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Resolution 2019-30987 RESOLUTION 2019-30987 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY AND WADE TRIM INC., PURSUANT TO RFQ NO. 2017-003-KB, FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVENUE) PROJECT, IN THE NOT TO EXCEED AMOUNT OF $618,801, TO 1) DEVELOP A HYDRAULIC MODEL USING THE CITY'S 10-YEAR, 24-HOUR STORM EVENT, 2) INCORPORATE THE RESULTS OF THE HYDRAULIC MODEL AS PART OF THE DESIGN DOCUMENTS FOR THE PROJECT, AND 3) CONTINUE THE COORDINATION EFFORTS FOR THE SELECTION OF THE APPROPRIATE ROADWAY CROSS SECTION AND THE LOCATION OF THE PUMP STATION AND OUTFALL, FOR A TOTAL PROJECT DESIGN COST OF $1,873,100. WHEREAS, on March 1, 2017, the Mayor and City Commission approved Resolution No. 2017-29759, accepting the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ) No. 2017-003-KB for Architectural and Engineering Design Services for the 1st Street (Alton Road to Washington Avenue) Project, and to enter into negotiations with Wade Trim Inc., as the top ranked proposer; and WHEREAS, on June 16, 2017, the City and Wade Trim Inc. executed an agreement to perform design, permitting and construction services for the 1st Street Road and drainage improvements between Washington Avenue and Alton Road, including the design of the drainage trunk lines along Alton Road and Washington Avenue, between Fifth Street and South Point Drive; and WHEREAS, the design was based on the hydraulic model for the South Pointe Neighborhood developed by AECOM as part of the stormwater program, which included pipe and pump station size based on the design storm event of a 5-year, 24-hour rain event; and WHEREAS, the design included a fixed location of the pump station at the triangular park at the southeast corner of 1st Street and Alton Road, and an outfall to the Marina along an 80-foot utility easement held by the City at the main entrance of the Murano at Portofino property; and WHEREAS, for the last two years, Wade Trim Inc. and City staff coordinated with residents and other project stakeholders to develop consensus on an appropriate typical section along 1st Street; and WHEREAS, project stakeholders have requested that the City evaluate other potential options for the location of the pump station and outfall; and WHEREAS, the project is in the preliminary design stage and will proceed to the final design once the proposed roadway cross section, location of the pump station and its outfall are selected; and WHEREAS, on October 18, 2017, the City Commission adopted Resolution 2017- 30039, to increase the design storm event from a 5-year, 24-hour duration to a 10-year, 24- hour duration. Due to the aforementioned change, the City requested Wade Trim Inc. provide a proposal to 1) develop a hydraulic model using the 10-year, 24-hour storm event for the post and pre-development conditions; 2) incorporate the results of the hydraulic model as part of the design documentation for the project (which is expected to substantially increase the size of the pump station and the major trunk lines along Alton Road, Washington Avenue and 1st Street); and 3) continue the coordination efforts for the selection of the appropriate roadway cross section, as well as the location of the pump station and its outfall; and WHEREAS, following several weeks of negotiations, City staff and Wade Trim Inc. have agreed upon a reasonable and fair fee for the aforementioned scope, in the amount of $618,801 for a total project design cost of$1,873,100. NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to the Professional Service Agreement between the City and Wade Trim Inc., pursuant to RFQ No. 2017-003-KB, for Architectural and Engineering Design Services for the 1st Street(Alton Road to Washington Avenue) Project, in the not to exceed amount of $618,801, to 1) develop a hydraulic model using the City's 10-year, 24-hour storm event; 2) incorporate the results of the hydraulic model as part of the design documents for the Project; and 3) continue the coordination efforts for the selection of the appropriate roadway cross section, as well as the location of the pump station and outfall, for a total project design cost of$1,873,100. PASSED and ADOPTED this 11th day of September, 20 ATTEST: % I Dan G- der, Mayor • Rafae E. Granado, City lerk APPROVED AS TO 0 FORM&LANGUAGE m 01 8,e! 14. &FOR EXECUTION 226 ' Resolutions- R7 T MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 11, 2019 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY AND WADE TRIM INC., PURSUANT TO RFQ NO. 2017-003-KB, FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVENUE) PROJECT, IN THE NOT TO EXCEED AMOUNT OF $618,801, TO 1) DEVELOP A HYDRAULIC MODEL USING THE CITY'S 10-YEAR, 24-HOUR STORM EVENT, 2) INCORPORATE THE RESULTS OF THE HYDRAULIC MODEL AS PART OF THE DESIGN DOCUMENTS FOR THE PROJECT, AND 3) CONTINUE THE COORDINATION EFFORTS FOR THE SELECTION OF THE APPROPRIATE ROADWAY CROSS SECTION AND THE LOCATION OF THE PUMP STATION AND OUTFALL, FOR A TOTAL PROJECT DESIGN COST OF $1,873,100. RECOMMENDATION The Administration recommends approving the Resolution. ANALYSIS On March 1, 2017, the Mayor and City Commission approved Resolution No. 2017-29759, accepting the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ) No. 2017-003-KB for Architectural and Engineering Design Services for the 1st Street (Alton Road to Washington Avenue) Project, and to enter into negotiations with Wade Trim Inc., as the top ranked proposer. On June 16, 2017, the City and Wade Trim Inc. executed an agreement to perform design, permitting and construction services for the 1st Street road and drainage improvements between Washington Avenue and Alton Road, including the design of the drainage trunk lines along Alton Road and Washington Avenue, between Fifth Street and South Point Drive. The design was based on the hydraulic model for the South Pointe Neighborhood project developed by AECOM as part of the stormwater program, which included pipe and pump station size based on the design storm event of a 5-year, 24-hour rain event. Page 1698 of 2228 • The design included a fixed location of the pump station at the triangular park at the southeast corner of 1st Street and Alton Road, arid an outfall to the Marina along an 80 foot utility easement held by the City at the main entrance of the Murano at the Portofino property. In the past two years, Wade Trim Inc. and City staff have coordinated with residents and project stakeholders to develop a consensus on an appropriate typical section along 1st Street. Project stakeholders have requested that the City evaluate other potential options for the location of the pump station and outfall. The project is in the preliminary design stage and will proceed to the final design stage once the proposed roadway cross section, location of the pump station and its outfall are selected. On October 18, 2017, the City Commission adopted Resolution 2017-30039, to increase the design storm event from a 5 year, 24 hour duration to a 10 year, 24 hour duration. Due to the aforementioned change, the City requested Wade Trim Inc. to provide a proposal to perform the following additional tasks not included in the original scope of services: a. Develop a hydraulic model using the 10-year, 24-hour storm event for the post and pre development conditions and take ownership of the model; b. Incorporate the results of the hydraulic model which is expected to substantially increase the size of the pump station and the major trunk lines along Alton Road, Washington Avenue and 1st Street; c. Continue the coordination efforts for the selection of the appropriate roadway cross section, as well as the location of the pump station and its outfall. Following. several weeks of negotiations, City staff and Wade Trim Inc. have reached a reasonable and fair fee for the aforementioned scope in the amount of $618,801 for a total project cost of$1,873,100. CONCLUSION The Administration recommends approving the Resolution. FINANCIAL INFORMATION 205 1st Street-Alton RD to Washington Ave 379-0815-069357-29-410-564-00-00-00-20587 $290,585.53 379-0815-069358-29-410-564-00-00-00-20587 $68,107.22 389-0815-061357-29-410-564-00-00-00-20587 $56,207.05 429-0815-061357-29-418-564-00-00-00-20587 $ 58,201.00 429-0815-069357-29-418-564-00-00-00-20587 $ 133,640.20 429-0815-069358-29-418-564-00-00-00-20587 $ 12,060.00 Legislative Tracking Public Works ATTACHMENTS: Description Page 1699 of 2228 ❑ Form Approved reso ❑ Reso 2017-29759 o reso 2017-30039 o Attachment 1st Street Amendment Page 1700 of 2228 Resolutions-C7 E MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: February 8, 2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. RFQ 2017-003-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVE) PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WADE TRIM, INC., AS THE TOP RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WADE TRIM, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HAZEN AND SAWYER, AS THE SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH HAZEN AND SAWYER,AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KIMLEY-HORN AND ASSOCIATES, INC. , AS THE THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. (ITEM TO BE SUBMITTED IN SUPPLEMENTAL) ANALYSIS (ITEM TO BE SUBMITTED IN SUPPLEMENTAL) Legislative Tracking Public Works/Procurement ATTAQJ1MENTS: Description o Attachment Evaluation Committee Scoring and Ranking • Resolution • RbsfcM2e y-4..-.7. -....I '-.I„ ::.„„.” ' ••,.‘". 1 t,,,.:- : a .._ti,h i d x ==1:001;::.-,-,fi, u '474 m w a > 1� • tt� :4 m to m l eco n LOW y •� :'. i c v 7`o AGGREGATE i. ,. 3c w Ranking co Ranking Ranking U Ranking o, Ranking TOTALS Rank 30gEngineering Group,P.A. 83 6 70 6 75 4 80 6 _ 60 6 28 6 CD s Chop Moore&Associates 87 '5 93 3 60 5 - 90 4 70 5 Z2 4 t� - _ . 0) Thgporradino Group 88 4 80 4 55 6 85 5 75 3 22 4 N - N Han and Sawyer _ 98 2 98 2 95 2 98 2 90 2 10 2 Kimley-Horn and Associates,Inc. 90 3 80 4 80 3 93 3 75 3 16 3 Wade Trim 1021 101 1 105 1 105 1 102 1 5 1 ma _ Page 279 of 873 Resolutions -C7 E MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jirrrny L. Morales, City Manager DATE: March 1,2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. RFQ 2017-003-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVENUE) PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WADE TRIM, INC., AS THE TOP RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WADE TRIM, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HAZEN AND SAWYER, AS THE SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH HAZEN AND SAWYER, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KIMLEY-HORN AND ASSOCIATES, INC., AS THE THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION Adopt the Resolution. ANALYSIS The City is seeking qualified consultants to design infrastructure improvements on 1st Street from Alton Road to Washington Avenue in the City of Miami Beach in the South Pointe Neighborhood. Utilities will be upgraded where necessary and include the installation of a new storm drainage system as well as a 60,000 gallons per minute (GPM)pump station. The City sought proposals from professional consulting architecturaVengineering firms which have proven experience in the preparation of construction contract documents for roads, sidewalks, utilities, stormwater pumping stations with facilities and amenities. The successful firm must have technical expertise to conduct the design, permitting, bid and award, and construction administration services for these roadway improvements, and prepare the associated construction contract documents that allow the City of Mami Beach to advertise, bid and award a contract for the construction services. e*Ilio/R618 RFQ PROCESS On October 19, 2016, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2017-003-KB for Architectural and Engineering Design Services 1st Street (Alton Road to Washington Ave). On October 24, 2016, the RFQ was issued. A voluntary pre- proposal conference to provide information to the proposers submitting a response was held on November 3, 2016. RFQ responses were due and received on December 9, 2016. The City received a total of six (6) proposals. The City received proposals from the following firms: 300 Engineering Group, P.A., Chen Moore &Associates, The Corradino Group, Hazen and Sawyer, Kimley-Hom and Associates, Inc., and Wade Trim, Inc. The Evaluation Committee convened on January 18, 2017 to consider proposals received. The committee was comprised of Eric Arencibia, Civil Engineer I, Public Works Department, City of Miami Beach; Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement Program Division, City of Miami Beach; Michael Barrinbeau, Resident and President of South of Fifth Neighborhood Association; Clare McCord, Resident, President of the Courts South Beach Condo Association, and South of Fifth Neighborhood Association Board Secretary; and Igor Vassiliev, Civil Engineer II, Public Works Department, City of Miami Beach. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in Attachment A. MANAGER'S DUE DILIGENCE & RECOMMENDATION After reviewing all the qualifications of each firm and having considered the Evaluation Committee's comments and rankings, the City Manager recommends that the Mayor and the City Commission enter into negotiations with Wade Trim, Inc., as the top ranked proposer; and, should negotiations fail, authorizing the Administration to enter into negotiations with Hazen and Sawyer, as the second highest ranked proposer, and, should negotiations fail, authorizing the Administration to enter into negotiations with, Kimley-Hom and Associates, Inc., as the third highest ranked proposer. Wade Trim. Inc. Wade Trim's 90-year existence in the engineering community provides the firm with a wealth of knowledge dealing with numerous municipal projects. Their experience includes site development,stormwater control, traffic engineering,electrical, parking lot design, drive access, roadway design, permitting, water and wastewater treatment, reclaimed water distribution, utility design and relocation, pipelines, and pumping. Over the years,the firm has completed a significant number of projects that include the services requested under this RFQ. The Wade Trim Team has completed several roadway reconstruction projects for the City of Miami Beach that include raising the roads and constructing stormwater pump stations with force main outfalls. Wade Trim is familiar with the standards set forth in the Public Works Manual, understand the critical nature of the project, and have established a technical approach and methodology that provide creative solutions that could be implemented as part of the design. Hazel)and Sawyer Hazen's roots go back over 100 years to the accomplishments of Allen Hazen, one of the pioneers of modem water supply engineering and co-developer of the Hazen-Williams formula for fluid flow in pipes in 1903. Hazen was established by Hazen's son Richard and Alfred W. * ?9to1'L8 Sawyer in 1951. Together they created a company culture focused on the profession not just the business—of engineering. Their legacy is a firm with a reputation for high-quality work and customer service. Hazen is a nationally and internationally rocognized environmental engineering consulting firm, specializing in water and wastewater projects, including the engineering and management of wastewater collection, pumping, treatment, and disposal; stormwater management; water resources; solid and hazardous waste management; and computer applications. Since its founding more than half a century ago, the firm has completed thousands of major assignments in the United States and abroad for government agencies, utilities, and industrial organizations. These have ranged in scope from simple analyses for small communities to multi-municipal, multi-million dollar projects. Hazen and Sawyer staff includes a wide range of engineering disciplines, including environmental, civil, structural, mechanical, electrical, chemical, instrumentation and control, construction, and cost control, as well as experts in the financial and business aspects of the water,wastewater, and stormwater industry. Kimley-Horn and Associates.Inc. Kimley-Hom was founded as a transportation firm in 1967 and is now one of the largest and fastest growing full-service consulting firms in Florida. Their permanent staff includes more than 2,800 professional, technical, and support staff nationwide and more than 550 employees in 14 offices throughout Florida.As an engineering, planning, landscape architecture, surveying, and environmental services firm, Kimley-Hom offers a full range of consulting services to local, regional, national, and international clients. Kimley-Horn remains one of the few employee- owned consulting firms in the nation. Kimley-Hom has continuously had offices in South Florida for the past 48 years and are proud to have worked on projects in Miami Beach and the surrounding communities during this time. Their knowledge and understanding of the area has grown significantly with decades of service in the community. Kimley-Hom is confident that their local presence and sensitivity to the community's concerns will benefit the City by providing an unmatched accountability, responsiveness, and value. Additionally, Kimley-Hom currently serves more than 30 municipalities and have extensive experience serving other governmental agencies such as the Florida Department of Transportation and numerous drainage districts throughout Florida. CONCLUSION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations with Wade Trim, Inc., as the top ranked proposer; and, should negotiations fail, authorizing the Administration to enter into negotiations with Hazen and Sawyer, as the second highest ranked proposer, and, should negotiations fail, authorizing the Administration to enter into negotiations with, Kimley-Horn and Associates, Inc., as the third highest ranked proposer; further, authorizing the Mayor and City Clerk to execute the agreement with the successful firm. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The cost of the related services, determined upon successful negotiations, are subject to funds 13aP l %9fo1 s availability approved through the City's budgeting process. Grant funding will not be utilized for this project. Amount I $253,859 Account 1 request to de-appropriate from South Pointe Park Remediation 389-0820-067357-00-410- 546-00-00-00-29430 and appropriate to 389- 0810-061-35700-410-000-00-00-00-20280 Reallocation to Drainage Improvement to Wash and So. Pointe Amount 2 $346,141 Account 2 Future Stormwater Bond Proceeds Project 20280 Drainage Improvement to Wash and So. Pointe Legislative Tracking Public Works !Procurement ATTACHMENTS: Description o Attachment A Evaluation Committee Scoring and Ranking o Resolution Pale X1'4®fo'f 8 A o r-,j `,4, r-4 A To > ` co To co �. I1. i C L m LOW ':+1` ,� .0 U I'' 1 I�".'• •. , w _ Ranking co Ranking Rankingm `o AGGREGATE ,, Ranking to Ranking TOTALS Rank 30igngineering Group,P.A. 83 6 706 75 4 80 6 60 6 •4 28 6 to q Cheq Moore&Associates 87 _ 5 93 3 60 5 90 4 70 _ 5 • 22 4 1- Thorradino Group 88 4 80 4 55 6 _ 85 5 75 3 22 4 N �, Haat and Sawyer 98 2 98 2 95 2 98 . 2 90 2 10 2 Kimley-Horn and Associates,Inc. 90 3 _ 80 4 80 3 93 _ 3 75 3 16 3 Wade Trim 102 1 101 _ 1 105 _ 1 105 1 102 1 5 1 Page 311 of 1025 RESOLUTION NO. 2017-30039 A RESOLUTION OF THE MAYOR AND CITY COMMISSION AMENDING BOTH THE CITY'S PUBLIC WORKS MANUAL, AND THE CITY'S 2011 STORMWATER MANAGEMENT MASTER PLAN (PLAN) TO INCORPORATE MODIFICATIONS TO THE STANDARDS FOR THE CONSTRUCTION OF NEW ROADS, STORMWATER SYSTEMS, AND DEVELOPMENTS IN ORDER TO INCREASE THE LEVEL OF PROTECTION TO PROTECT FROM A 10 YEAR/24 HOUR STORM EVENT; AND WHICH MODIFICATIONS ARE ATTACHED HERETO AS COMPOSITE EXHIBIT A. WHEREAS, over the past several years, the City enacted several measures which created the City's Stormwater Management Master Plan (Plan) [Resolution 2012- 28068, November 14, 2012], and subsequently adopted several standards that have been incorporated into the Plan; and WHEREAS, the Plan is intended to be a guide for improving the City's stormwater management system performance for the next 20 years, while taking into consideration potential sea level rise over the next 20-years and the impacts sea level rise would have on the City's stormwater infrastructure; and WHEREAS, the Plan also contemplates a 50-year planning horizon relating to seawall heights, and increasing heights of sea walls due to the sea level rise projections; and WHEREAS, on February 12, 2014, the City adopted Resolution 2014-28499, which approved the recommendation of the Flooding Mitigation Committee to amend the Plan so as to modify the design criteria for the water level in Biscayne Bay, to be increased from 0.5 Ft-NAVD to 2.7 Ft-NAVD for all tidal boundary conditions; and WHEREAS, on September 28, 2017, the Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise voted to make a recommendation to the City Commission to amend the Plan, and the City's Public Works Manual, so as to increase the City's stormwater level of service for roadways, such that the future crown of road is not overtopped (flooded) during a 10 year/24 hour design storm event, which modification, if adopted by the Mayor and City Commission, would modify the existing standard in the Plan from having the roadway service level support for solely a 5 year/24 hour design storm event.; and WHEREAS, the Mayor's Blue Ribbon Plan on Flooding and Sea Level Rise, and the City Administration support the modification to the City's Plan. Page 1712 of 2228 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission amend both the Public Works Manual, and the City's 2011 Stormwater Management Master Plan to incorporate modifications to the standards for the construction of new roads, stormwater systems, and developments; which standards would incorporate higher elevations in order to reduce the risk of flooding; and which documents are attached hereto as Composite Exhibit A. PASSED and ADOPTED this /8 day of October, 2017. ATTEST: P ilip - 'e;'Mayor tdclhs B Raf el E. Granado, Ci mk........ '�0 �r. APPROVED AS TO — : -----'±'6,-=--._4-,,.,- C t� FORM & LANGUAGE %% nP� G: &FOR EXE UTION ,,',C0��'' \" �� t -- - - 1 NCS ,.r City Attomey ' Dote Al' ( , Page 1713 of 2228 Resolutions - C7 L MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: October 18, 2017 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION AMENDING BOTH THE CITY'S PUBLIC WORKS MANUAL, AND THE CITY'S 2011 STORMWATER MANAGEMENT MASTER PLAN (PLAN) TO INCORPORATE MODIFICATIONS TO THE STANDARDS FOR THE CONSTRUCTION OF NEW ROADS, STORMWATER SYSTEMS, AND DEVELOPMENTS IN ORDER TO INCREASE THE LEVEL OF PROTECTION TO PROTECT FROM A 10 YEAR/24 HOUR STORM EVENT; AND WHICH MODIFICATIONS ARE ATTACHED HERETO AS COMPOSITE EXHIBIT A. RECOMMENDATION ANALYSIS Over the past several years, the City enacted several measures which created the City's Stormater Management Master Plan (Plan) [Resolution 2012-28068, November 14, 20121, and subsequently adopted several standards that have been incorporated into the Plan. The Plan is intended to be a guide' for improving the City's stormwater management system performance for the next 20 years, while taking into consideration potential sea level rise over the next 20 years and the impacts sea level rise would have on the City's stormwater infrastructure. The Plan also contemplates a 50 year planning horizon relating to seawall heights, and increasing heights of sea walls due to the sea level rise projections. On February 12, 2014, the City adopted Resolution 2014-28499, which approved the recommendation of the Flooding Mitigation Committee to amend the Plan so as to modify the design criteria for the water level in Biscayne Bay to be increased from 0.5 Ft-NAVD to 2.7 Ft-NAVD for all tidal boundary conditions. On June 8, 2016, the City adopted Resolution 2016-29454, which approved the recommendation of the City's consultant,AECOM, to amend the Plan, specifically Section 2.5.3 to include future crown road elevation of 3.7 feet NAVD and a level of service such that the crown of the roadway is not overtopped during a 5 year/ 24 hour design storm event with a 1.25 safety factor using the South Florida Water Management District (SFWMD) nomograph or 6 in ches times 1.25 for a total of 7.5 inches of rain. On September 28, 2017, the Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise voted to Pae 329 of f16338 make a recommendation to the City Commission to amend the Plan, and the City's Public Works Manual, so as to further increase the City's storniwater level of service for roadways, such that the future crown of road is not overtopped (flooded) during a 10 year/24 hour design storm event using the SFWMD nomograph or 7 inches times 1.25, which equates to 8.75 inches of rainfall as opposed to 7.5 inches of rain previously adopted. The Mayor's Blue Ribbon Plan on Flooding and Sea Level Rise, and the City Administration support the modification to the Plan. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager to amend the 2011 Stormwater Management Master Plan. Legislative Trackina Public Works Sponsor Commissioner Joy Malakoff&Co-sponsored by Commissioner John Elizabeth Aleman ATTACHMENTS: Description FA Reso- Stormwater Master Pan D ExhibitA Page EPA HP 1 EXHIBIT A ADDENDUM 2 TO THE CITY OF MIAMI BEACH STORMWATER(MANAGEMENT) MASTER PLAN FINAL REPORT The following amendments to the following sections of the 2011 SWMP are hereby amended and incorporated by reference into the 2011 SWMP,as follows: 2.5.3 Proposed Level of Service (LOS) As shown, CDM evaluated design storm events and joint tidal event periods to evaluate stormwater system performance and the project needs and costs to achieve various levels of service. The various evaluations for LOS indicated a point of diminishing returns at the 2 to 3 year storm event level. Therefore,the City and CDM formulated options to best protect public safety and property with available funding.The 5-year, 24-hour design storm of 7.5 inches of rainfall was also investigated due to current LOS standards. As an example, a 5 year LOS In the Flamingo *Park Lummus Avenue project area would cost approximately $80 million, and the City available budget for this project area is approximately $35 million. Based on the supplied information herein, the City should determine whether an adjustment in the design storm is prudent as it relates to the future evaluation of LOS. "Future crown of road"and "future back of sidewalk elevations"shall be 3.7 feet, NAVD, unless exempt due to hardship as determined by the Director of Public Works. For land development purposes. "future grade"shall be a minimum of 3.7 feet NAVD. The stormwater level of service for roadways such that the future crown of road'is not overtopped(flooded)during the-5--1Q_year/24 hour design storm event shall be constructed utilizing the following parameters: o South Florida Water Management District nomograph with 1.25 safety factor. o The rainfall distribution shall be the SCS Type iil. o The Unit Hydrograph peaking factor shall be 160. Page 1716 of 2228 Page 333 of 1633 WADEWade Trim,Inc. FI I C.Reg.No.0000121 11101 TRI AIV1 2100 Ponce de Leon Boulevard,Suite 940•Coral Gables,R 33134 786.361.1645•www.wadetrim.com June 18, 2019 City of Miami Beach Public Works 1700 Convention Center Drive Miami Beach, FL 33139 Attention: Mr. Luis Soto, PE Assistant City Engineer Re: City of Miami Beach Architectural and Engineering Design Services for 1St Street Amendment Request In accordance with City of Miami Beach's (City) request, attached is our amendment request regarding hydraulic modeling, pump station alternative siting analysis, accommodation of larger sanitary sewer pipe and pump station, streetscape, and additional construction services. We are glad to have resolved any issues and are looking forward to completing this to exceed your expectations. Please do not hesitate in contacting us with any questions. Very truly yours, Wade I im, Inc. Wade Trim, Inc. Pfri ei . , Ji -enkosky, PE Holly Kremers, PE Senior Project Manager Vice President JP:HK:jjc MIB2002.D1S projectwise1Documents1ProjectslMlMib20021D1s1DocslCorrespondencellst Street Amendment_AmendmeM submittal for review.docx Enclosure cc: Roger Cooley, Wade Trim Page 1717 of 2228 SCOPE OF SERVICES SUMMARY: AMENDMENT NO. 1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH (CITY) &WADE TRIM, INC. (CONSULTANT)ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR 1ST STREET(ALTON ROAD TO WASHINGTON AVENUE) June 18, 2019 The original scope for the 1st Street project included stormwater and streetscape improvements that were location and size-specific and tied to a $12M construction project. The storm system improvements were defined in the 2017 First and Fifth Street Draft Drainage report by AECOM. Since the time of the original scope, significant changes to the 1st Street scope have been requested by the CITY in response to new stormwater criteria identified in the July 2018 AECOM report and implementation of ULI report recommendations. Description Original Revised Complete roadway reconstruction for 1st Street from Alton Road to Washington Avenue, which includes o Elevating 1st Street to minimum 3.7' NAVD o Utility removal and replacement (of existing water main) o Storm sewer trunk line installation o Landscape, lighting, and pedestrian safety improvements Storm sewer trunkline installation on Alton Road and 48" and 60" 60"and 96" Washington Avenue from 5th Street to South Pointe Drive Submersible stormwater pump station located in the 60,000 gpm, CITY 120,000 gpm triangle park bordered by Jefferson, Alton, and 1st standard station Street design Force main and outfall/dissipation structure located 72" 72" along the seawall south of Murano Grande The increased size of the new recommended pipe and pump station will result in additional design considerations for the project. In addition, modeling tasks have been added to provide the CITY information that will be needed to communicate the expected level of service to the residents and business owners in the South Pointe drainage area after each phase of construction is complete. This scope of services document provides a description of the additional work that has been identified based on this change. Task 1 —Pump Station and Dissipater Site Alternatives Analysis Prior to the new design efforts, CONSULTANT will provide for analysis of alternatives to have a consensus for final design elements. These elements are: • Pump Station Site Alternatives Analysis for up to three station locations • Outfall/Dissipater Structure Site Alternatives Analysis for up to three outfall locations Concept layouts will be prepared for each and a summary of pros and cons along with budgetary level cost impacts for each alternative will be developed. Results will be presented to the CITY for discussion and selection of a recommended concept. 1 Page 1718 of 2228 Task 2—Force Main Design for Alternative Outfall Location Task 1 will identify a final location for the pump station outfall. If this outfall location requires a force main route longer than 900 If, the budget in Task 2 will be used to design the longer force main route up to an additional 1,100 If. Task 3—Storm Sewer Redesign In general, the proposed 48"-60" diameter storm sewers are increasing to a size of 60"-96"with an invert elevation not to exceed -8.0' NAVD to align with the AECOM drainage report. The CONSULTANT will revise the diameter of storm sewer pipes on the design drawings in accordance with the model results under this amendment. Changes shall be made to the horizontal and vertical alignment to manage utility conflicts and provide for the required capacity and hydraulic performance. Alton and Washington will be restored at the same configuration and elevation as the existing roadway. Additional coordination will be needed with pipe vendors to confirm availability, scheduling, and pricing impacts. CONSULTANT will need to take this into account when sizing excavations and designing connections between pipes and prefabricated structures. Utility relocations will be necessary to clear the path for the large collection system pipe after the preferred route and depth has been identified. These relocations (for water, sanitary or storm sewer)will be designed by CONSULTANT and shown on the utility drawings. Utility company coordination, review, and field visits will be needed to coordinate relocations of gas, cable, fiber optic or electric lines. Potholing (soft dig locates) may be needed to confirm locations of key utilities and structures. Any required potholing will be conducted by others. The storm sewer has increased in size significantly, with a large portion of the alignment at an anticipated 84" diameter. The CONSULTANT will perform design of the storm sewer structures using FDOT index standards. Custom structural design of large cast-in-place storm structures is not included in the scope of service. Design drawings, details, and technical specifications will be provided for the junction chambers. Additional considerations will be needed to review access, working space and more elaborate excavation support measures. Task 4—Sanitary Sewer Design CONSULTANT will provide for the design of improvements to the existing sanitary sewer system located within 1s' Street between Alton and Washington. Improvements are anticipated to include replacement of the main line sewer within the existing ROW, while maintaining its current size, slope, and elevation. Drawing notations and technical specifications related to bypass pumping and sewer details will be provided. It is assumed that laterals can be reconnected and replaced in kind. Task 5—Geotech— Deeper Borings at Pump Station & Structures The geotechnical investigations have yet to be performed but the scope was developed based on a simpler project with an assumed number of borings and depth of drilling. As the pipe will be larger and is expected to be deeper to avoid utility conflicts where feasible, additional geotechnical investigations will be required to support the design. The original scope assumed 10 borings at a total depth of 10-15 feet to support the sewer design. We are estimating that the revised scope will require 20 borings at a total depth of 15-20 feet. 2 Page 1719 of 2228 As the facility pump station,wet well, diversion structure, water quality units, valve box, and dissipater will be significantly larger and deeper, additional geotechnical investigations will be required to support the new design. The original scope assumed 1 boring at a total depth of 40 feet to support the pump station design, the revised scope is based on 3 borings at a total depth of 40 feet. Our Geotechnical Subconsultant will advance the borings and provide a report of the findings and recommendations. Additional effort will be needed by the Geotechnical Engineer to address groundwater management and temporary excavation support measures in their report. Task 6—Additional Generator Design Since the size of the pump station has doubled, the emergency standby power equipment will need to be increased to support the added load. The large generators desired by and used elsewhere in the City have a 60/40 mix of diesel and natural gas with a bladder tank for diesel storage. CONSULTANT understands the need to standardize CITY owned and operated equipment. Therefore, the generator, fuel tank, fuel control system and instrumentation at the 19th Street Pump Station will be reviewed, and drawings and specifications modified to provide for a similar design. This design configuration is contingent on a sufficient natural gas line available near the pump station site and will require coordination with the gas utility to provide. Task 7—Larger Pump Station Design The CONSULTANT will revise the pump station design reflecting the increase of the station from 60,000 gpm to 120,000 gpm and associated infrastructure due to the updated design storm requirements. This task includes hydraulic, electrical, process, instrumentation and controls, and landscape architecture design associated with the increase in the pump station capacity and larger site impact. Additional piping,fittings and valves will potentially be needed to address flow control, surge, and air release from the expanded facility. The dual wet well may also introduce levels of complexity with the pump operational schemes to address the standby pump and split flow operation.Additional civil/site and restoration design will be needed to address the greater impact footprint of the proposed facility and staging areas. Pump stations that exceed 100,000 gpm have more stringent design requirements in accordance with the Hydraulic Institute (HI) Standards. HI Standards recommended a physical modeling study be conducted, which is recommended and described as an allowance under Task 16. CONSULTANT will work with the two city-approved pump manufacturers regarding inlet structure configuration and warranties to determine if physical pump station modeling is necessary. Vendor coordination and design approval will continue through the entire design phase. CONSULTANT will seek to confirm if pump vendor will provide warranty and guarantees for pump performance after installation. The increased pump station capacity will change the design from a single wet well structure to a dual wet well structure. If a physical model is done, the wet well will be shaped with intention to meet HI Standards for a pump station of this size and the results of the physical model. If the City chooses not to perform a physical model, the wet well will be shaped in accordance with the pump manufacturer's recommendation, and the manufacturer will take responsibility for the wet well performance. This larger footprint will increase the level of structural analysis and design of foundation, walls, top slabs and access hatches. The change in pump station design from a single wet well structure to a dual wet well structure will require design of a custom bar 3 Page 1720 of 2228 screen, flow splitter box structure and possible gates, stop logs, or other static provisions to allow each wet well to be isolated if necessary. The increased pump station capacity will also require a larger force main and outfall dissipation structure. Similar to the storm sewer, additional considerations will be needed for establishing a horizontal and vertical alignment that provides for the proper hydraulics and thrust restraining while minimizing the needs for venting or flushing structures. Considerations for access to the pipe for maintenance will also be needed. It is assumed that the dissipater will be integrated into the existing shoreline and that tunneling into the open or special structures will not be needed. Easements that may be required will be the responsibility of the CITY. Task 8— Proposed Conditions Model Conversion and Report The CONSULTANT will review the design model to confirm that the hydrologic and hydraulic representations are reasonable. The Proposed Conditions Model will be converted from ICPR v3 to v4. Because 1CPR v3 model elements are not geographically referenced within the model framework, each model element will be adjusted to provide a spatial representation of the system within ICPR v4. Adjustments identified in Task 3 below will be made to the model representation. Changes will be made to the proposed storm sewer, WQ units and pump station as needed to meet the 10-year level of service criteria. Model simulations will be conducted for the 1.5"water quality event and the 10- year design storm. The findings from this analysis will be summarized in a technical memorandum. As with the original model, the model will not consider the effects of a high groundwater table and its impacts on the system. Task 9—Existing Conditions Model Development and Report The CONSULTANT will generate an Existing Conditions model within ICPR v4 based on modifications to the ICPR v4 Proposed Conditions Model. The hydraulic network will be updated to reflect the South Pointe neighborhood drainage system as it exists today. This task may involve, as appropriate: • Removing proposed pipes • Downsizing proposed upsized pipes • Altering elevations within the hydraulic network • Moving inlet locations or removing inlets • Altering drainage areas and storage assumptions • Adjusting pump station representations • Adding existing gravity outfalls and drainage wells Interbasin transfer of flow will not be considered. Surface flooding depths will be approximated based on available topographical data and will not be calibrated to existing flood level data. Field correlation for this task is outlined in Task 10. It will be assumed that any groundwater well discharge will be at design or free flowing capacity. No flow monitoring or collection of new rain gage information will be conducted. The model will be run for the 10-year design storm to demonstrate the existing level of flooding and the existing level of service of the system will be identified. The findings from this analysis will be summarized in a technical memorandum. 4 Page 1721 of 2228 Task 10— Historical Record Field Correlation The CONSULTANT will collect available City records and data such as locations of roads and buildings with observed flooding, known high water marks, photographs, videos, and/or reports on historical flooding patterns during storms to correlate the models with observed conditions. Historical rainfall and tide information will be reviewed to assess the reasonableness of the existing model. The assumptions in the model will be modified to improve the correlation of the model with actual field conditions and observations provided in the research. Task 11 —Interim Solution Model Development and Report After the Proposed Conditions and Existing Conditions models are complete, the CONSULTANT will generate an interim Conditions model. The hydraulic network will be updated to reflect the scenario when the storm sewer and pump station proposed as part of the 1st Street project are complete, but prior to construction of the planned 5th Street Pump Station and full upstream neighborhood storm sewer system improvements. The Interim Conditions model is not expected to show that the 1St Street project meets the 10-year level of service but meets a storm smaller than this. Model simulations will be conducted for the 1.5"water quality event, the 10-year design storm and to determine the anticipated level of service of the Interim Conditions project. The findings from this analysis will be summarized in a technical memorandum. Task 12—Survey and Elevation Impact/Level of Service Analysis Elevation survey will be performed throughout the South Pointe drainage area to document the crown of road, sidewalk, and building finish floor elevations. Analysis of these elevations will be completed to determine what criteria should be used to determine the "pass/fail" evaluation point for the modeled basin inlets. Similar activity was successfully performed by CONSULTANT for previous projects. Task 13—Green Infrastructure Design 2 CITY has asked CONSULTANT to provide for green infrastructure design including design of bioswales and/or rain gardens in the 1st Street greenspace and surrounding the pump station. Design drawings, details, and technical specifications for the green infrastructure features will be provided. Task 14—Additional Streetscape Meetings, Support, and Renderings In providing streetscape, CONSULTANT will provide for analysis of alternatives to have a consensus for final 1st Street Streetscape design elements. The Streetscape design element alternatives include: • Number/width/direction of traffic and parking lanes • Parking preservation • Valet parking preservation • Multi-use paths • Surface treatments (e.g. concrete, pavers, stamped concrete) • Traffic calming bumpouts • Pedestrian-protective crosswalks 5 Page 1722 of 2228 CONSULTANT will provide support for a single meeting and provide renderings as part of the CITY's effort to have a stakeholder consensus for the revised project under this task. Task 15—Additional Construction Services The increased construction scope will result in additional construction duration of 6 months. Additional construction services are expected to include additional field visits, progress meetings, RFI and submittal response and change support. Task 16—Hydraulic and Engineering Allowance The previous pump station size of 60,000 gpm has increased to 120,000 gpm. Due to the large size of the new stormwater pump station, HI Standards require that a physical modeling study be implemented to confirm the hydraulics of the wet well configuration are acceptable. Should the CITY choose to exercise this Allowance Item, the work will require a time frame of 12 to 16 weeks.This work includes coordination, model construction, testing and recommendations for improvements, preparation of a modeling report and several visits to the lab to review and discuss the work. Due to the dynamic nature of this project, an engineering allowance is recommended to allow for additional design services should changes in the scope become necessary. Assumptions • CITY will provide CONSULTANT the current 10-year, 24-hour design model prepared by AECOM in ICPR Version 3, existing drainage system maps and data for development of the existing conditions model. • Per the AECOM South Pointe Final Drainage Report dated July 2, 2018, the ultimate 10- year Level of Service described in the report will NOT be met until the 5th Street Pump Station and other system improvements are constructed in the future. The interim level of service for the neighborhood will be determined as a part of the modeling analysis. • The ultimate Level of Service established for the South Pointe drainage area requires that a 10-year, 24-hour storm with 8.75 inches of rainfall be contained within the drainage system such that water does not exceed the crown of road elevation and that design water level design not enter the first-floor elevation of the adjacent buildings. It should be noted that there are two low-lying locations along 5th Street as identified in the AECOM memo which will have water on the road during the design storm until the roadway elevation is increased under a future project. • It is assumed that the invert elevations, pipe sizes and road elevations in the model are accurate and do not require review or field survey. Additional field survey to understand the first floor elevations, curb, and existing road elevations along the storm sewer alignment for this project will be obtained under the Survey and Elevation Impact/Level of Service Analysis task for purposes of confirming the level of service. • Water quality treatment will be sized for 1.5 inches over the City right-of-way in the South Point drainage area. Water quality units are sized to handle only public ROW, not residential areas per the AECOM memo. Permits for private properties needed to allow discharge into the proposed storm system are not included in this scope of service. • The minimum top elevation of the pump station and associated structures will be 3.7' NAVD. • No part of this project will be housed in a building. 6 Page 1723 of 2228 • Pump Station dissipater discharge configuration into the waterway will remain along the seawall. • Preparation of plats and obtaining any required easements are not included in this scope of work. • Resubmittal of the 30% design documents will not be necessary as the 30% design has been approved. Final design will continue towards the 60% submittal in accordance with the original contact and this amendment's scope. • Participation and support of value engineering activities are not included in this work. • Meetings will include one public pre-construction meeting with resident and monthly design development progress meetings. Project Schedule The project will begin at the start of the 60% design milestone. The project schedule moving forward with this amendment is presented below. All tasks are relative to receipt of Contract Notice to Proceed on Amendment No. 1 from the City. Schedule Time Elapsed to Task Task Completion Task 1 —Engineering Design Alternatives Analysis 4 weeks City Decision 6 weeks Survey 6 weeks . . Geotechnical 16 weeks Sewer System Modeling 20 weeks 60% Design Documents 26 weeks* City Review 28 weeks* 90% Design Documents 32 weeks* City Review 34 weeks* 100% Design Documents 36 weeks* Permitting 40 weeks* Bid Ready Documents 42 weeks* *lf physical modeling studies are required by the City, a minimum of 12 to 16 additional weeks will be needed to complete the design based on lab availability. Task 2—Bid Phase 6 weeks after City advertisement Task 3—Construction Services Shop Drawing review 8 weeks (after Contractor NTP) Construction 18 months (after Contractor NTP) Contract Reference This Task Order shall be performed under the terms and conditions described within the Professional Architectural and Engineering Services Agreement dated June 16, 2017 between 7 Page 1724 of 2228 the City of Miami Beach and Wade Trim, Inc. as amended in accordance with Schedule A-1 and herein. c Obligations of the City 1. The City shall provide Wade Trim in a timely manner all available record data and information related to the project as necessary for the performance of the services specified herein. 2. The City shall review all documents presented by Wade Trim; and render decisions pertaining thereto within reasonable time so as not to delay the services of Wade Trim. 3. City to provide all services necessary to acquire rights-of way at no cost to Wade Trim. Additional Services Budget Task No. Description Negotiated Fee 1 Pump Station and Outfall Site Alternatives Analysis $30,318 2 Force Main Design for Alternative Outfall Location $22,000 3 Storm Sewer Redesign $14,782 4 Sanitary Sewer Design $2,643 5 Geotech — Deeper Borings at Pump Station & $18,505 Structures 6 Additional Generator Design $16,003 7 Larger Pump Station Design $20,000 8 Proposed Conditions Model Conversion and Report $55,304 9 Existing Conditions Model Development and Report $65,700 10 Model —Historical Record Field Correlation $11,150 11 Interim Solution Model Development and Report $20,256 12 Survey and Elevation Impact/Level of Service Analysis $56,969 13 Green Infrastructure Design $26,371 14 Additional Streetscape Meetings, Support, and $28,800 Renderings 15 Additional Construction Services $110,000 16 Hydraulic and Engineering Allowance $120,000 TOTAL $618,801 8 Page 1725 of 2228