RESOLUTION 90-19869 RESOLUTION NO. 90-19869
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA; AUTHORIZING THE
EXECUTION AND SUBMISSION OF AN APPLICATION TO
THE STATE DEPARTMENT OF COMMUNITY AFFAIRS FOR
FINANCIAL ASSISTANCE THROUGH THE COMMUNITY
SERVICES BLOCK GRANT PROGRAM.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA:
WHEREAS, the State Department of Community Affairs
provides annual grants under the Community Services Act of 1981 ;
and
WHEREAS, the City of Miami Beach has effectively provided
services through this and or other programs; and
WHEREAS, the continued provision of these services are
essential to the needy residents of Miami Beach.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
1. That the Mayor be authorized and directed to make
appropriate application to the State of Florida,
Department of Community Affairs for a grant in the
amount available to the City of Miami Beach, under
Section 675 (c) (1) (a) through (e) , Public Law 97-
35, as Amended, and Administrative Rule 9B-22 ,
Florida Administrative Code, which provides the
criteria for such projects, for the April 1, 1990
to September 30, 1990, program period.
2 . That all funds necessary to meet the contract
obligations of the City and its delegate agencies
with the Department have been appropriated, and said
funds are unexpended an unencumbered and are
available for payment as prescribed in the Contract.
The City shall be responsible for the funds for the
local share notwithstanding the fact that all, or
part of the local share is to be met or contributed
by other sources, i.e. , contributions, other
agencies or organization funds.
3 . That the Mayor and the City Clerk are hereby
authorized and directed to execute and deliver, for
and on behalf of the City of Miami Beach, any
required Agreement with the said Department of
Community Affairs, setting forth the City' s
commitment to meet and comply with all the terms of
the provisions of such Grant, when and if made
available.
PASSED and ADOPTED this 17th day of January, 1990.
ATTEST:
VICE-MAYOR
t FORM APPROVED
CITY CLERK
LEGAL DEPT.
f
Date
i'//c/ °
eete,
Nairn"
FLORIDA 3 3 1 3 9
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►NCORP,ORATED) "VA CA TIO NL,4 ND U. S. A.
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OFFICE OF THE CITY MANAGER CITY HALL
ROB W.PARKINS 1700 CONVENTION CENTER DRIVE
CITY MANAGER TELEPHONE: 673-7010
COMMISSION MEMORANDUM NO. '6 -90
January 17 , 1990
DATE:
TO: Mayor Alex Dao • and
Members of e City Commi .10
rl
•
• ,�:�i,f
FROM: Rob W. Parkins
City Manager •W
A RESOLUTION AUTHORIZING AND DIRECTING THE EXECUTION AND
SUBJECT: SUBMISSION OF AN APPLICATION TO THE STATE DEPARTMENT OF
COMMUNITY AFFAIRS FOR FINANCIAL ASSISTANCE TO THE CITY
OF MIAMI BEACH AND A RESOLUTION AUTHORIZING THE
ESTABLISHMENT OF A NEW CHARGE CODE IN SPECIAL REVENUE
FUND 199, AND TO APPROPRIATE SUCH FUNDS, IF SUCH GRANT
IS APPROVED.
Attached is a Resolution authorizing the Mayor to submit an
application to the State of Florida Department of Community Affairs
for a $7, 000 Community Services Block Grant (CSBG) to be
implemented by the City' s Economic and Community Development
Department, and a subsequent Resolution to establish a new
Department in the Special Revenue Account Fund 199, should these
funds become available to the City.
The Education Program will provide instructions and supportive
services to 40 developmentally disabled adults, who are currently
enrolled at the Miami Beach Activity Center. The monies from the
CSBG program will be used to supplement the existing services.
The required match of "cash" and "in-kind" services from the City,
will be derived from actual services and the salaries of the
Economic and Community Development Department' s Community
Development Division employees, located at the Miami Beach Activity
Center. (The CSBG counts salaries as a cash-match. )
The second attached Resolution would allow for the establishment
of a new Charge Code in Special Revenue Fund 199, as required by
the State, and also requests authorization to appropriate such
funds, should the Grant monies become available to the City.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission adopt the
attached Resolutions, and that the Administration be authorized to
make any changes which do not substantially alter the scope or
intent of the application.
19
AGENDA (j.
- J/J _
�
ITEM
DATE 1- JVQ )
Page 1 of 7
ATTACHMENT A
APPLICANT SUBMISSION FORM
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
COMMUNITY SERVICES BLOCK GRANT APPLICATION
FEDERAL FISCAL YEAR 1990
SUBMITTED BY: CITY OF MIAMI. BEACH
(APPLICANT)
Application is hereby made for funding through the Community Services Block
Grant under the Community Services Block Grant Act of 1981 (PL 97-35) , as
amended, and the Community Services Block Grant Program Administration
Rule 9B-22, Florida Administrative Code, effective March 1984.
THE APPLICANT CERTIFIES THAT THE DATA IN THIS APPLICATION AND IT VARIOUS
SECTIONS, INCLUDING BUDGET DATA, ARE TRUE AND CORRECT TO THE BEST OF HIS
OR HER KNOWLEDGE AND THAT THE FILING OF THIS APPLICATION HAS BEEN DULY
AUTHORIZED AND UNDERSTANDS THAT IT WILL BECOME PART OF THE AGREEMENT
BETWEEN THE DEPARTMENT AND THE APPLICANT.
ABE RESNICK
Name (typed) Signature
VICE-MAYOR
Title:
ATTESTED BY: ELAINE M. BAKER '` '�-
Name (typed) Signature
CITY CLERK
Title
FORM APPROVED
LEGAL DEPT.
Date
bra 6
APPLICATIONS MUST BE POSTMARKED BY THE DUE DATE, FEBRUARY 1, 1990 AND
RECEIVED NO LATER THAN CLOSE OF BUSINESS ON FEBRUARY 6, 1990 TO BE CONSIDERED
FOR FUNDING.
Form:DCA/cas
90-I
Page 2 o f 7
COMMUNITY SERVICES BLOCK GRANT APPLICATION
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
FEDERAL FISCAL YEAR 1990
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FOR DCA USE ONLY
POSTMARK DATE: CONTRACT NO:
DATE RECEIVED: ALLOCATION AMOUNT $
REVISION REC'D: CASH MATCH$ IN-KIND$
DATE APPROVED: FROM TO
DCA CONSULTANT: 90% [ ) 5% [X) D & R ( 3
==sss=ssaa=aa a�aca=assess:s:ear=sea=acasaaaaasaa sasses:=asses==_ssss==ssss=ass==========s=
saws=saess=aaaaasa=saaaasassa:as:aaaasaaazasaazassa<sssssxae,Cass:=aaaaasx=sasas==az--s--a
INSTRUCTIONS: Please complete all parts in this Application which are
applicable to your organization. If any part does not apply, write "N/A".
Do not use white-out (correction fluid) on any part of this application.
ssss==a=aa:sass:=sea aaaea:aa=a=xss=ssxac=sass=====s=sxa:sea a==ssassa ssasszrsx==x===
I. APPLICANT CATEGORY: [ ) Eligible Entity (X] Local Government
j Migrant/Seasonal Farmworker Organization
II. GENERAL-ADMINISTRATIVE INFORMATION
a. Name of Applicant: CITY OF MIAMI BEACH
b. Applicant's Address: 1700 CONVENTION CENTER DRIVE
City: MIAMI BEACH Zip Code 33139
Telephone: (305 ) 673-7260 County : DADE
c. Applicant's Mailing Address (if different from above) :
Zip Code
d. Chief Official or Executive Director's Name:
Title:
e. Name of Official to Receive State Warrant: ALICIA SAN PEDRO
Address: 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FL Zip Code 33139
f. Contact Person: SHIRLEY TAYLOR-PRAKELT Title: ASST. DIRECTOR - ECONOMIC &
Mailing Address:
1700 CONVENTION CENTER DRIVE COMMUNITY DEVELOPMENT DEPT.
MIAMI BEACH, FLZip Code: 33139
Telephone: (305 ) 673-7260
g. Federal ID 1: 59-6000372
***************************************************************************************
III. SUBGRANTEE INFORMATION
a. Will these funds be transferred to a subgrantee? [ 3 Yes IX ] No
b. Give the number of subgrantees included in this application:
List for each (attach additional pages if necessary) :
Subgrantee Name:
Address:
Crn'- "* Telephone: ( )
.
CSBG
WORK PLAN page 3_eof 7
APPLICANT:
CITY OF MIAMI BEACH PROGRAM AREA:_ EDUCATION
GEOGRAPHIC AREA TO BE SERVED: ENTIRE CITY
SUBGRANTEE:
CATTOM STA'ffmer1'
OBJECt'IVE/IlTACT 011 POVfJ1TY !silicate •ry other peeves is
Oi. tive: Describe snits of tangible services ACfIYITIES START !WO slimy err �tAer wow toil i• the
1. pec
•
and member of unduplicated clients to be served. Describe the sequential steps to be taken
DATEWE causeway which provides simile2. Impact Statement* When the objective is actor to accomplish the objective. services. Explain bow !w will
pushed. what impact will it have om poverty? avoid duplication of services.
Forty (4 0) developmentally Forty (4 0) developmentally disabled adults will receive 4/1/90 9/30/90 The Miami Beach
disabled adults will develop instruction in vocational and habilitative skills five Activity Center
skills in vocational and days a week. The hours of operation are 9 a.m. to 3 p.m. is the only day
habilitative areas. Five will The following steps will occur on a regular basis: training
be placed into competitive program serving
employment in the community. 1 All clientele will receive instructions in vocational developmentally
Thirty-five (35) will receive and habilitative skills five days a week. This will disabled adults
instructions in vocational and occur from 9 a.m. to 3 p.m. in Miami Beach.
habilitative skills. This will
result in an increase of 2 All clientele will receive an individualized education
economic independence and basic plan which outlines needs and interventions
living skills. identified.
3 The interventions will be detailed to include where
instructions takes place and who will provide the
instructions.
4 Progress will be noted on a daily basis, and such data
will become part of the client record.
5 Clients identified as appropriate for outside
employment will receive individual instructions at the
site of employment.
6 This will remain in force until the client proves
to be capable of sustaining employment independently.
7 Follow-up services to include at least weekly visits ,
by the instructor. This will occur on an on-going
basis.
•
�t �4 Page
CSBG WORK PLAN 4__
APPLICANT: CITY OF MIAMI BEACH PROGRAM AREA: EDU CAT ION
TEE: GEOGRAPHIC AREA
TO BE SERVED: ENTIRE CITY
SUBGRAN
NO DUPLICATION STATDIB T
OeJE n VEII!!AC'T ON POVERTY lwiiicete say other program is y
1. 06jectives Describe salts of tangible services ACTIVITIES START END satiety K other species is the
sad member of w daplicated clients to be served. Describe the se:uential steps to be taken DATE DMT! corraity which provide. simile'
2. Impact Stat.iest t Mhos the objective is accom- to accomplish the objective. servitN. Lsplela how yes will
pfished, what impact will it have os poverty? avoid deplicatiea of services.
8 All clientele will be adequately clothed as
appropriate. When needed, such clothing will be
provided.
9 The program will make available all needed supplies
necessary to the implementation of the program.
10 When needed, funds will be provided for transportation
to and from the program for the clientele
participating in the program.
. •
...
1
CSBG WOR PLAN
SUMMARY Page 5 of 7�
GRANTEE: CITY OF MIAMI BEACH •
•
1 I TOTAL 108J. I CSBG 1 TOTAL
PA 1
1i0. 1 CSBG PROGRAM AREA 1 CSBG FUNDS I MATCH 1 GRANT FUNDSFUNDS 1110. 1 08JECTivES ICLiEMTS�uNiTS
S ISiIS a i ed CSBG eli ible I 40 / 5080
ON I 7,000.00 1,400.00' 8,400.00 1 Forty (40) undu l scat
EDUCATION _•_r__..______--__.._____r_.�_______r___.ir___-__�►��r_____-____P_•---•---•_•---_�_-_•_•_-___---_r__--
• IS 11i IS 1 1 clients (developmentally disabled) who
_�r •
,._•__r-.....r_r••-''__•rr•________r•r-_._•___-.rr+•-_••___•___-_r_r•-.r___..-.r_.rr_...-_.__r_•_r__--r-..•_-rrr-r_-_-r_-_—___r•-_________
I _ 15 16 IS 1 1 will receive instructions and supportiv
A /
__-- ._r_.►r___�-_••-_______r-r_-_---•_-r_..-rr_r-____-•r•__-__-w______•r+r______________r_•*r-_r-r_•-_______rrr__--____�w•-__-_r--•_.�r-____-r•_-___-----
iS IS Is I I services by September 30, 1990,
1
1S Is I 1 1 /
IS is Is I I • 1 /
S Is IS 1 1 1 /
S IS IS i 1 I /
AS IS
is IS 1 I 1 /
IS IS IS 1 1 . 1 /
•r_rr-______r______.r-err_-4r•__rr•__wr_r__-_- -rr_irr_rr--_r-r--_--_rrr•_____•.__-rrir
Is IS IS I I 1
1 _ -___•__ +••••-•--•_-____rrr______•_____r______________•__r______________rr__rr_rr_rr__--____--___rr_•-•_-_•-_rr-__rr-
I IS IS Is 1 1
_r-_____---__r--___-r__dol
_r___r_•_______.....
_rrrrr__-r_.....
-+-r_ill,
alp_-__•+0rr_-.-_*►r_•-+-_-. ___-.r_M_r-__-_r•____r-_-r-__-_---__•r+_-____•__MOM._+-_-_r----
IS IS 1 I I /
1 IS
�r •
_r_r__r__ .�___r_r___-_-r___.�_r_--_________•rr_rr_-_�_rr_r__•_--r._--__•+--_--___r-+--_--
I 1S IS 1S I I1 /
.......................................•__rrrr_-r....._ rr.........................................
__rr_____-___rr_________r•_-___r__•.r__r•__r_r r__----•r-r._-______r-.....r_r__-_•
r_-r-_.....-
IS /s I I I /
1 1Sr-__r__i.r_••-_r-r_�r_••___r•___•r•__•_-•-__rr.�r__r_-__-_r__-rrrr•_-�r_rr_-r-r--_r__r-
_r___�___-r___rr______rr-_________.r.rr____+r.r___rr-_-r__-_-...rr____�__rr.�
1 Is
IS IS 1 I I /
PAGE TOTAL (If mono th.n 1 pagt) IS 7,000.00 IS 1,400.00 Is 8,400.00
• GRAND TOTAL is is 1s
.• -
CSBG BUDGET SUMMARY pie_6 oz.._7_.
ME OF APPLICANT: CITY OF MIAMI BEACH
SOURCE ? Cart NATO! TOTAL AMOUNT
1. CSE hind................. $7,000.00 7,000.00
ammlimmir
2. Cash wtcb................. 20 % $1,400.00
3. In-Kind iatcb...........,.. 0 % 0
L. Total N$tob (lines 2+3).... 111111:1„mmommummm4 $1,400.00
3. TOTAL ( lines 1•L).•..••••• $8,400.00
CSBG TUB PROS ONLY (1) CSBG 7DS (2) TC31 (3) Ili-Tan MATCH (4) TO;AI.
S
vz:-a ADVIl;:E TIAT:VE isEs
6. Salaries including binge..
7. Rent and Utilities.........
8. Travel.....................
4
9. Other......................
10. SUBTOTAL (lines 6-9).......
1 .
UB1FV,.N:'Ef Ar?I r R:S.ATNF.EXP
11. Sa=cries including fringe..
r •
L2. Pent and Utilities......... .
13. Travel..................... I _
14. Other......................
15. EI*STOTAL (lines 11-24).....
.
1 6. TOTAL N.EXP•(line 10+15) 0
17, TOTAL CSB A,DV:N. EXP. % 0 - -
(not to exceed 15% of line 1)
RAN= PBOGRAA! EXPENSE
18. Salaries including fringe..
s
19. Rent and Utilities.........
, a
20. Travel
21. Other $1,400.00 0 • $8.400.00
$7,000.00 ,
22. suirmra (lines 18-21)..... $7,000.00 $1,400.00 0 $8.400.00
•
alb 5 AN EE P O: AM raINSE
23. Salaries including fringe..
* 1
24. Rent and Utilities.........
1 • 1
25. ?rave'
r ---'__,
26. Other...................... i
• •
27. SUBTOTAL (lines 23-26).....
•
28. TOTAL PROGRAM EXPENSE......
(lines 22.27) $7,000.00 $1,400.00 0 : 11 1 1
29. SECONDARY ADMIN. EXPENSE...
GRAND TOTAL EXPENSE
30. Line 16+28.29............. $7,000.00 $1,400.00 0 $8,400.00 4
I
N/A
7 7
Page of
CSBG SUBGRANTEE BUDGET
(Each Subgrantee must complete this page)
NAME OF APPLICANT: '
NAME OF SUBGRANTEE:
MAILING ADDRESS OF SUBGRANTEE:
TAX EXEMPT NUMBER:
(If none, attach a copy of the certificate of incorporation)
CONTACT PERSON:
TITLE: TF1 T.PHONE:
NOTE: The following line items (11-15 and 23-27) must correspond to the CSBG BUDGET SUMMARY
of the applicant. If there is more than one subgrantee, it is the applicant's
responsibility to ensure that the total of all subgrantee budget add correctly so that
they correspond to the CSBG BUDGET SUMMARY.
CSBG FUNDED PROGRAM ONLY (1) CSBG FUKDS (2) CASE MATCH (3) IN-KIND MATCH (b) TOTAL
S UB JRA.NTEE ADMINISTRATIVE EXP
11. Salaries including fringe..
12. Rent and Utilities.........
13. Travel................
14. Other......................
15. SUBTOTAL (lines 11-14).....
SUBGRANTEE PROGRAM EXPENSE
23: Salaries including fringe..
24. Rent and Utilities.........
25. Travel.....................
26. Other......................
27. SUBTOTAL (lines 23-26).....
TOTAL CSBG EXPENDITURES
(lines 15+27)
The subgrantee certifies that the data included in the Subgrantee Budget and the Subgrantee
Work Plan are true and correct. The Subgrantee agrees to comply with all rules and
regulations relating to the Community Services Block Grant and understands that this budget
and work plan will become a part of the Agreement between the Applicant and the Department
of Community Affairs.
APPROVED
BY: SIGNATURE:
(President of the Board)
DATE:
WITNESS:
4
CSBG BUDGET SUMMARY DETAIL
CSBG Funds Documentation
Line Item Total
21 Instructions and supportive services $7 , 000. 00
(40 clients @ 127 days*)
5080 (units) @ $1. 378
*Apr 21 (days)
May 22
Jun 21
Jul 21
Aug 23
Sep 19
Total 127
Cash Match Documentation
21 Retardation Instructor/Employment Spec. $1, 400. 00
Fringe Benefits
Program Site:
Miami Beach Activity Center/
City of Miami Beach
8128 Collins Avenue
Miami Beach, Florida 33141
ORGANIZATIONAL STRUCTURE
COMMUNITY DEVELOPMENT DIRECTOR
MENTAL RETARDATION PROGRAM SUPERVISOR
RETARDATION CASEWORKER E UCjTIQNAL COORDINATOR,
INSTRUCTOR/EMPLOYMENT SPECIALIST
1
22$61 CLERK TYPIST
INSTRUCTOR AIDES
DRIVER/AI DFS
VOLUNTEER§
MIAMI BEACH ACTIVITY CENTER
CLIENT GRIEVANCE PROCEDURE
Clients of the Miami Beach Activity Center will use the following
procedures to file a grievance:
1. The client will state and attempt to resolve the
grievance with the program social worker.
2 . If unresolved, the client will present his/her
grievance with the program director.
3 . If the client and/or, his/her advocate feel that the
grievance continues to be unresolved, the client
may present the grievance to the Director of the
Community Development Division of the Economic and
Community Development Department, City of Miami
Beach.
4 . At this point all unresolved grievances shall be
reported to the clients HRS caseworker for
resolution.
Whenever a client and/or the client' s advocate reveal that a
grievance will be instituted, a copy of this process will be given
to them and discussed as needed.
ORIGINAL
ESOLUTION NO. 90-19869
Authorizing the execution and submission
of an application to the State Department
of Community Affairs for financial assis-
tance through the Community Services
Block Grant Program.