RESOLUTION 84-17670 RESOLUTION No. 84-17670
A RESOLUTION AUTHORIZING AND DIRECTING THE
EXECUTION AND DELIVERY OF AN APPLICATION TO THE
STATE DEPARTMENT OF COMMUNITY AFFAIRS FOR
FINANCIAL ASSISTANCE THROUGH THE COMMUNITY
SERVICES BLOCK GRANT.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, that the City Manager be and he is hereby authorized and directed
to make appropriate application to the State of Florida, Department of Community
Affairs for a grant in the amount available to the City of Miami Beach, under the
provisions of Florida Statutes 120.53, Chp. 82-228, Laws of Florida, providing financial
assistance to the City of Miami Beach for the Community Services as therein
delineated.
BE IT FURTHER RESOLVED BY THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, that all funds necessary to meet the contract
obligations of the City and its delegate agencies with the Department have been
appropriated and said funds are unexpended and unencumbered and are available for
payment as prescribed in the Contract. The City shall be responsible for the funds for
the local share nothwithstanding the fact that all or part of the local share is to be
met or contributed by other sources, i.e., contributions, other agencies or organization
funds.
BE IT FURTHER RESOLVED BY THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, that the Mayor and the City Clerk are hereby
authorized and directed to execute and deliver, for and on behalf of the City of Miami
Beach, any required Agreement with the said Department of Community Affairs,
setting forth the City's commitment to meet and comply with all the terms of the
provisions of such grant, when and if made. A copy of said Agreement is made part of
this resolution.
PASSED and ADOPTED this 14th day of March, 1984.
7211tAYOR
Attest:
City Clerk
mm/ FORM APPROVED
LEGAL DEBT.
BY ! ( CiAka
Date f1—G-44
Page 1 of
- �
STATE OF FLORIDA }. i DATE RECEIVED: T Rev i s ion I Revision
—5`{ a Rec'd: [ Rec t d :
DEPARTMENT OF COMMUNITY AFFAIRS w CONTRACT No, 66-C -11-0?3--oe--oq3
ALLOCATION AMOUNT $ , 5-0
DIVISION OF LOCAL RESOURCE MANAGEMENT
DATE APPROVED
GRANT GRANT PERIODS -�'-r. C / ? �TO BLOCK ASSISTANCE SECTION ,
COMMUNITY SERVICES BLOCK GRANT APPLICATION
FEDERAL FISCAL YEAR - 1984
INSTRUCTIONS: Please complete all parts in this application which are applicable to your
organization. If any part does not apply, write "N/A".
I . GENERAL ADMINISTRATIVE INFORMATION
a. Are you applying as : Ax / Local Government / / Community Action Agency
(Check ONE box only) / / Migrant or Seasonal Farmworker Organization
/ / Limited Purpose Agency
b. Name of Applicant: CITY of MIAMI BEACH
c. Applicant's Address: 1700 Convention Center Drive
County: Dade City: Miami Beach, Florida Zip Code: 33119
d. Applicant's Mailing Address ( if different from above) :
Zip Code:
e. Contact Person: Shaye M. Ross Title: Director of Human Services
f. Telephone Number: (305) 673-7260
g. Chief Official or Executive Director's Name: Malcolm Fromberg, Mayor
h. Name and Address of Official To Receive State Warrant: Shaye M. Ross
1700 Convention Center Drive, Miami Beach Fl. 33119
i . Applicant Tax Exempt Number: 04-00097-09-23
I I . SUBGRANTEE INFORMATION
a. Will these funds be transferred to a subgrantee? / / Yes /xx/ No
b. If Yes, list the subgrantee(s) name and address :
1
Page 2 of IP
CSES APPLICATION
STATEMENT OF ASSURANCES
The applicant hereby assures and certifies as a condition of receipt of Community
Services Block Grant (CSBG) funds, that it and its subgrantees will comply with
the requirements of Federal and State laws, rules, regulations and guidelines. As
a part of this application and as a part of acceptance and use of CSBG funds, the
applicant assures and certifies that:
1 . It possesses legal authority to apply for the grant, that the application has
been approved by the applicant' s governing body, including all assurances
contained herein.
2. It will utilize CSBG funds to provide a range of services and activities
having measurable and potentially major impact on causes of poverty in the
community and those areas of the community where poverty is a particularly
acute problem.
3. In the case of a community action agency or non-profit private organization,
it assures and provides documentation that each Board of Directors is con-
stituted so that:
a. one-third of the members of the board are elected public officials
currently holding office or their representatives, except that if the
number of elected officials reasonably available and willing to serve
is less than one-third of the membership of the board, membership on the
board of appointive public officials may be counted in meeting such one-
third requirement.
b. at least one-third of the members of the board are persons chosen in
accordance with democratic selection procedures adequate to assure that
they are representatives of the poor in the area served; and
c. the remainder of the members of the board are officials or members of
business, labor, industry, religious, welfare, education, or other major
groups and interests in the community.
4. In the case of a limited purpose agency, it assures and provides documentation
that the Board of Directors is composed of at least one-third representatives
of the poor or an advisory committee at least a majority of which are
democratically selected representatives of the poor.
5• In the case of a seasonal and migrant farmworker organization, it assures and
provides documentation that the Board of Directors consists of at least 51
representatives of seasonal and migrant farmworkers.
6. Funds will not be used for political activities and will prohibit any activities
to provide voters and prospective voters with transportation to the polls or
provide similar assistance in connection with an election or any voter
registration activity.
7. It will provide for coordination among antipoverty programs in each community,
where appropriate, with emergency energy crisis intervention programs under
Title XXVI of the Low- Income Home Energy Assistance Act conducted in each
community.
8. It possesses the sound fiscal control and fund accounting procedures necessary
to assure the proper disbursal of and accounting for Federal funds received
under the Community Services Block Grant.
9. It will permit and cooperate with Federal and State investigations designed
to evaluate compliance with the law.
10. It will give the Department, the Auditor General or any authorized representative
complete access to examine all records, books, papers, or documents related to
the grant, including those of any subgrantee.
11 . It will , in accordance with Florida Statutes and Section 677 of Public Law
97-35, comply with non-discrimination provisions.
12. It will comply with the match requirements of the CSBG and maintain verification
of type and source.
2
Page 3 of
ASSURANCES (continued)
13. It will comply with Section 680 of Public Law 97-35 which prohibits use
of CSBG funds for purchase or improvement of land or the purchase,
construction, or permanent improvement (other than low-cost residential
weather i zat i on or other energy related home repairs) of any building or
other facility.
14+. It will comply with the CSBG Administrative Rule which provides that CSBG
administrative expenses shall not exceed a maximum of fifteen percent of
the total CSBG funding.
15. If the applicant requests secondary administrative costs, it will provide
substantial documentation that these costs are justified and support
eligible Block Grant activities.
16. This application and its various sections, including budget data, are
true and correct. This application will become part of this contract
between the Department and the Applicant.
17. This Agreement has been approved by the governing body by official action
and the officer listed below is duly authorized to sign this Agreement.
Malcolm Fromberg Mayor
(Type Name of Authorized Official) (Title)
l'/FY
(Signature f Authorized Official) (Date)
Attested by:
Elaine Matthews City Clerk
(Type Name of Witness) (Title)
[Signature of Witness) (Dated
3
4/
Page of
APPLICANT: City of Miami Beach
SUBGRANTEE:
IV.PROBLEM STATEMENT/PROPOSED SOLUTIONS
INSTRUCTIONS: Make multiple copies of this page. For EACH problem or need that you plan to
address with CSBC funds, please answer on this form questions one through four. !
Each problem or need you identify must relate to the program areas and objec-
tives
bjec-
tives in your CSBG Work Plan. Each question must be answered for this appli-
cation to be considered complete. Please be specific.
1 . State the specific problem or need that you plan to address with CSBG funds.
The City of Miami Beach has been receiving increasing numbers of indigents requesting
Transportation assistance. This transportation assistance would be used by the persons
to seek employment and social services not available within the City of Miami Beach.
The City would purchase vouchers from the Dade County Transit Authority. This would
reduce the possibilities of abuse or fraud that might transpire if cash were provided.
2. List the factors or conditions contributing to this problem or need.
Most welfare offices and all Immigration, Emergency Housing, Florida State Employment,
and Social Security offices, and most potential job sites are located aproximately
ten (10) miles from the City of Miami Beach. With an ever growing number of indigent
residents, the need for transportation assistance is acute.
3. Are there any other programs including those within your agency currently operating
in your area which address this problem?
/77 YES /--7 NO
If yes, how will CSBG funds be used in order to ensure non-duplication of services?
General donations from the community have been used to purchase bus vouchers; however,
such funds are extremely limited and only address a minimal portion of the need for
transportation assistance. The Community ServicesBlock Grant would be used to provide
a full range of transportation assistance.
4. Identify the Program Area in your CSBG Work Plan that addresses this problem or need.
Program Area: Transportation Assistance Work Plan Page:
5
/ Ze/
Page ,�- i of
ACCOUNTING SYSTEM CERTIFICATION
INSTRUCTIONS:
Complete Section I OR Sect i nn II (Requirement for ALL Applicants)
SECTION I - STATEMENT OF PUBLIC FINANCIAL OFFICER (To be completed only if
Applicant is a public agency/local government; or when the accounting
system of a private non-profit agency will be maintained by a public
agency. )
I am the Chief Financial Officer of the City of Miami Beach
(Type Name of Local Gove rnmen t
and, in this capacity, I will be responsible for providing financial services
adequate to insure the establishment and maintenance of an accounting system for
the City of Miami Beach which is a public
(Name of Applicant)
(or non-profit) agency or local government charged with carrying out a program(s)
under the Community Services Block Grant in the City of Miami Beach
(Name of Community)
The accounting system will have internal controls adequate to safeguard the assets
of such agency( ies) , check the accuracy and reliability of accounting data , promote
operating efficiency, and encourage compliance with prescribed management policies
of the agency(ies) .
City of Miami Beach
cType Name of Local Governiiient)
William Mac Donald; Director of Finance ,. ;
(Type Name of Chief Financial • ' - -r) Date
41111111P
.moi-
1(305) 673-7405
(Signature o Chie Financial cer) (Telephone)
SECTION II - STATEMENT OF CERTIFIED PUBLIC ACCOUNTANT (To be completed only if
Applicant is a private non-profit agency; or a public agency whose
accounting system will not be maintained by a public agency. )
I am a certified or duly licensed public accountant and have been engaged to
examine and repnrt on the financial accounts of the
which is a private non-profit organ-
(Name of Applicant)
i za t i on (or public agency) carrying out a program(s) under the Community Services
Block Grant in . I have reviewed
(Name of Community)
the accounting system that this agency has established and, in my opinion, it
includes internal controls adequate to safeguard the assets of the agency, check
the accuracy and reliability of accounting data, promote operating efficiency, and
encourage compliance with prescribed management policies of the agency.
(Type Name of Firm)
Type Name of Accountant) (Date) s
(Telephone)
(Signature of Accountant)
4
•
CSBG WORK PLAN Page of
(1)
APPLICANT: City of Miami Beach (4) PROGRAM STAFF PERSON: Shaye M. Ross
(2) SUBGR ( If
ANTEE Any) _ (5) GEOGRAPHIC AREA(S) TO BE SERVED: Government Cut north'�to 87th Terr,
00 3095.0 595.00
(3)
PROGRAM AREA: Transportation Assistance (6) AMOUNTS BUDGETED FOR THIS AREA: $ 40&-0.0 + �
(CSBG) (Wimp N)f*`���� (TOTAL)
�y
_.4,0411ri .4.(4110,
(10) STARTING (11) ENDING (12} CA USE ONLY
( 7) MEASURABLE OBJECTIVE(S) and SPECIFIC (9) MEASURABLE ACTIVITIES
IMPACT ON POVERTY FOR EACH DATE DATE
OBJECTIVE # 1 )6PA
1.1 Certify potential clients for eligibility to receive 4/1/84 9/30/84
F
/2-c \
transportation vouchers.
Provide ig6g to 1986 indigent residents
with transportation vouchers, which 1.2 Purchase transportation vouchers. 4/1/84 9/30/84
would be used to travel to: employment
and training services, medical facilities, 1.3 Prepare monthly financial reports and quarterly program 4/1/84 9/30/84
and social service offices not currently reports.
within a reachable area.
IMPACT ON POVERTY
Accomplishing the objective would enable
those residents who are limited to the
services or employment opportunities
within a confined area the ability to
expand thier possibilities, resulting in
increased employment and a better quality
of life. At the same time the need for
further community services would be
reduced.
AIEt P G e
CSBG BUDGET SUMMARYP a
e * of , -157-eXe.1
Name of FEDERAL EMPLOYER 1 .0. NUMBER:
APPLICANT: CITY OF MIAMI BEACH 59-6000372 'I
REVENUE Percent Match Total Amounts DEPARTMENT USE ONLY /i
(Col . 1) (Col . 2) (Col . 3)
1 . CSBG Grant Request - $5,500.00
2. Cash Match 56 % $3,095.00 " -
3. In Kind Match
4. Total Match (lines 2+3) 56 % $ 3,095.00
5. Total Revenue (lines 4+1) $ 8,595.00
CSBG FUNDED PROGRAMS Column 4 Column 5 Column - Column 7
ONLY (lines 6 to 41 ), 'CSBG
CASH IN KIND
FUNDS MATCH MATCH TOTAL
GRANTEE ADMINISTRATIVE EXPENSE
6. Salaries (including fringe benefits)
•• •• 3,095.00
7. Rent . . . . . . . . . . . . . . .
8. Utilities. . . . . . . . . . . . . .
9. Travel . . . . . . . . . . . . . . .
10. Supplies
11 . Equipment
12. Other
13. TOTAL (lines 6 through 12) . . . • 3,095.00 3,095.00
SUBGRANTEE(S) ADMINISTRATIVE EXPENS:
14. Salaries (including fringe benefits)
15. Rent . . . . . . . . . . . . . . .
16. Utilities. . . . . . . . . . . . . .
17. Travel
18. Supplies . . . . . . . . . . o
19. Equipment. . . . . . . . . . . . .
20. Other
21 . TOTAL (lines 14 through 20) . . .
22. TOTAL ADMINISTRATIVE EXPENSES 3,095.00 3,095.00
(lines 13 and 21) . . . . . . . . .
"►f
23. TOTAL CSBG ADMINISTRATIVE EXPENSE -r -
PERCENTAGE (must not exceed 15% -0-
of line 1) . . . . . . . . . . . .
GRANTEE PROGRAM EXPENSE
24. Salaries (including fringe benefits)
25. Rent
26. Utilities. . . . . . . . . . . .
Z7. Travel . . . . . . . . . . . . . .
28. Supplies
29. Equipment
30. Other. . . . . . . . . . . . . . 5,500.00 5,500.00
31 . TOTAL (lines 24 through 30) . . . 5 500.00 5 •• 00
SUBGRANTEE(S)
-
SUBGRANTEE(S) PROGRAM EXPENSE
1111111111111
32. Salaries (including fringe benefits
33. Rent
34. Utilities
,
35. Travel
36. Supplies
37. Equipment
38. Other
39. TOTAL (lines 32 through 38) . . .
40. TOTAL PROGRAM EXPENSE(lines 31 + 39 5,500.00 . 5,500.00
41 . TOTAL CSBG EXPENDITURES
( lines 22 and 40) I 5,500.00 3,095.00 18,595.00
• 42. SECONDARY ADMINISTRATIVE EXPENSES
43. TOTAL BUDGET ( lines 41 and 42) . . . 5,500.00 3 095.00 8,595.00
CSBG BUDGET SUMMARY INSTRUCTIONS
The CSBG BUDGET SUMMARY is to be completed by the applicant only. Subgrantees must
complete only the subgrantee budget. The Budget Summary is a composite of the
applicant' s budget and any subgrantee' s budget(s) . Enter the name of applicant and
Federal Employer Identification Number.
Line 1 : The total amount of CSBG dollars requested may not exceed the amount
allocated.
Line 2: Cash match must be at least two percent of Line 1 .
Line 3: In-kind match must be eighteen percent of the amount of line 1 . If less
than eighteen percent, the difference must be balanced by additional cash
match.
Line 4: Total match must be at least twenty percent of line 1 .
Line 5: Total revenue is the sum of lines 1 and 4.
Lines 6-13 and 24-31 : must reflect the applicant' s expenditures.
Lines 14-22 and 32-39 must reflect the total of all subgrantee' s expenditures in
each budget category. If there are no subg ran tees, do not complete l i ne 14-22 and
32-39.
Line 22: Totals Administrative Expenses.
Line 23: Reflects the Administrative Expense percentage.
Line 40: Total Program Expenses.
Line 41 is the total of all Program and Administrative Expenses.
Line 42: SECONDARY ADMINISTRATIVE EXPENSES - a special category of administrative
support for programs which are not directly funded through CSBG, but which
serve eligible clients. ONLY A DIRECT GRANTEE IS ELIGIBLE TO RECEIVE
SECONDARY ADMINISTRATIVE EXPENSE. In no case, may line 42 exceed line 40,
Total Program Expense. Secondary administrative expenses will not be
approved for costs already covered by the sources in the original grant ,
nor for any other administrative costs exceeding the total fifteen percent.
See 9B-22 F.A.C. for further clarification.
SPECIAL INSTRUCTIONS FOR LINE 42, SECONDARY ADMINISTRATIVE EXPENSE
To apply for support to cover Secondary Administrative Expenses , the
Grantee must supply proof that the program(s) being administered with
Block Grant funds meet(s) the eligibility guidelines under Section 675,
P. L. 97-35.
A COPY OF THE COMPLETED SECONDARY ADMINISTRATIVE EXPENSE FORM AND ALL
REQUIRED SUPPORTING DOCUMENTS MUST BE COMPLETED FOR EACH PROGRAM WHICH
WILL USE BLOCK GRANT FUNDS. All the documentation required should
be attached to the Secondary Administrative Expenses Form.
Line 43: TOTAL BUDGET is the total of all expenses.
9
84RG-58_11-2 -02-09R
( Contract No. Assigned by Department )
COMMUNITY SERVICES BLOCK GRANT PROGRAM AGREEMENT
THIS AGREEMENT is entered between the State of Florida Department
of Community
Affairs ( hereinafter referred to as the
"Department" ) , and Cityof Beach
( hereinafter referred to as the "Grantee" ) .
THIS AGREEMENT ( CONTRACT) IS ENTERED INTO BASED ON THE FOLLOWING
FACTS :
The Department , in furtherance of its duties under Chapter
82-228 , Laws
of Florida, has determined that the Grantee has
applied and qualifies ies for a grant under the Community Services
Block Grant Program Act .
NOW , THEREFORE ,
THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS :
1 . Incorporation of Application.
The Grantee agreesto provide a program designed to improve
the quality
of life of low income citizens residing in the
State
of Florida as generally described in the Community
Services Block Grant Application attached hereto and made a
part of this Agreement .
P
2 .
Incorporation of Rules .
p
Both Grantee
and Department shall be governed by applicable
laws and rules , includingbut not limited to Chapter 82-228 ,
Laws of Florida , Rule 9B-22 , Florida Administrative Code ,
P .L. 97-35 , and 45 CFR, Part 96 .
3 . Compensation .
a. The Department nt of Community Affairs agrees to pay the
Grantee up to $ 5.500� for the six month period April beginningA ril 1 , 1984 and ending September 30 , 1984 .
b . Upon approval ofAgreement ,this A reement , the Grantee will be given
_
three months payment in advance and will be reimbursed for
each subsequent month for actual expenses . Reimbursement
made onlyupon receipt from the Grantee of a
will be P
monthly Financial Status Report in detail sufficient for
pre-audit and post-audit purposes . The Department will
reimburse the Grantee up to the funding allocation
referenced in Clause 3a for services satisfactorily per-
formed under this agreement .
s will be dependent on the submission of
c . Receipt of fund P 8-22
timely
and correct reports as required by Rule 9
F .A.C . The Grantee understands that failure to submit
accurate and
'timelyreports may result in funding delays.
further contingent
d . Compensation is upon availability of
funds from the Community Services Block Grant Fund
Chapter createdbyCha ter 82-228 , Laws of Florida .
(1)
ar? — /2)
4'w`rr►
(J/4
ATTACHMENT I
CASH MATCH - EXPLANATION OF EXPENDITURES
SOURCE: CITY OF MIAMI BEACH GENERAL FUND
1. SALARIES:
Hourly Hours
Rate Worked Total
Director of Human Services: $21.91 X 10 = $219.10
Human Services Specialist II: 13.84 X 18 = 249.12
Human Services Specialist I: 11.62 X 35 = 406.70
Clerk Typist: 9.03 X 100 = 903.00
Social Services Worker: 8.36 X 100 = 836.00
Social Services Worker 4.81 X 100 = 481.00
TOTAL CASH MATCH EXPENDITURES $3095.00
ATTACHMENT II
TRANSPORTATION ASSTISTANCE
EXPLANATION OF PROGRAM EXPENDITURES
1. TRANSPORTATION:
Provide transportation assistance with 3000 vouchers
purchased from the Dade County Transit Authority:
2750 5500.00 aAkl
00E vouchers X $2.00 per voucher = $6A89-88
L-4-701-k
5500.00
2. Total Program expense $6A08.00
4 . Matching Funds and Budget .
The Granteeshall provide as matching funds for services
under this Agreement the following amounts :
$3095.00 Cash
In-Kind
Sources for
matchingfunds and expenditures for all funds
under this Agreement shall
be governed by the CSBG
Application g
Package attached to this Agreement . CSRG funds
part or in whole to meet the 2% cash match
may not be used in
requirement.
5. Subgrantees .
g
Grantee may
delegate to other agencies the performance of
services under this Agreement. Such subgrantees shall be
identified in the CSBG Application Package attached to
this Agreement.
Grantee shall be responsible for the performance of its
subgrantees and shall monitor their activities accordingly .
In the event g
of subgrantee ' s s non-compliance with the work
agrees to reimburse to the Department the
program , Granteeg
g
grant funds misused , whether by the Grantee or the sub-
grantee.
6 . Modifications to Agreement .
mayrequest
G antee changes
The Department or rin the scope of
es or the operating rat ing budget under this Agreement.
the se ry lc P e to theparties ,
Such changes , which are mutually acceptable •
- ' r orated in writing as amendments to this
shall be. . into p
Agreement , except those changes permitted by
Rule 9B-22 .09 ( 5 ) , F.A. C.
7 . Audit Requirements.
An audit of contract compliance l iance and the expenditure of CSBG
p
and matching funds shall be submitted by the private non-
profit Granteewithindays 60 da s after the expiration of this
h ave the. audit
Agreement.nt. Private non-profit grantees shall a
completed by
a certified public accountant . Local
shall submit such an audit grantees within 90
days after the expiration of the Agreement
or within 90 days
after the end of the local government ' s fiscal year ,
later. Local government Grantees shall have
whichever i s
the audit completed by an internal auditor or a certified
Audits shall be completed in accordance
public accountant. local govern-
ments ,
OMB Circular A-102 , Attachment P , for 9
ments , and
OMB Circular A-110, Attachment F , for private
non-profit corporations .
closed out without an audit , the Department
If a grant is
retains the right to disallow and recover any identifieddisallowed
cost
in an audit completed after this grant is
closed out .
8. Reporting Requirements .
a . Program Activity Reports orts shall be submitted to the
days Department within ten ( 10) calendar d ys after the
end of each quarter.
• Reports must be submitted monthly
b . Financial Status p •
within ten ( 10 ) calendardays da s after the end of each
month.
c. Reports not received by the date due shall be considered
delinquent .
9 . Monitoring ,, Evaluation and Technical Assistance
Responsibility of Department .
willP e rf orm monitoring and evaluation
The Department
activities ,ies , within limitations of staff time and budget , as
may be necessary to assure Grantee fiscal and program com-
pliance
om-pliance andprogress . Training and technical assistance
will be provided by the Department within limitations of
upon request by Grantee and/or upon
staff time and budget , P ed .
a
determination by the Department of Grantee ne
10. Retention and Custodial ial Requirement for Records .
• A reement shall he retained
All records pertinent to this g
' termination date of this
for three ( 3 ) years following the .
the following exception:: If any litigation, •'
Agreement , with
claim or audit is started before the expiration of the three
year period , the reco
• records shall be retained until all litiga-
tion, claims or audit findings involving the records have
All records shall be maintained
resolved . in aness accessible lace.
orderly
f ash ion and stored in a readily acc P
The retention period for records starts on the day the
Grantee submits Department to the Dartment its last expenditure
report.
11 . Property Management Standards .
' personal
a. All non-expendable tangible le property purchased
budgeted funds shall be accounted for by the
with CSBG
Grantee. Ppersonal
Non-expendable tangible property
•
ment and other tangible, fixtures
shall be that equipment ,P
personalproperty
of a non-consumable and non-
expendable
on-expendable nature ,
the value or cost of which is S100.00
f which is one ( 1 )
or
more and the normal expected life o
year or more .
non-expendable ndab le tangible personal property
b . Title to P • Agreement shall be
described in Clause 11 ( a ) of this g e riod of the Agreement in the Grantee ,
vested for the p
ma not be destroyed , sold or otherwiSe disposed osed of
but v
without the express permission of the Department . Upon
termination ion of this Agreement , the Department may , at
permit the Grantee to retain the pro-
fits discretion , Community Services
pro-
perty Y
P y for use consistent with the or mayrequire the Grantee to return
Flock Grant Program
theP rope rty to the Department.
property records
maintain accurate
c . The Grantee shallthis
rt described in Article 11 ( a ) of •
for property
includingmanufacturer' s model or identifi-
cation
dent if i-
Agreement The
cat i
on number, location , use and condition.
provide the Department with an inventory
Grantee shall of thisproperty ro erty within sixty ( 60 ) days
after the
expiration of this Agreement.
d . The Grantee shall a
submit paid invoice or voucher to
the Department with the appropriate monthly financial
status report to document the purchase of non-
e x e ndab le tangible personal property
purchased with
P
CSBG funds .
• control system and
The Grantee shall maintain a y or
e. damage ,
insuranceadequate to safeguard against loss ,
a q
• loss , damage or theft shall be
theft of equipment . Any
investigated st i ated and fully documented .
12 . Procurement Standards .
grantees shall comply with their
a . Local government
approved procedures for all procurement activities .
grantees shall comply with the
b , Private non-profit
eq
equivalent of OMB Circular A-110 , Attachment 0, for all
procurement activities of non-expendable tangible
personal property .
13 . Client Eligibility and Client Records .
certify each client receiving CSBG
a . The Grantee shall
funded services as income eligible at 100% or less
as required by CSBG law and
of OMB Poverty Guidelines
rule . In order to certify each client , the Grantee
shall be required to maintain current ( lessthan one
.• year old ) source
documentation of income eligibility .
the client cannot provide income docu-
mentation ,
the event that d certifi-
cation
e rt i f i-
mentation , the Grantee shall require a signed
• to attest to the. client ' s verbal
cat ion of eligibility ib i l zty declaration.
This certification must specify the
reasons that no current documentation could be provided
by the client.
a record for each client which
b . Grantee will maintain
includes at least the following data : Client name ,
address , sex , race , age , income amount and method of
verification , income source , family size , income docu-
mentation or signed verification , date client was inter-
viewed , services performed for the client and
documentationdocumentationof anydenial of client services .
14 . Suspension ion or Termination of Agreement .
a . The Department
reserves the right to suspend payments
to a Grantee when the reports required in Article 8 are
delinquent .
b. The Department mayterminate this Agreement for cause
such upon h written notice as is reasonable under the cir-
cumstances . Causeeco to ,
P shall include , but not be limit
fraud , lack of compliance with
misuse of funds ,
applicable rules , laws , and regulations , or failure to
perform.
nt reserves the right
. The Department to exercise
corrective or remedial actions including , but not
informa-
tion
n f orma-
•limited to , requesting additional i
necessarily iim for, or
ion from the Grantee to determine reasons
tperformance ,
of , non-compliance or lack of
extent • advising that more serious
issuing a written warning
sanctions may
be taken if the situation is not
• � Grantee to suspend , discontinue
remedied , advising the
or not incur costs for activities in question or
• to reimburse the Department for
;` requiring the Grantee items determined
the amount of costs incurred for any
�
ineligible , or repayment of misused funds .
(4)
15 . Special Conditions .
a . This Agreement• shall include the following special
conditions : none
the Grantee to comply with the special
b . Failure of
conditions will be grounds for immediate termination of
this contract .
THIS INSTRUMENT AND ATTACHED APPLICATION PACKAGE EMBODY THE
ENTIRE AGREEMENT OF THE PARTIES .
STATE OF FLORIDA
FOR TH.E , :ANTEE-city of Miami
DEPARTME OF COQ -MflNITY AFFAIRS
B •ach� Y
Agp , � BY: '�
BY : -
".n ture ) ( -Mature )
( S - Johnu.
L:'.i
ire of Administration
. Malcolm H . Fromberg , Mayor ___C
(Type Name and Title )
(Type Name and Title )
DATE : _
16/P1 DATE : z /e4S11/
59-6000372
( Federal I . D. Number)
STATE OF FLORIDA •
COUNTY OF Es4 6 e. •
I hereby certify fy that on this day , before me , a Notary
. in the state and county named above to
Public duly authorized �
personally appeared ft4Lce)Lflp
A, F 'om6
take acknowledgements , p Y •
person described as Allii /t
to me known to be the Title )
ofCiroF /?1,41i1 Aeit CA ,
..
( Name of Grantee )
who executed the foregoing
instrument , and he/she acknowledged
• �
before e i m that he/she executed in the name of and for
0 er Moo mi ire. (-4
ly
affixing its seal , and
(Name of Grantee ) f the
!IFy9Pthat hehe was duly
auth rized by that governing body o
�. m/ fto do so.
( Name of Grantee )
and offici is i seal in the county and s e
WITNESS my and l9
named above this day of
1.s
Notary Public
My Commission Expires :__________
U iie SPATE.OF FI.C)R
Mil COMMfsSioN DORES 5EP1 21 waz
;�z
.Bod0ED_ U4C.Et 1S.UtAKE Uso
F 0 R r -`' -. - - , s
. .04 e:ti-de% ",'.*,. ':. ;
`,d ��3 CNlutl
•
El Y A `-ftikAA:t. 6
,-...,- . 41..(e_kg
( 5)
ORIGINAL
RESOLUTION NO. 84-17670
(Authorizing and directing the execution
and delivery of an application to the
State Department of Community Affairs for
Financial Assistance through the Community
Services Block Grant)