2003-25295 ResoRESOLUTION NO. 2003-2529.5
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT
APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE
EXISTING CONTRACTS AS NEEDED; FROM THE LAST COMMISSION MEETING ON
JULY 30, 2003, UNTIL THE FIRST REGULARLY SCHEDULED MEETING IN
SEPTEMBER 2003, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS
FIRST REGULARLY SCHEDULED MEETING IN SEPTEMBER 2003.
WHEREAS, between the last meeting on July 30, 2003, and the first regularly scheduled
meeting in September 2003, the City Commission will not be in session. Dudng this period,
there may be bids or contracts in excess of the $25,000, which may need to be rejected,
awarded or terminated; and
WHEREAS, the City Commission has historically, during its August recess, assigned the
City Manager with the authority to select, negotiate, award and/or renew contracts as needed,
subject to ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts, as
needed, from the last Commission meeting on July 30, 2003, until the first regularly scheduled
Commission meeting in September 2003, subject to ratification by the City Commission at its
first regularly scheduled meeting in September 2003; and
WHEREAS, attached is a list of capital improvement projects that are currently out for bid
and could be ready for award during the August recess; and
WHEREAS, since this authorization is necessary to ensure that essential services and
projects continue during the period between the last Commission meeting on July 30, 2003, until
the first regularly scheduled Commission meeting in September 2003, it is recommended that
the City Commission adopt this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission authorize the City
Manager, or his designee to select, negotiate, award and reject all bids, contracts, agreements,
purchase orders, change orders, and grant applications; renew existing contracts which may
expire, terminate existing contracts as needed; from the ission meeting on July
30, 2003, until the first regularly scheduled meeting in September
the City Commission at its first regularly scheduled meeting in Sel
PASSED and ADOPTED this
30th
ATTEST:
~--xT City Clerk
:~AGEN DA~2003~jul3003~regular~AugustRecessReso.doc
last City Corr~
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
City Manager authority during the August recess.
Shall the City Commission authorize the City Manager, or his designee, with authority to select, negotiate,
renew, award and reject all bids, contracts, agreements, purchase orders, change orders and grant
applications during the August recess?
Item SummarylRecommend-_fion:
Between the last meeting on July 30, 2003, and the first regularly scheduled meeting in September 2003,
the City Commission will not be in session. During this period, there may be contracts in excess of the
$25,000, which may need to be awarded or terminated. The City Commission has historically, during its
August recess, assigned the City Manager with the authority to select, negotiate, award and/or renew
contracts as needed, subject to ratification by the City Commission.
Since this authorization is necessary to ensure that essential services and projects continue du~ng the pe~od
between the last Commission meeting on July 30, 2003, until the first regularly scheduled Commission
meeting in September 2003~ it is recommended that the City Commission adopt this Resolution.
Advisory Board Recommendation:
Financial Information:
Source of ~ount A~OUnt Appr=ved i
Funds:
2
Finance Dept. T~I
City Clerk's Office Legislative Tracking:
Gus Lopez, ext. 6641
Agenda Item /~/~d~;
Date
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Date: July 30, 2003
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez~ ~
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO SELECT,
NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS, AGREEMENTS,
PURCHASE ORDERS, CHANGE ORDERS AND GRANT APPECATIONS; RENEW
EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS
NEEDED; FROM THE LAST COMMISSION MEETING ON JULY 30, 2003, UNTIL THE
FIRST REGULARLY SCHEDULED COMMISSION MEETING IN SEPTEMBER 2003,
SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS FIRST REGULARLY
SCHEDULED MEETING IN SEPTEMBER 2003.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
Between the last meeting on July 30, 2003, and the first regularly scheduled meeting in
September 2003, the City Commission will not be in session. During this period, there may
be bids or contracts in excess of the $25,000, which may need to be rejected, awarded or
terminated. The City Commission has historically, during its August recess, assigned the
City Manager with the authority to select, negotiate, award and/or renew contracts as
needed, subject to ratification by the City Commission.
It is therefore requested that the City Manager, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any
existing contracts, for an appropriate period of time; terminate existing contracts, as
needed, from the last Commission meeting on July 30, 2003, until the first regularly
scheduled Commission meeting in September 2003, subject to ratification by the City
Commission at its first regularly scheduled meeting in September 2003.
Attached is a list of capital improvement projects that are currently out for bid and could be
ready for award during the August recess.
Since this authorization is necessary to ensure that essential services and projects
continue during the period between the last Commission meeting on July 30, 2003, until
the first regularly scheduled Commission meeting in September 2003, it is recommended
that the City Commission adopt this Resolution.
JMG:MDB:GL
T:~AGENDA~2003~jul3003~mgular~AugustRecess.doc
AUGUST RECESS
ANTICIPATED CITY MANAGER CONTRACT AWARDS
1. MEDIAN LANDSCAPE AND IRRIGATION PROJECT FOR LA GORCE I
PINE TREE DRIVE
This project comprises the construction of the site work for Pine Tree Drive & La
Gorce Drive Landscape Medians. The work will include but not be limited to site
preparation, earthwork, road trenching and re-paving, lighting & electrical,
planting, irrigation, traffic signage, and miscellaneous site improvements in
accordance with the Contract Documents.
The estimated construction cost is $400,000.
T:V~GENDA~2003~jul3003~regular~,nticipatedCont racts.d°c