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RESOLUTION 89-19685 RESOLUTION NO. 89-19685 A RESOLUTION CALLING FOR A SPECIAL ELECTION TO BE HELD ON NOVEMBER 7 , 1989 FOR THE PURPOSE OF SUBMITTING TO THE ELECTORATE OF THE CITY OF MIAMI BEACH FOR THEIR APPROVAL OR DISAPPROVAL AN AMENDMENT TO SECTION 28 1/2 OF THE MIAMI BEACH CITY CHARTER AND TO SECTION 100 OF THE CITY'S RELATED LAWS REGARDING ADMINISTRATION OF THE LIFE INSURANCE AND HEALTH PLANS FOR CITY OFFICERS AND EMPLOYEES, SAID AMENDMENT TO PROVIDE FOR ADMINISTRATION THEREOF BY THE CITY MANAGER AND OR HIS DESIGNEE (S) RATHER THAN THE CITY OF MIAMI BEACH BOARD OF TRUSTEES OF THE EMPLOYEES RETIREMENT SYSTEM. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH: SECTION 1. In accordance with provisions of the Charter of the City of Miami Beach, Florida and the general laws of the State of Florida, a Special Election is hereby called and directed to be held in the City of Miami Beach, Florida, from 7 : 00 a.m. to 7 : 00 p.m. on November 7 , 1989 for the purpose of submitting to the electorate the question as set forth hereinafter. SECTION 2 . That the appropriate and proper Dade County election officials shall conduct the said Special Election hereby called, except for the certification of the results of said Special Election, which duty shall be performed by the City Commission. The official returns for each precinct shall be furnished to the City Clerk of the City of Miami Beach as soon as the ballots from all precincts have been tabulated on the night of said Special Election. SECTION 3. Said voting precincts in the City of said Special Election shall be as established by the proper and appropriate Dade County Election Officials. All electors shall vote at the polling places and the voting precincts in which the OFFICIAL REGISTRATION BOOKS show that the said electors reside. A list of the voting precincts and the polling places therein (subject to change by the Supervisor of Elections of Dade County, in accordance with the laws of Florida) is attached hereto as Exhibit A. SECTION 4. Registration of persons desiring to vote in the Special Election shall be in accordance with the general laws of the State of Florida governing voter registration. Qualified persons may register to vote at the City registration office located in the lobby of City Hall, 1700 Convention Center Drive, Miami Beach, Florida 33139, each and every Wednesday until October 3 , 1989, between the hours of 9 : 00 a.m. and 4 : 30 p.m. , and at such other voter registration centers and during such times as may be provided by the Supervisor of Elections of Dade County. All 1 questions concerning voter registration should be directed to the Dade County Elections Office, 111 N.W. 1st Street, Floor 19 , Miami, Florida 33130 ; Mailing Address: P.O. Box 012241, Miami, Florida 33101; Telephone: (305) 375-5553 . SECTION 5. Copies of the proposed amendment to the Miami Beach City Related Laws shall be made available to the electors at the office of the City Clerk from 9 : 00 a.m. to 5: 00 p.m. each day, Saturdays, Sundays, and holidays excepted, not later than thirty days prior to the date of said election. SECTION 6. Not less than thirty days ' notice of said Special Election shall be given by publication in a newspaper of general circulation in Miami Beach, Dade County, Florida. Such publication shall be made at least once each week for four consecutive weeks next preceding said Special Election. SECTION 7 . The notice of election shall be substantially in the following form: THE CITY OF MIAMI BEACH, FLORIDA NOTICE OF SPECIAL ELECTION NOTICE IS HEREBY GIVEN THAT A SPECIAL ELECTION HAS BEEN CALLED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AND WILL BE HELD IN SAID CITY FROM 7 : 00 A.M. UNTIL 7 : 00 P.M. ON THE 7TH DAY OF NOVEMBER, 1989, AT WHICH TIME THERE SHALL BE SUBMITTED TO THE DULY REGISTERED AND QUALIFIED VOTERS OF THE CITY OF MIAMI BEACH THE FOLLOWING QUESTION: RBTSTKATION OF LIFE INSURANCE AND HEALTH PLANS FOR CITY OFFICERS AND EMPLOYEES. SHALL SECTION 28 1/2 OF THE MIAMI BEACH CITY CHARTER AND SECTION 100 OF THE CITY 'S RELATED LAWS REGARDING ADMINISTRATION OF THE LIFE INSURANCE AND HEALTH PLANS FOR CITY OFFICERS AND EMPLOYEES BE AMENDED TO PROVIDE FOR ADMINISTRATION THEREOF BY THE CITY MANAGER OR HIS DESIGNEE (S) RATHER THAN THE CITY OF MIAMI BEACH BOARD OF TRUSTEES OF THE EMPLOYEES RETIREMENT SYSTEM YES NO SECTION 8. The official ballot to be used in the Special Election to be held on November 7 , 1989, hereby called, shall be in substantially the following form, to-wit: 2 OFFICIAL BALLOT THE CITY OF MIAMI BEACH, FLORIDA SPECIAL ELECTION, NOVEMBER 7 , 1989 AMENDMENT 3 : ADMINISTRATION OF LIFE INSURANCE AND HEALTH PLANS FOR CITY OFFICERS AND EMPLOYEES. SHALL SECTION 28 1/2 OF THE MIAMI BEACH CITY CHARTER AND SECTION 100 OF THE CITY'S RELATED LAWS REGARDING ADMINISTRATION OF THE LIFE INSURANCE AND HEALTH PLANS FOR CITY OFFICERS AND EMPLOYEES BE AMENDED TO PROVIDE FOR ADMINISTRATION THEREOF BY THE CITY MANAGER OR HIS DESIGNEE RATHER THAN THE CITY OF MIAMI BEACH BOARD OF TRUSTEES OF THE EMPLOYEES RETIREMENT SYSTEM? YES NO SECTION 9. Absentee voters participating in said Special Election shall be entitled to cast their ballots in accordance with the provisions of the laws of the State of Florida with respect to absentee voting. SECTION 10. That the City of Miami Beach shall pay all expenses for conducting this Special Election and will pay to Dade County or directly to all persons or firms, upon receipt of invoice or statement approved by the Supervisor of Elections of Dade County, Florida. SECTION 11. This resolution shall be effective immediately upon its passage. PASSED and ADOPTED this 26th day of July , 1989 . //4 ../iiidd& l YO ATTEST: 9,21 CITY CLERK FORM APPROVED JKO/rg LEGAL DE!T/ ByDate TEXT OF PROPOSED AMENDMENTS TO CITY OF MIAMI BEACH CHARTER §28 1/2 AND RELATED LAWS §100 RE: ADMINISTRATION OF LIFE INSURANCE AND HEALTH PLANS FOR CITY OFFICERS AND EMPLOYEES. City of Miami Beach Charter §28 1/2. Group life insurance plan for city officers and employees. The city commission of the City of Miami Beach shall have power and authority to establish by ordinance a group life insurance plan for the officers and employees of said city on a contributory basis with the city bearing not more than one-half of the cost. Such plan shall be administered by the =_ • _ . _ __ ' - - _ . - - - - • - - - - . - - - city manager or his designee(s) and said bee.rd city manager or his designee(s) shall have full power and authority to enter into contractual obligations with insurance carriers authorized to do business in the State of Florida, or by establishing a self-administered plan or by a combination thereof; and to establish rates of costs based on actuarial analyses subject to approval by the city commission, the coverage of which shall be fixed by ordinance and shall not exceed two thousand dollars. All regular employees and officers, at the effective date of such insurance plan may elect, within a reasonable time to be fixed by ordinance, in which to elect membership in the plan and, after said effective date, every officer or employee, upon becoming a regular employee, shall automatically become a member thereof and once membership is attained it shall be continued throughout the period of employment by the city and the plan by special provisions, may provide for continuance of membership by employees who are retired under any city pension system. Notwithstanding anything herein to the contrary, all unclassified city employees upon their first day of employment, and all classified employees upon having been continuously employed for ninety days, shall be eligible to become members of the city's group insurance plan. * * City of Miami Beach. Related Laws §100. Administration of plan. Any health plan established under this Act shall be administered by the • - - - • - - - - - - - • - - - - - - - - - - - - - - Laws of Florida, Act3 of19-3r7- city manager or his designee(s)7-41, - • - _ _ - - . . - 4 Said beef city; manager or his designee(s) shall have full power and adth-or.ity to effect the purposes of this act by entering into contractual obligations with insurance carriers, cooperative health groups, or by establishing a self-administered plan, or by a combination of contractual and self- administered services; and shall have authority to establish rates of cost based on actuarial analyses, subject to the approval of the city council commission. 33 ee, Wi4st I ad e �PM� eFq FLORIDA 3 3 1 3 9 i4( 4 ‘INCOR ORATED *- "VACA TIONL.AN1) U. S. A..4W 126" OFFICE OF THE CITY MANAGER CITY HALL ROB W.PARKINS 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 673-7010 COMMISSION MEMORANDUM NO. )-Y? I DATE: July 26 , 1989 TO: Mayor Apex Daou nd Members of th- ity Com ssi CI 15 ; FROM: Rob W. Parki 30 City Manager '!J SUBJECT: AMENDMEN TO HEALTH AND LIFE INSURANCE PLANS FOR OFFICERS AND EMPLOYEES It is hereby recommended that the appropriate amendments be made to Section 283 of the City of Miami Beach Charter and Section 100 of the City of Miami Beach Related Laws in order to provide for a more effective administration of the City's health and life insurance plans. Traditionally, the City had only two pension plans, the Police and Firemen's Plan and the General Employees Plan, with administrative responsibilities for the health and life insurance assigned to the General Employees governing board. With the establishment of the City's third pension plan, the Unclassified and Elected Officials Retirement System, it is felt that jurisdiction for the health and life insurance should not rest with any one governing board, but, rather, should be an administrative responsibility with recommendations offered by the City Manager. or his designee(s) to the City Commission. The final determination for any changes or amendments in either plan would remain, as in the past, with the City Commission. Since the amendments require changes to the City Charter and Related Laws, - a referendum vote is necessary before said amendments may be implemented. Accordingly, attached hereto, is the appropriate resolution calling for a • special election regarding the subject referendum question. The proposed changes are incorporated in the text, also attached hereto. • • • • RECOMMENDATION: • Adopt the Resolution calling for a special election to amend Section 283 of the Miami Beach City Charter and Section 100 of the City's Related Laws regarding administration of the health and life insurance plans for City officers and employees. RWP:EB:ae 29 AGENDA ITEM DATE ORIGINAL RESOLUTION NO. 89-19685 Calling for a special election to be held on November 7, 1989 for the purpose of submitting to the electorate of the City of Miami Beach for their approval or dis- approval an amendment to Section 28 1/2 of the Miami Beach City Charter and to sec- tion 100 of the City's Related Laws re- garding administration of the Life Insur- ance and Health Plans for City Officers and Employees. . . .