Resolution 2019-30897RESOLUTION NO. 2019 -30897
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO VIDEO - RECORD AND AIR ON MBTV THE
MAYOR AND GROUPS IV, V, AND VI COMMISSION CANDIDATE
VIDEO PRESENTATIONS FOR THE NOVEMBER 5, 2019 GENERAL
ELECTION.
WHEREAS, immediately preceding the City's 2001 General Election, the City Commission
authorized the Administration to video - record and replay on the City's Government Channel, now
MBTV, a candidate forum sponsored by a local organization; and
WHEREAS, the 2001 City Commission also referred to the Community Affairs Committee, now
the Neighborhood /Community Affairs Committee, the issue of selecting two additional forums to be
recorded and aired; and
WHEREAS, on September 25, 2001, at the Community Affairs Committee meeting, the issue
concerning candidate forums was discussed and the Committee was not comfortable in selecting only
two additional political forums to air and instead recommended that each candidate be provided up to
five minutes to make a presentation of his /her platform; and
WHEREAS, pursuant to Resolution No. 2001 - 24626, the City Commission adopted the
recommendation of the Community Affairs Committee to arrange a presentation whereby each
candidate for City of Miami Beach elected office be given up to five minutes of airtime on the City's
Government Channel, now MBTV, in order to allow each candidate to present himself /herself and
his /her platform, with the presentation to be publicly advertised, recorded, and aired on MBTV; and
WHEREAS, expenditures related to such video presentations concerning the City's November
5, 2019 General Election have been budgeted in as much as such expenditures will serve the public
purpose by educating the voters as to each candidate's position, thereby resulting in a more informed
electorate vote, benefiting the public good; and
WHEREAS, following are the 2019 — City of Miami Beach Candidate Presentation Guidelines:
1. To offer Miami Beach viewers an informative and organized presentation, the Candidate
Video Presentation will be recorded live and replayed multiple times on MBTV. Once the
recoding of a candidate begins, the camera will not be turned off until the earlier of when
the candidate indicates he or she is finished or the five - minute time limit has been
reached; each candidate shall have two opportunities for the live recording, with the
second recording to occur immediately following the first recording. After the recordings,
candidates will be e- mailed a link where they must choose within the stated time period
established therein, which recording they would like aired. In the event a candidate fails
to timely select his /her preferred recording, the second recording will be chosen to air by
default. NOTE: The individual candidate recorded presentations will not be edited for any
reason.
2. Candidates will be offered the use of the City's teleprompter and a one -hour rehearsal
session prior to the date of the recording. Candidates that wish to use the City's
teleprompter must provide their script at time of each session (rehearsal and recording)
as a Microsoft Word document saved in "Rich Text Format" saved on a USB flash drive.
The Office of Marketing and Communications will not retain speech copies. Candidates
are highly encouraged to bring a person to assist them with the teleprompter and any
1
personal needs (makeup, hair, etc.) they may have.
3. In order to have an organized presentation of candidates and issues, it is important that
a strict timetable be developed and adhered to. Each candidate will be given a
scheduled time slot for his or her rehearsal and final video recording schedule. (See
Attachment "A ") It is the sole responsibility of the candidate to make sure he or she is
available when it is his or her time to speak. Unfortunately, any candidate who misses
his /her assigned time slot will forfeit his /her opportunity to present.
4. The Candidate Video Presentations will be shown multiple times on MBTV. The
scheduled air times will be published in The Miami Herald Neighbors Section, El Nuevo
Herald, local Spanish language newspapers (depending on publishing dates), and on
MBTV.
5. Candidates must arrive at the Office of the City Clerk at least 10 minutes before their
assigned time slot. This will ensure an orderly transition from candidate to candidate.
6. The time slots will be assigned in the order of the ballot: Mayor and the three
Commission Groups and alphabetically by candidates (as their name will appear on the
ballot) within each of the corresponding groups. It is the sole responsibility of the
candidate to be available at his /her designated time.
7. Before the candidates begin speaking, the moderator will give an introduction stating the
purpose and explaining the format of the Candidate Presentation.
8. Each candidate will be allocated a maximum of five minutes of airtime on MBTV. In order
to maintain equitable time for each candidate who elects to participate in the Candidate
Video Presentation, when the candidate's five minutes are up (or earlier if the candidate
makes clear that he /she has completed the presentation), the candidate will be cut off,
even if in mid - sentence. There will be no editing of the candidates' recorded
presentation.
9. The moderator will introduce each candidate. The introduction will be limited to the
Mayor or Commission Group Number and the corresponding name of the candidate
(example: "Mayoral candidate; candidate's name" or "Commission Group IV, V, or VI
candidate; candidate's name. ") The candidate will be introduced by his /her name, as it
will appear on the ballot.
10. Only the candidate may speak on his /her behalf, not a representative.
11. No pre - recorded videos will be used.
12. No background music, special backgrounds, or special effects will be allowed.
13. The Administration will be given a time slot at the end of the Candidate Video
Presentations to provide any Voters Guide information pertaining to Special Election
question(s), along with explanations in both English and Spanish, if needed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby affirm the public
purpose of educating the City's voters as to candidates seeking election in the City's November 5, 2019
General Election, and thus approve the expenditure of related budgeted funds for this public purpose,
and thus further authorize, subject to the guidelines stated in this Resolution, the Administration to
2
video - record and air on MBTV the Mayor and Groups IV, V, and VI Commission Candidate Video
Presentations for the City of Miami Beach's November 5, 2019 General Election.
PASSED AND ADOPTED this 17 day of :--11417 , 2019.
DAN GEL•EI, -M: OR
ATTEST:
Jt11), 111 2.014
RAFAEL E. GRANADO, CITY CLERK
F: \CLER \CLER \000_ELECTION \00000 2019 GENERAL ELECTION \RESOLUTIONS \2019 Reso Candidate presentation MBTV REG 4.doc
3
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Ctty Attorney 11 Da ti'(
MIAMI BEACH
Resolutions - R7 H
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk and Jimmy L. Morales, City
Manager
DATE: July 17, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
VIDEO-RECORD AND AIR ON MBTV THE MAYOR AND GROUPS IV, V,
AND VI COMMISSION CANDIDATE VIDEO PRESENTATIONS FOR THE
NOVEMBER 5, 2019 GENERAL ELECTION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Immediately preceding the City's 2001 General Election, the City Commission authorized the
Administration to video- record and replay on the City's Government Channel, now MBTV, a
candidate forum sponsored by a local organization. The 2001 City Commission also referred to
the Community Affairs Committee, now the Neighborhood /Community Affairs Committee, the
issue of selecting two additional forums to be recorded and aired. On September 25, 2001, the
Community Affairs Committee considered the issue of candidate forums. The Committee was
not comfortable in selecting only two additional political forums to air. It was believed that
selecting only two would be unfair because other organizations may be left out. After much
discussion, the Committee recommended arranging a Candidate Presentation where each
candidate is given up to five minutes of airtime on the City's Government Channel to present
themselves and his /her platform. Pursuant to Resolution No. 2001 - 24626, the City Commission
approved the recommendation of the Community Affairs Committee. Subsequently, in 2003,
2005, 2006, 2007, 2009, 2011, 2013, 2015, and 2017 the City Commission authorized the
Administration to video- record and replay on the City's Cable Channel the five- minute
Candidate Presentations.
The Office of the City Clerk and the Office of Marketing and Communications, using the
Candidate Presentation Guidelines, attached hereto as Exhibit "A," will coordinate the
Candidate Presentations for those candidates who have qualified to run for election in the City's
upcoming November 5, 2019 General Election. The rehearsal dates will be on September 16,
2019 and September 17, 2019, and the final video recording will be on September 18, 2019.
Upon approval of this Resolution by the City Commission, and after the conclusion of the
Qualifying Period, each qualified candidate will be sent an email and a certified letter requesting
Page 804 of 1502
confirmation of his /her attendance, along with a copy of the Presentation Guidelines and his /her
designated timeslots. (A sample Rehearsal /Final Video Recoding Schedule is attached as
Exhibit "B." The City Clerk will finalize the Rehearsal /Final Video Recording Schedule after the
conclusion of the Qualifying Period.)
Upon adoption of this Resolution, a "Save the Dates" memorandum will be sent to the
candidates. A sample of the Save the Dates memorandum is attached hereto as Exhibit "C."
Based on direction given by the City Commission on September 25, 2017, this year, for the first
time, candidates will be given two opportunities for the live recording, after which the candidate
will be allowed to choose which of the two recordings he or she would like aired.
CONCLUSION
The Administration recommends that the City Commission authorize the video recording and
airing on MBTV of the Mayor and Groups IV, V, and VI Commission Candidate Presentations
for the November 5, 2019 General Election.
FINANCIAL INFORMATION
No additional funding is required to video- record and air on MBTV the Mayor and Groups IV, V,
and VI Commission Candidate Video Presentations, as the Administration will use funds
budgeted and appropriated in FY 18/19 for MBTV.
Legislative Tracking
Office of the City Clerk/Marketing and Communications
ATTACHMENTS:
Description
D Resolution
D ExhibitA - 2019 Presentation Guidelines
D Exhibit B - Draft 2019 Schedule MBTV
Exhibit C - Save the Dates - MBTV Candidate Presentation Rehearsal and Live Video
Recording Schedules
Page 805 of 1502
p
Exhibit A
2019 — City of Miami Beach Candidate Presentation Guidelines
1. To offer Miami Beach viewers an informative and organized presentation, the Candidate Video
Presentation will be recorded live and replayed multiple times on MBTV. Once the recoding of
a candidate begins, the camera will not be turned off until the earlier of when the candidate
indicates he or she is finished or the five- minute time limit has been reached; each candidate
shall have two opportunities for the live recording, with the second recording to occur
immediately following the first recording. On September 19, 2019, candidates will be e-
mailed a link where they may choose which recording they would like aired. A selection
must be made by 9:00 a.m. September 23, 2019, or else the second recording will be
chosen to air by default. NOTE: The individual candidate recorded presentations will
not be edited for any reason.
2. Candidates will be offered the use of the City's teleprompter and a one -hour rehearsal session
prior to the date of the recording. Candidates that wish to use the City's teleprompter must
provide their script at time of each session (rehearsal and recording) as a Microsoft Word
document saved on a USB flash drive in "Rich Text Format." The Office of Marketing and
Communications will not retain speech copies. Candidates are highly encouraged to bring a
person to assist them with the teleprompter and any personal needs (makeup, hair, etc.) they
may have.
3. In order to have an organized presentation of candidates and issues, it is important that a strict
timetable be developed and adhered to. Each candidate will be given a scheduled time slot for
his or her rehearsal and final video recording schedule. (See Attachment "A ") It is the sole
responsibility of the candidate to make sure he or she is available when it is his or her time to
speak. Unfortunately, any candidate who misses his /her assigned time slot will forfeit
his /her opportunity to present.
4. The Candidate Video Presentations will be shown multiple times on MBTV. The scheduled air
times will be published in The Miami Herald Neighbors Section, El Nuevo Herald, local
Spanish language newspapers (depending on publishing dates), and on MBTV.
5. Candidates must arrive at the Office of the City Clerk at least 10 minutes before their assigned
time slot. This will ensure an orderly transition from candidate to candidate.
6. The time slots will be assigned in the order of the ballot: Mayor and the three Commission
Groups and alphabetically by candidates (as their name will appear on the ballot) within each
of the corresponding groups. It is the sole responsibility of the candidate to be available at
his /her designated time.
7. Before the candidates begin speaking, the moderator will give an introduction stating the
purpose and explaining the format of the Candidate Presentation.
8. Each candidate will be allocated a maximum of five minutes of airtime on MBTV. In order to
maintain equitable time for each candidate who elects to participate in the Candidate Video
Presentation, when the candidate's five minutes are up (or earlier if the candidate makes
clear that he /she has completed the presentation), the candidate will be cut off, even if
in mid- sentence. There will be no editing of the candidates' recorded presentation.
9. The moderator will introduce each candidate. The introduction will be limited to the Mayor or
Commission Group Number and the corresponding name of the candidate (example: "Mayoral
candidate; candidate's name" or "Commission Group IV, V, or VI candidate; candidate's
name. ") The candidate will be introduced by his /her name, as it will appear on the ballot.
Page 809 of 1502
10. Only the candidate may speak on his /her behalf, not a representative.
11. No pre- recorded videos will be used.
12. No background music, special backgrounds, or special effects will be allowed.
13. The Administration will be given a time slot at the end of the Candidate Video Presentations to
provide any Voters Guide information pertaining to Special Election question(s), along with
explanations in both English and Spanish, if needed.
F: \CLER \CLER \000_ELECTION \00000 2019 GENERAL ELECTION \RESOLUTIONS \Exhibit A - 2019 Presentation Guidelines draft 4
REG.docx
Page 810 of 1502
Exhibit B
ATTACHMENT "A"
Schedule to be adjusted after qualifying.
REHEARSAL
Monday September 16, 2019
Seat
Arrival * 1 Start
End
MY-
8:30 AM
8 :45 AM
9:45 AM
10 :00 AM
11:00 AM
11:15 AM
9 :45 Al 1:00 AM
12:15 PM
1:15 PM
1:30 PM
2:30 PM
2:30 PM
2:45 PM
3:45 PM
3 :45 PM
4:00 PM
5:00 PM
5:00 PM
5:15 PM
6:15 PM
uesday, September t7y
2019
Continued
Arrival * Start
End
8:30 AM
9:45 AM
11:00 AM
8 :45 AM
9:45 AM
10:00 AM
11:00 AM
11:15 AM
12:15 PM
1:15 PM
2:30 PM
3:45 PM
5:00 PM
1:30 PM
2:30 PM
2:45 PM
3 :45 PM
4:00 PM
5:00 PM
5 :15 PM
6 :15 PM
RECORDING
Nednesday September 1l -i
Seat
Arrival *
Expected
Record time
Must Leave
Studio by
9:15 AM
9:30 AM
9:55 AM
9:45 AM
10:00 AM
10:25 AM
'Gr
10:15 AM
10 :30 AM
10:55 AM
10 :45 AM
11:00 AM
11 :25 AM
11:15 AM
11:30 AM
11 :55 AM
11:45 AM
12 :00 PM
12:25 PM
1:45 PM
2:00 PM
2:25 PM
2:15 PM
2 :30 PM
2:55 PM
2:45 PM
3:00 PM
3:25 PM
N
3:15 PM
3:30 PM
3:55 PM
3:45 PM
4:00 PM
4:25 PM
4:15 PM
4:30 PM
4:55 PM
4:45 PM
5:00 PM
5 :25 PM
* Candidates are to report to the Office of the City Clerk at the scheduled arrival time.
The Office of the City Clerk is located at 1700 Convention Center Drive, 1st Floor, Miami Beach, FL.
F: \CLER \CLER \000_ELECTION \00000 2019 GENERAL ELECTION \RESOLUTIONS \Exhibit B - Copy of 2019 Scheduled MBTV - draft 4 for
resolution no names
Page 811 of 1502
Exhibit C
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139
OFFICE OF THE CITY CLERK
Rafael E. Granado, City Clerk
Telephone: 305.673.7411
Email: RafaelGranado(@miamibeachfl.gov
TO: Prospective Candidates for Mayor or Commissioner
FROM: Rafael E. Granado, City Clerk
DATE: July 18, 2019
SUBJECT: SAVE THE DATES — MBTV CANDIDATE PRESENTATION REHEARSAL AND
LIVE VIDEO RECORDING SCHEDULES
On July 17, 2019, the Miami Beach City Commission authorized the Administration to video -
record and air on MBTV the Mayor and Groups IV, V, and VI Commission Candidate Video
Presentations for the November 5, 2019 General Election. (A copy of the materials provided to
the City Commission is attached hereto.)
SAVE THE DATES
Candidate Video Presentation Rehearsal Schedule — A one -hour rehearsal session will be
offered to each candidate on September 16, 2019 or September 17, 2019.
Candidate Video Presentation Live Video recording Schedule — The live video recording of
the candidate's five - minute presentation will occur on September 18, 2019.
Finalization of Schedule — The rehearsal and video recording schedules will be finalized after
the conclusion of the City's Qualifying Period. Each qualified candidate will be sent a mailed
letter and email requesting confirmation of his /her attendance to the Candidate Video
Presentation rehearsal and live video recording session, along with a copy of the Presentation
Guidelines and his /her Rehearsal /Video recording designated time slots.
It is the sole responsibility of the candidate to make sure he or she is available when it is their
time to rehearse and /or live video- record. The assigned date and time cannot be changed, and
as such, any candidate who misses his /her assigned time slot will forfeit his /her opportunity.
Teleprompter Use — A candidate that wishes to use the City's teleprompter must provide their
script at the time of each recording session as a Microsoft Word document saved on a USB
flash drive in "Rich Text Format." The Office of Marketing and Communications will not retain
speech copies.
Candidates may practice delivering their speeches using the teleprompter application by
downloading a free 10 -day trial version at:
https://ikancorp.com / shop/ teleprompters /teleprompter- software - apps /ikan - prompterpro -4-
prompterpro- 4- telepromptinq- software- for -pc -mac/
Assistance - Candidates are highly encouraged to bring a person to assist them with the
teleprompter and any personal needs (makeup, hair, etc.) they may have.
If you have any questions, please feel free to contact me at 305.673.7411.
Page 812 of 1502
F: \CLER \CLER \000_ELECTION \00000 2019 GENERAL ELECTION \RESOLUTIONS \Exhibit C - 2019 MBTV Rehearsal Schedule Save the Date draft 4.docx