RESOLUTION 91-20400 RESOLUTION NO. 91-20400
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A FIRST
AMENDMENT TO THE GRANT AGREEMENT BETWEEN THE
STATE OF FLORIDA AND THE CITY OF MIAMI BEACH
DATED JUNE 17, 1991.
WHEREAS, the Department of Legal Affairs of the State of
Florida and the City of Miami Beach entered into an Agreement on
June 17, 1991, whereby the Department provided a grant to the
Recipient for Enterprise Zone Safe Neighborhood Capital Improvement
Projects; and
WHEREAS, Section 13 , entitled Amendments, states that either
party may request written changes under this Grant Agreement; and
WHEREAS, "Attachment C" to the existing Agreement has been
revamped by mutual agreement of the parties to this Agreement to
conform with revisions set forth in the attached Amendment.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH that the Mayor and City Clerk are hereby
authorized to execute the attached First Amendment to the Agreement
between the State of Florida and the City of Miami Beach, dated
June 17, 1991.
ADOPTED this 18th day o De - .:r 199 .\
10P
MAY•R
ATTEST:
ORM APPROVED(-31,
6-vvv-N,
CITY CLERK LEGAL DEPT.
PNB: l m ° EE
C:\resolulti\amendsta.fla 2 /� /
December 16, 1991 Date /-J
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. 301411
DATE: December 18, 1991
TO: Mayor Seymour Gelber and
Members of the City Commission
OPP
FROM: Carla Bernabei Talaric.
City Manager
SUBJECT: RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO A CONTRACT BETWEEN THE CITY OF MIAMI BEACH AND THE
STATE OF FLORIDA, DEPARTMENT OF LEGAL AFFAIRS, TO
EXTEND THE TIME FOR COMPLETION AND TO ACCELERATE
PAYMENT TO THE CITY FOR AN ENTERPRISE ZONE SAFE
NEIGHBORHOODS CAPITAL IMPROVEMENT PROJECT (FIRST
STREET IMPROVEMENTS)
BACKGROUND:
In June of 1991, the City of Miami Beach received a grant award of
$475, 995 pursuant to its application for a Safe Neighborhood Grant
to undertake capital improvements of First Street. The award had
two basic stipulations:
1. . That the funds would be disbursed as four progress payments
during project implementation.
2 . That the funds would expire on December 31, 1991 .
The Agreement was approved by Commission with direction to the City
Manager to negotiate an extension of the time frame on the project,
and, subsequently, the Commission awarded a contract to proceed wit
hthe work.
ANALYSIS:
The Administration has lobbied tirelessly with the State Department
of Legal Affairs to extend the time frame. A progress payment of
$118 , 999 . 00 has already been made and a second check is pending,
based on the fact that the project is proceeding.
On Monday, December 16, 1991, State of Florida, Department of Legal
Affairs representatives appeared for a site visit with a contract
revision in hand that fulfills the desires of the City:
•
• Allowing a six-month extension to complete the project to June
30, 1992 .
• Allowing for the State to disburse the entire grant funds
prior to December 31, 1991, in advance of completion of the
project.
•
26
AGENDA
ITEM WI de
DATE /el
8.47/
Both these elements are critical as the appropriation of funds for
this program expires on December 31, 1991, and the City would lose
approximately $357, 000 without Commission approval of the above
amendments. The City Administration and the City Legal Department
have thoroughly reviewed the proposal and concur that approval of
this by the Commission is in the best interest of the City, and is
of an emergency nature.
ADMINISTRATION RECOMMENDATION:
The Administration and the City' s Legal Department recommend that
the attached Resolution amending the contract to extend the project
completion to June 30, 1992 and to disburse the funds in advance,
prior to December .31, 1991, be authorized.
CBT:hsm:jh
Attachments
27
ea* 4 Netami Vead
^...._ FLORI D A 33139%0* . °'VACA TlONL.4NU U. S. A."
CITY HALL
OF THE CITY MANAGER 1700 CONVENTION CENTER DRIVE
TELEPHONE 673-7010
COMMISSION MEMORANDUM NO.,77-59-gi
DATE: June 19, 1991
•
TO: Mayor Alex Daoud and
Members of the City Commission
4C--
FROM: Cara Bemabei Talarico 1
City Manager
SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND THE STATE OF FLORIDA, DEPARTMENT
OF LEGAL AFFAIRS FOR A $475,995 GRANT FOR AN ENTERPRISE
ZONE SAFE NEIGHBORHOOD CAPITAL IMPROVEMENT PROJECT IN THE
SAFE NEIGHBORHOOD DISTRICT NO. 1.
BACKGROUND
On May 22nd, 1991, the City Commission of the City of Miami Beach
• passed Resolution 91-20298, authorizing the execution of a contract
.
agreement between the City of Miami Beach and the State of Florida,
Department of Community Affairs for a $500, 000 grant for an
Enterprise Zone Safe Neighborhood capital improvement project in
• Safe Neighborhood District No. 1.
.
On May
24th, 1991, the Governor signed into law CS/CS/CS/HB 827
(Neighborhood Improvement Districts/Safe Neighborhoods Act) enacted
by the 1991 Florida Legislature. Among several other major
provisions, this legislation transfers responsibility for
administration of the Safe Neighborhoods Program from the
, Department of Community Affairs to the Department of Legal Affairs.
. ; P
This change in administrative authority, requires re-execution of
the contract between the City of Miami Beach and the new authority
- the State of Florida, Department of Legal Affairs. The contract
is
essentiallythe same as the previous contract with the
• tion of two items; 1) The grant amount has been reduced by
exception
$24 ,005 from $500, 000 to $475,995, due to budget cuts across the
board by the State Legislature, and 2) the Department of Legal
Affairs reserves the right to terminate the agreement upon no less
than five days . notice to the recipient. The previous contract
allowed the Department of Community Affairs to terminate the
agreement with only 24 hours notice.
The Administration is still hopeful that an extension (beyond
•
November 22, 1991) will be granted on the time frame in which to
accomplish the project as set forth in the agreement.
ADMINISTRATION RECOMMENDATION .
The City Administration recommends that the attached resolutionbe
authorized - approving the execution of a contract between the City
of Miami Beach and the State of Florida, Department of Legal
Affairs, fora $475, 995 grant to undertake capital improvements in
accordance with Safe Neighborhoods District No. 1 Plan; and,
authorizing Y
the Cit Manager to negotiate extended dates for the
project time table.
r.:
AGENDA 7f 0
ITEM
() -/9-7/
DATE
33
RESOLUTION NO. 91-20313
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A GRANT AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND THE FLORIDA
DEPARTMENT OF LEGAL AFFAIRS FOR A FOUR HUNDRED
SEVENTY FIVE THOUSAND NINE HUNDRED NINETY FIVE
DOLLAR S($4 7 5,9 9 5) GRANT FOR AN ENTERPRISE ZONE SAFE
NEIGHBORHOOD CAPITAL IMPROVEMENT PROJECT IN SAFE
NEIGHBORHOOD DISTRICT NO. 1 FOR A STREET-SCAPE
PROJECT, AUTHORIZING THE MAYOR AND THE CITY CLERK
TO EXECUTE THE GRANT AGREEMENT AND RESCINDING
RESOLUTION NO. 91-20298.
WHEREAS, the 1990 Legislature of the State of Florida
appropriated ro riated $475, 995 in Specific Appropriation Number 2223D for
Enterprise rise Zone Safe Neighborhood Capital Improvement projects; and
WHEREAS, on May 22 , 1991, the City Commission of the City of
Miami BeachP assed Resolution No. 91-20298, authorizing the
execution of a contract agreement between the City of Miami Beach
and the State of Florida Department of Community Affairs for a
$500, 000 grant for an Enterprise Zone Safe Neighborhood capital
improvement project in Safe Neighborhood District No. 1; and
p
WHEREAS, on May 24 , 1991, the Governor signed into law
CS/CS/CS/HB 827 (Safe Neighborhood Improvement Districts/Safe
Neighborhoodsenacted by the 1991 Florida Legislature,
Act)
responsibility transferringonsibility for administration of the Safe
P
Neighborhoods Program from the Department of Community Affairs to
the Department of Legal Affairs; and
WHEREAS, the Legislature has informed the Department of Legal
Affairs of its intent that those funds be provided as a grant to
the Recipient ient for activities related to Enterprise Zone Safe
NeighborhoodCapitalImprovement Im rovement Projects; and
WHEREAS, change chap a in administrative authority requires re-
execution ion of the contract between the City of Miami Beach and the
State of Florida Department of Legal Affairs; and
3g
WHEREAS, certain administrative controls are necessary to
ensure that public funds are expended for a public purpose and in
accordance with sound grant management principles; and
WHEREAS, the City Manager recommends the Grant Agreement and
the City Attorney has approved it as to form.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA,
1) that the City Commission of the City of Miami
Beach, Florida, hereby approves a Grant
Agreement between the City of Miami Beach and
the Florida Department of Legal Affairs for a
Four Hundred Seventy Five Thousand Nine
Hundred Ninety Five Dollar ($475, 995) Grant
for an Enterprise Zone Safe Neighborhood
Capital Improvement Project in Safe
Neighborhood District No. 1 for a Street-scape
Project, and that the Mayor and the City Clerk
are authorized to execute the Grant Agreement;
and
2) City of Miami Beach Resolution No. 91-20298 ,
adopted on May 22 , 1991, is hereby rescinded.
PASSED and ADOPTED this 19th day of June , 1991.
ATTEST:
City Clerk Vice yor
C:\RESOLUTIONS\NEIGHBOR.SAF
PNB:Im
FORM APPROVED
LEGAL DEPT.
Date
l//
I
2 `
35
CONTRACT NO:
GRANT AGREEMENT
This AGREEMENT is entered into between the Florida
Department of Legal Affairs, an agency of the State of Florida
with headquarters being located in The Capitol, Tallahassee,
Florida, 32399-1050, hereinafter referenced as the
"DEPARTMENT" , City and the of Miami Beach, 1700 Convention Center
Drive, Miami Beach, Florida, 33139, hereinafter referenced
as the "RECIPIENT" .
WHEREAS,
the 1990 Legislature of the State of Florida
appropriated ro riated $475,995 in Specific Appropriation Number 2223D
p
for
Enterprise Zone Safe Neighborhood Capital Improvement
projects; and,
q
WHEREAS,
the Legislature has informed the DEPARTMENT of its .
intent
that those funds be provided as a grant to the RECIPIENT
for activities related to Enterprise Zone Safe Neighborhood
Capital Improvement projects; and,
WHEREAS, certain administrative controls are necessary to
ensure that public funds are expended for a public purpose and in
accordance with sound grant management principles;
NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. This is a fixed fee AGREEMENT for up to $475,995 for
satisfactory performance of services set forth in the attachments
hereto and incorporated
byreference as: Attachment A -- Scope of
Work; Attachmentg
B -- Budget; and Attachment C -- Project Time
Table.
1
,
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•pagsanbei
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(aHo xoaHo)
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no.z3 peuxee gseaequT ;o uoTgonpep auq goeT;ei oq aoToAuT TBuT;
alp q snfP a P ue 'pauiea gsaaaquT auq Jo sp.zooai uT egUT eat 'qun000e
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eqq JJToeds TTvge iegget ells •Q que tuovggy 8e S.Hawaa iov Bpi.;
oq P u e ogggg eq Trims uoT4vo13T4snc pug gsenbex Inn buTuTgquoo
ae44eT g 'pegsenbe.z sT quaatAed eougnpe ug ;i •ZHawaa iov
BTuq 3 o suquom c t e T qT uT eta ;o speeu tiseo pegoedxe eq.; eq T t eqs
aTgeioT Te eouenpe NnaTxwm etIL •sagngeqs BPTaoTa 't 8t •9t Z uoTgoes
oq qo•c qns s T ZHaauDY s T n zspun quaacAsd •ausAps Auy . c
•eanggTBTba'
eqq Aq uoTggTadoadde Tenuug ug uodn quabuTquoo eag maxim DK
s uq xepun Aed oq uoTgebT TqLt
o pug eoueUo31ed s, LNaW;L daG
T
etiq 'igaA TeosT 3 qus11no eqq puoAaq puegxa iepuneaeqq
uewAvd pus LNaM iDY 11P44q io sa�.i•q •4 3T 's•gnq•gs •PTIot,d
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' t8SO ' fiat uoTga•B Jo suoTsTAoad •qq 4 TA •ougp1000e uI ' Z
5. The RECIPIENT agrees to expend the funds solely for
operatg
in costs in accordance with the budget set forth in
Attachment B. Changes in the budget may be made by the RECIPIENT
only after formal modification to this AGREEMENT is approved in
writing bythe DEPARTMENT. However, changes within individual
line items may be made at the discretion of the RECIPIENT,
without DEPARTMENT approval if the cumulative effect of such
changes
does not exceed 20 percent of the line item or 20 percent
of the totalapprovedgrant amount; budget changes cannot result
in the over-expenditure of the total approved grant amount. Only
unobligated may i ated funds be transferred from one line item to
Y
another line item. The RECIPIENT shall notify the DEPARTMENT
within 30 days in writing when such changes are made.
6. Justified and reasonable travel expenses which are
directly and
exclusivelyrelated to the services rendered under
this AGREEMENT will be reimbursed in accordance with
Section 112.061,
Florida Statutes. For purposes of computing
travel expenses,
the RECIPIENT'S place of business shall be that
listed in
the Preamble to this AGREEMENT and all travel expenses
shall be computed on that basis.
• 7. The RECIPIENT
shall maintain books, records, documents,
e
and files according to generally accepted accounting principles,
which shall sufficiently iciently properly and reflect all expenditures of
funds received under this
AGREEMENT. These records shall be open
for inspection by
the DEPARTMENT or its designees at any
reasonable time and
shall be maintained at the RECIPIENT'S
period o f three years from the date of
headquarters office for a
3
38
submission of the financial and narrative reports required under
this AGREEMENT.
q
8. This AGREEMENT shall
begin on the last date of signing
and shall end December 31, 1991.
9. The RECIPIENT, upon depletion of the grant funds, but in
no case later than
February28, 1992 shall provide a narrative
close-out report to the DEPARTMENT, describing the project
conducted with the grant funds. A brief financial close-out
report shall
accompanythe narrative. Both reports shall be
addressed. to the DEPARTMENT'S representative.
10. Any funds expended in violation of this AGREEMENT or
Florida law will be refunded in full to the DEPARTMENT.
11. The RECIPIENT shall maintain and file with the
completion DEPARTMENT two
activity reports. The reports shall be
completed as follows:
(A) The first report is due on or before August 12,
1991,
and shall include a detailed explanation and
documentation of the action taken to complete
activities 1 through 5 set forth in Attachment A -
Scope of Work of this AGREEMENT.
(B) The second report is due on or before November 22,
1991, and shall include a detailed explanation and
documentation of the action taken to complete
activity 6 set forth in Attachment A - Scope of
Work of this AGREEMENT.
12. The DEPARTMENT agrees to pay a total fixed fee of
of all work performed
$475,995 for the satisfactorycompletion
4
39
according to the terms of this AGREEMENT. Payment shall be made
as follows:
$237,997.50(A) A payment of will be made to the
RECIPIENT upon the completion of the activities set
forth in Section 11 (A) of this AGREEMENT and
receipt and the approval by the DEPARTMENT of the
first task completion report. In the event that an
advanceYm a ent is requested pursuant to Section 3
P
of this AGREEMENT, the first payment shall be
reduced by the full amount of the advance payment
made to the RECIPIENT hereunder.
(B) A payment of $237,997.50 will be made to the
RECIPIENT upon the completion of the activities set
forth in Section 11 (B) of this AGREEMENT and
receipt and the approval by the DEPARTMENT of the
second task completion report.
13 . Amendments
Either party may, from time to time, request
changes in the scope of the services to be
performed under this AGREEMENT, with concomitant
adjustments in the consideration to be paid. Such
changes which are mutually agreed upon by and
between the DEPARTMENT and the RECIPIENT shall be
incorporated in written amendments to this
AGREEMENT. No other amendments shall be made.
14. (A) Termination Because of Lack of Funds
In the event funds to finance this AGREEMENT become
5
40
unavailable, the DEPARTMENT may terminate the
AGREEMENT upon no less than five (5) days notice in
writing to the RECIPIENT. Said notice shall be
delivered by certified mail, return receipt
requested, or in person with proof of delivery to
the address set forth below. The DEPARTMENT shall
be the final authority as to the availability of
funds.
(B) Termination Of Agreement For Cause
If, in the judgement of the DEPARTMENT, the
RECIPIENT for any reason fails to fulfill in a
timely manner all obligations under this AGREEMENT,
or if the RECIPIENT should violate any of the
covenants, AGREEMENTS or stipulations of this
AGREEMENT, the DEPARTMENT shall have the right to
terminate this AGREEMENT by giving at least five
(5) days written notice by registered mail to the
RECIPIENT of such termination and by specifying
the effective date.
(C) Recipient's Responsibilities Upon Termination
In the event this AGREEMENT is terminated for any
reason, all finished or unfinished documents, data,
studies, correspondence, reports and other products
prepared by or for the RECIPIENT under this
AGREEMENT shall be made available to and for the
exclusive use of the DEPARTMENT.
6
41
the above, the RECIPIENT shall not
Notwithstanding
be relieved of liability to the DEPARTMENT for
damages sustained by the DEPARTMENT by virtue of
any termination or breach of this AGREEMENT by the
RECIPIENT. In the event this AGREEMENT is
terminated, the RECIPIENT may be reimbursed in an
amount proportional to the compensable work
satisfactorily completed on the effective date of
termination. ,
15. All records made or received by the RECIPIENT in
conjunction with this AGREEMENT are public records available for
inspection bythe public in accordance with the provisions of
P
Section 119.07, Florida Statutes. Refusal of the RECIPIENT to
allowP ublic access to such records shall constitute grounds for
cancellation of this AGREEMENT as provided in Section 287 .058,
Florida Statutes.
16. Notice and Contact
(A) Representative Re resentative of the DEPARTMENT responsible
for the administration of this AGREEMENT is
Daniel A. Gilmore, Deputy Chief
Bureau of Crime Prevention and Training
LO1 The Capitol
P P
Tallahassee, Florida 32399-1050
7
�. 42
(B) The Representative of the RECIPIENT responsible for
the administration of this AGREEMENT is
Richard Gatti, Director of Public Works
pepartment(title) , 1700 Convention Center Drive
Miami Beach, Florida 3 134 (address) .
(C) In the event that different representatives are
designated by either party after execution of this
AGREEMENT, notice of the name and address of the
new representative will be delivered or' mailed by
certified mail in writing to the other party at the
address set forth above, and said notification
attached to the original of this AGREEMENT.
17. All Terms and Conditions Included
This written AGREEMENT and its attachments as
referenced, contain all the terms and conditions agreed
upon by the parties. (Attachments A -- Scope of Work;
Attachment B -- Budget; and Attachment C -- Project Time
Table) .
In WITNESS WHEREOF, the parties have caused this eight page
AGREEMENT to be executed by their undersigned officials as duly
authorized.
City of Miami Be.,ch DEP: : V !- 'u of -gal Al fairs
lab , •1111, 1101104- 0 I
(MUMS B •ce Singer Name Ftna1a%Della
Vice-Mayor Title, P�i.�tat L�ifY 1� � a
Title y
D
1-‘....-1- V3 �`1� 1 nate �i7sl � .ataATTEST: FOR (yV2LEGAL DEPT.
.. ' City Clerk
ey 8
Date ‘//!01‘//!01/
ATTACHMENT A
SCOPE OF WORK
RECIPIENT: City of Miami Beach
Description of Project:
The scope of work for this project will include procurement
of engineering and design services for the construction of
street, sidewalk and lighting improvements along 1st Street
between Alton Road and Washington Avenue in Miami Beach. All
work is to be done in accordance with the South Florida Building
Code and any other applicable agencies.
Also included in the scope of work will be surveying and
testing, preparation of plans, specifications, and contract
documents,' advertising for and obtaining qualified contractors to
perform all construction, and procurement of permits and any
other engineering and construction necessary to complete the
project.
Specific Activity Required
1. City Commission to approve
service order with architect/
engineer for contract document
2 . Architect/engineer to submit
preliminary report on project.
3 . Advertise bid for construction.
Review bids and select
contractor.
4. Issue notice of award to
contractor(s) . Contractor(s)
will obtain bonds, provide
insurance, documentation. City
and contractor execute
contract.
5. City issue notice to
proceed.
6. Construction.
9
D 44
ATTACHMENT B
Budget et for Miami Beach "Streetscape" Project
RECIPIENT: The City of Miami Beach
.
Description
Unit Unit Quantity Amount
Price
6" x 18" Curb LF 12.50 1020 12,750. 00
(Median)
Sod & Top
Soil SF 1. 10 5900 6, 490. 00
12" Stabilized SY 2.50 7478 18,695.00
Subgrade
12" Lime Rock Base SY 14 .50 7478 108,431. 00
2" Asphalt Conc. SY 4.75 6960 33 ,060. 00
Side Walk SY 22 .50
Concrete Si 871 19, 597. 50
18" Curb and Gutter LF 14 . 50 1875 27, 187. 50
System LS 24000.00
Drainage 1 24 ,000. 00 y
Light Poles EA 2200.00 7 15,400. 00
Double Mast 29 400.00
Light Poles EA 2100.00 14
Single Mast 30 607. 50
Street Light Conduit LF 10.50 2915 ,
Trees
LS 23202.00 1 23 , 202 .00
Irrigation
SF 1.50 8194 12 ,291. 00 Testin LS 2450.00 1
2, 450.00
g
Relocation & Adjust- LS 39000.00 1 29, 000. 00
went of Utilities
Subtotal
$392,561. 50
Engineering, Design Contingencies .15 60,3 84 .23
& Survey
Contingencies
. 10 23 , 049. 27
Total $475,995. 00
10
45
ATTACHMENT C
PROJECT TIME TABLE
RECIPIENT: The City of Miami Beach
Activity Start Date End Date
1. City Commission to approve Upon Signing 8/1/91
service order with architect/ by both parties
engineer for contract document
2. Architect/engineer to submit " 8/1/91
preliminary report on project.
3. Advertise bid for construction. N 8/1/91
• Review bids and select contractor.
4. Issue notice of award to " 8/1/91
contractor(s) . Contractor(s)
will obtain bonds, provide
insurance, documentation. City
and contractor execute contract.
5. City issue notice to 8/1/91
proceed.
6. Construction. 8/1/91 11/22/91
11
46
Attachment D
47
01
ft
,
•
tikowrf.1
STATE OF
FLORIDA
OFFICE OF ATTORNEY GENERAL
ROBERT A. BUTTERWORTH
June 7 , 1991
The Honorable Alex Daoud
Mayor
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Dear Mayor Daoud:
The 1991 Florida Legislature enacted into law
CS/CS/CS/HB 827 (NeighborhoOd Improvement Districts/Safe
Neighborhoods Act) . Among several other major provisions,
this legislation transfers responsibility for administration
of the Safe Neighborhoods Program from the Department of
CommunityAffairs to the Department of Legal Affairs. The
a �
legislation officially became law on May 24 , 1991, when it
was signed by the Governor.
In keeping with these responsibilities, enclosed are three
original copies of the proposed agreement between the State
g
of Florida, Department of Legal Affairs and the City of
Miami Beach in the amount of $475,995. This agreement is
authorized in specific appropriation number 2223D, for
Enterprise Zone Safe Neighborhood Capital Improvement
projects enacted by the 1990 Legislature.
Please sign and date all copies of the agreement and return
them as soon as possible. Remember we are still operating
on a June 30, 1991 deadline to fully execute this agreement.
As the new administrator for the Safe Neighborhoods Program,
office is lookingforward to working with you on this
this
If you have any questions or need additional
project. eau of
information, please contact Dan Gilmore in my Bur
Crime ention and Training at (904) 487-3712.
Sincerely,
uoiZS;Robert A. Butterworth
Attorney General
RAB/qjm
Enclosures
cc : Stuart Rogel, Assistant City Manager
48
CITY OF rv1sAMl BEACH t 7r ----
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
• TELEPHONE: (305) 673-7010
OFFICE OF THE CITY MANAGER FAX: (SOS) 673-7712
June 12 , 1991
Mr. Daniel A. Gilmore
Deputy Chief
Bureau of Crime Prevention and Training
PLO1 The Capitol
Tallahassee, Florida 32399-1050
SUBJECT: SAFE NEIGHBORHOODS CONTRACT, ADVANCE PAYMENT REQUEST
Dear Mr. Gilmore:
In accordance with the instructions set forth in the contract
agreement between the City of Miami Beach and the State of Florida,
Department of Legal Affairs, for a $475,995 grant for an Enterprise
Zone Safe Neighborhood capital improvement project in Safe
Neighborhood District No. 1, we are hereby requesting an advance
payment in the amount of one hundred and eighteen thousand, nine
hundred and ninety nine dollars ($118,999) . This amount, which
represents twenty five percent (25%) of the total grant award, will
be used towards commencing activities 1 through 5 set forth in
Attachment A (Scope of Work of this Agreement) of the contract.
Thank You.
Sincerely,
/ iiir0 ,
°.-
Carl Bernabei Talarico ' ��U�
City Manager
CBT:kb
cc: Stuart L. Rogel, Asst. City Manager
Patrick N. Brown, First Asst. City Attorney
Harry S. Mavrogenes, Director, Economic & Community Development
49
tt�F �r
ot
STATE oF FLORIDA
OFFICE OF ATTORNEY GENERAL
ROBERT A. BUTT RWORTE
June 18, 1991
The Honorable Alex Daoud
Mayor, City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Dear Mayor Daoud:
In 1990 the Florida Legislature recognized that safe
neighborhoods in the State of Florida do not happen by
chance. They are the product of planning and the
implementation of innovative strategies such as Crime
Prevention Through Environmental Design. To that end, the
legislature appropriated funds to four Safe Neighborhood
Improvement Districts that have completed the planning
process and are now ready to begin implementation.
As the new administrator for the state's Safe Neighborhoods
Program, I am committed to programs that help our cities
deal with crime, drugs, and neighborhood deterioration and I
am pleased to be working with you on this project. On
behalf of the Governor and the Legislature, I am pleased to
award to the City of Miami Beach this Enterprise Zone Safe
Neighborhood Capital Improvement Grant Award in the amount
of $475,995.
This grant award is authorized in specific appropriation
number 2223D enacted by the 1990 Legislature. It will be
administered according to the terms of the "AGREEMENT"
between the Department of Legal Affairs and the City of
Miami Beach, which was fully executed on June 17, 1991.
This "AGREEMENT" provides for an initial advance of up to 25
percent of the total grant award and two subsequent payments
for the remaining amount.
Again, I want to extend my congratulations to the City of
Miami Beach and the South Beach Area Safe Neighborhood
Improvement District, who will actually be utilizing these
funds.
The Honorable Alex Daoud
Page Two
If you have any questions or need additional information,
please contact Dan Gilmore in my Bureau of Crime Prevention
and Training at (904) 487-3712.
caro
z//"%th-
1 '
Robert A. Butterworth
Attorney General
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FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE STATE OF FLORIDA
AND
THE CITY OF MIAMI BEACH
WHEREAS, the Department of Legal Affairs (the DEPARTMENT) ,
and the City of Miami Beach (the RECIPIENT) , entered into an
AGREEMENT on June 17, 1991, whereby the DEPARTMENT provided a
grant to the RECIPIENT for Enterprise Zone Safe Neighborhood
Capital Improvement Projects; and
WHEREAS, Section 13, entitled Amendments, states that either
party may, request written changes under this GRANT AGREEMENT;
and
WHEREAS, "Attachment C" to the existing AGREEMENT has been
revamped by mutual agreement of the parties to this AGREEMENT to
conform with revisions set forth in this AMENDMENT to the
AGREEMENT; and
NOW, THEREFORE, the parties hereby mutually agree to amend
the GRANT AGREEMENT as follows:
I. Section 1, is amended to include paragraph 2 to read as
follows:
Section 215. 422, Florida Statutes, provides that agencies
have 5 working days to inspect & approve goods and services,
unless the contract specifies otherwise. If payment is not
available within 40 days, measured from the latter of the date
the invoice is received or the goods or services are received,
inspected and approved, a separate interest penalty of . 03333%
per day will be due and payable in addition to the invoice
amount. Invoices returned to a vendor due to preparation errors
will result in a payment delay. Invoice payment requirements do
not start until a properly completed invoice is provided to the
agency. A Vendor Ombudsman, whose duties include acting as an
advocate for vendors who may be experiencing problems in
obtaining timely payment(s) from a state agency, may be contacted
at (904) 488-2924 or be calling the State Comptroller's Hotline,
1-800-848-3792 .
1
II. Section 3 , is deleted in its entirety and replaced with the
following:
Upon execution of this AGREEMENT an advance shall be paid to
the RECIPIENT subject to Section 216. 181, Florida Statutes. The
initial advance shall be for expected cash needs required during
the first 3 months of this AGREEMENT. If an advance payment is
requested, a letter containing the request and justification
shall be attached to this AGREEMENT as Attachment D. The letter
shall specify the amount of payment needed and contain an
explanation of the necessity and proposed use of those funds.
After the initial advance and no later than
December 31, 1991, the balance of the funds will be advanced to
the RECIPIENT for the completion of the tasks set forth in
Attachment A - Scope of Work. Completion of the tasks shall be
documented in detail sufficient for a proper postaudit thereof.
The RECIPIENT shall place all funds received as a cash
advance in an interest-bearing account, and maintain records of
the interest earned. All monies remaining in this account at the
conclusion of the project shall be refunded to the DEPARTMENT.
The refund from the RECIPIENT should reflect unexpended costs of
the project plus any interest earned from advanced monies.
III . Section 4 , is deleted in its entirety from this AGREEMENT.
IV. Section 8 , shall be amended to read as follows:
This AGREEMENT shall begin on the last date of signing and
shall continue in force until the completion of the project as
outlined in Attachment C.
V. Section 9 , shall be deleted in its entirety and replaced
with the following:
The RECIPIENT, upon depletion of the grant funds, but in no
case later than June 30, 1992 , shall provide a narrative closeout
report to the DEPARTMENT, describing the project conducted with
the grant funds. The RECIPIENT further agrees to have a grant-
specific audit or a statement prepared by an independent
certified public accountant which attests that the RECIPIENT has
complied with the provisions of this AGREEMENT. Both the report
and the audit statement shall be addressed to the DEPARTMENT'S
representative.
2
VI. Section 11, amend paragraphs A and B to read as follows:
(A) A status report is due on or before December 15, 1991,
and shall include a detailed explanation and documentation
of the actions completed to date for activities set forth in
Attachment A - Scope of Work of this AGREEMENT.
(B) An interim report is due on or before February 28, 1992
and shall include a detailed explanation and documentation
of activities completed to date and not previously reported.
VII. Section 12 , is deleted in its entirety from this AGREEMENT.
/IN WITNES WHEREOF, the parties have caused this AMENDMENT
to •i e AGREEM' T to be = ecuted by their undersigned officials as
du a ori
C of is : :e. ej2BRARTMENT of - • • 1 Affairs
j „
A fr I I k L '2 hi x ..9
Name ey or GelberROIif4ICJNameU
Title
ay'r Title E)ce1! u +iUe pep
t_ r
Date �_ �. , z E���- I � .� r r Date
FORM APPROVED
/1101/9r �l v� 5--h r{;�r,t A 4d ler 1, y
LEGAL DEPT.
tion
By
Date / 1/4/1(
ATTEST:
Jt
City Clerk
3
"ATTACHMENT C"
SAFE NEIGHBORHOOD DISTRICT NO.1
CAPITAL IMPROVEMENT PROJECT
ANTICIPATED TIME TABLE
Projected
Activity Start Date End Date Actual Date
1. City Commission to approve Upon Signing June 19, 1991
service order with architect/ by both parties
engineer for contract document
2.Architect/engineer to submit June 21, 1991 July 24, 1991
preliminary report on project
3. City Commission Approves final Sept. 11, 1991 Sept.11, 1991
plan
4. Advertise bid for construction Oct. 9, 1991 Sept. 10, 1991
Review bids and select contractor
5. Issue notice of award to contractor Oct. 9, 1991 Oct. 23, 1991
6. City issue notice to proceed Nov. 8, 1991
7. Construction Dec. 2, 1991 March 31, 1992
CITY OF MIAMI BEACH
ORIGINAL
-, RESOLUTION NO. 91- 20400
Authorizing the Mayor and City Clerk to
execute a first amendment to the Grant
Agreement between the State of Florida
and the City of Miami Beach dated
June 17, 1991.