WHEREAS, the City is desirous of continuing to an antique & collectibles
market on Lincoln Road; and
WHEREAS, an antique & collectibles market attracts additional activity to
the neighborhood and enhance its economic vitality; and
WHEREAS, the current antique & collectibles market has operated as
special events in the City over the past several years; and
WHEREAS, as the antique & collectibles market is an eight (8) month
operation, the City is desirous of establishing annual agreement with an antique
& collectibles market producer; and
WHEREAS, on June 21, 2002, the Community Affairs Committee
recommended the issuance of a Request for Proposals for the management and
operation of an antique & collectibles market on Lincoln Road; and
WHEREAS, at its regular meeting on July 31, 2002, the Mayor and City
Commission authorized the issuance of a Request for Proposals No. 25-02/03 for
the management and operation of an antique & collectibles market on Lincoln
Road, (the RFP); and
WHEREAS, on April 8, 2003, the City issued the RFP, with a deadline of
May 1, 2003 for proposals to be submitted to the City; and
WHEREAS, two (2) copies of the RFP were requested by interested
parties; and
WHEREAS, on May 1, 2003, the City received two (2) proposals for the
management and operation of an antique & collectibles market on Lincoln Road
from Production Sud, and Encore Events; and
WHEREAS, on June 25, 2003, an Evaluation Committee convened to
evaluate the proposals; and
WHEREAS, on July 22, 2003, the Evaluation Committee convened again
to hear public comment for the Lincoln Road stakeholders, and view
presentations from Production Sud and Encore Events; and
WHEREAS, the Evaluation Committee awarded 510 points to Production
Sud, and 369 points to Encore Events; and
WHEREAS, the Evaluation Committee approved a motion to rank the
proposers according to the points awarded and selected Production Sud as the
top-ranked firm, and Encore Events as the second-ranked firm; and
WHEREAS, the City Manager concurs with the recommendation of the
Evaluation Committee.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission accept the recommendation of the City Manager
pertaining to the ranking of proposals received pursuant to Request for Proposals
No. 25-02/03 for the management and operation of an antique & collectibles
market on Lincoln Road, and authorize the Administration to enter into
negotiations with the top-ranked firm of Production Sud for operation and
management of said market on Lincoln Road; and should the Administration not
be able to negotiate an agreement with Production Sud, authorize the
Administration to negotiate with the second-ranked firm, Encore Events.
PASSED and ADOPTED this
ATTEST:
City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMi BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution accepting the recommendation of the evaluation committee for RFP 25-02/03 and authorizing the
Administration to negotiate with the firm of Production Sud for the operation of an antique and collectible
market on Linco n Road.
Issue:
andShallcollectiblethe City entermarketintOonnegotiationSLincoln RoadWith Production Sud, the top ranked firm for the operation of an antique
Item Summary/Recommendation:
The City Commission authorized the issuance of RFP 25-02/03 for the management and operation of a~
antique and collectibles market on Lincoln Road. The City received two proposals, and on July 22, 2003, a~
Evaluation Committee recommended the firm of Production Sud as the top-ranked firm. The Administratio~
recommends acceptance of the Evaluation Committee's ranking and seeks authorization to enter intc
negotiations with Production Sud.
Advisory Board Recommendation:
RFP 25-02/03 Evaluation Committee - July 22, 2003
Financial Information:
Finance Dept.
City Clerk's Office Legislative Tracking:
Kevin Crowder
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 · ~
www.ci.miami-beach.fl.us ~
COMMISSION MEMORANDUM
To:
From:
Subject:
Date: July 30, 2003
Mayor David Dermer and
Members of the City Commission
City Manager /) --/~/
A RESOLUTION OF THE MAYOR AND CI~ COMMISSION OF THE
CI~ OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CI~ MANAGER PERTAINING TO
THE ~NKING OF PROPOSALS RECEIVED PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 25-02103, FOR THE
MANAGEMENT AND OPERATION OF AN ANTIQUE AND
COLLECTIBLE MARKET ON LINCOLN ROAD; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE
FIRM OF PRODUCTION SUD FOR OPE~TION AND
MANAGEMENT OF SAID MARKET ON LINCOLN ROAD; AND
SHOULD THE ADMINIST~TION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH PRODUCTION SUD, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED
FIRM, ENCORE EVENTS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS:
On July 17, 2001, the Mayor and the City Commission referred a discussion of special
events policies regarding markets to the Community Affairs Committee. On July 25, 2001,
the Community Affairs Committee voted to direct Legal and the Administration to work on a
concession agreement for recurring markets. On January 29, 2002, the CommunityAffairs
Committee requested that the Administration research how other cities handle permitting of
markets and to bring options for permitting of markets to the next meeting. On February 9,
2002, a report on other market operations was made to the Community Affairs Committee,
and they requested that the Administration seek additional input from the neighborhood
associations wherein the markets are currently located and seek their recommendations
regarding events, or market operations in the various business districts.
In April and May of 2002, the Administration held meetings in the business districts to gain
input on how the markets should operate, and to determine if the community wanted
market operations to continue to occur. These meetings focused on frequency, hours of
Commission Memorandum
July 30, 2003
Page 2
operation, location, selection criteria and process, exclusivity of product, entertainment,
operating and management standards, and resolution of vendor complaints.
LOCATION:
For the proposed antique market, it was determined that Lincoln Road was the preferred
location.
FREQUENCY AND HOURS OF OPERATION:
Both of these criteria are working well with the markets. It was recommended that the
markets be kept as consistent as possible throughout the year, and with as little disruption
from special events as possible. If the market maintains consistent hours, location and
frequency, patrons begin to depend on it and are more likely to visit the business district.
The markets should continue operating in the mornings, in order to maintain a
neighborhood feel.
SELECTION CRITERIA AND PROCESS:
This was one of the most widely discussed topics at the meetings. It was recommended
that the City establish guidelines for selection criteria in order to provide clear definition,
and the business districts and/or merchants associations monitor the implementation of the
criteria and serve in an advisory capacity.
OPERATING AND MANAGEMENT STANDARDS:
Businesses felt that an oversight committee should be established to monitor the market
operations as it relates to selection criteria, fees, and product standards.
RFP Process:
On June 21, 2002, the Community Affairs Committee reviewed and commented on the
proposed scope of services, and recommended that a Request for Proposals for the
market operations be issued.
At its regular meeting on July 31, 2002, the Mayor and City Commission authorized the
issuance of a Request For Proposals for the management and operations of an antique
and collectibles market on Lincoln Road after the 2002/2003 market season. On April 8,
2003, RFP 25-02/03 was issued, as described in LTC 101-2003.
On June 25, 2003, an Evaluation Committee met to evaluate proposals from Production
Sud and Encore Events. The Evaluation Committee convened for a second meeting to
evaluate two proposals for Lincoln Road on July 22, 2003. Both meetings provided for a
period of public input in addition to the vendor presentations. Members of the Evaluation
Committee were:
Mel Schlesser, Chair, Planning Board Chair.
Phillip Cousins, Miami Beach Resident.
Erica Brigham, Miami Beach Resident and Business Owner.
Tom Mooney, Planning Department
Commission Memorandum
July 30, 2003
Page 3
Manny Marquez, Finance Department
Bob Papke, SMG
Production Sud and Encore Events each submitted a proposal for management and
operation of an antique and collectibles market on Lincoln Road. Public comment was
provided by Lincoln Road property and business owners, and other citizens. Comments
included concern about the frequency of the market, the number of different markets that
will occur on the Road, and vendor selection and quality. There was sentiment that the
current market operator (Production Sud) should be retained.
The comments of the members of the evaluation cOmmittee were consistent in that the
members felt that the Production Sud (the current operator) had more experience and
would deliver a higher quality market than Encore Events. Discussion centered around
Production Sud's experience in antiques specifically, as well as logistics and the
presentation of the market (uniformity, tents).
The ranking of the proposals was based on the following criteria:
Experience
Quality of the proposed operation
Financial return to the City
40 points
40 points
20 points
The Evaluation Committee awarded the following total points:
Production Sud
Encore Events
510 points (6 first place votes)
369 points (6 second place votes)
The Evaluation Committee affirmed its recommendation of Production Sud as the top-
ranked bidder for the management and operation of the Antique and Collectibles Market on
Lincoln Road, and that if the City is unable to negotiate a contract with Production Sud, to
proceed with negotiations with the second-ranked bidder, Encore Events.
Tony Angione and Lou Bondi are the two principals of the firm Production Sud. Tony,
serving as the President and Lou, Vice President, served as the president of the Lincoln
Road Mercantile Association for a period of time
Tony and Louis have over 20 years of experience, with 13 years dedicated to being in
Miami Beach. They came to Miami Beach in 1990 and opened a shop called "Debris" at
630 Lincoln Road. At that time the west end of Lincoln Road was barren and desperately
in need of pedestrian traffic. They created the Lincoln Road Antique Market in 1992 with
28 dealers. Today, the market hosts up to 140 vendors in season.
Previously, Tony Angione facilitated a market on Broadway and Grand Street in New York.
Louis Bondi had a very successful antique shop in East Village and Soho in New York City,
and ran an outdoor antique show in Germany with his former business partner.
Commission Memorandum
July 30, 2003
Page 4
CONCLUSION:
The Administration recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Production Sud for the management and
operation of the Antique and Collectibles Market on Lincoln Road.
Attachment
JMG/CM/~K~
T:~AGENDA~003\jul3003\consent~Antique RFP Memo.doc