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RESOLUTION 92-20468 RESOLUTION NUMBER 92-20468 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT AGREEMENT WITH THE INTERNATIONAL DOWNTOWN ASSOCIATION (IDA) , NOT TO EXCEED $10,000 TO BE ADMINISTERED BY THE MIAMI BEACH DEVELOPMENT CORPORATION, FOR THE PURPOSE OF UNDERTAKING A CONSENSUS BUILDING WORKSHOP ON LINCOLN ROAD. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: WHEREAS, The Mayor' s Transition Team, the Miami Beach Development Corporation, and the City Administration have begun a process to build a Consensus for Lincoln Road; and, WHEREAS, the Miami Beach Development Corporation is seeking support from the City of Miami Beach in order to engage the International Downtown Association to direct and facilitate said process as described in a proposal included as Attachment A to this resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Commission hereby authorizes the City Manager to negotiate and execute a contract agreement with the International Downtown Association, not to exceed $10, 000, to be administered by the Miami Beach Development Corporation, for the purpose of undertaking a consensus building workshop on Lincoln Road. i / / PASSED AND ADOPTED THIS 4th D 0 Ma►. 992 L sR _/ 1( ATTEST: CITY CLERK FORM APPROVED LEGAL DEPT. ey , Date W. . ATTACHMENT A TF1 ■ 1 4114%drN; MIAMI BEACH.70DEVELOPMENT CORPORATION_ ' • 7.1.0. PG off_ 141 Io.riI Ii rir I © February 28 , 1992 Carla B. Talarico City Manager City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Dear Carla: Miami Beach Development Corporation seeks support from the City of Miami Beach in order to engage the International Downtown Association as special project consultants as we plan for the further revitalization of Lincoln Road. IDA has had extensive experience in revitalization of dowtowns and adjacent neighborhoods by promoting effective planning, management, development and marketing including retail, housing, transportation and physical improvements . Particularly relevant to Lincoln Road are IDA programs of Centralized Retail Management, the CityVision Project, and IDA assistance to communities considering redesign of pedestrian malls. MBDC has forged a bond with the Mayor ' s Transition Team to assure that a single effort is underway for Lincoln Road -- one that assures open participation and no preconceived notions of the outcome. We are stressing a comprehensive approach that addresses both short-term requirements and the development of a concensus to guide the long-term program. We also seek to assure that: the City Commission and the Administration are fully involved in this initiative. We request that a Commission workshol session be planned as a part of the Panel Advisory Services and that engagement of IDA be subject to the Administration' s approvals. We anticipate that this will be an exciting period of opportunity for Lincoln Road and for our entire community. Sin ely, Denis . Russ Executive Director DAR/ cc: Stuart R. Rogel, Assistant City Manager 1205 DREXEL AVENUE • MIAMI BEACH , FL 33139 • (305) 538-0090 ATTACHMENT A • 88 . 915 15th Street; N.W.,Suite 900, Washington, D.C. 20005-2375► Phone 202.783-4963, Fax 202.347-21b1 • • _ .-February 26,_. 19 9 2 . , Denis Russ - .'International. Executive Director Downtown Azmcration.� - -Miami beach Developm• E�nt Corporation : . Miami Beach,. FL . • • d+a�n Thomas Ko".e, . /ort&-oo.n. V.f.tEio 3ona'm • ,YA,CO‘YCL S.C. • t....t....4.11 Vic*Chaff • . E.Larry • - . DearDenis:- t rx • • TMT. ,��• or the ortunit to visit with you and. with &eAb.�r ., 'hank you f pp'. Y e. . •• . •• members of the group planning the process to plan for the. �_r•eye - " ^w+.s�.�`I . . • further revitalization of Lincoln Road. 414 1!Peal Gtialf.man•• . ,• , • II mi./no i.ih�r.,,,x 1.��.s c.:.c•1l�1. at the prea�n • - As 1 unaer$t4t Lal w�vi 1 .• •�, r�won wr.E•e�7 • •• • • 'Is"the need •tc, help. shape a consensus among neighborhood. `�''•"�"t'��°c' .. • and representatives of organizations Nero Yo.*;."� . - - leaders, the' city•, V. -s-v�.t i 1� MEDC to } o critical elQnn n , L, be considered - - M•�sn�+r i� � 13 K� �Li 3J�� ,Q 1.r v Y� � fS �� `� . ' l'z-':"1•..d.l... . in defining •viaion for. Lincoln RoArds: the purTQSQ 4: • ~''"'"3`., ' • res ndiri to- this need immediately is to help redefine c:":' ,7. ,r4--"'" : a scope of work.- which' will be submitted. to ,a team of : desi n, consultants who will be asked to prepare design . '" .:'. plans for the:. area.:' . lyac Sze.,t r '�Y" his ,the, International Downtown.Association • :w��.as .. . . ., •�n light o� t ``'`"�=' would- like to purpose: a process and •the•. assistance of a • • SNer 9 VC• • • resource team'to help reach an: agreement on the elements o ►.°:,"° "''.'' •ll. ultimately.. define the ' vision and'', guide .. , which ��- Y , �,'°;.: ia,MO Consul•tantS.- • We also recognize .that this. short term �,;,►,,,1. r t will al60 2'1eec to def it a the inclusive decision • effort TA :- n.!=R - , . . making process which Will al lour the coounity, working Pt71 °- . • with the consultants,, to reach, a consensus not only on • . ; design issues, but also on organizational and ..,,,.o-.Dc g w •G will helpachieve this h.::rz:; program atic activities which Y°" Meetin s nd presentation would ould e orgahiz• .ed which would -,..f:r_�n� • •• • !,,r-..ut3 . ailow everyone who• i conearned •tc provlde their views x,,2.7,,,.C.rrt�rti•� �.r; ., and input: Members of the team would also share lessons. • `` ;#,r244`.)-7.:A. . - ' - wh1C�• tney•- nave it!Qriitu 1101. V11Ii' ` ..1,„,.G: l+l•a!ns , pG �o, designing and managing areas such as Lincoln Road, but Rct�Y =-vn m,,-0.....,, also about.',effective ways of. -engaging•,the community in ',.0,,,,,,,...t1 �' decision 'making processes which guide these efforts. kr� . •• During the course of their v.i.sit, they would also develop M*•t.cac� . • . "�.'°• a presentation'which reflects what they believe to be the 1Y K consensus': for immediate future action for Linc6lnc Road. .anon,• Iri • • ,. • ,� o.�"74,7;• Possible: representatives of the that could • include Mr. . :mo - Tom Carroll, Execut i'Je Director of Bayside, Development . . ** TOTAL PAGE . 001 ** 89 • i L L> C-rJ • , • • r I_ r 1 • . - • - • • • Corporation in Sante Monica,' ;..which has ,helped • that ` . community go- through a process of redesigning, • • redeveloping, and now' managing•the Third Street Promenade • • • , in . that city; ''Mr. •Dave Feehan, who is • the Executive • • Director . of Downtown. Kalamazoo Inc. , which last year . celebrated. its twentieth year as manager of Kalamazoo Pedestrian, Mall, the oldest ,of. the remaining successful pedestrian ,malls in the United States; Ms. Chris Burdick, ' • Executive Director of -Downtown Oak Park, Illinois, which r . : like the ' Seaside Development Corporation, has overseen • the 'reopening and renewal, of a pedestrian mall into a ' • shopping •street; and Mr. Richard Bradley, President of .The International Downtown Association, who has provided • • • • ` guidance - and assistance to downtowns all over North . • , '• • . America, some. of whom have gone through the process of • . - . •• rethinking the design and management of environments like • : • •• . •, •::'•Lincoln Road.:.' • • , • '•• • • • • :•• The resource-- team,• as ;previously described, would provide • '•• ' '-... *:.•,• `-::'-''''•*. three). valuable• •roles. •First, because• members of the . = • . ' proposed •t'eam -include people who have helped design and . ' .; , - ' . �•• ' �uanage areas, such as Lincoln- Road -and•'they•would provide. •••• •sand::educational`.opp• ortunity' to learn more about critical • • • • ' c• • concerns and -issues which have been faced by, other • ' ` communities and considering the options before the• Miami , •, •,. . • Beach •community. Secondly, --they could act as problem • . • •' • . • solvers . to the participants in this process helping to • , •: suggest :different ways of looking at critical issues • . Arid lastly,`, .and most importantly, the team could serve • as. 'information 'brokers and facilitators a helping and ` • • • ,, •• ' .• • helping to shape, an :agreement among leaders. . . • ••: • •, To accomplish •this task,. IDA proposes to send a team of ' • :• three•people• to Miami Beach to spend at least three days working , with a broad • range of , representatives of' • •, community'.•interest groups. '" The proposed schedule for the visit• is as follows: . • a -- . • Day _1, • •• 1 • �.. �� ,. '•� ;•{ - \ .• • • - lannin . mee;tin hosrepresentatives - - t: r '- Community Preseritat:ion _ • . .• • • ��• Overview and purpose of team visit. .. Case• study by resource team . _ °,• . : .!,,:.7: ,P;• �.;: ' -- Meetings"and Interviews with community representative3 • •' : • .,f�,;•••. .• -:4 and' .ixiterested• groups -. - • 1 .-. ., •. /, • , f •r• •• •' ,•y, ` ,/ :'•' .•�. ' •• `•- --\,J/[-%. .`. ' ••• •/ • • r • ., • _ : . { / ♦-.,•-•..-`-• is l I•:"_-. _ ' ••.• ' • -� 90 FEB 28 ' 92 14 : 52 FROM IDA NHVE • UU3 f • • • q P.4Y-2. -- More. meetings .and Interviews. • • Develop preliminaryobservations and present to host • representatives ' • Pay 3 ' • --- Redefine observations s Presentation . -- Community -- propose work plan/governance •• • • • ter- Presentation. to city council • • • ..` • The International Downtown Association has •provided • •• similar resource team: to, other communities over the past • • • several years. Recent assignments have included looking ' : . at . ro'ects•. -programs proams in communities• as diverse as ...:11 ••• ' '' •. • -••• " •Phoenix, • Ar.izona',1. Battlecreek, Michigan, Burlington, • ,•`- Vermont,• Orlando, Florida,;,Buffalo, New-York and Chicago, • • • , •; • • , •• Illinois. Additionally, Richard Bradley has served as- • '•.• ••••• •• . a facilitator over a variety of ., consensus processes .•• f ' •' • • •ranging ; from _, Board' retreat's •to the 'development' of . os ition papers' on, national`''issues: •i• Organizations ations with P • , • • whom he • has .• worked in the •last• several 'years have • • • included Montgomery 'County, Maryland, `Central Houston • Association, the Ci•t:y of . Baltimore; and the•, Greater • Baltimore. Committee, Downtown Fora Worth Inc. , The Salt .. • • Lake Alliance and..The National League. of Cities. , • . •:....The normal fee,which IDA charges for. it•s •advisory service • . •• and of which this is a part, • is $1•, 0.00 a day per person • . plus travel :expenses., -It appears that if this first • ' • • phase project would require no more.than three people for • no more. than three days' that IDA, could • provide this services including travel••• expenses, • for . something in • • • ; .excess of $9, OOO but ]!e6s::th'an $10,•000.: 'This price also • includes the'' reparation 'of "•a; brief. •final written report ..... . . • which is submitted back to :the. community,within •several. • • •'• weeks Summar• izing the••.results of 'the'rv,isit.• • • • • • • - • The s cific. roducts. Of. this activity, therefore - will. include: . .'--1'. - -. . -• * ,:.:e.,,, ,..* . i�•''� a' critical issues' and ...concerns -•• • • :..; .. • .; (1) Descriptia�•-1 of� - 'th • �, f • - • • - -which • shapes• •the•.-vision l_pf,. L colas -,Road•, for which ' •; • •" • ,,••• • . " • • 'there-S-is bot�hf'.conisensus• and• d agreeiaent. • . • • • ••'•• • �'.•• (2) ..A. redefined' :wor•k 1rplar�-:••'fot. :a team: of•:co,nsultants - �•-• ,. • - • whichr';reflects t:he,:above.• - ." •• .-) , .•- -- - • . _ ,• , -. ! .• ' •• �� I .. � i • .•/ : • ` -�e •-.. •• lr • '. kI -I , • ••./- .`�,� , •I♦..• -<,.,;▪ --, <'V , ./ r , 1 •, •: • • • ♦ • i..':. .., ?..�< .• •.. •.I..i•ce 1 r v! • •� 91 • • . (3) An inclusionary decision making process to guide the next phase of work. • Sincerely, ,Le.:(it..iir •a247. • Richard Bradley President • • • • • • • • • . • . Approved • •• • . • • ' ...,,. • • • iDate ,. ' • • . Date • • � • • • . • r ,. • • • • • i • • i •a, • • • . .• .. 1 / • • • / • • ` I ♦ • • • • • • , • % ` r ; • - .• 1 .•• \ • • • I I TnTfI nnnr nni I l 92 • • • • • • • • ' 1 • • The International Downtown Association focuses on the revitalization of downtowns and adjacent neighborhoods in - cities throughout North America. It promotes effective planning, management,development and marketing of • downtowns including retail,housing, transportation, entertainment and physical improvements. CONSULTING IDA brings together the public,private and non-profit sectors to exchange information, foster innovation and SERVICES speak with a collective voice. Its membership of professionals includes downtown association and chamber executives,public officials,investors,developers and consultants. Founded in 1954,IDA is a non-profit, member-led organization. It offers annual meetings,an awards program, - topical workshops and publications,practitioner-oriented research,consulting panels and direct technical assistance, and information and referral services. • International Downtown Association International 915 15th Street, N.W., Suite 900 Washington, D.C. 20005 Downtown TEL 202/783- 963 Association FAX 202/347-2161 • Y. . 9:j • IDA CONSULTING SERVICES CAPABILITIES IDA draws primarily on its members to provide • INTRODUCTION consulting services,selecting for each assignment experts who offer the most appropriate combination of experience, skills and achievement. The International Downtown Association(IDA) is a Disciplines represented among the membership include non-profit association of organizations,government urban planning and design,development financing, agencies and affiliated interests dedicated to the marketing,dispute resolution,and downtown management. revitalization of downtowns and their adjacent More important than the individual specialties of IDA's neighborhoods. members arc their years of experience as versatile Founded in 1954, IDA today constitutes a highly effective downtown practitioners. Many arc nationally recognized information network of over 400 top urban professionals for their leadership qualities as well as their specific located in some 250 cities throughout North America. revitalization accomplishments. IDA's hallmark is on Since the mid-1970's,IDA has drawn on this network to countless successful public/private partnerships. offer consulting services to public and private downtown Collectively, its members represent the most innovative interests, helping them to strengthen their organizations work being done in downtown North America today. and to initiate and carry out a wide range of downtown These resources enable IDA to help its clients respond tc . improvements. Known for its consistent professionalism many different downtown challenges. Typical assignments and practical focus, IDA has assisted over fifty cities to include the following: date with its services. ♦ Organization Development— Restructuring an existing group or forming a new one;starting a development • corporation; adding membership categories and services; • analyzing financial resources. BASIC SERVICES 4, Strategic Planning—Prioritizing needs and objectives; The association offers two kinds of consulting services— rethinking organization missions and leadership roles; Advisory Panels and Individual Consultants. conducting board and membership retreats; developing a downtown vision statement. Advisory Panels arc teams of three or more professionals that visit a community or project site to undertake an ♦ Management Planning—Defining management . intensive several-day analysis of a set of issues or a responsibilities for parking and transportation,security, particular development or organizational challenge.In retail and office leasing,public space improvements, addition to panel members,there is usually a team leader festivals and other special events; preparing for and an accompanying staff person: An oral report is Centralized Retail Management,an innovative presented to the client(or at a local forum)at the revitalization strategy pioneered by IDA members. conclusion of the visit,and this is followed within several weeks by a written report with more detailed ♦ Special District Formation—Advising on the design, recommendations. financial base and approval process for proposed business improvement,arts,public space maintenance Individual Consultants arc also available to carry out and other special purpose downtown districts. more informal and usually shorter-term assignments. One or two experts will typically visit a community for up to two ♦ Economic Development— Determining project days and report their findings and recommendations it the feasibility, crafting joint neighborhood/downtown conclusion of the visit. This approach is often preferred'by ventures; preparing business recruitment and general small communities and individual developers. A written marketing strategies;planning for downtown housing and report is not usually prepared. - retail development. Whichever approach is selected, it is shaped to the • Community Problem-Solving— Helping parties to a particular needs of the client through initial discussions dispute or participants in a stalled negotiation work out a among IDA staff, the client,and prospective consultalts. process for its successful resolution. . • • i 9 x 1 OBTAINING ASSISTANCE Assistance may be obtained simply by a call or letter directed to the IDA office in Washington D.C.This initiates preliminary consultations in which the problem and INTERNATIONAL DOWNTOWN the nature of the assistance required are defined in some ASSOCIATION detail. Potential panel members or individual consultants with the appropriate background arc identified and discussed with the client. Specific arrangements for the IDA is an international association of composition of the panel,dates and length of the visit,and organizations, government agencies, businesses agreed upon products arc then made by IDA staff. g individuals• i ' ' uals de dicated to the revitalization of downtowns and their adjacent neighborhoods. IDA members include local downtown associations and public agencies as well as LOCAL PARTICIPATION national corporations and foundations • Because much of the benefit of IDA consulting services representing diverse interests in cities ranging in derives from discussions among the visiting professionals size from-under 10,000 to over 7,000,000. and local leaders, it is desirable to assure in advance IDA focuses its programs on effective extensive local participation in the on-site advisory process. of downtown includingretailing, A local coordinator will be needed for the visit. The client management will also be expected to provide appropriate background security, maintenance, physical design, business information at least two weeks before the visit,and to development, transportation, culture and arrange for media coverage(if desired)and local entertainment. accommodations,transportation and secretarial assistance. The specific goals of the association reflect • the aims of its local members: • to improve downtown and adjacent COSTS neighborhoods as attractive places to live, Costs for IDA consulting scr�ices include a fee paid to work, shop and be entertained; IDA (panelists donate their time)plus travel,meals and • lodging expenses for each member of the advisory panel or ♦ to shape appropriate public and priv2;te consulting team. sector policies for the center city; . • The amount of the fee will vary depending upon the exact services required,the number of panelists and the length of the site visit.The usual charge per day is$1000 ♦ to communicate downtown's importance to . for each panel member.Thus a four member panel • the public as the hub of economic activity including an IDA staff person that spends three days in a •cityand the region. client community typically costs$12,000 plus expenses. IDA theformembers are eligible for a discount on fees. •-3 • •• • } 9f) IDA CONSULTING SERVICES "IDA's consulting services have been In recent years, the downtown agenda has pivotal in developing a framework for steadily expanded and become more complex. strategic planning in downtown Denver.' Physical redevelopment and promotion objectives have been joined by increased Diana Boulter, President & CEO management functions and broad concerns with The Denver Partnership the economic and social viability of center cities. Serving as a unique resource to members and _ non-members alike, IDA has helped them to "IDA's consulting panel of first-rate cope with familiar problems, meet new -challenges and build a solid record of downtown professionals helped us shape a vision accomplishment. for a new downtown organization and an action plan to put it in place." In a time of accelerating change, IDA will continue to offer consulting services that Kevin Walker, Executive Director Heart of Corpus Christi + Meet the evolving needs of its clients; • Respond to the unique circumstances of each assignment; _ - "I plan to use an IDA consulting panel because its members have been on the • Tap the seasoned judgment of experienced line and I downtown executives; frontare the best to the downtown business." • Speak to implementation and consent building processes as well as physical Sara Bode, President improvements and strategic issues; and Greater State Street Council, Chicago • Provide a practical basis for action. . - - - "IDA gave us invaluable advice on development financing techniques." Armin Preiksaitis, President Edmonton Downtown Development - - - Corporation 15th, treet, Iv.vv., Juite JUL), vvasnington, u.l;. ZuuuD-z.)i •rrio e r x UL•J4/-L 1 01 • . _- May 1, 1991 Denis A. Russ International Executive Director Downtown Miami Beach Development Corp. Association 1205 Drexel Avenue Miami Beach, Florida - 33139 Chairman Robert M.Eu y - Central Houston,Inc. Chair- - Dear Denis: Thomas R.Kohler Downtown Development Board Orlando _ Second,;, r Thanks. for your call on Monday inquiring about IDA's an ouver. nsuttants.Col Ltd. panel advisory services, particularly as they relate to Vancouver,BnUsn Columba R ,ierer BBooks the redesign of pedestrian malls. St.Paul Downtown Council C:nt alasAssociati n - I 've enclosed a brochure which describes our advisory Bill Fountain Past chairman services in general. As you can see, we are prepared DowBill Fountain Development Authortty West Palm Beach to offer a variety of different kinds of advisory West Palm Beach President rd H.Bradley services--given a different set of problems. Directo " Bruce Alexander Essentially, the program consists of establishing a RouseBruce Cmba.M ryand Col resource team consisting of three to four people who H. Edmund ows andnC. spend up to three days in a community working with Ohio Darnel A.Biederman interested parties to help develop creative solutions Grand Central Partnership New York,New York to particular problems. Sa a G.Bode Greater State Street Council Chicago Chan.S.Boulter The issue of redesigning pedestrian malls is one that The Denver Partnership,Inc. M.Jay Brodie has been-and -is being--faced by many of our members. Pennsylvania Avenue°°vCorp. I think it is one in which we could assemble a very Jt_Oohck eee=ormation effective team to work with- you and those persons Management Services.Inc. Teaneck,New Jersey interested in Lincoln Road. As a companion to this ChristiBurdick Downtnown Oak Park concern, we have also attempted to address the wayto Illinois Stephen as ante tor the Future make street retail work more effectively in conjunction Somerv,Ile,New Jersey with redesigning the street through a program called John W.Gilmore "CentralizedDowntown Seattle Association Retail Management. " In fact, two weeks L.J1W•11,1C0 O.AtlantcGroup. Inc. toun,Jr. ago I spent three days- in in Battle Creek Michigan, as Cranbuonaldry,New Hunter Jersey - part of an IDA panel, addressing the very same set of Donald E.Hunter AnnapolslMary'land questions in that community which seem to be before T Anthony Iannelli those of you in Miami Beach. Downtown Improvement District Allentown,Pennsylvania Penrose Jackson Church Street Marketprace astnct Comm,ssion As I indicated to you on the phone, I believe that a Burlington,Vermont Robert Keller resource team should serve two functions. First of G•eater Baltimore Commmee Scott Kn,es all, it should help educate those who have a stake in San Jose Downtown Assoc.at.on the solution to various possible options, as well as Jerry Moomau New°near,°on ev °p�'°r't District implementation issues. Additionally, they should help rr HanomUrbanDeve+opmerttCorpe develop a consensus, or at least as much of a consensus w�tmown ocher mentCorp. as possible, on what alight be appropriate next steps. Tucson It seems to me that a team of three or four peopl- Kirsten S.Moy EquilabNew,Olk.New eAYork °c.otthe U.S. spending two, possibly two and one half days , ••4\ New York.New York Robert Olson• work well. Richmond Rena.ssance,Inc. • Cyynn'B.Paum:er,Jr. • r� lDR In;errat�onal Inc• C.-dumb-a,Mayancl 1C1 \ Armin P^e-ksa.tis ``�"•/ Edmontor Downtown De e,opment Co-p.Alberta MalinkPoner Soutn Main Center Assoc.ation -� Ho„von.Teas Rice-a-c T.Re,n►.a.d Buralo Pace Inc. John C.WiIl.ams „ Urban Marketing Collaborative Toronto r,. . Denis A. .^.us s - May 1, 1991 Page Two Some of the people who might be part of such a panel could include: Chris Burdick,_ Executive Director of Downtown Oak Park (where they reopened State Street, redesigned the sidewalks to make them more useable for shoppers and merchants, and instituted Centralized Retail Management) ;. Dave Feehan, Executive Director_ o f Downtown Kalamazoo, Michigan (where they have decided to leave the mall in, but have gone through a significant redesign) ; Fred Kent with the Project for Public Spaces (where he heads a consulting firm which - has worked with many communities addressing this problem) ; and- Russ Brink from Eugene Oregon (where they opened several streets--but have kept others closed) . As the brochure indicates, the cost of a panel service is approximately _$1, 000/day per person, plus travel expenses. - If you are interested in this service, we would be more than happy to answeradditional questions. _ Sincerely, Richard H. Bradley President RH B:cw Enclosure 1 • • • cf CITY OF MIAMI BEACH - CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 -4 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. • 9•2,, DATE: March 4, 1992 TO: Mayor Seymour Gelber and Members of the City Commission AMO FROM: Carla Bernabei Talarico City Manager • SUBJECT: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AGREEMENT NOT TO EXCEED $10,000 WITH THE INTERNATIONAL DOWNTOWN . ASSOCIATION (IDA) , TO BE ADMINISTERED BY THE MIAMI BEACH DEVELOPMENT CORPORATION, FOR THE PURPOSE OF UNDERTAKING A CONSENSUS BUILDING WORKSHOP ON LINCOLN ROAD The Mayor's Transition Team, Miami Beach Development Corporation, and the City Administration have begun a process to build a consensus for Lincoln Road. An initial community meeting held last month pointed to the initial need for a process to build consensus before any monies are expended on design. The International Downtown Association is experienced in setting up a mechanism to build this consensus. Essentially, a resource team would be deployed over a three-day period to allow broad community input. From these sessions, a report with recommendations for activities will follow (attached letter) . The total cost of this effort is not to exceed $10, 000 and is to be administered by the Miami Beach Development Corporation. Although the City Manager can normally sign a contract under $10, 000, it is felt that this is of importance to the Commission. ADMINISTRATION RECOMMENDATION: The Administration recommends that the Commission authorize the City Manager to execute a contract with the International Downtown Association not to exceed $10, 000 for consultant services. CBT/hsm:j h Attachment • 8J AGENDA ITEM_ DATE 3 A LETTER CONTRACT BETWEEN THE CITY OF MIAMI BEACH AND THE INTERNATIONAL DOWNTOWN ASSOCIATION FOR PROFESSIONAL SERVICES The International Downtown Association (IDA) will organize a 2-1/2 day group planning process for Lincoln Road. The dates of that process will be March 26, 27, and 28, 1992 . IDA will furnish a resource team of three professionals as follows: • Tom Carrol, Executive Director, Bayside District Corporation, Santa Monica, California • David Feehan, Director, Downtown Kalamazoo, Inc. • Richard Bradley, International Downtown Association The purpose of the process is to help the City, the Lincoln Road businesses and owners, Miami Beach Development Corporation (MBDC) and the Mayor' s Transition Team reach an agreement on the elements which will ultimately define the vision and guide consultants that will be hired to design improvements to the mall. Meetings and presentations over the 2-1/2 day period would be organized in such a way as to allow everyone who is concerned to provide their views and input. Team members would share what they have learned about planning, designing and managing areas similar in scope to Lincoln Road. They would also share effective ways of engaging the community in decision making processes which guide these efforts. IDA shall coordinate and work with MBDC to plan and organize activities. MBDC will be responsible for contacting and notifying participants and organizing the meeting rooms and spaces. SCHEDULE OF PLANNING PROCESS March 26th Mid Afternoon - Panel arrival - Walking tour Briefing Evening - Dinner planning meeting March 27th Early Morning - Presentation to community (purpose of visit - background on team - experience from other communities) - 1 - Morning - Meeting and interviews with key stakeholders Lunch - Afternoon - More meetings and interviews Evening - Dinner planning meeting preparation for Saturday workshop March 28th Early Morning - Organize materials for workshop Morning/Afternoon - Workshop with Lincoln Road Committee Later Afternoon - Organize final report Specific products of the activity will include: 1. Facilitation of the 2-1/2 day group planning process and provision of the resource team 2 . One reproducible and three copies of a written report to the City summarizing the results of the process including: a) Description of the critical issues and concerns which shape the vision of Lincoln Road for which there is both consensus and disagreement b) A re-defined work plan for a team of consultants which reflects the above c) An inclusionary decision-making process to guide the next phase of work The report shall be delivered no later than April 13 , 1992 . 3 . A presentation by Richard Bradley to the City Commission summarizing the above, no later than May 15, 1992 . This presentation will be coordinated with the City, the Lincoln Road businesses and owners, MBDC and the Mayor' s Transition Team and dovetailed into their recommendations. COSTS Total costs for the above services shall not exceed $10, 000, which fee shall include all of IDA' s costs for travel, lodging and meals for the resource team members. Billing for services for the resource team members shall be at the rate of $1, 000 per member for - 2 - each full day of services; provided, however, that in no event shall City be responsible for any amount in excess of $10, 000 and the City shall retain $2, 500 until submission of the report and presentation to the City Commission. IDA shall not bill the City for time expended in traveling. City's liability on this contract shall in no event exceed $10, 000. All written material shall be the property of the City of Miami Beach. APPROVED: APPROVED: 4L��t Car a B. Talarico Richard Bradley City Manager President City of Miami Beach International Downtown Association 0'-' ,, 3 /),(((e7 Date Date FORM APPROVED LEGAL DEPT. ,, By 5SM4 & )r . Date g . 00 - Q°, - 3 - UKL11NAL RESOLUTION NO. 92-20468 Authorizing the City Manager to negotiate and execute a contract agreement with the International Downtown Association (IDA) , not to exceed $10,000 to be administered by the Miami Beach Development Corporation, for the purpose of undertaking a consensus building workshop on Lincoln Road.