RESOLUTION 90-19877 RESOLUTION NO. 90-19877
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, TO AUTHORIZE THE
INCREASE IN THE SCOPE OF THE CONVENTION CENTER
EXPANSION PROJECT CONTRACT WITH GEORGE HYMAN
CONSTRUCTION COMPANY IN THE AMOUNT OF
$1,500,000 FOR THE PURPOSE OF INCREASING THE
CONTRACT'S CONTINGENCY ALLOWANCES TO
ACCOMPLISH FURTHER CHANGE ORDERS; AND FURTHER
AUTHORIZING THE DISTRIBUTION OF THESE FUNDS TO
THE CONTRACTS FOR PHASE II AND THE WEST
WRAPAROUND AS NECESSARY; AND FURTHER
AUTHORIZING UP TO $100,000 OF THESE FUNDS TO
BE SPENT ON THE PREMIUM PORTION ONLY OF DOUBLE
SHIFTING AND OVERTIME.
WHEREAS, it is necessary to increase the scope of the
Convention Center Expansion Project Contract with George Hyman
Construction Company to increase the existing Contingency
Allowances; and,
WHEREAS, it has been determined that the amount of $1,500,000
is necessary for completion; and,
WHEREAS, funds are available from Bond Fund 358 .
NOW, THEREFORE, be it resolved by the City Commission of the
City of Miami Beach, Florida, that the Contract between the City
of Miami Beach and the George Hyman Construction Company be
increased in the amount of $1,500,000, for the purpose of
increasing the Contingency Allowances to accomplish further Change
Orders, and further that these monies be administered in the
Contract as necessary as an additional Contingency Allowance,
including up to $100,000 total to be spent on the premium portion
only of double shifting or overtime.
PASSED and ADOPTED this 17th day of Janaury , 1990.
4009
Vice-Mayor
Attest:
City Clerk
Form Approved
Legal Department
By
Date: /////;/7/901,
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Project consisted not only of new construction of 500,000 square
feet, but renovation of 600,000 square feet, the requested
additional amount of $1,500,000 is slightly more than two percent
of the construction cost.
ADMINISTRATION RECOMMENDATION
It is the recommendation of the Administration, that the
Contract with George Hyman Construction Company be increased in the
amount of $1,500,000 and further that distribution of these funds
between the Phase II Contract and the West Wraparound Contract will
be as necessary, with up to $100,000 of these funds going to pay
for the premium portion only of double shifting and overtime. It
should also be understood, that the allocation of these funds will
be accomplished by a companion resolution which will allocate the
funds from the sale of the recent Completion Bond Issue.
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INCORP ORATED* "VA CA TIONL A ND U. S. A. "
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OFFICE OF THE CITY MANAGER CITY HALL
ROB W.PARKINS 1700 CONVENTION CENTER DRIVE
CITY MANAGER TELEPHONE: 673-7010
COMMISSION MEMORANDUM NO. S' 90
DATE: January 17 , 1990
TO: Mayor Alex Dao • . d
Members of e City Com ssi%►-
FROM: Rob W. P. 'ns10,4401/.-, tfi
City Manager ,
SUBJECT: INCREASE IN THE SCOPE OF THE CONVENTION CENTER AND WEST
WRAPAROUND CONTRACTS BETWEEN THE CITY OF MIAMI BEACH AND
THE GEORGE HYMAN CONSTRUCTION COMPANY IN ORDER TO
ACCOMPLISH CHANGE ORDERS BEYOND THE ORIGINAL CONTINGENCY
FUNDING.
In November 1989, we informed the City Commission that
additional funds would be necessary to complete the Convention
Center Project. We have delayed this process as long as possible
to give us the information to determine as close as possible what
the dollar requirements might be.
The original Contracts that were awarded for the Convention
Center Project consisted of Phase I and Phase II, add alternates
for meeting rooms and finally a Contract for the West Wraparound.
The sum of all these contracts totals $72,864,000 .
During the process of completing Phase I, it was necessary to
increase the scope of the Contract because of changes made by
Service America in the kitchen area. These changes, plus the lack
of sufficient underground information, were the main causes in the
delay of the completion in Phase I, and for an increased cost of
$325,000 .
So far, we have issued over three hundred Change Orders for
this project. Except for the Phase I overtime and the dressing
rooms which were specifically approved by the City Commission, all
Change Orders have been paid for from the Contingency Allowances
that were part of the original Contracts or from reallocation of
funds budgeted for the Project. I might add that out of the
$489,000 reallocated $370,000 resulted from credits to the
Construction Contract.
We are requesting at this time an additional appropriation of
$1,500,000 to be administered as an additional Contingency
Allowance. This money will be for Change Orders for which we
already have an estimated value and for an allowance to complete
those that may arise. Up to $100,000 of these funds will be spent
on the premium portions of double shifting and overtime.
Obviously, any money not spent remains the City' s.
This sum does not include the sound system which is estimated
at $400,000 and will be handled as a separate Contract, nor does
it include any sound insulation system for Hall D, estimated at
$175,000 . Adding all of these items together, exclusive of the
sound system and insulation for Hall D, but including the
additional architects fee, is what technically could be defined as,
cost "over-run" of the project. Based on the fact, that this
AGENDA (/-1
ITEM
DATE 1 — 1 C/0
ORIGI AL
RESOLUTION NO. 90-19877
To authorize the increase in the scope of
the Convention Center Expansion Project
Contract with George Hyman Construction
Company in the amount of $1,500,000 for
the purpose of increasing the contract's
contingency allowances to accomplish fur-
ther change orders; and further authoriz-
ing the distribution of these funds to
the contracts for Phase II and the west
wraparoung as necessary; and further
authorizing up to $1,000,000 of these
funds to be spent on the premium portion
only of double shifting and overtime.