RESOLUTION 91-20225 RESOLUTION NO. 91-20225
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA; AUTHORIZING THE
EXECUTION AND SUBMISSION OF AN APPLICATION TO
THE STATE DEPARTMENT OF COMMUNITY AFFAIRS FOR
FINANCIAL ASSISTANCE THROUGH THE COMMUNITY
SERVICES BLOCK GRANT PROGRAM.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA:
WHEREAS, the State Department of Community Affairs
provides annual grants under the Community Services Act of 1974 ;
and
WHEREAS, the City of Miami Beach has effectively provided
services through this and or other programs; and
WHEREAS, the continued provision of these services are
essential to the needy residents of Miami Beach.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
1. That the Mayor be authorized and directed to make
appropriate application to the State of Florida,
Department of Community Affairs for a grant in the
amount available to the City of Miami Beach, under
Section 675 (c) (1) (a) through (e) , Public Law 97-
35,
7-
35, as Amended, and Administrative Rule 9B-22 ,
Florida Administrative Code, which provides the
criteria for such projects, for the April 1, 1991
to September 30, 1991, program period.
2 . That all funds necessary to meet the contract
obligations of the City and its delegate agencies
with the Department have been appropriated, and
said funds are unexpended an unencumbered and are
available for payment as prescribed in the
Contract. The City shall be responsible for the
funds for the local share notwithstanding the fact
that all, or part of the local share is to be met
or contributed by other sources, i.e. ,
contributions, other agencies or organization
funds.
3 . That the Mayor and the City Clerk are hereby
authorized and directed to execute and deliver, for
and on behalf of the City of Miami Beach, any
required Agreement with the said Department of
Community Affairs, setting forth the City' s
commitment to meet and comply with all the terms of
the provisions of such Grant, when and if made
available.
PASSED AND ADOPTED THIS 23rd DAY OF JANUARY, 1991 .
ATTEST: L
AAIAAMILA
MAYOR
FORM A PR
LEGAL DEPT.
CITY CLERK
Date l LJ
eat/
vietaste
gead
FLORIDA 3 3 1 3 9
1*U NCOR' ORATED* rr
"VA CA TIONL.4 N1) U. S. 4. ••
•I,11��../
•••�r��i
OFFICE OF THE CITY MANAGER CITY HALL
ROB W.PARKINS 1700 CONVENTION CENTER DRIVE
CITY MANAGER TELEPHONE: 673-7010
•
COMMISSION MEMORANDUM NO. I,
3S „
DATE: January 23 , 1991
TO: Mayor Alex Dao • and
Members of • = City Com ss'
FROM: Rob W. P. in;;
City Manager r
A RESOLUTION AU HORI Z ING AND DIRECTING THE EXECUTION AND
SUBJECT: SUBMISSION OF AN APPLICATION TO THE STATE DEPARTMENT OF
COMMUNITY AFFAIRS FOR FINANCIAL ASSISTANCE TO THE CITY OF
MIAMI BEACH AND A RESOLUTION AUTHORIZING THE
ESTABLISHMENT OF A NEW CHARGE CODE IN SPECIAL REVENUE
FUND 199, AND TO APPROPRIATE SUCH FUNDS, IF SUCH GRANT IS
APPROVED.
Attached is a Resolution authorizing the Mayor to submit an
application to the State of Florida Department of Community Affairs
for a $7, 000 Community Services Block Grant (CSBG) to be
implemented by the City' s Economic and Community Development
Department, and a subsequent Resolution to establish a new
Department in the Special Revenue Account Fund 199 , should these
funds become available to the City.
The Education Program will provide instructions and supportive
services to 40 developmentally disabled adults, who are currently
enrolled at the Miami Beach Activity Center. The monies from the
CSBG program will be used to supplement the existing services.
The required match of "cash" and "in-kind" services from the City,
will be derived from actual services and the salaries of the
Economic and Community Development Department's Community
Development Division employees, located at the Miami Beach Activity
Center. (The CSBG counts salaries as a cash-match. )
The second attached Resolution would allow for the establishment of
a new Charge Code in Special Revenue Fund 199, as required by the
State, and also requests authorization to appropriate such funds,
should the Grant monies become available to the City.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission adopt the
attached Resolutions, and that the Administration be authorized to
make any changes which do not substantially alter the scope or
intent of the application.
J
AGENDA
ITEM _
DATE `
Page 1 of 7
ATTACHMENT A
APPLICANT SUBMISSION FORM
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
COMMUNITY SERVICES BLOCK GRANT APPLICATION
FEDERAL FISCAL YEAR 1990
SUBMITTED: CITY OF MIAMI BEACH
(APPLICANT)
Application is hereby made for funding through the Community
Services Block Grant under the Community Services Block Grant of
1981 (PL 95-35) , as amended, and the Community Services Block Grant
Program Administration Rule 9B-22 , Florida Administrative Code,
effective March 1984 .
THE APPLICANT CERTIFIES THAT THE DATA IN THIS APPLICATION AND
ITS VARIOUS SECTIONS, INCLUDING BUDGET DATA, ARE TRUE AND
CORRECT TO THE BEST OF HIS OR HER KNOWLEDGE AND THAT THE
FILING OF THIS APPLICATION HAS BEEN DULY AUTHORIZED AND
UNDERSTANDS THAT IT WILL BECOME PART OF THE AGREEMENT BETWEEN
THE DEPARTMENT AND THE APPLICANT.
Alex Daoud AdiALAZ
J
Name (typed) S ' •nature
Mayor
Title:
ATTESTED BY: Richard E. Brown
Name (typed) Signature
City Clerk Cl r k FORM APPROVED
Title: nFPT.
Date / /*
APPLICATIONS MUST BE POSTMARKED BY THE DUE DATE, FEBRUARY 1, 1991
AND RECEIVED NO LATE THAN CLOSE OF BUSINESS ON FEBRUARY 6, 1991 TO
BE CONSIDERED FOR FUNDING.
Page 2 of 7
COMMUNITY SERVICES BLOCK GRANT APPLICATION
Florida Department of Community Affairs
FEDERAL FISCAL YEAR 1991 CONTRACT PERIOD: ATr , 1, 19 91 toSept. 30, 19 91
FOR DCA USE ONLY
POSTMARK DATE: CONTRACT NO:
DATE RECEIVED: 90% [ ] 5% [ ] D & R [ ]
REVISION REC'D: DCA CONSULTANT:
INSTRUCTIONS: Please complete all parts in this Application which are
applicable to your organization. If any part does not apply, write "N/A".
Do not use white-out (correction fluid) on any part of this application.
I. APPLICANT CATEGORY: [ ] Eligible Entity [X] Local Government
[ ] Migrant/Seasonal Farmworker Organization
II. GENERAL ADMINISTRATIVE INFORMATION
a. Name of Applicant: CITY OF MIAMI BEACH
b. Applicant's Address: 1700 CONVENTION CENTER DRIVE
City: MIAMI BEACH Zip Code: 33139
Telephone: ( 305 ) 673-7260 County: DADE
c. Applicant's Mailing Address (if different from above) :
Zip Code:
d. Chief Official or Executive Director's Name: Alex Daoud
Title: Mayor
e. Name of Official to Receive State Warrant: ALICIA SAN PEDRO
Address: 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA Zip Code: 33139
f. Contact Person: AGI LONG Title: MENTAL RETARDATION SUPERVISOR
Mailing Address: MIAMI BEACH ACTIVITY CENTER
8128 COLLINS AVENUE
MIAMI BEACH, FLORIDA Zip Code: 33141
Telephone: ( 305 ) 993-2008
g. Federal ID #: 59-6000372
******************************************************************************
III. SUBGRANTEE INFORMATION
a. These funds will be transferred to: ( ) subgrantee(s) [X] None
b. Give the names of subgrantees included in this application:
Name and address of subgrantee(s) Contact person & Telephone
Page 3 of 7
CSJJG WORK PLAN
APPLICANT: CITY OF MIAMI BEACH
GEOGRAPHIC AREA TO BE SERVED: ENT T RF. C:T TY
PROGRAM AREA: F1�TTC:ATTniv
SUBGRANTEE: "ss.---"'. . .
__ sic=sass=:_=ss x.=r.�.ssa..,=
NONDUPLICATION STATEMENT
OBJECTIVE and IMPACT ON POVERTY Indicate any other program in
services and number of unduplicated
1. Objective: Identify units of tangible START END your agency or other agencies
ACTIVITIES
DATE DATE in the community which provide
clients to be served. see instruct. ) Describe the sequential steps to be taken similar services. Explain how
2. Impact Statement: Whenthe •objective to accomplish the objective. � you will avoid duplication of
is accomplished, what impact will it services.
have on poverty? _= ss='�==
_.=====aa=sss=.a..:aa=sasses=r--...x--= _ _ _
===r,a�sa�asssscssssrsssssssssssssssssssas=aa sassas="=-
' adults will 4/1/91 9/30/9 _ The Miami Beach
Forty (40) developmentally disabled
1 . This application will provide Activity Center is
ppreceive instruction in vocational and
4800 units of service The hours the only day training
up to
• habilitative skills five days a week.
to 40 unduplicated CSBG steps will program serving
• income clients .. are 9 A.M. to 3 P .M. The following p
eligible low
developmentally disabled
occur on a regular basis : adults in Miami Beach.
• All clientele will receive instructions in
2. Forty (40) developmentally 1 • skills five days
(who are all vocational and habilitative Y
disabled adults
classified ied as earning below a week. This will occur from 9 A.M. - 3 P.M.
poverty level wages) will an individualized
2 . All clientele will receive
develop skills in
vocational and habilitative education plan which outlines needs and
areas . Seven will be placed interventions identified.
into competitive employment be detailed to
the community. Thirty- 3. The interventions will
in instructions takes place and
(33) will receive include where
three provide rovide the instructions .
instruction in vocational who w
and habilitative skills . Thi-
willwill be noted on a daily
result in an increase of 4. Progress basis , and
d such data will become part of the client
economic independence an
basic living skills . record.
•
Page 4 of 7
CSI3G WORK PLAN
L I CANT: CITY OF MIAMI BEACH
GEOGRAPHIC AREA TO BE SERVED: ENTIRE CITY
APP
PROGRAM AREA: EDUCATION
SUBGRANTEE: .....___.....,.....—=.......,=======............,==_=__—__.
NONDUPLICATION STATEMENT
OBJECTIVE and IMPACT ON POVERTY Indicate any other program in
1. Objective: Identify units of tangible
services and number of unduplicated ACTIVITIES START END your agency or other agencies
DATE DATE in the community which providE
clients to be served. see instruct. ) Describe the sequential steps to be taken similar services. Explain hog
Statement: When the objective to accomplish the objective. you will avoid duplication of
2. Impact Y
is accomplished, what impact will it services.
have or. poverty? _ _ �'�_�
:;=sssassssssr�assssssssssss:ssssssssssssssssss s=asaaac=a==
sassy=ssas:s= _=====a======_= ss
5 . Clients identified as appropriate for
outside employment will receive individual
instructions at the site of employment .
6 . This will remain in force until the client
proves to be capable of sustaining employ-
ment independently.
7 . Follow-up services to include at least
weekly visits by the instructor. This will
occur on an on-going basis .
8. All clientele will be adequately clothed as
appropriate. When needed, such clothing
will be provided.
9 . Theg pro ram will make available all needed
supplies necessary to the implementation of
the program.
10 . When needed, funds will be provided for
transportation to and from the program for
the clientele participating in the program.
s:
Page 5 of 7
CSBG WORK PLAN SUMMARY
GRANTEE: CITY OF MIAMI BEACH
FROG.
CSBG FUNDS MATCH TOTAL OBJ. CSBG TOTAL
AREA
CSBG PROGRAM AREA dollars dollars Grant Funds NO. OBJECTIVES CLIENTS UNITS
_=============s=....s:sac===s= ss:ansae====== ===.==sss=== ssssss>:ssss= ssss= ssssssssassss...... =rias====sa<s .=====....=acs==a= 10,====== _______
2 EDUCATION 7 , 000 . 00 1 , 400 . 00 8, 400 . 00 1 Forty ( 40) unduplicated CSBG eligible 40 4800
clients (developmentally disabled) who ,
will receive instructions and supportiv:
services by September 30, 1991 .
t
t
I ' _ _ __
-
t
I
PAGE TOTAL more tnar. 1 page) 7 000 . 00 1 , 400 . 00 8, 400 . 00
-2
G`ci.AN TOTAL ; i
Page 6 o f 7
CSBG BUDGET SUMMARY
NAME OF APPLICANT:
REVENUE SOURCES PERCENT; MATCH TOTAL AMOUNT NOTES:
• - Round figures upward
1. CSBG Funds 1111111 111111117 , 000 . 00 to nearest dollar.
- Do not under match.
2. Cash Match 20 $ 111111111111 1.99% cash match is
unacceptable.
3. In-kind Match % 111111111111 - Provide:
Min. cash match 2%
4. Total Match 20 % 11111111 1 400 . 00 Min. total match 20%
(lines 2+3) '
5. TOTAL (lines 1+4) . 111111111111I1118 400 . 00
CSBG FUNDED PROGRAMS ONLY (1) CSBG (2) CASH (3) IN-KIND (4) TOTAL
FUNDS MATCH MATCH
GRANTEE ADMIN. EXPENSES:
6. Salaries including fringe
7. Rent and Utilities
8. Travel
9. Other
10. SUBTOTAL (lines 6--9)
SUBGRANTEE ADMIN. EXPENSES:
11. Salaries including fringe
12. Rent and Utilities
13. Travel
14. Other
15. SUBTOTAL (lines 11--14)
16. TOTAL ADMIN. EXPENSES
(lines 10+15)
0 0 0
17. TOTAL CSBG ADMIN. EXP. % 0 % 1111111111 11111111111 11111111111
(not to exceed 15% of line 1)
GRANTEE PROGRAM EXPENSES:
18. Salaries including fringe
19. Rent and Utilities
20. Travel
21. Other 7 , 000 . 00 1 400 . 00 0
8 , 400 . 00
22. SUBTOTAL (lines 18--21) 7 , 000 . 00 1 400 . 00 0 8, 400 . 00
SUBGRANTEE PROGRAM EXPENSES:
23. Salaries including fringe
24. Rent and Utilities
25. Travel
26.* Other
27. SUBTOTAL (lines 23--26)
28. TOTAL PROGRAM EXPENSES
(lines 22+27) 7_7000 . 00 1, 400 . 00 0 8, 400 . 00
29. SECONDARY ADMIN. EXPENSES 1111111111 1111111111 11111111111 11111111111
GRAND TOTAL EXPENSES:
30. Lines 16+28+29 7 , 000 . 00 1 , 400 . 00 0 8 , 400 . 00
Page = of 7
CSBG BUDGET DETAIL
NAME OF APPLICANT: CITY OF MIAMI BEACH
ss.=s :=.ss--s sass---s--=---_
LINE EXPENDITURE DETAIL
ITEM Round up line item totals to dollars. CSBG Cash In-kind
NO. Do not use cents and decimals in totals. Funds Match Match
CSBG Funds Documentation
21 Instruction and supportive services 7, 000
4800 units* x $1 . 46
*40 clients @ 120 days
April 20 (days)
May 19
June 20
July 20
Aug 19
Sep 22
Total 120
21 Cash Match Documentation
Retardation Instructor/Employment Spec. 1, 40. 0
Fringe Benefits
960 hours @ $1. 46 per hour
Explain sources of cash & in-kind match.
NIA
Page of
CSBG SUBGRANTEE BUDGET
(Each Subgrantee must complete this page.
Omit this page if there is no subgrantee. )
NAME OF APPLICANT:
NAME OF SUBGRANTEE:
MAILING ADDRESS OF SUBGRANTEE:
TAX EXEMPT NUMBER OF SUBGRANTEE:
(If none, attach a copy of the certificate of incorporation)
CONTACT PERSON: TITLE: TELEPHONE:
NOTE: The following line items (11-15 and 23-27) must correspond to the
CSBG BUDGET SUMMARY of the applicant. If there is more than one
subgrantee, it is the applicant 's responsibility to ensure that
the total of all subgrantee budgets add correctly.
This form requires original signatures.
CSBG FUNDED PROGRAMS ONLY (1) CSBG (2) CASH (3) IN-KIND (4) TOTAL
FUNDS MATCH MATCH
SUBGRANTEE ADMIN. EXPENSES:
11. Salaries including fringe •
12. Rent and, Utilities
13. Travel
14. Other
15. SUBTOTAL (lines 11--14)
SUBGRANTEE PROGRAM EXPENSES:
23. Salaries including fringe
24. Rent and Utilities
25. Travel
26. Other
27. SUBTOTAL (lines 23--26)
TOTAL EXPENSES (LINES 15+27)
The subgrantee certifies that the data included in the Subgrantee Budget and
the Subgrantee Work Plan are true and correct. The subgrantee agrees to
comply with all rules and regulations relating to the Community Services Block
Grant and understands that this budget and work plan will become a part of
the Agreement between the Applicant and the Department of Community Affairs.
Approved by:
(President of the Board) Signature Date
Witness:
Name Signature Date
PROJECTED EXPENSE WORK SHEET
( This page is to be completed and signed by all grantees. Complete either
ADVANCE JUSTIFICATION 1, ADVANCE JUSTIFICATION 2, or check NO ADVANCE REQUIRED. )
ADVANCE JUSTIFICATION 1: If the grantee (or subgrantee) requiring an
advance is providing basically the same services for the same costs covered by
last year's CSBG contract, use the record of actual expenditures from last
year as the basis for your projected advance. No advance can exceed 25% of
the CSBG contract amount. If a work plan or funding amount of a grantee
requesting an advance has changed, complete ADVANCE JUSTIFICATION 2.
PRIOR CSBG HISTORY Apr. Prior yr. May Prior Yr. June Prior Yr. Total
OF EXPENDITURES
j j ADVANCE JUSTIFICATION 2: If the grantee is a new applicant, or if the
funding amount, work plan, or subgrantee has changed, fill the following three
month projection of expenses for the CSBG share of the budget only. The total
should equal 25% or less of the CSBG contract amount.
CSBG FUNDED PROGRAMS ONLY PROJECTED EXPENSES TOTAL
April May June
GRANTEE ADMIN. EXPENSES:
6. Salaries including fringe
7. Rent and Utilities
8. Travel
9. Other
10. SUBTOTAL (lines 6--9)
SUBGRANTEE ADMIN. EXPENSES:
11. Salaries including fringe
12. Rent and Utilities
13. Travel
14. Other
15. SUBTOTAL (lines 11--14)
16. TOTAL ADMIN. EXPENSES
(lines 10+15)
17. TOTAL CSBG ADMIN. EXP. % 1111111111 1111111111 11111111111 11111111111
GRANTEE PROGRAM EXPENSES:
18. Salaries including fringe
19. Rent and Utilities
20. Travel
21. Other
22. SUBTOTAL (lines 18--21)
SUBGRANTEE PROGRAM EXPENSES:
23. Salaries including fringe
24. Rent and Utilities
25. Travel
26. Other
27. SUBTOTAL (lines 23--26)
28. TOTAL PROGRAM EXPENSES
(lines 22+27)
29. SECONDARY ADMIN. EXPENSES 1111111111 1111111111 11111111111 11111111611
GRAND TOTAL EXPENSES:
30. Lines 16+28+29 . .
======------------------------------------------------------------------------
[X] NO ADVANCE REQUIRED 1/23/91
Authorized Signature Date
CITY OF MIAMI BEACH
Name of Grantee
Program Site:
Miami Beach Activity Center/
City of Miami Beach
8128 Collins Avenue
Miami Beach, Florida 33141
Phone: (305) 993-2008
ORGANIZATIONAL STRUCTURE
COMMUNITY DEVELOPMENT DIRECTOR
MENTAL RETARDATION PROGRAM SUPERVISOR
RETARDATION CASEWORKER EDUCATIONAL COORDINATOR
INSTRUCTOR/EMPLOYMENT SPECIALIST
INSTRUCTORS CLERK TYPIST
INSTRUCTOR AIDES
DRIVER/AIDE
VOLUNTEERS
MIAMI BEACH ACTIVITY CENTER
CLIENT GRIEVANCE PROCEDURE
Clients of the Miami Beach Activity Center will use the following
procedures to file a grievance:
1. The client will state and attempt to resolve the
grievance with the program social worker.
2 . If unresolved, the client will present his/her grievance
with the program director.
3 . If the client and/or, his/her advocate feel that the
grievance continues to be unresolved, the client may
present the grievance to the Director of the Community
Development Division of the Economic and Community
Development Department, City of Miami Beach.
4 . At this point all unresolved grievances shall be reported
to the clients HRS caseworker for resolution.
Whenever a client and/or the client' s advocate reveal that a
grievance will be instituted, a copy of this process will be given
to them and discussed as needed.
COMMUNITY SERVICES BLOCK GRANT
CASH MATCH
Retardation Instructor/Employment Specialist:
Fringe Benefits $1, 400. 00
Total Match $1, 400. 00
ORIGINAL
RESOLUTION NO. 9i-•2022.
Authorizing the execution and submission
of an application to the State Department
of Community Affairs for financial assis-
tance through the Community Services Block
Grant Program.