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RESOLUTION 91-20280 RESOLUTION NUMBER 91-20280 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE MIAMI MISSION ASSOCIATION, INC. , A NON-PROFIT FLORIDA CORPORATION, FOR THE PURPOSE OF FUNDING THE MIAMI WOMEN AND CHILDREN'S SHELTER FOR THE HOMELESS BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, THAT, WHEREAS, on July 22 , 1987, President Reagan signed into law the Stewart B. McKinney Homeless Assistance Act, intended to provide urgently needed assistance to protect and improve the lives of the homeless; and, WHEREAS, on August 10, 1988 , the Department of Housing and Urban Development published the final rule on the Stewart B. McKinney Homeless Assistance Amendments Act; and WHEREAS, under this rule the City of Miami Beach was allocated $46, 000 to be used for either rehabilitation, operation or maintenance, the provision of essential services, or an appropriate combination of the three, at a shelter for the homeless; and WHEREAS, the City duly submitted the Emergency Shelter Grant application to the United States Department of Housing and Urban Development, hereinafter referred to as "HUD" , pursuant to Title IV of the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, PL 100-628 (8/10/88) , for a total of $46, 000 ; such application being approved by HUD on 3/14/91 under Grant No. S-91- MC-12-0007; and WHEREAS, the combined allocations received by the City of Miami Beach from 1987-1990 were utilized for the rehabilitation and subsequent operation of the Miami Mission Association Inc. ' s, shelter for homeless women and children; and WHEREAS, this shelter is currently in operation and in need of funding for continuted operating and maintenance costs; and WHEREAS, it has been agreed that priority for placement at the shelter will be given to the housing needs of Miami Beach residents who have been displaced by the closing of unsafe buildings through code enforcement action, or other City actions, or who have been unable to attain adequate housing through their own means depending on availability of space, in return for assistance from the City of Miami Beach with the Miami Mission Association' s operating costs of the facility; and WHEREAS, the City desires to enter into an agreement with the Miami Mission Association, Inc. , hereinafter referred to as the "Provider" , for the purpose of providing emergency shelter to homeless women and children; and WHEREAS, the Miami Mission Association, Inc. will receive a total amount of forty-six thousand dollars ($46, 000) from the Emergency Shelter Grants Program (ESGP) funds, hereinafter referred to as the "Program" , to be used for the above stated purpose; and WHEREAS, the Program funds are conditional upon the approval of release of funds from HUD; and WHEREAS, the City Manager has recommended to the City Commission that said Agreement be entered into; and WHEREAS, an appropriate Agreement has been prepared and has been approved as to legal form and sufficiency by the City Attorney, which Agreement sets forth the terms and conditions of said project; and WHEREAS, the City Commission deems it to be in the best interests of the City and its residents and citizens that said Agreement be entered into; NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and City Clerk are hereby authorized and directed to execute an Agreement with the Miami Mission Association, Inc. , on behalf of the City, and the disbursing officers of the City are hereby authorized and directed to disburse the funds required by the terms of said Agreement from Emergency Shelter Grants Program (ESGP) funds hereafter allocated for said purpose. PASSED AND ADOPTED THIS 24th DAY OF April , 1991. / /1 MAYOR ATTEST: FORM APPROVED r. (rcikaAcn \lr7r4\47.‘",_ LEGAL DEPT. CITY CLERK By :7; Date 7sr9/ eio /% m I &4c% PM F FLORIDA 3 3 1 3 9 4'f9g\.. * INCORP ORATED)*; 'e V A CA TIONL A NL) U. S. A. A4.....se OFFICE OF THE CITY MANAGER CITY HALL 1700 CONVENTION CENTER DRIVE TELEPHONE: 673-7010 COMMISSION MEMORANDUM NO. /67--,/ April 24, 1991 DATE: TO: Mayor Alex Daoud and Members of the City Commission FROM: Carla Bernabei Talarico A City Manager SUBJECT: RESOLUTION AUTHORIZING AND DIRECTING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE MIAMI MISSION ASSOCIATION, INC. FOR THE PURPOSE OF FUNDING THE MIAMI WOMEN AND CHILDREN' S SHELTER FOR THE HOMELESS. BACKGROUND : The City of Miami Beach applied for and received $46, 000 through Title IV of the Stewart B. McKinney Homeless Assistance Amendments Act of 1988 , PL 100-628 (8/10/88) , as amended, to be used for the rehabilitation, operation or maintenance, or the provision of essential services at a shelter for the homeless. The City' s previous year' s allocation was used for the operation of the shelter for homeless women and children operated by the Miami Mission Association, Inc. This shelter is currently in use and in need of funding for operating, maintenance, and limited administrative costs. The City desires to provide this funding ($46, 000) to be used for the maintenance and operating costs in return for the facility being open for homeless people from Miami Beach. ADMINISTRATION RECOMMENDATION : The Administration recommends that the City Commission approve the Resolution authorizing the Mayor and the City Clerk to execute an agreement with the Miami Mission Association, Inc. to fund the operation, maintenance, and limited administrative costs of the homeless facility in the amount of $46 , 000 . 20 AGENDA ` I TE11 CC_„ DATE V- 4 -9/ AGREEMENT This Agreement is entered into this 24th day of April, 1991, by and between the City of Miami Beach, a Florida municipal corporation, having its principal office at 1700 Convention Center Drive, Miami Beach, Florida, hereinafter referred to as the "City" , and the Miami Mission Association, Inc. , hereinafter referred to as the "Provider. " WITNESSETH: WHEREAS, the City has entered into an agreement with HUD for the purpose of implementing the Program with federal financial assistance under Title IV of the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, PL 100-628 (8/10/88) , as amended; and WHEREAS, the City has determined through Resolution Number 91- 20245 adopted on February 20, 1991, the necessity for providing emergency shelter assistance for homeless women and children; and WHEREAS, the City desires to engage the Provider to render certain services in connection therewith: NOW THEREFORE, the parties hereto agree as follows: SECTION I: SCOPE OF SERVICES 1. To continue to operate the Miami Mission Association' s "Miami Women and Children' s shelter" , located at 2250 NW 1st Avenue, Miami, Florida. 2 . Priority for placement at the shelter will be given to the housing needs of Miami Beach residents who have been displaced by the closing of unsafe buildings through code enforcement action, or other City actions, or who have been unable to obtain adequate housing through their own means. Such priority is contingent upon the availability of space. The . minimum number served will be based on the City's proportionate share of the funds allocated for this facility. 3 . There will be no charge to the women and children utilizing such facility. 4 . The women will have the opportunity to participate in various programs; e.g. , job referral and training assistance, child day care, etc. if they stay for a period of six (6) months. 5. The City' s Program funds will be used to assist in the operation of the facility through maintenance, and operating costs. 6. A pickup van service will be provided in emergency situations to transport homeless persons in Miami Beach to the shelter in Miami. The service will be available based on the convenience of the Provider. 7 . It will be the responsibility of the Provider to properly tag and identify all equipment and furniture that is purchased through this grant and to maintain an up-to-date inventory. SECTION II: CONDITION OF SERVICE The Provider hereby agrees to the following: 1. The Program shall serve homeless women and children within the Miami area, with priority placement for the housing needs of Miami Beach residents. 2 . The Provider shall maintain in its file the documentation on which basis it determines that the project benefits low and moderate income persons, minorities and residents of Miami Beach. 2 Such records shall include, but not be limited to: A. Client profiles identifying financial classification, head of household, ethnicity, race and gender, or area benefit data, as required. B. An outreach plan which ensures equitable participation by all eligible Miami Beach participants. 3 . The Provider shall maintain a citizen participation mechanism, which will include, but not be limited to the following: A. Logging citizen comments or complaints when received. B. Copies of comments and/or complaints received in writing. C. Copies or responses to complaints and/or explanations of resolutions to complaints. 4 . The Provider shall comply with the following attachments to the Office of Management and Budget (OMB) Circular No. A-110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" , incorporated by reference into this Agreement. A. Attachment A, "Cash Depositories" , except for paragraph 4 concerning deposit insurance. B. Attachment E, "Bonding and Insurance" . C. Attachment C, "Retention and Custodial Requirements for Records" , except that in lieu of the provisions in paragraph 4 , the retention period for records pertaining to individual ESGP activities starts from the date of submission of the annual performance report in which the specific activity is reported on for the final time. D. Attachment F, "Standards for Financial Management Systems" . E. Attachment H, "Monitoring and Reporting Program Performance" , paragraph 2 . F. Attachment N, "Monitoring Management Standards" , except for paragraph 3 concerning the standards for real property and except that paragraphs 6 and 7 are modified so that in all cases in which personal property is sold, the proceeds shall be "program income" and that personal property not needed by the sub-recipient for ESGP activities shall be transferred to the recipient for the ESGP program or shall be retained after compensating the recipient. G. Attachment 0, "Procurement Standards" . 3 5. The Provider shall comply with the requirements and standards of the Office of Management and Budget (OMB) Circular No. A- 122 , "Cost Principles for Non-Profit Organizations" , or OMB Circular No. A-21 "Cost Principles for Educational Institutions" , as applicable, incorporated by reference into this Agreement. 6. The Provider shall abide by those provisions of 24 CFR Part 570 Subpart J, when applicable, incorporated by reference into this Agreement. 7 . No expenditures or obligations shall be incurred for the program prior to approval and release of funds from the Department of Housing and Urban Development. Further, it is expressly understood that in the event no funds are released from the Department of Housing and Urban Development in connection with this Program, then this contract shall be automatically terminated with neither party having any further liability to the other, except for Provider' s obligation to maintain and produce records and to indemnify the City for any actions occurring prior to that date. 8 . The Provider shall certify, pursuant to Section 109 of the Act, that no person shall be denied the benefits of the program on the ground of race, color, national origin or sex. 9 . The Provider agrees that to the extent thatit staffs the Program with personnel not presently employed by said party, it will take Affirmative Action in attempting to employ low income persons. 10. The Provider agrees to provide the required matching funds as detailed in Appendix 3 . 4 11. The Provider shall comply with the provisions of 24 CFR 570. 504 (c) , "Program Income" , gross income directly generated from the use of ESGP funds. The City allows the Provider to retain program income and these funds shall be expended for ESGP eligible activities, previously approved by the City in accordance with the projected accomplishments and budget descriptions attached to this Agreement. 12 . The Provider shall comply with First Amendment Church/State principles, as follows: A. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. B. It will not discriminate against any person applying for public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. C. It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of shelter and other eligible activities. 13 . The Provider shall transfer to the City upon expiration of this Agreement, any ESGP funds on hand at the time of expiration and any accounts receivable attributable to the use of ESGP funds. SECTION III: TERM OF AGREEMENT This Agreement shall be deemed effective upon approval and release of funds by HUD and being duly executed by both parties, whichever is later. This project shall become operational as of April 24 , 1991, through November 15, 1991, six and one-half months from date of award by HUD, or until all monies are expended, whichever comes first. 5 . 1. The Provider shall ensure the following when entering into a sub-contract agreement: A. The full correct legal name of the party shall be identified. B. The "Scope of Services" shall describe the activities to be performed. C. The amount of the sub-contract agreement, price components, method of payment, and funding sources shall be detailed. D. A provision requiring compliance with all regulatory requirements of this Agreement shall be incorporated. E. Written approval from the City shall be received prior to any expenditures being incurred under the sub-contract agreement. Failure to obtain prior approval will release the City of any obligation to reimburse the Provider for any costs incurred. 2 . The provider shall maintain sufficient records to determine compliance with the requirements of this Agreement, the Emergency Shelter Grant Program, and all applicable laws and regulations. This documentation shall include, but not be limited to, the following: A. Books, records and documents in accordance with generally accepted accounting principles, procedures and practices which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and program income. B. Time sheets for split-funded employees, which work on more than one activity, in order to record the ESGP activity delivery cost by project and the non-ESGP related charges. 3 . The Provider is responsible for maintaining and storing all records pertinent to this Agreement in an orderly fashion in a readily accessible, permanent and secured location for a period of three (3) years after expiration of this Agreement, with the following exception: if any litigation, claim or audit is started before the expiration date of the three year period, the records will be maintained until all litigation, claims or audit findings involving these records are resolved. The City shall be informed in writing after close-out of this Agreement, of the address where the records are to be kept. 6 SECTION IV: TERMINATION The City and the Provider agree that this Agreement may be terminated by either party hereto by written notice to the other party of such intent to terminate at least thirty (30) days prior to the effective date of such termination. 1. This Agreement may be terminated in whole or in part, for convenience, when both parties agree upon the termination conditions. A written notification shall be required and shall include the following: reason for the termination, the effective date, and in the case of a partial termination, the actual portion to be terminated. However, i f, in the case of a partial termination, the City determines that the remaining portion of the Agreement will not accomplish the purposes of such Agreement, the City may terminate such in its entirety. The City shall notify the Provider in writing when sufficient cause is found for termination of the Agreement. The Provider shall be given fifteen (15) days in which to reply prior to final action being taken by the City. 2 . The City may suspend or terminate payment of this project in whole, or in part, for cause. Cause shall include: A. Failure to comply and/or perform in accordance with this Agreement. B. Submission to the City of reports which are late, incorrect or incomplete in any material respect. C. Implementation of this Agreement, for any reason, is rendered impossible or infeasible. D. Failure to respond in writing to any concerns raised by the City, including substantiating documents when required/requested by the City. E. Any evidence of fraud, mismanagement, and/or waste, as determined by the City' s monitoring of the sub-recipient, and applicable HUD rules and regulations. 3 . The City shall notify the Provider in writing when the Provider has been placed in default. Such notification shall include actions taken by the City, such as withholding of 7 payments, actions to be taken by the Provider as a condition precedent to clearing the deficiency and a reasonable date for compliance, which shall be no more than fifteen (15) days from notification date. Let it be further understood that upon curtailment of, or regulatory constraints placed on, the funds by the Department of Housing and Urban Development, this Agreement will automatically terminate effective as of the time that it is determined such funds are no longer available, and neither party shall have any further liability to the other, except for Provider' s obligation to maintain and produce records and to indemnify the City for any actions occurring prior to that date. 4 . Costs of the Provider resulting from obligations incurred during a suspension or after termination, are not allowable unless the City expressly authorizes them in the notice of suspension or termination or subsequently. Other costs during suspension or after termination which are necessary and not reasonably avoidable are allowable if: A. The costs result from obligations which were properly incurred before the effective date of suspension or termination, are not in anticipation of it, and in the case of termination, are noncancelable, and B. The costs would be allowable if the award were not suspended or expired normally at the end of the Agreement in which the termination takes effect. Upon termination of the Agreement, the Provider and the City shall meet to determine if any amounts are to be repaid to the City or if additional amounts are due the Provider. SECTION V: AMENDMENTS Any alterations, variations, modifications or waivers of this Agreement shall only be valid when they have been reduced to writing and duly signed by both parties. Any changes which do not substantially change the scope of the project and/or the Project 8 . Implementation Schedule or increase the total amount payable under this Agreement, shall be valid when reduced to writing and signed by the City Administration and the Provider. SECTION VI: METHOD OF PAYMENT It is expressly understood and agreed that the total compensation to be paid hereunder for expenditures incurred shall not exceed Forty-six Thousand dollars ($46, 000) for the Miami Women and Children's Shelter, payable as follows: 1. The Provider shall submit requests for payment for actual expenditures incurred no more than once per month and no later than the twentieth (20th) day of the succeeding month. The City will provide reimbursement, upon approval, within ten (10) working days after receipt of the same, if submitted by the deadline date for inclusion on the drawdown request. 2 . The City agrees to pay Provider for expenditures incurred under this contract in accordance with the Budget and Project Implementation Schedule attached hereto and made a part hereof as Appendices 1 and 2 . 3 . The Provider may request a cash advance for thirty (30) calendar days cash needs, or an advance of $5, 000, whichever is greater. This request must be in writing and be based on a realistic estimate of need. Each monthly request for reimbursement for actual expenses will be applied against this cash advance until the cash advance is expended. SECTION VII: CONFLICT OF INTEREST The Provider covenants that no person, under its employ who presently exercises any functions or responsibilities in connection with Emergency Shelter Grant Program-funded activities, has any 9 personal financial interests, direct or indirect, in this Agreement. The Provider covenants that in the performance of this Agreement no person having such conflicting interest shall be employed. Any such interest on the part of the Provider or its employees shall be disclosed, in writing, to the City. SECTION VIII: INDEMNIFICATION The Provider, through an insurance carrier, shall indemnify and hold harmless the City from any and all claims, liability, losses and causes of action which may arise out of the Agreement. The Provider, through its insurance carrier, shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the City, when applicable, and shall pay all costs and judgments which may issue thereon. The Provider, through an insurance carrier, shall provide a General Liability Policy with coverage for Bodily Injury and Property Damage, in an amount not less than $500, 000 combined single limit; and the City of Miami Beach shall be named as an additional insured followed by the statement: "This coverage is primary to all other coverage carried by the City covering this specific agreement only." The Provider shall hold proof of Workers ' Compensation Coverage as per statutory limits of the State of Florida. Automobile and vehicle coverage shall be required when the use of automobiles and other vehicles are involved in any way in the performance of the Agreement. The Provider's insurance requirements shall be provided by an ORIGINAL Certificate of Insurance. All insurance coverage shall be approved by the City' s Insurance Manager prior to the release of any funds under this Agreement. Further, in the event evidence of such insurance is not forwarded to the Insurance Manager within thirty (30) days after the execution of this Agreement, this 10 s Agreement shall become null and void and the City shall have no obligation under the terms thereof unless a written extension of this thirty (30) day requirement is secured from the Insurance Manager. SECTION IX: REPORTING AND EVALUATION REQUIREMENTS Maintaining credibility for the Program effort rests heavily on the progress in accomplishing scheduled activities. An effective method for maintaining project progress against a previously established schedule is through project evaluation and reporting, which will consist of both written reports and staff discussions on a regular basis including meetings with all parties of interest attending for the purpose of insuring effective contract execution. The Provider also assures prompt and efficient submission of: 1. Quarterly Reports, which are due no later than five (5) days after the end of the quarter (July 24 and October 24) or when all money is expended, whichever comes first. Quarterly report samples, which are attached hereto and made a part hereof as Appendix 3 shall include: Client Profile Form Narrative Report Form Financial Summary Form 2 . Annual Performance Reports, which must include documentation on the obligation and expenditure of funds and client service records. This report will be due on/or before December 6, 1991. 3 . Other Reporting Requirements may be required by the City in the event of program changes and/or legislation amendments. The Provider shall be informed, in writing, if any changes become necessary. 11 SECTION X: AUDIT AND INSPECTIONS At any time during normal business hours and as often as the City and/or Federal Government representatives may deem necessary, there shall be made available to the City and/or the Federal Government to review, inspect or audit of all records, documentation and any other data relating to all matters covered by the Agreement. An annual organization audit shall be submitted to the City 120 days after the end of the Provider' s fiscal year. The audit shall be performed in accordance with OMB Circular A-110 Attachment F, OMB Circular A-133 or OMB Circular A-128, as applicable. If this Agreement is closed-out prior to the receipt of an audit report, the City reserves the right to recover any disallowed costs identified in an audit after such close-out. SECTION XI: COMPLIANCE WITH LOCAL, STATE & FEDERAL REGULATIONS The Provider agrees to comply with all applicable federal regulations as they may apply to program administration. Additionally, the Provider will comply with all state and local laws and ordinances hereto applicable. SECTION XII: ADDITIONAL CONDITIONS AND COMPENSATION It is expressly understood and agreed by the parties hereto that monies contemplated by this Agreement to be used for the compensation, originated from grants of Federal Emergency Shelter Grant Program Funds. It is expressly understood and agreed that in the event of curtailment or non-production of said Federal Grant Funds, that the financial sources necessary to continue to pay the Provider compensation will not be available and that this Agreement will thereby terminate effective as of the time that it is determined 12 a that said funds are no longer available. In the event of such determination, the Provider agrees that it will not look to, nor seek to hold liable, the City of Miami Beach or any individual member of the City Commission thereof personally for the performance of this Agreement and all of the parties hereto shall be released from further liability each to the other under the terms of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officials on the day and date first above indicated. ATTEST: CITY OF MIAMI BEACH, FLORIDA C.., 1.11--t-11( CITY CLERK MAYOR WITNESSES: MIAMI MISSION ASSOCIATION, INC. / 7 / /I l 1=r c L c-- / '/// 0411 AUTHORIZED SIGNATOR FORM APPROVED LEGAL DEPT. i/P/ Date y tlr/a:esgp/contmia 13 ACKNOWLEDGEMENT CERTIFICATION REGARDING LOBBYING Name of Recipient: CITY OF MIAMI BEACH Name of Sub-recipient: MIAMI MISSION ASSOCIATION, INC. Grant Program Name: EMERGENCY TCY SHELTER GRANT PROGRN1 Grant Number: S-91-MC-12-0007 Date: 4-24--91 The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, e al, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will paid be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract, rant, loan,, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Report Lobbying", its "Disclosure Form to Re p y g , in accordance with instructions. 3. The undersigned shall require that the certification language of this cer ' be included in the award documents for all sub-awards at all tiers(including sub-contracts,sub-grants,and contracts undergrants, 1 g ' loans, and cooperative agreements) and that all individuals receiving sub-awards shall certify and disclose accordingly. • Authorized Si:na or Miami Mi ss i cin Association, Inc. Organization ACKNOWJILEDGEMENT OF CERTIFICATION REGARDING DRUG-FREE WORKPLACE REOUIREMENTS Name of Recipient: CITY OF MIAMI BEACH Name of Sub-recipient: MIAMI MISSION AS$OCTATT1N, TNC'_ Grant Program Name: _EMEReMkL. S M t A►M '• Grant Number: S-91-MO;-12-0007 Date: 4-24-91 The sub-recipient shall insert in the space provided below the site(s) expected to be used for the performance of work under the grant covered by the certification: Place of Performance (include street-address, city, county, state, zip code for each site): Miami Mission Association, Inc. 2250 N.W. 1st Avenue • ade County Miami, Florida 33127 Appendix 1 MIAMI MISSION ASSOCIATION WOMEN AND CHILDREN'S SHELTER EMERGENCY SHELTER GRANT BUDGET Category Itemized Total Administration $ 2 , 300 Maint./Operation Supplies Office $200 x 6 mos. $ 1, 200 Client $250 x 6 mos. $ 1, 500 Janitorial $400 x 6 mos. $ 2 , 400 Educational $ 1, 850 Utilities Electrical $1700 x 6 mos. $10, 200 Gas $100 x 6 mos. $ 600 Water/Sewer $500 x 2 qtrs. $ 1, 000 Gasoline $145 x 6 mos. $ 870 Repair/Furnishings $14 , 340 Equipment Washer $535 ea. x 2 $ 1, 070 Dryer $435 ea. x 2 $ 870 Vacuums $200 ea. x 2 $ 400 Water Heaters $1800 ea. x 2 $ 3 , 600 Gate $500 $ 500 Awnings $400 ea. x 2 $ 800 Gym Set $ 2 , 500 TOTAL $46,000 MIAMI MISSION ASSOCIATION, INC. 1991 CONTRACT IMPLEMENTATION SCHEDULE IMPLEMENTATION STEPS MAY JUNE JULY AUGUST SEPTEMBER OCTOBER PURCHASE EQUIPMENT X X X PERFORM MAINTENANCE X X X X X X MAKE UTILITY PAYMENTS X X X X X X r PERFORM CLIENT INTAKE X X X X X X JOB TRAINING/PLACEMENT X X X X X _ X -b a:► x N Append i.- -� SOURCE OF MATCHING FUNDS M I AM I MISSION ASSOCIATION TOTAL AIME MATCH, Director Salary $24 , 000 $27, 408 100% $27 , 408 Fringes $ 3 , 408 Administrator Salary $39, 000 $46, 975 25% $11, 744 Fringes $ 7, 975 Comptroller Salary $30,000 $36, 651 10% $ 3 , 665 Fringes $ 6, 651 Bookkeeper Salary $17,760 $23 , 474 15% $ 3 , 521 Fringes $ 5, 714 TOTAL MATCH $46,338 Appendix 4 CLIENT PROFILE FORM . Project: Monitoring Period: Project Operator: Reporter & Position: Service Provided: Reporter Signature p gn ture & Date: Activityor Type of Clients Units of Clients Units of Sex Ethnicit Service Provided During Service Served this Service This y Age Contract Provided Period Period T MB LM T MB LN T MB LM T MB LN F. HOH F M _ Latin Black Other 0-5 6-17 18-35 36-50 51-65 65+ Handicap Child Child 1 2 3 4 5 6a 6b 6c 7a 7b 7c _ 8a 8b 8c 8d 8e 8f 9 SHELTER: Transient pop. • • Women with children + Food I !Ii L i I 1 - '"...fl _ • Social Services 1 f i .Education/Job Assistance • i Child Care Relocation Assistance "T" : Total number F. HOH: Female Head of Household "MB": Miami Beach "LM": Low/Moderate Income MAN BEACH GAO s EVELOPMENT DIVISION NARRATIVE REQ JRT FORM PROTECT NAME: REF RTING MONTH/YEAR: REPORTER SIGNATURE 8 POSTT70N: DESCRIPTION OF ACTIVITIES AND PROJECTE ACCOMPLISHMENTS SCHEDULED FOR THE REPORTING PERIOD: PER AC!1 VITY, STATE THE STATUS OF PROJECTED ACCOMPLISHMENTS, LIST COMPLETED UNITS OF MEASURE, AND DESCRIBE MATERIAL PRODUCED FOR THE REPORTING PERIOD: STATE ALL PROBLEMS ENCOUNTERED ANTD/OR THEIR RESOLUTION, WHICH HAVE AFFECI-ED THE OPERATION OF THE PROJECT DURING THE PERIOD, OR WHICH HAVE "IMPACFED ON THE COMPLETION OF PROJECTED ACCOMPLISHMENTS AND/OR THE CDBG EXPENDITURE RATE: STATE OR LIST SPECIAL RECOGtiIT70N RECEIVED DV'RING THE REPORTING PERIOD: MIAMI BEACH COMMUNITY DEVELOPMENT DIVISION FINANCIAL SUMMARY FORM ' PROJECT: REPORTING MONTH/YEAR: • PROJECT PROVIDER: REPORTER SIGNATURE & POSITION: CATEGORY BREAXDOWN APPROVED REVISED MONTH-TO-DAT YEAR-TO-DATE OPEN AVAIL&: BUDGET BUDGET EXPENDITURES(1) EXPENDITURES OBLIGATIONS(2) FUNDS Salaries & Benefits • Consultants & Contract Services Space Rental Equipment Lease or Purchase • Travel Other Operating Expenses Materials Rehabilitation Real Property Acquisition TOTAL , ;l) The reporting month's expenditures, with supporting documentation attached. ;2) Funds which have been committed by the provider but have not yet been paid, e.g. portion not paid in outstanding contract; portion of employee salaries not paid yet committed to the end of the program. ORIGINAL RESOL.JT1ON NO. 91-20280 Authorizing and directing the execution of an agreement between the City of Miami Beach and the Miami Mission Association, Inc. , a non-profit Florida Corporation, for the purpose of funding the Miami Women and Children's Shelter for the Homeless.