RESOLUTION 88-19190 RESOLUTION NO. 88-19190
A RESOLUTION AMENDING AND RESTATING
THE COMMUNITY DEVELOPMENT CITIZEN
PARTICIPATION PLAN: PROVIDING FOR
VARIOUS CHANGES PURSUANT TO THE
HOUSING AND COMMUNITY DEVELOPMENT ACT
OF 1987, AS WELL AS FOR CLARIFICATION
PURPOSES.
WHEREAS, the City of Miami Beach Commission adopted the
existing Community Development Citizen Participation Plan on July 19,
1978 via Resolution No. 78-15672; and was subsequently amended on
September 21, 1983 via Resolution No. 83-17475, and again on February 6,
1985 via Resolution No. 85-17993, and
WHEREAS, the City, together with the Community Development
Advisory Committee, deems it necessary to amend and clarify certain
portions of the Citizen Participation Plan, and
WHEREAS, the Community Development Block Grant Regulations do
not prohibit an amendment of the Citizen Participation Plan;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the amended and
restated Citizen Participation Plan (attached hereto and made a part
hereof by reference) is hereby approved and adopted.
PASSED and ADOPTED this 16th day of March 1988.
A /
i � ; • YAR
Attest: FORM APPROVED
LEGAL DEPT.
1 vate 3 9/gd,2WA,y
CITY CLERK
A2
CITY OF MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM
CITIZEN PARTICIPATION PLAN
I. Purpose
To assure effective citizen involvement in an advisory role in the planning,
implementation and assessment of the Community Development program, and to
encourage citizen participation with particular emphasis on participation by persons of
low and moderate income, who are residents of slum and blight areas, i.e. live in the
CD Target Areas. In addition, to increase governmental responsiveness through
provision of information and assistance to all citizens interested in the Community
Development program.
II. Availability and Dissemination of Program Records and Information
The City of Miami Beach will provide for full public access to program information
and affirmative efforts to make information available to citizens, especially to those
of low-and-moderate income and residents of blighted neighborhoods.
The City of Miami Beach will provide for full and timely disclosure of its program
records and information consistent with applicable state and local laws regarding
personal privacy and obligations of confidentiality. Documents relevant to the
program will be made available for citizen review upon request at the City of Miami
Beach Community Development office during normal working hours. Copies of the
Citizen Participation Plan, "Final Statement of Objectives and Projected Use of
Funds" and the Grantee Performance Report shall be available for distribution at the
City of Miami Beach Community Development office upon request and for citizen
review at various locations throughout the CD Target Areas, i.e., low/moderate areas.
As determined necessary by the administration, certain program records and notices
may be published in a Spanish language newspaper of general circulation.
A summary of both the Proposed and Final "Statement of Objectives and Projected
Use of Funds" will be published at appropriate times in a newspaper of general
circulation.
III. General Citizen Participation Process
a. Participation
All aspects of the citizen participation process shall be
conducted in an open manner, with freedom of access for all
interested persons. Citizens will be provided with timely
access to local meetings, CDBG program information, and
records relating to the grantee's proposed and actual use of
funds, as required by the Housing and Community Development
Act.
Citizens will be actively involved in the planning, and
assessment of the CDBG projects and activities in an advisory
capacity.
1. Citizens shall be involved in the development of the
-Annual "Statement-of ObjectivesandProjected-Use
of unds". Public involvement shall also be sought
for subsequent amendments and other changes to
the above, except those involving disaster activities,
of an emergency nature.
2. Participation in program implementation will
include involvement in an advisory capacity in
policy decisions. However, day-to-day operational
aspects or decisions, shall not be within the
Community Development Advisory Committee's
(CDAC) or the general citizen's purview.
Amended and restated: 3/16/88.
-1_
3. Citizens and citizen organizations shall be given the
opportunity to assess and submit comments on all
aspects of the City of Miami Beach Community
Development performance, including that of its
grantees or contractors. Citizens may submit their
comments directly to the City of Miami Beach
Community Development office or at Community
Development Committee public meetings and/or
hearings.
The above procedure is in no way intended to
prevent individual citizens from taking direct action
with the City Commission regarding their concerns
and complaints.
b. Submission of Views and Proposals
The City of Miami Beach shall provide for and encourage the
submission of views and proposals regarding the Community
Development program by citizens, particularly those of low-
and-moderate income persons and residents of blighted
neighborhoods and of areas in which Section 106 funds are
proposed to be used. Such views may be submitted as follows:
to the City of Miami Beach Community Development office
during the planning period or at public meetings and public
hearings.
Community Development staff will provide within 15 working
days when practical, responses to all complaints, grievances,
views and proposals submitted; and, when appropriate, these
responses will be in written form. Citizen comments and
proposals regarding the "Proposed Statement of Objectives and
Projected Use of Funds" will be given every possible
consideration, and the Proposed Statement will be modified if
deemed necessary.
Objections to the "Statement of Objectives and Projected Use
of Funds" after it has been submitted, can be made directly to
the HUD Area Office. Information regarding this process shall
be available at the City of Miami Beach Community
Development office.
c. Technical Assistance
The City of Miami Beach Community Development staff shall
provide reasonable technical assistance to citizens so that they
may adequately participate in planning, implementing and
assessing the CDBG program. Reasonable technical assistance
shall also be provided to groups of low-and-moderate income
persons and groups of residents of blighted neighborhoods who
request assistance in developing proposals or statements
regarding the program. Reasonable technical assistance may
include workshops and seminars during all phases of the
Community Development cycle, as well as one-on-one
assistance if deemed necessary.
IV. Community Development Advisory Committee
a. -Purpose
The Community Development Advisory Committee (CDAC) shall serve as
an advisory body to provide input regarding all phases of the Community
Development Program, and to effectuate and encourage citizen
participation from all individuals, especially low and moderate income
persons and residents of Community Development target areas.
X •
Amended and restated: 3/16/88.
-2-
b. Composition
The Community Development Advisory Committee shall be composed
of eleven appointed members. Each City Commissioner shall appoint
one person and the remaining four members shall be appointed at
large by all Commissioners. Seven of the appointees must live, own a
business or own property in the locally designated Community
Development target areas (see attached maps). Four of the
appointees shall be appointed to represent city-wide concerns, and
should be selected on the basis of their ability to provide expertise in
areas of relevance to the Community Development Program (e.g.
planning, law, real estate, social work, etc.). In making their
appointments, the Commission should also take into consideration the
need for representation of low and moderate income persons,
minority citizens and residents of slum and blighted areas.
The Community Development Director shall provide technical
assistance to the Committee and shall be the liaison between the
Committee and the City Administration. A City of Miami Beach
employee, an appointed or elected official directly involved with the
utilization or approval of Community Development funds and/or
expenditures shall not be eligible for membership. Members shall not
be in conflict of interest as outlined below.
c. Conflict of Interest
Compliance with Florida Statutes 112.3143 (1983).
d. Vacancies
Vacancies which may occur on the Committee would be filled
by a City Commission appointment. However, if the original
member lived, owned a business or owned property in one of the
locally designated target areas, the replacement appointee
must live, own a business or own property in one of the locally
designated target areas. The City Commission requirement for
substantial representation of low-and-moderate income persons,
members of minority groups, and residents of slum and blighted
areas shall be taken into consideration when filling vacancies.
The seven individual appointed members must live, own a
business or property in a designated Community Development
target areas; however, the four "at large members" can live,
own a business or property anywhere in the City of Miami
Beach City limits.
e. Officers
To provide guidance and leadership, the Community
Development Advisory Committee shall elect the following
officers:
Chairperson - The chairperson shall chair all Committee
meetings, with staff support, work closely with staff to develop
meeting agendas, and appoint all sub-committees. The
chairperson shall also represent the Committee before the City
Commission, and at other appropriate occasions.
First Vice-Chairperson - In the absence of the chairperson,
shall -chair C—omm--ittee meetings. The first--vice-chairperson
may also serve as chairperson oTa sub-committee if so
appointed by the chairperson.
Second Vice-Chairperson - In the absence of the chairperson
and first vice-chairperson, shall chair Committee meetings.
The second vice-chairperson may also serve as chairperson of a
sub-committee if so appointed by the chairperson.
Amended and restated: 3/16/88.
-3-
Corresponding Secretary - the C DAC shall appoint a
corresponding secretary, to be responsible for preparing all
relevant correspondence of the CDAC, with copies submitted to
the Community Development Division.
The term of office for these officers shall be for one year.
Officers may succeed themselves.
f. Term of Office
The term of office shall be for two years, from January 1
through December 31. Committee members may succeed
themselves.
g. Meetings
The Community Development Advisory Committee will hold
public meetings to discuss and provide recommendations on the
proposed use of funds and to give citizens the opportunity to
express needs and comments, and to submit proposals for
consideration by the Committee. A quorum to conduct
Committee business and hold public hearings shall be six
members.
Committee meetings will be held at least once every two
months or as needed, and will be coordinated with the schedule
for the preparation of the Community Development "Statement
of Objectives and Projected Use of Funds." A tentative
schedule of the Community Development process for the City
of Miami Beach will be made available at the earliest possible
meeting of each calendar year. The Chairperson, with staff
guidance, will set the time and place of meetings which
coordinate with the planning schedule. Meetings are normally
held in the 2nd Floor Conference Room of the Miami Beach
City Hall, located at 1700 Convention Center Drive, which is a
facility located in a designated Community Development
(low/mod) target area, and is accessible to the handicapped.
Regular meeting notices shall be provided at least five (5) days
in advance of said meeting. In the case of a special meeting, a
notice will be published as early as possible in advance of such
meeting.
During the final stages of the annual planning process for the
Allocation of CDBG funds, the CDAC will invite the Mayor and
City Commissioners to attend the final meeting with the City
Manager, so that the Commission Members may be apprised of
the CDAC's reasons for their citizen recommendations.
The CDAC will request of the Mayor and City Commssion, that
following the annual final public hearing on the "Statement of
Objectives and Projected use of Funds", that the Commission
allow the CDAC Chairperson or their designee, to have the
opportunity to present the majority position of the board to the
City Commission before they adopt the final statement.
h. Committee Role
_-- The Community Development Advisory--Committee shaft-serve _ _---
---� yrs-an-advisory body to the Community Development staff and
City Commission; however, the Committee or their officers
will have no powers to make administrative decisions nor direct
staff actions. The Committee shall facilitate community
involvement regarding Community Development activities and
shall serve as a forum to hear citizen concerns, priorities, views
and proposals.
Amended and restated: 3/16/88.
-4-
i. Absences
Three successive absences to duly held or called meetings by
any member of the Committee without good cause shall be
deemed good and sufficient cause for removal of such member
from the Committee. The removal of such member shall be
automatic and requires only a notice of such absenteeism from
the Community Development Advisory Committee Chairperson
to the City Clerk's office. Such removal shall create a vacancy
which shall be filled according to the manner specified
elsewhere in this plan.
V. Public Hearings
Public hearings will be held at convenient times and locations to facilitate
broad citizen participation at locations accessible to the handicapped and
convenient to potential or actual beneficiaries of the CDBG program. A
notice shall be published 10 days in advance of public hearings in the non-
legal section of a general circulation newspaper. It shall indicate time,
date, place, and procedures of the hearing and topics to be considered. All
Public Hearing notices may also be published in a Spanish language
newspaper of general circulation, if deemed necessary. Public hearings
will be held as follows:
a. Performance Hearing:
To obtain views about the performance of the City's
Community Development Block Grant Program and/or its sub-
grantees, for the past fiscal year.
b. Needs Hearing:
To obtain views and needs of citizens at the initial stage of the
development of a "Statement of Objectives and Projected Use of
Funds" concerning community development and housing needs, and on
the establishment of priorities.
c. Pre-submission Hearing
To obtain views of citizens prior to final action on the "Proposed
Statement of Objectives and Projected Use of Funds". This hearing
will be held during a regularly scheduled meeting of the Miami Beach
City Commission.
Public Hearings for items other than regular CDBG program
elements/business, e.g. UDAG Public Hearings, etc., shall be held separate
and not co-mingled with regular CDAC meetings.
In cases where a significant number of non-English speaking residents can
be expected to attend, reasonable arrangements will be made to enable all
persons to actively participate.
STP/C2
Amended 3/16/88
Amended and restated: 3/16/88.
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\
ORT_GIN/jL
1'ESOLUTION NO. 88-19190
(Amending and Restating the Community
Development Citizens Participation Plan:
providing for various changes pursuant to
the Housing and Community Development Act
of 1987, as well as for clarification
purposes)