2003-25284 ResoRESOLUTIONNO. 2003-25284
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA APPROPRIATING $150,000 FOR RENOVATION
COSTS ASSOCIATED WITH THE FIRST FLOOR OF
HISTORIC OLD CITY HALL FOR USE BY THE CITY'S
POLICE DEPARTMENT AND FUNDS ADVANCED FROM
THE GENERAL FUND UNDESIGNATED FUND BALANCE
AND TO BE REPAID FROM POLICE DEPARTMENT
REVENUES, AT THE RATE OF $50,000 PER YEAR, FOR A
PERIOD OF THREE YEARS.
WHEREAS, the Finance and Citywide Projects Committee met on July 16, 2003
to discuss utilization of the currently vacant first floor of Historic Old City Hall;
and
WHEREAS, the Committee considered various options for use of the first floor of
Historic Old City Hall, ranging from private use to occupation by the Miami Beach
Police Department; and
WHEREAS, the renovation of the first floor of the Historic Old City Hall for
occupancy by the Police Department would enable the City to potentially attract a
wider range of private or commercial vendors at some future point in time; and
WHEREAS, the Committee recommended that it would be most advantageous
for the Miami Beach Police Department to occupy the first floor of Historic Old
City Hall, and repay the renovation cost of $150,000 advanced from the General
Fund Undesignated Fund Balance at the rate of $50,000 per year for a period of
three years from the Police Department Revenues.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission herein authorize the appropriation of $150,000, advanced from
the General Fund Undesignated Fund Balance, for the renovation of the first floor
of Historic Old City Hall for use by the Miami Beach Police Department with
repayment of said advance, from Miami Police Department Revenues at a rate of
$50,000 annually, for a period of three years.
PASSED and ADOPTED this
ATTEST:
CITY CLERK
30th d; July
,2003.
MAYO~.J~TO
FORM & LANGUAGE
& FOR EXECUTION
Date
CITY OF MIAIV~I BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
IA resolution of the Mayor and City Commission of Miami Beach authorizing an appropriation of $150,000
for renovation costs associated with the first floor of Historic Old City Hall advanced from the General Fund
Undesignated Fund Balance to be repaid from Police Department Revenues at the rate of $50,000 per year
for a period of three years.
Issue:
Should the Mayor and City Commission authorize the appropriation of $150,000 for renovation of the first
floor of Historic Old City Hall for use by the Police Department?
Item Summary/Recommendation:
At the July 16, 2003 Finance and Citywide Projects Committee Meeting, the Committee discussed the
utilization of the currently vacant first floor space at Historic Old City Hall.
A variety of options were considered the most advantageous for the City being use by the Police
Department. In this option, the Police Department would occupy the first floor space of Historic Old City
Hall with the understanding that funding for the renovation costs of approximately $150,000 would be
repaid at the rate of $50,000 per year for a period of three years from Police Department revenues.
The Committee agreed that for at least the short term the Police Department move would be the most
advantageous option for the City as lease payments would not have to be paid at their current location and
the first floor space at Historic Old City Hall would be brought to at least a minimal standard that would
enable the City to potentially attract a wider range of private or commercial vendors at some future point in
time.
The Administration recommends approval of the Resolution.
Advisory Board Recommendation:
It is the recommendation of the Finance and Citywide Projects Committee that the Commission authorize
the appropriation of $150,000 advanced from the General Fund Undesignated Fund Balance and
repayment of said advance from Miami Police Department Revenue at a rate of $50,000 annually for a
period of three years.
Financial Information:
Amount to be expended:
Source of ~b~t AC~d~t ~ro~ed
Funds: $150,000 General Fund Undesignated Fund
Balance
2
4
Finance Dept. ~bt~l $150,000
Sign-Offs:
,~y Direct0r
Assls[ant Ci~ Mahager
ci~ Manager
AGE.DA TEM d_ '7 V
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 ~r ~
www, miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
SubJect:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~
City Manager (/.,) ~ ~"-"~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
APPROPRIATING $150,000 FOR RENOVATION COSTS ASSOCIATED
WITH THE FIRST FLOOR OF HISTORIC OLD CITY HALL ADVANCED
FROM THE GENERAL FUND UNDESIGNATED FUND BALANCE TO BE
REPAID FROM POLICE DEPARTMENT REVENUES AT THE RATE OF
$50,000 PER YEAR FOR A PERIOD OF THREE YEARS.
Date: July 30, 2003
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
At the July 16, 2003 Finance and Citywide Projects Committee Meeting, the Committee
discussed the utilization of the currently vacant first floor space at Historic Old City Hall.
The Committee considered options for use of the first floor space ranging from private use
to a potential construction office for the Washington Avenue contractor during renovation of
the roadway, as well as use by the Police Department. Of the potential options it was
apparent that the most advantageous use for the City was to have the Police Department
occupy the space for at least the near term and avoid a continuation of a property lease for
a current location on Bay Road.
The Police Department would occupy the first floor space of Historic Old City Hall with the
understanding that funding for the renovation costs of approximately $150,000 would be
repaid at the rate of $50,000 per year for a period of three years from Police Department
revenues.
In arriving at this recommendation, the Committee agreed that for at least the short term
the Police Department move would be the most advantageous option for the City as lease
payments would not have to be paid at their current location and the first floor space at
Historic Old City Hall would be brought to at least a minimal standard that would enable the
City to potentially attract a wider range of private or commercial vendors at some future
point in time. In its current condition, the first floor space at Historic Old City Hall is very
difficult to market to a potential commercial retail tenant due to a substantial amount of very
basic build out that will be required for even the most minimal type of occupancy.
It is recommended that the Commission authorize the Administration to allow the Police
Department to occupy the first floor of Historic Old City Hall, as suggested by the Finance
and Citywide Projects Committee, and that renovation funds in the amount of$150,000 be
advanced from the General Fund Undesignated Fund Balance to be repaid over three
years from the Police Dept revenues in $50,000 annual payments.
JMG/RCM/sam
T:~AGE N DA~2003~j ul3003\reg ular~oldcityhallco m memo.doc