RESOLUTION 85-17990 CVN IP Steps -
GOIL11Y OWALLAI IONS
AVMir iI got♦ WINO IIIA •tiita 004.OW e•Voe141 IraM• AAt•t s NAN IAO ISA.
87 060 . . 6 545 A-1-A DA D E 1 RA/ •N•/A
Ti $EGAKD1NC UTILITY JOINT PROJECT %G REEMENT IETWEEN THE CITY Of
A OLV.
'ami e c
AND THE STATE 01 FLORIDA DEPARTMENT OF TRANSPORTATION.
AUT
HORI ZING THE EXECUTION or sum AG REENIENTS; AND AUTHORIZING THE ?LACING 01 FUNDS
WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE COMPLETION OF THE
UTILITY INSTALLATION.
ItLS )LU'1•IO\ NO. 85-17990
IVII ER E%S, the State of Florida Department of Transportation ion is constructing. reconstructinc or
otherwise• changing aportion of the State Highway System,between _59th Street A-1-A
g � gslairatof 63rd Street i • hall call for the • . • Cityy Water & Sewer
and � - ,�l►tclis
facilities over and/or under said highway,
AND WHEREAS, the • requires additional 1�1A capacit) in
certain locations within the construction limits of this project,
AND .
WHEREAS. the City has heretofore authorized that plans and specifications be prepared
for the installation of said new City facilities over and/or under said highway-, .
AND WHEREAS. thei
P ln- and specifications have been prepared and approved b‘
omP
Company and the City Engineering Department; such plans and
.�. Engineering
specifications to be made a part of the Department's highway construction contract,
INOtt, THEREFORE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH . FLORIDA:
That the Cite of Miami Beach enter into a jOINT PROJECT AGREEMENT with the
Ad gent
State of Florida Department of Transporta0o for b) the DEPARTMENT of saidx ;
oen
facilities designated as Utility Job = - ,Section . .,ParcelC'�t y� � _ _
RIW job N/A and that the City assume all costs incurred in the respective utility installations,
� 251+5
which costs are estimated to be ;and,
That the Mayor and City y Clerl: be authorized to enter into such agreements with the State of
Floridap Transportation Department of Tortation for the installation of said new City facilities, and,
p
That the estimated costs of such utility installations as set forth above be paid in advance to the
State of Florida I'
Department of Transportation in accordance with such utility installation agreement.
INTRODUCED A. D PASSED ASSED by the City Commission of tin City of Miami Beach
Florida. in cgular session. tlli- 6th dad of �P�,rl, _. _ 198_5_
r-oRm fAi..)pv,uvEu
LDEPT.EGALBy
Mayor
By Attest:
;" 127 /11.
'Date
City Clerk
JR.‘ if 7 91P 42
CITY OF MIAMI BEACH
TO: Frank Aymonin, Public Works DATE: 2/11/85
FROM: Elaine M. Baker, City Clerk
SUBJECT: UtilityhJoint Project agreement between the
City of Miami Beach and the State of Florida
Department of Transportation, authorizing the
execution of such agreements, and authorizing
the placing of funds with the Sate of Florida
Department of Transportation for the completion
of the Utility Installation. (59th Street A--1-A
and 63rd Street)
Enclosed p, a.se fine (4) copies of the above noted
agreement which have been fully executed by the
City, along with copies of the authorizing Res.
#85--!7990, for execution by the State of Florida
Department of Transportation.
Please request that the blue backed copy be re-
turned to Ronetta Taylor in this office for our
files.
Please copy us on your letter of transmittal.
Thank you.
•
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FLORIDA 3 3 1 3 9
,Rit t*_INCORP ORATED*% "V"VACA TIONL A NIS U S. !A.
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OFFICE OF THE CITY MANAGER CITY HALL
ROB W.PARKINS 1700 CONVENTION CENTER DRIVE
CITY MANAGER TELEPHONE: 673-7010
COMMISSION MEMORANDUM No. 7 /'2-
DATE: February 6, 1985
TO: Mayor Malcolm H. Fr• " . - : an• 0
Members of the P y Corn ' i•
4 / ,,�.-
FROM: Rob W. Park s 1f �','
City Manager , ii°
SUBJECT: Utility Agreements for Resurfacing Collins Avenue from 59th Street to 63rd
Street, HN-421
The Florida Department of Transportation plans to resurface Collins Avenue from 59th
Street to 63rd Street, in the late spring of 1985. The City has 6 valves and 5 manholes to
be adjusted to the grade of the new construction. The Department of Transportation will
include raising the grade of these appurtenances however, the City is required to pay the
cost.
A
A joint project agreement for installation of utilities by the highway contractor must be
entered into between the Florida Department of Transportation and the City. It is
estimated that the cost for adjusting the valves and manholes structures would be
$2,545.00. Funds for this purpose will be provided from the Water and Sewer Enterprise
Fund.
ADMINISTRATION RECOMMENDATION
The Administration recommends, that the Commission adopt the attached resolution,
authorizing execution of the agreement between the Florida Department of
Transportation and the City of Miami Beach for the adjustment of utilities in conjunction
with the above project. The estimated cost for adjusting valves and manhole structures is
$2,545.00 and funds for this purpose will be provided from the Water and Sewer Enterprise
Fund, Accounts 425.410.672 and 425.420.672.
RP/FA:rnw
.
APPROVED AS TO FUNDING SOURCE
OFFICE OF MANAGEMENT AND BUbGtT
BY k‘'
DATE Ai!
n
,..
AGENDA .4i_ 6
ITEM `" •
DATE ;02 ' en- Y.5"
FORM 711)•11$A
116) STATE OP FLORIDA DIPARTMINT OP TRANSPORTATION
►AOt O► 01./ISION OP PRICONSTRO.
UCTIN • DESIGN
JOINT PROJECT AGREEMENT
UTILITY INSTALLATION BY HIGHWAY CONTRACTOR
(Municipal)
•
COUNTY SECTION UTILITY JOS NO. STAT[ ROAD NO. COUNTY NAME PARCEL • R/W JOS NO.
87 060 6545 A-1-A DARE 1 R/W N/A
THIS AGREEMENT, made and entered into thusaI/1'e', r
day of � 198 ,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter
referred to as the DEPARTMENT, and the CITY OF Miami Beach , a municipal
corporation, hereinafter referred to as the CITY.
WITNESSETH:
WHEREAS, the DEPARTMENT is constructing, reconstructing or otherwise changing a portion
of the State Highway System designated by the DEPARTMENT as Job No. 3545 _ , Road No.
A-i-A between 59th Street and 63rd Street , which shall call for the
adjustment, relocation and/or installation of CITY water & sewer ;facilities along, over
and/or under said highway,
AND WHEREAS, the plans for the said construction, reconstruction or other changes to be
made, as above described, have been reviewed by the DEPARTMENT and the CITY, said above
described utility relocation to hereinafter be designated as "Utility Work,"
AND WHEREAS, the term "cost of Utility Work" shall include the entire amount paid by the
CITY properly attributable to such work after deducting therefrom any increase in the value of the
new facility and any salvage value of materials recovered from the old facility,
AND WHEREAS, the CITY has expressed its desire to assume all costs incurred by this "Utility
Work" and has requested the DEPARTMENT to include in said Job certain plans and specifications
to meet the CITY'S needs,
AND WHEREAS, the DEPARTMENT and the CITY have determined that it would be to the
best interest of the general public and to the economic advantage of both parties to enter into a
JOINT PROJECT providing for such work,
NOW, THEREFORE, the premises considered, and in consideration of the sum of One Dollar
each to the other in hand paid, the receipt whereof is hereby acknowledged, and in further
consideration of the mutual covenants hereinafter contained, it is agreed by the parties as follows:
I. The DEPARTMENT and the CITY shallartici ate in a JOINT PROJECT, the P � scope of
which will cover only CITY utility facilities within the limits of the project as included in
. the plans
and estimate of the highway contract, more specifically described as ad j ustmen-t of sanitary
sewer manholes and water valves to final grade.
2. The CITY will prepare,at its expense, the design andplans for all of the CITY'S •
�$ necessary
"Utility Work" specified above, and will furnish to the DEPARTMENT no later than
N/A , 198 , complete originalplans on standard size sheets "
P g x 36 ), all
suitable for reproduction by the DEPARTMENT, together with a complete set of specifications
ons
covering all construction requirements for the "Utility Work." Final "Utility y Work" plans shall be
complete in every detail and will include a "Summary of Quantities" sheet. It will be the responsibility
of the CITY to coordinate the development of the "Utility Work" plans with the DEPARTMENT'S
S
highway job plans. The DEPARTMENT, upon request bythe CITY, will furnish all available q ailable highwa}
information required by the CITY for the development of the "Utility Work" plans;
and the
DEPARTMENT shall cooperate fully with the CITY to this end.
3. All of the work on the JOINT PROJECT is to be doneaccording according to theP lens and
specifications of the DEPARTMENT which plans and specifications are,
P by reference hereto, made a
part hereof. The CITY will be responsible for verifying the accuracy of the DEPARTMENT'S'
S
underground survey information,
and will also be responsible for anychanges to CITY'S g the CITY S plans
made necessary by errors or omissions in the DEPARTMENT'S survey information as furnished rushed to the
CITY. All errors, omissions, or changes in the design of the CITY'S "Utility Work" will be the sole
responsibility of the CITY. In any conflict between CITY and DEPARTMENT specifications,pe ons, the
DEPARTMENT'S specifications will govern.
4. The CITY, on request and at its expense, will furnish all engineering inspection,
g g testing
and supervision of the "Utility Work," and will also furnish the DEPARTMENT'SENGINT
EER with
progress reports for diary records, approved quantities and amounts for weekl • monthly and final
�
estimates. All field survey control for the "Utility Work" will be furnished b • the CITY under der the
supervision of the DEPARTMENT'S ENGINEER. The coordination of the CITY'S "Utility Work"
"
with that of the highway contractor and other utilities and/or their contractors will be the
responsibility of the DEPARTMENT, and the CITY shall cooperate fully in this matter.y All
information required for Change Orders or Supplemental Agreements pertaining to the CITY'S
"Utility Work" shall be promptly furnished to the DEPARTMENT by the CITY uponthe
� request of
the DEPARTMENT.
5. The DEPARTMENT will provide the necessary y en ineering supervision to
g p assure
construction is in compliance with the plans and specifications hereinabove referred to, and shall
receive all bids for and let all contracts for said "Utility Work," all at the sole expense of the CITY.TY. All
bids for said "Utility Work" shall be taken into consideration in the award of bid
on the Highway Job
and the CITY shall have the right to reject any or all bids on the "Utility Work" if said sa d bids great]}
exceed the CITY'S estimated cost. In the event of rejection of bids for the "Utility t t} Rork," the
highway contract documents will be so amended prior to award and the CITY will,will, at its expense,
arrange for the prompt construction of the "Utility Work" so as to cause no delay to the prosecution
of the highway work by the DEPARTMENT'S contractor.
6. All adjustment, relocations. repair: and incidentals required to be performed to the
existing CITY utilities within this project. not included in this contract, will be the sole responsibility
of the CITY. All such work is to be coordinated with the construction of this project and in a manner
that will not cause delay to the highway contractor.
7. All services and work under the construction contract shall beP erformed to the
satisfaction of the DEPARTMENT'S Director, Division of Construction, , and he shall decide all
questions, difficulties and disputes of whatever nature, which may arise under or by reason of such
contract for "Utility Work"; the prosecution and fulfillment of the services thereunder, and the
character, quality, amount and value thereof; and his decision upon all claims, uestions and disputes
q P
thereunder shall be final and conclusive upon the parties hereto..
8. The CITY agrees that it will, upon the execution of this agreement furnish to the
DEPARTMENT as a deposit for the estimated payment of said "Utility Work" in the amount of
2, 51+5
S . That the DEPARTMENT may utilize said deposit for theP �a -ment of said
"Utility Work"; and the parties hereto further agree that in the event that final billing pursuant to the
terms of Paragraph 11 is less than said deposit,a refund of any excess over and above said final billing
will be made by the DEPARTMENT to the CITY;and that in the event said final billing is greater than
said deposit, said final billing will be paid by the CITY pursuant to Paragraph 11 hereof.
9. Upon completion and acceptance of the work, the CITY shall own, control, maintain, and
be responsible for all CITY utility facilties involved, according to the terms of the standardP ermit
required by the State Statutes for occupancy of public rights of way.The CITY further agrees that it
rill maintain and keep in repair, or cause to be maintained and kept in repair, all of such constructed
facilities or utilities within the right of way of said State Road, to'comply with all provisions of law
and of the DEPARTMENT'S manual with amendments and specifications for traffic control routing
b
and parking and to conform with the regulations of the DEPARTMENT pertaining thereto.
10. The CITY shall defend. save and hold harmless the DEPARTMENT from any and all
legal actions, claims or demands by any person or legal entity against the DEPARTMENT arising out
of the participation in this Agreement by the CITY or use by the CITY of the completed "Utility
Work."
11. Upon completion of the work, the DEPARTMENT shall, within one hundred eighty (180)
days furnish the CITY with two (2) copies of its final and complete billing of all cost incurred in
connection with the work performed hereunder, such statement to follow as closely as possible the
order of the items contained in the job estimate. The final billing shall show the description and site of
the project; the date on which the first work was performed; the date on which the earliest item of
billed expense was incurred; the date on which the last work was performed or the last item of billed
expense was incurred; and the location where the records and accounts bill can be audited. Adequate
ESTIMATE
RESCRFAC I NG OOI.L I NS AVENUE FROvl 59th STREET TD 63rd STREET
Adjustment of:
6 Water Valves @ $110.00/ea. $ 660.00
5 Sanitary Manholes @ $275.00/ea. $ 1 ,375.00
Sub-total $ 2,035.00
Contingency @ 23'/0 $ 510.00
Project total $ 2545.00
3B-12/12/84
reference shall be tnacic• in the 1►illitt T to the DEPARTMENT'S 1 ' " ''�
61 � L� 1 , rc'c•urdh, account or other relevant
documents. All cost records and accounts shall
be subject to audit b . a representative a t iveCITY.
j of the C)T� .
Upon receipt of invoices prepared in accordance with the provision of DEPARTMENT"Reimbursement for Utility and Railroad Relocation," dated October Procedure
No. )32-046 "Reimbu r • • 1, 1973, the CITY
agrees to reimburse the DEPARTMENT in the amount of such actual cost.
IN WITNESS WHEREOF, the parties hereto have causedthese their
presents to be executed by their
duly authorized officers, and their officials seals hereto affixed, the day and year first above written.
�
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
(SEAL)
Director, of Preconstructjon and Design
ATTEST:
Executive Secretary
CITY OF Miami Beach FORM APPROVED.
FLORIDA
LEGAL DEP
BY: ete Q.111
. (SEAL) By el' AC
(T
�tle: MAYOR
AS (12 0'19
Date
CITY CLERK
Approved as to Form, Legality and Execution •
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
BY:
Assistant Attorney
}
ORIGINAL
RESOLUTION NO. 85-17990
(Regarding Utility Joint Project Agree-
ment between the City of Miami Beach and
the State of Florida Department of Trans-
portation, Authorizing the execution of
such agreements, and authorizing the plac-
ing of funds with the State of Florida
Department of Transportation for the com-
pletion of the Utility Installation)