2003-25280 ResoRESOLUTION NO. 2003-25280
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE AMOUNT OF
$134,430 TO SOUND CONCEPTS, INC., FOR THE INSTALLATION OF A
STAGE AND THE ASSOCIATED STAGE RIGGING IN THE BYRON CARLYLE
THEATER.
WHEREAS, during the programming and design of the performing arts stage to be
used in the Byron Carlyle Theater, it was determined that due to the slope of the floor in the
theater and the requirements to construct a stage in compliance with the Americans with
Disabilities Act (ADA), without affecting the existing structural elements in the building, that the
stage would need to be custom built; and
WHEREAS, The Mayor and City Commission, at the November 28, 2001 Commission
meeting, adopted Resolution No. 2001-24677, which authorized the Property Management
Director to serve as the Certified General Contractor for the renovations of the Byron Carlyle
Theater; and
WHEREAS, the Property Management Director exercised the authority given to him by
the City Manager and City Commission, and prepared a specification bid package that
reflected the exact needs of the stage construction to comply with the existing conditions of the
building and the applicable code requirements; and
WHEREAS, after the specification bid package was complete, three fi..s that
specialize in theater stage construction were contacted to provide quotes for the scope of the
work which resulted in three separate bid submittals for the project; and
WHEREAS, the Property Management Director, after reviewing the bids, checking
references, licensing, and insurance requirements determined that Sound Concepts, Inc.
provided the lowest responsive responsible bid for the work; and
WHEREAS, a contract with Sound Concepts, Inc. was prepared and form approved by
the Legal Department, and executed by the Mayor and City Clerk for the installation of a stage
and the associated stage rigging in the Byron Carlyle Theater; and
WHEREAS, as required by Resolution No. 2001-24677, the Administration herein
requests that the Mayor and City Commission herein ratify the aforestated contract; said
contract dccmed necessary to continue the prosecution of work on the Byron Carlyle Theater.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein ratify a contract in the amount of $134,430, to Sound Concepts, Inc. for the
installation of a stage and the associated stage rigging in the Byron Carlyle Theater.
PASSED and ADOPTED this 30th of
/ \ I
ATTEST: FORM&~ / IJ [( /
/
,2003.
CITY OF MIAMI 'BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
Ratification of a contract to Sound Concepts, Inc., in the amount of $134,430, for the installation of a stage
and the associated rigging in the Byron Carlyle Theater.
Issue:
IShall the City Commission ratify a contract in the amount of $134,430 to Sound concepts, inc. for the
installation of a stage and the associated stage rigging in the Byron Carlyle theater?
Item Summary/Recommendation:
In accordance with Resolution No. 2001-24677 adopted by the City Commission on November 28TM, 2001
the Administration, through its Property Management Director, is providing General Contracting services
including bidding, the award of contracts for work, and change orders on the Byron Carlyle Theater. Under
the provisions of the Resolution, contracts exceeding $25,000 must be brought back before Commission
for Ratification. As requested by the City Commission, the total project budget cost to date is shown in the
attachments.
The Administration recommends that the Mayor and City Commission ratify the contract with Sound
Concepts, Inc., in the amount of $134,430.
idvisory Board Recommendation:
Financial Information:
Amount to be expended:
Source of Amount Account Approved
Funds: 1 $134,430 161.6235.000676
2
3
4
Finance Dept. TOtal $134,430
Sign-Offs:
I .222. °r
Assistant ci~
ci~Manager
A ..DA ,T.. C
DATE ~-~- ~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 ~r~
http://ci.miami-beach.fi.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO.
DATE: July 30, 2003
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez
City Manager
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
RATIFYING A CONTRACT IN THE AMOUNT OF $'134,430, TO
SOUND CONCEPTS, INC., FOR THE INSTALLATION OF A STAGE
AND THE ASSOCIATED STAGE RIGGING IN THE BYRON
CARLYLE THEATER.
ADMINISTRATION RECOMMENDATION
Ratify the resolution.
ANALYSIS
During the programming and design of the performing arts stage to be used in the
Byron Carlyle Theater, it was determined that due to the slope of the floor in the
theater and the requirements to construct a stage in compliance with ADA without
affecting existing structural elements in the building, that the stage would need to be
custom designed and built.
The Mayor and City Commission, at the November 28, 2001 Commission meeting,
adopted Resolution No. 2001-24677, which authorized the Property Management
Director to serve as the Certified General Contractor for the renovations of the Byron
Carlyle Theater. The Property Management Director exercised the authority given to
him by the City Manager and City Commission, and prepared a specification bid
package that reflected the exact needs of the stage construction to comply with the
existing conditions of the building and the applicable code requirements.
After completing the specifications, three firms that specialize in the construction of
theater stages and the associated stage rigging requirements were contacted to
provide quotes for the stage and stage rigging work. Of the three firms that received
bid packages, all three submitted quotes for the project. After reviewing the quotes,
and after checking background references, plus licensing and insurance requirements,
the Property Management Director determined that Sound Concepts, Inc. was the
lowest responsive responsible bidder on the project. A contract was prepared with
Sound Concepts, Inc., in the amount of $134,430, and was reviewed and form
approved by the Legal Department on April 4, 2003. The contract was then signed by
the contractor and executed by the Mayor and City Clerk as required. As requested by
the City Commission, the total project budget cost to date is shown in the attachment.
The Administration recommends that the Mayor and Members of the City Commission
of The City of Miami Beach ratify the Property Management Director's contract to
Sound Concepts, Inc., in the amount of $134,430 for the installation of a stage and the
associated stage rigging in the Byron Carlyle Theater.
JMG/RCM/FB/BAJ
C:Wly Files~ComrnemotByronRatifyStageMemo. DOC
160
AGREEMENT
THIS AGREEMENT made this .~../~7~day of ,/~?,~' 20_~_~, A.D. between the
CITY OF MIAMI BEACH, a Florida municipal corporation, hereinafter called the City,
which term shall include its successors and assigns, party of the one part, and
hereinafter called the Contractor, which term shall include its heirs, successors and assigns, party of
the other part.
WITNESSETH that the said Contractor for the consideration and compensation herein agreed to be
paid and the said City in consideration of the construction of improvements to be done by said
Contractor and designated" STAGE-RIGGING INSTALLATION AT THE BYRON
CARLYLE THEATRE "by said City, do hereby mutually agree as follows:
This Agreement shall extend to and be obligatory upon said City, its successors and assigns,
and upon said Contractor and its heirs, successors and assigns. Neither this Agreement nor
any part thereof nor any part of the Work herein contemplated, shall be assigned or sublet,
nor shall any sums of money provided to be paid to said Contractor be assigned by said
Contractor to anyone without the consent of the City Commission of said City evidenced by
its resolution.
The foregoing pages &this booklet, including the Notice to Contractors, the Proposal, and
the Contract Documents and such alterations as may be made in said Plans and Specifications
as therein provided for, are hereby referred to and made a part of this Agreement and the
terms and conditions set forth therein, except when in direct conflict with this written
Contract, are as much a part hereof as if copied herein. If conflicts exist between them and
this written instrument, only that part of the matter in direct conflict herewith shall not be
construed to be a part hereof.
The Contractor shall commence work within seven (10) days &the Notice to Proceed and
shall construct and complete in a good and workmanlike manner the materials herein referred
to, strictly in accord herewith the following:
3.1
The Contractor shall be Substantially Completed with the Work within sixty (60
calendar days after the date when the Contract Time commences to run as provided
in paragraph 2.3 of the General Conditions, and completed and ready for final
payment in accordance with paragraph 14.13 of the General Conditions within one-
hundred-twenty (120) calendar days a?ter the date when the Contract Time
commences to run.
QUOTE NO: VA-QT04-003 CITY OF MIAMI BEACH
DATE02/28/03 28
3.2
Damages - City and Contractor recognize that the City will suffer direct financial loss
if Work is not completed within the Contract times specified in paragraph 3.1 above
(or alternate bid item No. 1, if awarded by City) plus any extensions thereof allowed
in accordance with Article 12 of the General Conditions. They also recognize the
delays, expense and difficulties involved in proving in a legal or arbitration proceeding
the actual loss suffered by Owner if the Work is not completed on time, and therefore
time is of the essence. Accordingly, instead of requiring any such proof Contractor
agrees to forfeit and pay Owner as liquidated damages for delay (but not as a
penalty) the amount of Two Hundred Dollars ($200.00) for each calendar day that
expires after the Contract Time specified in paragraph 3.1 for Substantial
Completion until the Work is substantially complete. After Substantial Completion if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the
Contract Time, Contractor shall pay Owner Two Hundred Dollars ($200.00) for
each calendar day that expires after the time specified in Paragraph 3.1 for
completion and readiness for final payment. These amounts represent a
reasonable estimate of Owner's expenses for extended delays and for inspection,
engineering services and administrative costs associated with such delay.
In such construction said Contractor shall furnish all implements, machinery, equipment,
transportation, tools, materials, supplies labor, and other things necessary to the execution
and completion of the Work, nothing being required of the City except that it may, at its
expense, supervise such construction and enter upon and inspect the same at all reasonable
times.
If any dispute arises between the City and said Contractor with reference to the meaning or
requirements of any part of this Contract and they cannot agree, the more stringent
requirements shall govern as determined by the City.
If the Contractor shall complete the construction herein contemplated in a good and
workmanlike manner within the time herein specified and in accord herewith, the said City
shall pay to the Contractor the contract sum in accordance with the Conditions of the
Contract. The City, by allowing Contractor to continue with said construction after the time
for its completion hereinbefore stated shall not deprive City of the right to exercise any option
in this Agreement contained nor shall it operate to alter any other term of this Agreement.
~r shall file with the Procurement Director of said City of~
P~~00 perc~e_nt of_
C~oved by the C!ty of
M'~ecuted by said on Agen~t .,,~ ~,
to do business in the State of Florida.
The Contractor shall file Insurance Certificates, as required, and they must be signed by a
Registered Insurance Agent licensed in the State of Florida and approved by the City of
Miami Beach Risk Manager.
QUOTE NO: VA-QT04-003 CITY OF MIAMI BEACH
DATE02/28/03 29
All documents shall be executed satisfactorily to said City and until Bonds and Insurance
Certificates have been filed and approved, this Contract Agreement shall not be effective.
10.
Owner shall pay Contractor for performance of the Work in accordance with the Contract
Documents in current funds at the lump sum or unit prices presented in the Bid Proposal,
attached to this Agreement. The parties expressly agree that the Contract Price is a stipulated
sum except with regard to the items in the Bid which are subject to unit prices.
Contract Price: $ / :.-.-3,g/,~9. ~o
11.
The Contract Documents which comprise the entire Agreement between City and Contractor
are attached to this Agreement and made a part hereof.
The Contract Documents may only be amended, modified or supplemented as provided in the
General Conditions.
IN WITNESS WHEREOF the said City has caused this Agreement to be signed by the Mayor of
the City of Miami Beach, Florida and its corporate seal to be affixed, attested by the City Clerk of the
City of Miami Beach and the said Contractor has caused this Agreement to be signed it its name.
Contractor
(~.uthorized Corpo~/Officer)
ATTEST:
City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
QUOTE NO: VA-QT04-O03 CITY OF MIAMI BEACH
DATE02/28/03 30
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
From: Jorge M. Gonzalez
City Manager
Subject:
Date: July 30, 2003
BYRON CARLYLE THEATER - BUDGET AND PROJECT STATUS REPORT
This memorandum serves as a status report on the Byron-Carlyle Theater and outlines the funding
sources for the acquisition and the existing funding sources for the on-going renovation. Information is
also provided regarding the appraised value, limitations imposed by the 50% rule, the anticipated cost of
the remaining work needed for the theater's renovation (through Phase II), operating costs, and
information on the current status and work accomplishments on the project.
FUNDING SOURCES FOR ACQUISITION
Date Reso No. Source Purpose Amount
1/10/01 2001-24229 General Fund Undesignated Purchase deposit $170,000
" Site assessment $20,000
4/18/01 2001-24344 General Fund Undesignated Purchase balance $1,530,000
Closing costs $12,000
TOTAL ACQUISITION EXPENSES FROM GENERAL FUND ................................................ $1,732,000
APPRAISED VALUE AND 50% rule
On March 20, 2002, M.L. Cain & Associates, Inc. estimated the Replacement Cost New of the
improvements as $2,200,000. Based on this appraisal, we may only spend $1,100,000 before triggering
the 50% rule which requires a property owner to bring the entire structure up to current code. The
current renovation budget has allocated approximately $1,100,000 for construction costs and $638,596
to equipment costs as described below. If the City were awarded the aforementioned State grant in the
amount of $500,000, the City would procure a new appraisal in anticipation of establishing a higher
replacement cost. As previously reported, the Administration initially projected $7.3 million to completely
renovate the facility and bring the entire building up to current code.
FUNDING SOURCES FOR RENOVATION
Date Reso No. Source
4/18/01 2001-24344 General Fund Undesignated
(in account #301.2316.000676)
Purpose Amount
Required Repairs $500,000
5/16/01 2001-24396
Quality of Life (via NBDC)
(in account #161.6235.000676)
Rehab of B-C $150,000
3/20/02 2002-24802
Quality of Life (via NBDC)
(in account #161.6235.000676)
Theater improvements
$150,000
5/29/02 2002-24864
Reallocation of CDBG funds
(in account #132.5820.000346):
· FY 00/01 NBDC Com. Fa~:ade Rehab of B-C $150,000
· FY 01/02 NBDC Com. Facade Rehab of B-C $150,000
MBCDC Pres. & Rehab Prog.
Rehab of B-C
06/02
Miami-Dade CDBG (via NBDC)
Purchase Equipment
6/13/02
9/18/02
Miami-Dade Cultural Affairs Grant
State Cultural Facilities Program Grant FY 01/02
(to reimburse us for expenditures incurred
after 9/18/02. Must be expended by 4/1104)
10/1/03
Miami-Dade Department of Cultural
Affairs Capital Development Grant
Purchase Equipment
(after 10/01/03)
TOTAL FUNDING OBTAINED TO DATE FOR RENOVATIONS ..............................................
$100,000
$ 50,OOO
$16,096
$460,00O
$12,500
$1,738,596
The City has also applied for a Phase II grant from the State of Florida for an additional $500,000 for the
FY 03/04 grant cycle. The probability of receiving this award is uncertain at this time and will be
determined during the 2003 legislative session.
CONSTRUCTION EXPENDITURES TO DATE
· Completion of Phase I - renovation of 3,400 sf of lobby space into office space
· Remodeling of the lobby restrooms into full ADA compliance
· Commencement of Phase II (lobby and theater space)
· Replacement of roof and HVAC equipment
TOTAL EXPENDITURES WHICH APPLY TO THE 50% RULE
ANTICIPATED COSTS FOR THE REMAINDER OF PHASE II
Estimates for requirements imposed by the building and fire codes:
· Fire Sprinkler System $89,750
Required for the entire building base on occupancy.
Quote provided by a licensed fire sprinkler contractor.
· Fire Alarm System $56,305
Required by Fire Code for the entire building.
· ADA Wheelchair Lift (Stairway to mezzanine) $26,000
Required to provide ADA "path of travel" to the mezzanine area.
· Acoustical Ceilings (Lobby and Theater areas) $21,000
Estimated @ $5.00 per square foot x 7600 sq. ff.
· Floor Finish (Lobby and Theater) $22,500
Estimated @ $25 per square Yard x 900 sq. yd.
· Concrete Work ~ $30,000
Lobby floors, concrete stairs, mezzanine barrier wall extensions, and
saw cut and fill for electrical lines in the Theater floor.
Total =
$245,555
$589,062
(under contract)
(bid process complete)
(specifications complete)
(specifications complete)
(in design)
(85% complete}
Estimates for additional costs for completion of Phase I1: · Electrical/Lighting/Fixtures (Not including Stage lighting)
· Plumbing/Fixtures (Existing and new ADA Unisex restroom)
· HVAC (Installation and existing duct cleaning)
· Carpentry
(concrete forming, interior walls, doom, cabinetry, ceramic tile,
wall treatments, trim drywall and finishing etc.)
· Paint
· ADA Compliant Entry Doom and Handrails
· Other interior Finishes
ANTICIPATED COSTS FOR THE REMAINDER OF PHASE II
$70,000
$20,000
$20,000
$65,000
$12,000
$8,000
$70,383
Total= $265,383
$510,938
(work underway)
(work underway)
(cleaning complete)
(work started includes)
* Partition Framing
* Concrete
(design phase)
(design phase)
(design phase)
TOTAL CONSTRUCTION COSTS THROUGH PHASE II ........................................... $1,100,000
REMAINING RENOVATION FUNDS
Any remaining renovation funds (currently estimated at $638,596) may be utilized for costs associated
directlywith the Theater's operationaldesign needs, finishes, and otherdesign requirements. Items such
as the theater stage, stage lighting, sound system, seating, theater curtains or drapes, and some
decorative finishes are being considered fixtures of the building rather than part of the construction
project that would count against the 50% rule.
WORK ACOMPLISHMENTS
Work accom plished on the Byron Carlyle Theater Renovation Project as of the date of this report include
the following:
1)
Design, en.qineerin.q, and construction permittinq: Base floorplans that reflect the theater design
to include lobby, public restrooms, ADA requirements including path of travel, theater seating,
stage, dressing rooms, fire prevention systems, acoustical ceilings, plumbing, HVAC, and
necessary structural changes to floors, stairs, and Wall openings have been completed. These
plans have been reviewed by all regulatory agencies and a building permit was obtained for the
required construction work.
2) Demolition: All intedor demolition of the existing building finishes and necessary structure has
been completed to facilitate the construction of the performing arts theater.
3)
HVAC: Due to the age and condition of the existing HVAC system in place when the facility was
purchased, and to meet the needs of the performing arts theater, it was required that all NC units
in the renovation space had to be replaced with new equipment. In addition, existing ductwork
required cleaning and sanitation to be used in the project. Specification and required construction
documents for the NC system replacements and required ductwork cleaning requirements were
developed and the project was bid for construction. This work has been completed.
4)
Roof Replacement: Due to the condition of the existing roof of the facility, the roof areas above
the project boundaries has been replaced with a new modified bitumen roof system that provides
for a twenty year warranty. In addition to the roof replacement, the current Building Code required
additional structural reinforcing of the roof support elements to meet post Hurricane Andrew wind
up-lift code requirements. Specifications were developed, the project was contracted, and the
work has also been completed.
5)
Concrete Work: To facilitate the plan design, required the removal of structural elements
including raised floor areas, relocation and the construction of new concrete stairs, and the
leveling of floors in the Theater space to provide for dressing rooms and the required accessible
ramps to meet ADA path of travel requirements, engineered structural plans were developed to
meet these needs. Areas in the Lobby including the stairs and structural floor slab needs have
been completed. Areas in the Theater space are currently under construction.
6)
Sanitary System and Roof Drain Systems: The sanitary lift station in the facility required and
received a complete renovation of the system. Problems with the roof drain system, that was
inoperative and caused water intrusion into the facility, has also been resolved by means of
extensive placement and repair corrections. The work on these issues has been completed and
both systems are now working properly.
7)
Fire Protection Systems: Due to current Fire Code occupancy requirements, the design of the
space requires the installation of a fire sprinkler system and fire alarm system in the facility.
Engineered construction documents were developed for both systems. Both systems were bid
and contracts for the installations have been awarded. The installation of the fire sprinkler system
is currently underway. The installation of the fire alarm system will take place as the project
construction proceeds.
8)
Lobby Area: Interior wall framing is currently underway. Electrical and plumbing elements have
progressed and have received preliminary inspections as required by the Building Department.
Specifications for the installation of the acoustical ceilings, A/C ductwork reconfigurations, and
wheelchair lift to the mezzanine area to comply with ADA requirements have been developed.
Construction of an ADA compliant restroom in the Lobby area is currently underway. Interior
finishes such as flooring, lighting, decorative wall finishes, and trim are currently being developed.
9) Theater Area: In addition to the concrete work and fire sprinkler system installation that are
currently underway, the following are other work accomplishments in the Theater space:
· Sta,qe: The design requirements for the theater stage have been completed. This
included the stage itself, support columns to support the motorized overhead stage light rigging
equipment, stage curtains, required accessible ramps, stage lights, and front of stage lighting
needs. Contracts for these items have been awarded and construction and installations is
planned to coordinate with the project's installation date requirements.
· Interior Finishes: Elements of the decorative finishes to the interior of the theater spaces
are currently being developed. These include wall curtains, floor finishes, sound system,
accessible egress floor lighting, theater seating, railings, and theater house lighting and dimming
systems. Construction plans for the dressing rooms and other intedor room construction
requirements are complete and are under current building permit scope. Acoustical ceiling
specifications are complete and a bid documents are being prepared to allow for the contract
award. Installation or construction of these items will also be determined by the installation date
requirements as dictated by the project's scheduled flow of construction. This is required due to
the need to complete of some elements before others can be started.
10) Project Schedule: Although some significant delays were experienced due to plan review
revisions that were required by the Fire and ADA regulatory agencies, the project is currently
under approved building permits and proceeding as planned. The Administration is now
expecting the completion of the project by March 2004.
OPERATING COSTS
The budgeted general maintenance expenses have been:
· FY 2001/2002 from general fund
· FY 2002/2003 from general fund
$40,000
$75,000
Unanticipated maintenance repair needs (unbudgeted) · Sanitary Sewer Lift Station: to repair the existing lift station.
· Repairs and replacement of existing building roof drains.
$24,924 (complete)
$ 6,500 (complete)
Following the completion of Phase I, four tenants occupied space in the office portion of the facility.
These tenants each paid $1 per year as rent, plus the following operating expenses:
· February 1, 2002 through September 30, 2002 (FY 01/02)
· October 1, 2002 through January 30, 2003
$10,400
$11,340
In March,2003, due to the difficulties adsing from water intrusion and roof replacement construction,
three tenants were relocated and their payments were abated. The fourth tenant, North Beach
Development Corporation, chose to relocate to another location in North Beach, and consequently, did
not enter into a new lease with the City.
Although the theater is not yet operational, we are projecting building maintenance at $7'5,000 for FY
200312004. The theater completion (Phase II) is projected for early 2004.
SUMMARY OF FUNDING SOURCES AND EXPENSES
TOTAL FUNDING OBTAINED TO DATE FOR RENOVATIONS ........................................................... $'1,738,596
EXPENDITURES TO DATE WHICH APPLY TO THE 50% RULE
ANTICIPATED COSTS FOR THE REMAINDER OF PHASE II
TOTAL CONSTRUCTION COSTS THROUGH PHASE II
$589,062
$510,938
$1,100,000
AVAILABLE FUNDS FOR MAINTENANCE/OPERATIONS, AND
PURCHASE OF FURNITURE, FIXTURES, AND EQUIPMENT, ETC.
$638,596
BALANCE AVAILABLE FOR FUTURE RENOVATIONS ........................................................................ $0'
*In the event that the State does not award the $500,000 Phase II grant for FY 03/04.
CONCLUSION
Due to the restrictions and limitations imposed by the 50% Rule, the design and construction must
conform with the known property appraisals of replacement costs that determine construction funding
limitations. Any requests for changes in the design or construction that would exceed the restrictions and
limitations imposed by the 50% Rule is not being considered. The on-going development of the project,
that is being designed, permitted, and constructed by the Property Management Division, continues to be
done within the current and available funding that is in-place for the project.
JMG/CC/baj
C.'W!y Files~yroncadyie~Byro~ Carlyle Budget and Status. doc
BYRON-CARLYLE CONSTRUCTION' BUDGET
Original Budget Expenditures Revised Budget I
CONSTRUCTION EXPENDITURES TO DATE March 26, 2003 to Date July 30, 2003
I
· Completion of Phase I - renovation of 3,400 sf of lobby space into office space 115,967 115,967
· Partial Roof and HVAC Replacement 467,346 467,346
· Co~encement of Phase II (lobby and theater space) 5,749 5,749
TOTAL ACTUAL COSTS FOR PHASE I 589,062 589,062 $ 589,062
ANTICIPATED COSTS FOR THE REMAINDER OF PHASE II
Estimates for requirements imposed by the building and fire codes: ~
· Fire Sprinkler System 100,000 3,500 89,750
Required for the entire building base on occupancy.
Quote provided by a licensed fire sprinkler contractor.
i- Fire Alarm System 30,000 3,200 56,305
Required by Fire Code for the entire building.
ADA Wheelchair Lift (Stairway to mezzanine) 26,000 26,000
Required to provide ADA "path of travel" to the mezzanine area.
Acoustical Ceilings (Lobby and Theater areas) 38,000 21,000 s
Estimated {~ $5.00 per square foot x 7600 sq. ft.
Floor Finish (Lobby and Theater) 22,500 22,500
Estimated (~ $25 per square Yard x 900 sq. yd.
· Concrete Work 30,000 23,000 30,000
Lobby floors, concrete stairs, mezzanine barrier wall extensions, and
saw cut and fill for electrical lines in the Theater floor. 4
· Sanitary Sewer Lift Station to repair the existing lift station 27,000
$ 273,500 $ 29,700 $ 245,555
Estimates for additional costs for completion of Phase I1:
· ElectricaVLighting/Fixtures (Not including Stage lighting) 70,000 5,362 70,000
· Plumbing/Fixtures (Existing and new ADA Unisex restreom) 25,000 3,227 20,000
· HVAC (Installation and existing duct cleaning) 25,000 20,000
· Carpentry 75,000 3,814 65,000
(concrete forming, interior walls, doors, cabinetry, ceramic tile, wall treatments,
trim drywall and finishing etc.)
· Paint 15,000 12,000
· ADA Compliant Entry Doors and Handrails 8,000 8,000
· Other interior Finishes 19,438 3,450 70,383
$ 237,438 $ `15,853 ' $ 265,383 L_
TOTAL COSTS FOR PHASE II $ 5'10,938 $ 45,553 $ 5'10,938 2
TOTAL CONSTRUCTION COSTS (PHASE I + PHASE II) $ 1,100,000.00 $ 634,615.`15 $ 1,100,000.00
AVAILABLE FUNDS FOR MAINTENANCE/OPERATIONS, AND
PURCHASE OF FURNITURE, FIXTURES, AND EQUIPMENT, ETC. $ 626,096.00 $ 50,000.00 $ 638,596 3
TOTAL FUNDING OBTAINED TO DATE FOR RENOVATIONS $ 1,726,096 $ 684,615 $ t,738,596
'1 - $89,750 - Falcon Fire Protection, Inc.
2 - $43,450 - Lango Equipment Service (applies to several budgetary line items i.e.
wheelchair lift, floor finish, concretework, etc.)
3 - $134,430 - Sound Concept, Inc.
4 - Sanitary Sewer Lift Station is now categorized as a maintenance repair and
removed from construction cost, as reflected in memorandum.
5 - Acoustical Ceilings were originally estimated at $5.00/sf but quote has been
obtained for a cost of $21,000.
F:~cmgt~ALL~CHRISTINtB-C Funding-Costs Finance&Citywide.xl$
ConstCost - Phasell