2003-25346 Reso
RESOLUTION NO. 2003-25346
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINAL OPERATING BUDGETS
FOR THE GENERAL FUND, G.O. DEBT SERVICE, RDA
FUNDS.AD VALOREM TAXES, ENTERPRISE, AND
INTERNAL SERVICE FUNDS FOR FISCAL YEAR
2003/04.
I
WHEREAS, on September 4, 2003, the Mayor and City Commission tentatively
adopted the operating and debt service budgets for FY 2003/04; and
WHEREAS, Section 200.065 of the Florida Statute specifies the manner in which
budgets are adopted. Following a second public hearing, the final millage rate for both
general operating and debt service is adopted, and immediately thereafter, final budgets
by fund are adopted.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of
Miami Beach hereby adopts final budgets for the General Fund, G.O. Debt Service,
RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year
2003/04 as summarized and listed below.
REVENUES
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem Taxes-Normandy Shores
Other Taxes
Licenses and Permits
Intergovemmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other-Resort Tax contribution
Other-Non Operating revenues
Subtotal
G.O. DEBT SERVICE
Ad Valorem Taxes
Subtotal
FUND TOTAL
RDA FUNDS
Ad Valorem Taxes-RDA SO.Pointe
Ad Valorem Taxes-RDA City Center
FUND TOTAL
GENERAL
INTERNAL
SERVICE
CATEGORY
TOTALS
RDA
ENTERPRISE
$ 68,168,976
81,758
19,443,050
11,003,905
11,464,000
5,925,965
1,758,677
2,800,000
2,477,385
6,080,374
16,318,450
6,839,896
$ 152,362,436
$ 68,168,976
81,758
19,443,050
11,003,905
11,464,000
5,925,965
1,758,677
2,800,000
2,477,385
6,080,374
16,318,450
6,839,896
$ 152,362,436
$ 10,200,337 $ 10,200,337
$ 10,200,337 $ 10,200,337
$ 162,562,773 $ 162,562,773
$ 8,653,826 $ 8,653,826
8,362,848 8,362,848
$ 17,016,674 $ 17,016,674
REVENUES-continued
GENERAL RDA ENTERPRISE INTERNAL CATEGORY
SERVICE TOTALS
ENTERPRISE FUNDS
Convention CenterrrOPA $ 14,160,053 $ 14,160,053
Parking 20,715,501 20,715,501
Sanitation 7,055,545 7,055,545
Sewer Operations 28,694,036 28,694,036
Stormwater Operations 7,905,000 7,905,000
Water Operations 19,155,070 19,155,070
FUND TOTAL $ 97,685,205 $ 97,685,205
INTERNAL SERVICE FUNDS
Central Services $ 738,003 $ 738,003
Fleet Management 5,366,265 5,366,265
Information Technology 11,003,795 11,003,795
Properly Management 6,685,950 6,685,950
Risk Management 14,101,455 14,101,455
FUND TOTAL $ 37,895,468 $ 37,895,468
TOTAL - ALL FUNDS $ 162,562,773 $ 17,016,674 $ 97,685,205 $ 37,895,468 $ 315,160,120
APPROPRIATIONS
GENERAL RDA ENTERPRISE INTERNAL CATEGORY
DEPARTMENT/FUNCTION SERVICE TOTALS
MAYOR & COMMISSION $ 1,164,053 $ 1,164,053
ADMINISTRATIVE SUPPORT SERVICES
CITY MANAGER 1,837,838 1,837,838
Media Relations 234,928 234,928
CITY CLERK 1,364,398 1,364,398
Central Services $ 738,003 738,003
FINANCE 3,249,728 3,249,728
Information Technology 11,003,795 11,003,795
Management & Budget 666,514 666,514
HUMAN RESOURCES 1,502,603 1,502,603
Risk Management 14,101,455 14,101,455
Labor Relations 161,247 161,247
INTERNAL AUDIT 319,328 319,328
PROCUREMENT 676,106 676,106
Grants Management 176,225 176,225
CITY ATTORNEY 3,095,528 3,095,528
ECONOMIC DEV. & CULTURAL ARTS
Economic Development
ECONOMIC DEVELOPMENT 836,400 836,400
BUILDING 4,568,255 4,568,255
PLANNING 2,287,154 2,287,154
Cultural Arts
TOURISM & CULTURAL DEVELOP, 674,329 674,329
BASS MUSEUM 1,140,450 1,140,450
Tourism & Conventions
CONVENTION CENTERrrOPA $ 14,160,053 14,160,053
APPROPRIATIONS-contlnued
GENERAL RDA ENTERPRISE INTERNAL CATEGORY
DEPARTMENT/FUNCTION SERVICE TOTALS
OPERATIONS
NEIGHBORHOOD SERVICES 3,053,844 3,053,844
PARKING 20,715,501 20,715,501
PARKS & RECREATION 24,969,837 24,969,837
PUBLIC WORKS 5,510,893 5,510,893
Property Management 6,685,950 6,685,950
Sanitation 7,055,545 7,055,545
Sewer Operations 28,694,036 28,694,036
Stormwater Operations 7,905,000 7,905,000
Water Operations 19,155,070 19,155,070
CAPITAL IMPROVEMENT PROGRAM 2,276,274 2,276,274
FLEET MANAGEMENT 5,366,265 5,366,265
PUBLIC SAFETY
FIRE 28,339,156 28,339,156
POLICE 56,504,946 56,504,946
CITYWIDE ACCOUNTS 6,710,034 6,710,034
CITYWIDE ACCOUNTS-Normandy Sh. 125,800 125,800
OPERATING CONTINGENCY 916,568 916,568
Subtotal $ 152,362,436 $ 0 $ 97,685,205 $ 37,895,468 $ 287,943,109
G.O.DEBT SERVICE
Debt Service 10,200,337 10,200,337
Subtotal $ 10,200,337 $ 10,200,337
RDA FUNDS
RDA So. Pointe $ 8,653,826 $ 8,653,826
RDA City Center 8,362,848 8,362,848
$ 17,016,674 $ 17,016,674
TOTAL - ALL FUNDS $ 162,562,773 $ 17,016,674 $ 97,685,205 $ 37,895,468 $ 315,160,120
PASSED and ADOPTED this 18th day of Se
&J rtu~
CITY CLERK
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
. fl)-'~-d3
Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution adopting the final operating budgets for the General Fund, G.O. Debt Service, RDA
Funds-Ad Valorem Taxes, Enterprise, and Intemal Service Funds for Fiscal Year 2003/04,
Issue:
Shall the Mayor and City Commission approve the final operating budgets for the General Fund,
G.O. Debt Service, RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for
Fiscal Year 2003/04?
Item Summary/Recommendation:
The Administration recommends adopting the final operating budgets for the General Fund, G.O.
Debt Service, RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal
Year 2003/04.
Advisory Board Recommendation:
I
Financial Information:
Source of Amount Account Approved
Funds: 1 $152,362,436 General Fund Operating
D 2 10,200,337 G.O. Debt Service
3 17,016,674 RDA Funds-Ad Valorem Taxes
4 97,685,205 Enterprise Funds
5 37,895,468 Intemal Service Funds
Finance Dept. Total $ 315,160,120
City Clerk's Office Legislative Tracking:
I
Si n-Offs:
Department Director
City Manager
AGENDA ITEM
DATE
R 74/1..
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: September 18,2003
From:
Jorge M. Gonzalez \ c....;(
City Manager O,y--' U
A RESOLUTION OF THE MAYOR AND CITY COMMISION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING FINAL OPERATING BUDGETS
FOR THE GENERAL FUND, G.O. DEBT SERVICE, RDA FUNDS-AD
VALOREM TAXES, ENTERPRISE, AND INTERNAL SERVICE FUNDS
FOR FISCAL YEAR 2003/04.
Subject:
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General Fund, G.O. Debt Service, RDA Funds-Ad
Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year (FY) 2003/04.
PROCEDURE
As outlined in the companion Agenda Item R7 A 1, Section 200.265, Florida Statutes,
specifies the manner in which budgets are adopted. Following a second public hearing, the
final millage rate for both general operating and debt service is adopted, then immediately
thereafter, final budgets by fund are adopted. The attached Resolution is therefore
presented to you at this time for adoption.
ANALYSIS
The Mayor and City Commission adopted the tentative millage rate for general and debt
service, and the tentative operating budgets, by fund at the first public hearing on
September 4,2003. The City Manager announced that the Administration had revised the
original proposal to eliminate two lifeguards stands in the North area and instead was
eliminating one and shifting the other one to 42nd Street. However, during the public
hearing, there was discussion regarding the Administration's proposal to remove the
lifeguard stand and reduce the operating hours. The Mayor and City Commission asked
that this stand and proposed reduction to funding of $349,029 be reinstated, and referred
the matter to the Finance and Citywide Projects Committee for further review.
FY 2003/04 Final Operating Budgets
September 18, 2003
Page two
The Administration has found savings of $300,000 due to delays in the projected openings
of the North Shore Youth Center and the Normandy Pool. The remaining $49,029
needed to restore Beach Patrol funding will be achieved by a reduction in that amount in
the proposed operating contingency for FY 2003/04.
In further discussion, the Mayor and City Commission directed the Administration to
reinstate an Office Associate V position for proclamations in the amount of $28,403, an
additional $3,750 for the Miami Beach Chamber of Commerce, and an additional $1,000
for the Sister Cities Program. These directives totaling $33,153 are also to be funded by
reducing the proposed operating contingency.
As a result ofthese adjustments ($82,182), the proposed operating contingency has been
reduced from $1,000,000 to $917,818. Additionally, the Administration was instructed to
provide additional funds for homeless assistance; $150,000 is being provided in the Resort
Tax Fund Budget. These adjustments are proposed pending final recommendations
resulting from the Finance & Citywide Projects Committee (F&CWPC) meeting to be held
on Monday, September 15th. Adjustments, if any, made by the F&CWPC, will be provided
as supplemental information for the agenda of the second public hearing 0 n the F Y
2003/04 budgets on September 18.
BACKGROUND
On July 30, 2003, the Administration released a Proposed Budget totaling $152,362,436
for the General Fund balanced with 7.299 mills, exclusive of debt service. This millage
maintained current basic service levels, funded operational costs for projects expected to
be completed during FY 2004, and funded enhanced service levels. The process to
balance this budget was an extremely challenging one. A significant effort was made to
balance the needs of the community with those operational costs for decisions made in
previous years. The Proposed Budget recommends implementing over $6.2 million of
newly identified efficiencies within the organization generated through reallocation and
reduction of current operating expense. Further, 68 positions have been eliminated, 15 of
which were filled. Additionally, this budget incorporates approximately $1.6 million in
increases to fees. some of which had not been increased in over 11 years.
As part of the annual budget process, the Administration gave each department a "Core
Budget" consisting of current year operating expenses at 95%. Department heads were
instructed to look carefully for efficiencies and savings within the current and proposed
operations of their Departments in order to meet the Core. Additionally, it was necessary
to explore other areas where revenues could be increased and as a result, a number of
fees that are paid to the City were reviewed. In doing so, the budget includes a series of
increases which bring the fees charged for certain services closer to their actual costs as
well as closer to the levels other municipalities in South Florida charge for those services.
FY 2003/04 Final Operating Budgets
September 18, 2003
Page three
The proposed budget included new or increased services in the net amount of $1.2 million.
In the Police Department, several officers will be reassigned to proactive uniform patrol
positions throughout the City. One sergeant and four officers have been reassigned from
the Criminal Investigations Division, Special Investigations Squad. This transfer will not
eliminate the services currently provided, but will enhance specialized field operations. Two
officers have also been reassigned from the School Resource Office to assume uniform
patrol duties. Their duties as police liaisons to the schools will be assumed by two retired
police officers who will be contracted to provide a continued presence in the schools. One
sergeant from the Support Services Division will be reassigned to uniform patrol. In
addition, fifteen new sworn officers will be funded by the two Redevelopment Areas within
Miami Beach as part of our continued community policing initiatives. These efforts will
result in a total of twenty three additional sworn uniform officers for the Patrol Division.
The Parks and Recreation Department will undergo a reorganization that will enable the
department to be much more responsive and accou ntable for quality recreation services. A
key component of this reorganization is the creation of designated facility managers who
will have the responsibility for the management and the offering of services in their
respective facilities. The larger City facilities, including the new North Shore Park and
Youth Center, the expanded Scott Rakow Youth Center and Flamingo Park will each have
their own manager. Each of the facilities will also have additional resources to deliver the
services desired and requested by our citizens, The North Shore Park and Youth Center,
Normandy Isle Park and Pool and the expanded Scott Rakow Youth Center, will receive
approximately $1.1 million in staff and resources to open and operate under our new
structure and service levels. Programming at Fairway, Tatum and Normandy Shores Parks
will be eliminated and those resources will be used for the newer expanded facilities.
These parks will be used for athletic programs, open field play, and as satellite facilities
when needed to accommodate program volume needs from the newer facilities in North
Beach. These closings are a conscious effort by the department to effectively manage their
resources and provide quality programming throughout the City.
The City's Beach Patrol will be supplemented by a new Park Ranger program which will
provide additional security and monitoring of our parks and beaches, improved customer
service and enhances public safety. This program will deploy 11 full-time Park Rangers
throughout our parks and beaches and two part-time Park Rangers to provide support and
relief. These enhancements are being funded through our community policing program
from the Redevelopment Agency and with reallocated security funds from Parks and
Recreation. As a result of this program, it is recommended that the City close two lifeguard
towers located on 8151 and 83m Streets and shift remaining area lifeguard towers located on
77th, 79th, and 85th Streets to provided coverage in the North Shore Open Space Park. It is
also recommended that the Beach Patrol shifts be reduced from ten hours to eight hours
during nine months of the year (resulting in a year-round schedule of 5 eight-hour days per
week) and that temporary lifeguard positions be reduced.
The Public Works Department will also undergo a reorganization that will streamline the
department and the services it provides. As a result, several enhancements are proposed.
FY 2003/04 Final Operating Budgets
September 18, 2003
Page four
The Sanitation Division has consolidated litter routes allowing savings to fund two crews
that will be dedicated to the operation of the new MadVac XL 600's and replace hand-
sweeping crews in residential areas. Mechanization of this function will increase the
frequency in these residential areas and allow the Division to reassign hand-sweeping
crews to areas currently being cleaned on an as needed basis. This service enhancement
continues to make the Division more proactive to litter control around the City. Additional
savings will be used to fund the South Beach Service Team Superintendent position; who
will act as a link between the business owners and the City of Miami Beach Departments.
This enhancement is a vital part of the City's vision to consolidate the customer service
core, to restructure the organization to include a middle management layer and ensure the
success 0 f the Sanitation, South Beach Service Team.
Additional enhancements in this department include the creation of an additional streetlight
maintenance crew to maintain the newly constructed capital projects and provide adequate
maintenance and repair of citywide lighting; the establishment of a waterway maintenance
drainage system cleaning capability through the use of additional contractual services;
continuing the development of an Infrastructure Management System which will integrate
all the maintenance efforts within the various divisions of Public Works Department into a
centralized maintenance management system; and continuing the development of a City
Geographic Information System (GIS) which would provide a detailed layered presentation
of all maintenance, construction and infrastructure.
In the Building Department, one Senior Building Inspector has been added to enhance our
Building Code Compliance program on a proactive basis. In the Planning Department, one
additional Planner and an Office Associate III have been funded to staff the concurrency
function that is being transferred from the Public Works Department. An enhancement in
the City Clerk's Office will provide full funding of the Secondary Audio Program (SAP) in
Spanish which will provide better communication with our Spanish-speaking residents
through the live translation of City Commission meetings and various other City meetings
on the City's government-access cable channel 20. Additionally, a Code Compliance
Officer is being added to provide expanded community interaction in the areas of
occupational license, certificate of use and resort tax.
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates
the revisions discussed above and establishes the final budgets for General Fund, G.O.
Debt Service, RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for
Fiscal Year 2003/04.
JMG:PDW:JC