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RESOLUTION 91-20421 RESOLUTION NO. 91-20421 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ESTABLISHING A POLICY WHEREBY MATTERS TO BE CONSIDERED BY THE CITY COMMISSION SHALL BE PUBLISHED IN AN AGENDA AND SUBMITTED TO THE MAYOR AND CITY COMMISSION ON OR BEFORE THE FRIDAYS PRECEDING REGULAR COMMISSION MEETINGS AND AT LEAST THREE WORKING DAYS PRIOR TO SPECIAL MEETINGS, REQUIRING THAT ANY ITEM NOT MEETING THE SUBMISSION SCHEDULE SHALL ONLY BE CONSIDERED AFTER A FINDING BY THE COMMISSION THAT SUCH ITEM CONSTITUTES AN EMERGENCY MATTER AND SHOULD BE CONSIDERED IMMEDIATELY, REQUIRING A FIVE-SEVENTHS AFFIRMATIVE VOTE FOR SUCH FINDING AND REPEALING RESOLUTION NO. 89-19610 WHICH ESTABLISHED A SUBMISSION POLICY BUT DID NOT REQUIRE A FINDING OF EMERGENCY IN ORDER TO PLACE AN ITEM ON THE AGENDA BY A FIVE-SEVENTHS VOTE. WHEREAS, the previous practice before this Commission resulted in numerous last minute additions to the Agenda, thereby depriving citizens, the media and even City Commissioners of the opportunity to have adequate notice of important Agenda items. WHEREAS, in order to enable the City Commission to fully review and determine matters requiring Commission action, it is vital that all such items be contained in Commission agendas submitted to the Mayor and City Commissioners according to a submission schedule; and WHEREAS, for purposes of establishing uniformity in the submission of Commission agenda items and in the compilation of said agendas, the City Commission has determined that the submission schedule set forth herein should be implemented; and WHEREAS, the City Commission believes that any item not submitted in accordance with the established submission schedule should only be considered upon a finding by a five-sevenths affirmative vote of the Commission that such item constitutes an "emergency matter" and should be considered immediately; "emergency matter" shall be defined as a matter which, if delayed to a subsequent meeting, may be prejudicial or detrimental to the best interests of the City of Miami Beach; and 1 WHEREAS, the City Commission wishes to establish a policy that from this time forward, all items to be considered by the City Commission shall be published in an agenda and shall be submitted to the Mayor and City Commission on or before the Fridays preceding regularly scheduled City Commission meetings, and in those instances when a meeting is specially set, submission to the Mayor and City Commission shall be at least three working days prior to said meeting, with the further requirement that any item not meeting this submission schedule shall be considered at a City Commission meeting only upon a finding by the Commission by a five- sevenths affirmative vote that such item constitutes an "emergency matter" as defined herein and should be considered immediately; and WHEREAS, the City Commission wishes to repeal all of its prior policies pertaining to submission of agenda items, specifically that policy set forth in City of Miami Beach Resolution 89-19610 regarding the submission of agenda items according to the above- stated schedule but not requiring a finding of emergency in order for the Commission to consider upon a five-sevenths vote a matter not goy, l s bm i t�+-Ar7 pi opei l v l..l,�ll i V V „+d. NOW, THEREFORE BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Commission hereby establishes the policy that items for Commission consideration shall be published in an agenda and submitted to the Mayor and City Commissioners on or before the Fridays preceding regularly scheduled City Commission meetings, and in those instances when a meeting is specially set, submission shall be at least three working days prior to said meetings, with the further requirement that any item not meeting this submission schedule shall be discussed at a City Commission meeting only upon a finding by the Commission by a five-sevenths affirmative vote that such item constitutes an "emergency matter" and should be considered immediately and that Resolution No. 89-19610 regarding submission of agenda items according to the above-stated schedule but not requiring a finding of emergency in order to place an item on the agenda by a five-sevenths vote of the City Commission is 2 • hereby repealed in its entirety. For purposes of this Resolution an "emergency matter" be and the same is hereby defined as a matter which, if delayed to a subsequent meeting, may be prejudicial or detrimental to the best interests of the City of Miami Beach. PASSED and ADOPTED this 18th day of December , 1991. P (1.111 Jr i A /MAYOR ATTEST: CITY CLERK (Requested by Commissioner Martin Shapiro.) FORM APPROVED LEGAL DEPT. By -itimteke,t Date agendsub.res 3 • ORIGINAL RESOLUTION NO. 91-20421 Establishing a policy whereY matters to be considered by the City Commission shall be published in an agenda and submitted to the Mayor and City Commission on or before the Fridays preceding regular commission meetings and at least three working days prior to special meetings, requiring that any item not meeting the submission schedule shall only be considered after a finding by the COmmission that such item constitutes an emergency matter and should be considered immediately, requiring a five-sevenths affirmative vote for such finding and repealing Resolution No. 89-19610 which established a submission policy but did not require a finding of emergency in order to place an item on the agenda by a five-sevenths vote.