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RESOLUTION 92-20660 RESOLUTION NO. 92-20660 A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, AUTHORIZING THE FILING OF AN APPLICATION FOR A GRANT UNDER THE STATE OF FLORIDA, DEPARTMENT OF EDUCATION, SERVE-AMERICA PROGRAM FOR FUNDING OF THE POLICE AND YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP) FOR THE MIAMI BEACH POLICE DEPARTMENT. WHEREAS, the City of Miami Beach Police department operates a program known as the Police and Youth Community Program (PYCAP) for the benefit of the citizens of the City of Miami Beach; and WHEREAS, the City of Miami Beach Police Department desires to continue this worthwhile program and may not be able to secure all of the monies necessary through donations; and WHEREAS, the State of Florida, through the Department of Education Serve-America Program, has funds available for this type of project; and WHEREAS, the total estimated funds necessary for this project is $14 , 689 . 00 and the State of Florida Department of Education Serve-America Programs financial assistance is required for this program. NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Commission hereby approves the filing of an application for a grant under the State of Florida, Department of Education Serve-America Program for funding of the PYCAP Program of the City of Miami Beach Police Department. Section 1. The City of Miami Beach Police Department, through the Office of the City Manager, is authorized and directed on behalf of the City Commission to make application to the State of Florida, Department of Education, Serve-America Program for a grant for funding for the PYCAP Program. Section 2 . The City Commission endorses the application in the amount of $14 , 689 . 00. There is no cash match required for this project from the City of Miami Beach. Section 3 . The City of Miami Beach Police Department certifies that it will accept the terms and conditions set forth in the Project Agreement for any assistance awarded under the proposal for grant funds. Section 4 . The City of Miami Beach Police Department is in complete accord with the proposal and will carry out the Program in the manner described in the proposal and any plans and specifications thereto unless prior approval for any change has been received. Section 5. The City of Miami Beach Police Department will not discriminate against any person on the basis of race, color or national origin in the use of any property of facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VII of the Civil Rights Act of 1964 , P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. • 4 Section 6. The City of Miami Beach Police Department will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. PASSED and ADOPTED this 18th day of November , 1992 I Ma/or ATTEST: City Clerk APPROVED BY THE LEGAL DEPARTMENT APPROVED BY OFFICE OF AS TO FORM: MANAGEMENT AND BUDGET DATE. 6; 7 /,'://;1/ DATE: irk ; MMS/MAL/pb CITY OF MIAMI BEACH TO: Mercy Williams DATE: March 15, 1993 Office of City Clerk FROM: Michael Somberg 1 �1 Police Planner/Bud• ur SUBJECT: SERVE AMERICA GRANT, FLORIDA DEPARTMENT OF EDUCATION Please be advised that we were not awarded the above grant that we had applied for. MS:mk Florida Department of Education Proposal for 1992-93 Serve-America Program - - Project Cover Sheet (Please type all required information) (DOE USE) Project Number: LI Federal Funds Amount Awarded: CI State Funds L Applicant Information City of Miami Beach Police D e p a r t m e nAPPlicantate Received byDOE: — Agency or School&District Inquiries concerning this proposal or project should be directed to: Charles Garabedian Lt. 305-673-7945 Typed Name Position Telephone 1100 Washington Avenue 305-673-7065 Street Address and P.O.Box FAX Miami Reach Fl ori da 33139 City State Zip Code II. Project Information Amount of Funds Requested:$ 14,689 0 0 Title of Project: PYCAP (Police & Youth Community Assistance Program) III. Proposal Authorization The undersigned has been authorized by the governing body of the applicant to represent the applicant in connection with this proposal. Date of School Board/Governing Body Approval Phillip G. Huber, Chief of Police Signature of Superintendent/Agency Head Typed name of Superintendent/ Agency Head Return the original and three copies of the proposal to: Serve-America/Prevention Center Florida Department of Education 325 West Gaines Street,Suite 414 Tallahassee,Florida 32399-0400 Certification Regarding Drub-Free Workplace Reauiremen:s Grantees Other Than Individuals This certification is recurred by the m.111aoons Implementing the Drug-free WorKDlace Act o' 19M,34 Crr.' Par. . Subpar: F. 7:..c recuianons,published in the Januar•31,1989 F •IRf—g=,reluire ceruficanon by grantees,poor to award,that toes•will r pinta::. a cru g-tree worKt lace. The certification sei out below is a masenal representauon of fact upon wtuch reuanee will be placed w nen the agency oetzraunes to a warc the grant. False certification or violation of the certification shall be grounns tor s usnensio n of Payments. suspension or teraunanon'of grants,or go twigs suspension or cedant (see 34 CFR Par.E.Sections 83.615 and 85.620). The grantee certifies that it will provide a drug-tree workplace by: (a) Publishing a statement notifying employee,that the unlawful man distribution,dispensing,possession or use of a controlim substance is prohibited in the grantee's workplace and specifying the ac ons that will be tam against eatriovees for violation of such tlrohibition; (b) Establishing a drug-free awareness program to inform a ntnovees about— (1) The dangers of drug abuse in the workPla ce; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling,rehabiliLatzon,and employee assistance programs;and (4) The penalties that may be imposed upon employees for drug abuse vw latio ns occurring in the wo r kala cc; (c) Making it a reauirement that earn employee to be engaged in the performance of the grant be given a cony of the statement rec.ruired by paraFrapn(a); (d) Notifying the employee in the statement reautredby paragraph(a)that,as a condition or employment Latae.•the grant,the employee will— CI) Abide by the tuts of the stat ten:and Notify the employer of any=nal dtruz statute convico n for a violation occurring in the workplace no later than five days after such conviction; (e) Not:lying the agency within ten days ante receiving notice under subparagraph(d)Q)from an employee or otricwise receiving actual notice or such r.; (f) i aidng one of the following actions,within 30 days of r ving notice under subparazph(d)CZ,with resile~:x any employee who is so conVlct:m— (I) Taking appropriate DeP•onnei action aFair s sucn an emDiaver.,up to and including ter thation;or () Requiring such employee to parnapate satistac:artly in a drug abuse assistance or reihabiiitaaon grogram approved for such purposes cry a 1-eaerai,Sage.,or iocai health,law enfor tit,or other appro craze agency; (g) Making a good faith effort to cog.:nue to mai.^.in a a.-ug-tree workplace though im::iemetanon of para ra n5(a),Cc), (c),(d),(e)an (f,. City of Miami Beach Police Department . non Name PR/Award Numac cr?rotectNor PHI LLI P G. HUBER Chief of Police N azo a isle Title o:A uulan. ec.n eor e7Ct to ti v e ri p.a cure Date 80-0004 FLORIDA DEPARTMENT OF EDUCATION PROPOSAL FOR 1992-1993 SERVE-AMERICA PROGRAM BASIC PROJECT DESIGN AND GOALS The Dade County School Board operates a school known as the "South Beach Alternative Middle School" , in the City of Miami Beach. The school, which is funded jointly by the Federal Government and the Dade County School Board, was opened in November, 1989 . The School specifically serves students who are deemed "at risk" of dropping out of school and/or have family or social behavior problems which have limited their ability to participate in the regular public school system. Students are transferred to South Beach from other public schools. Approximately 65% of the student population are residents of Miami Beach. It is no secret that the students in this school are having a difficult time at school and at home. Some of these students became involved in criminal acts, and the police were called and in the students minds, it was perceived as a negative interaction. As these incidents became known, the community began to view these youths as delinquents. Recognizing the problems, the Miami Beach Police Department sought to provide these students with positive role models and activities, thus, PYCAP was born. PYCAP stands for Police and Youth Community Assistance Program. PYCAP is a project which brings the students of South Beach Alternative Middle School, the staff of the school, community business people and professionals, and officers from the Miami Beach Police Department together. The PYCAP program has four (4) inter-related program areas. These are: *** Community Assistance Service (Graffiti paint out, Washington Avenue clean-up, etc. , ) *** Career Days *** Summer and After School Jobs Program *** Mentoring DESCRIPTION OF TARGET POPULATION The target population is approximately 120 students, all of whom attend South beach Alternative Middle School. They range in ages from 12-16 years old. They are selected for the program jointly by School and Police Department personnel. The program has four (4) volunteers from the School, seven (7) volunteers from the Police Department as well as numerous volunteers from the community. The program expects to benefit 20 students per year. PROPOSED STRATEGIES TO MEET GOALS PYCAP is a multi-phased program. The four (4) phases are: ** Community Assistance Service reinforced by recreational activities. ** Career Days, which expose students to different occupations. ** Summer and After School Jobs Program. ** Mentoring The first phase of PYCAP is Community Assistance. This phase combines the efforts of the students, teachers, local businessmen professionals and police officers in service-oriented projects in the community. Community assistance activities are scheduled approximately every two weeks throughout the school year. Community work includes, but is not limited to, cleaning of business districts, residential sections, school grounds, painting out graffiti and engaging in community education projects. On these days, after the task has been completed, students, teachers, businessmen and professionals participate in recreational activities together. These activities include softball, volleyball, field trips, fishing, camping, Outward Bound activities, and summer camps. The second phase of PYCAP is Career Day. Local businesspeople and professionals, who have been associated with PYCAP through Community Assistance activities, are asked to provide a Career Day for students. The students spend a day with the businessperson and professionals and follow up by writing a report for credit at school. This exposure to various occupations will broaden the students ' perspective, familiarizing them with positive life styles with which they may not be familiar. The third phase of PYCAP is the Summer and After School Jobs Program. In this phase of PYCAP, businesses, who have been associated with PYCAP through Career Days and Community Assistance Projects, are solicited to provide summer and after school employment for participating students. The fourth phase of PYCAP is Mentoring. This phase of the program identifies individuals as mentors and matches them with participating students with whom they have come in contact in any of the three previous phase of PYCAP. Our goal is to develop mentoring relationships between police officers, local businesspeople, professionals and participating students. Participants are encouraged to spend time together, share experiences with one another, and develop a relationship of mutual respect and trust. Police officers, school staff, community businesspeople and professionals will work together to develop positive relationships with student participants, and assist them in dealing with their social and family needs. The goals of mentoring are: 1. to develop favorable role models for students and provide a positive influence on the students. 2 . to redirect their lives towards responsible and productive citizenship. 3 . to have students return to and function within the mainstream Dade County schools. Participating students are recognized by the School and the City Commission via proclamation and certificates. Feedback is obtained by School officials. In addition, comparisons of attendance, academics and conduct are compared before and after PYCAP participation. COLLABORATION/PARTNERSHIPS The Miami Beach Police Department will be working with the faculty and Staff of South Beach Alternative Middle School. Please see letter of commitment. CONTINUATION PLANS The Program has been in existence for over a year and will be continued indefinitely. EVALUATION PLAN PYCAP participants will be evaluated by school personnel as to their absenteeism, test scores, grades, attitude, demeanor and conduct. Ii ' (A) District/Agency Name (E) Agency Number FLORIDA DEPARTMENT OF EDUCATION (8) Program Name (F) Grant Number PROJECT BUDGET SUMMARY i+ ' Il (C) Effective Approval Date AND DISBURSEMENT REPORT (G) Project Code (0) Termination Date ]Budget E]Interim Report FJFinal Report (H) Total Project Dollars (I) Contact Person Phone i 1 - (1) (2) (3) (4) (5) / Account or Account or Name of Budget Total Disbursed to Date Undisbursed Current Disbursement Func No Object No Account Amount As of / /�--STh` ._ Balance Reported SUPPLIES $ 4,760•UU - t ACTIVITIES $ 3,500.00 y ' FIELD TRIPS $ 1 ,501,00 4 SALARIES $ 3,168.00 a EQUIPMENT ~ $ 2,260.00 4 r i F } 1 1 f y H r f r a a r • 1 a ' ALL PROGRAMS '" � (8) Column TOTALS(Complete on last page only) 14 ,689.00 (9) REIMBURSEMENT PERCENT 100 % , FEDERAL PROGRAMS ONLY (10) TOTAL FEDERAL FUNDS $14 ,689.00 �� COMPLETE ROWS(9).(10), &(1 1): (1 1) FEDERAL PROGRAM INCOME i (12) CERTIFICATION:(Complete on last page only) I hereby certify that I have reviewed this budget summary disbursement report and that all items shown above are in accordance with applicable law and regulation PPand have been classified properly according to this district's/agency's current chart of accounts All records necessary to substantiate these items are available for review bystate and federal monitoring g staff I further certify that as a disbursement report,all disbursements: were obligated for cher the project approval date and prior to the termination date; have riot been reported previously; and were funds un this or anyspecialproperly y P P y not used for matching project.Further,that all inventory items included have been entered ro erl on the inventory records required by Florida Statutes. FA 399 Report Number Certified Correct Date / / DOE Audited by: • Exp 06/30/92 Page of Finance Officer or Authorized Representative ` USE Date: / / • PROJECT BUDGET SUMMARY-CONTINUATION Funds will be used for the following: SUPPLIES 1. PYCAP T-Shirts - 50 t-shirts @ 12 . 00 each $ 600. 00 2 . PYCAP Ball Caps- 50 caps @ 7 . 00 each $ 350. 00 3 . Silk screen for T-Shirts & Caps $ 300. 00 4 . Awards - Plaques and Certificates $ 825. 00 5. Arts & Crafts Supplies $ 625. 00 6. Car Wash Supplies $ 90. 00 7 . Graffiti Paint out Supplies $ 1, 400. 00 8 . Clean-A- Thon Supplies $ 70. 00 TOTAL SUPPLIES $ 4,260.00 ACTIVITIES 1. Thanksgiving food baskets for 50 Families $1, 500. 00 2 . Christmas Gifts Program for 50 Children $1, 500. 00 3 . Easter Egg Hunt for 50 elementary School $1, 500. 00 children TOTAL ACTIVITIES $4,500 .00 FIELD TRIPS 1. Horse Back Riding for 25 students $625. 00 2 . Fishing Trip for 25 students $625. 00 3 . Police Museum trip for 25 students $ 13 . 00 4 . Seaquarium trip for 25 students $138 . 00 5. Museum of science and Natural History for 25 students $100. 00 TOTAL FIELD TRIPS $1,501. 00 SALARIES 1. Teachers overtime for 2 teachers $3 , 168. 00 six (6) hours per week for 24 weeks. EQUIPMENT 1. Volleyballs 4 @ $30. 00 each $120. 00 2 . Volleyball Nets 2 @ $40. 00 each $ 80. 00 3 . Basketballs 3 @ $30. 00 each $ 90. 00 4. Softballs 5 @ $10. 00 each $ 50. 00 5. Softball Bats 5 @ $40. 00 each $200. 00 6. Softball Gloves 40 @ $10. 00 each $400. 00 7 . Street Hockey Equip. $700. 00 8. Rappeling Equipment $500. 00 9. Soccer Balls 8 @ $30. 00 each $240. 00 TOTAL EQIIIPMENT $2,260.00 • 20 SOUTH BEACH ALTERNATIVE MIDDLE SCHOOL le A Division of Adult Mankind Organization, Inc. Funded by the Dade County School Board October 21, 1992 To whom it may concern: The faculty and staff of South Beach Alternative Middle School are pleased to provide this letter of commitment on behalf of PYCAP. Our participation in the PYCAP program involves our complete support with all PYCAP activities. Our faculty and staff closely monitor PYCAP students and evaluate them to measure academic improvement as well as other indicators such as attitude, attendance and conduct. The students who have participated have a positive attitude towards the police and the community through program interaction. As a result several students have obtained part-time jobs through PYCAP. This program is also motivating students who are not yet enrolled in PYCAP to improve their academic performance as well as attitude in order to become PYCAP members. In addition, PYCAP provide students with the opportunity to visit companies and consequently expand their horizons when choosing careers. Also school attendance has increased an average of 40%. Due to the positive results obtained through this program South Beach staff is willing to provide the effort required in order for PYCAP to continue in our school . Sincerely, Barbara Rodriguez Principal 920 Alton Road, Miami Beach, FL 33139 • Telephone: (305) 673-4782 • CiTY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 TELEPHONE: (305) 673-7010 OFFICE OF THE CITY MANAGER FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. 03--/2_ DATE: November 18 , 1992 TO: Mayor Seymour Gelber and Members of the City Commission FROM: Roger M. CarittkitikL City Manager APPLICATION FOR A GRANT UNDER THE FLORIDA DEPARTMENT OF SUBJECT: VE-AMERICA PROGRAM FOR FUNDING OF THE MIAMI EDUCATION, SER BEACH POLICE DEPARTMENT PYCAP PROGRAM ADMINISTRATIVE RECOMMENDATION The Administration recommends that the City Commission authorize the filing of an application for a grant under the Florida ' Serve-America Program for funding of the Department of Education, Miami Beach Police Department PYCAP program. BACKGROUND The Dade County School Board operates a school known as the "South Beach Alternative Middle School�� in the City ofMiami Beach. The ent and the school, jointly which is funded by the Federal Governor November, 1989. The School was opened in N Dade County School Board, P specifically serves students who are deemed "at risk" of dropping lems which out of school and/or have family or social behavior pro • abilityto participate in the regular public have limited their rom other public schools. school system. Students are transferred to South Beach fation are Approximately 65% o f the student popu lresidents of Miami Beach. students in this is no secret that the school are having athese students difficult time at school and at home. Some of called and in became involved in criminal acts, and the police were As minds, it was perceived as a negative interaction. the students these incidents became known, the community began to view these youths as delinquents. • the Miami Beach Police Department sought Recognizing the problems, withpositive role models and activities, to provide these students thus, PYCAP was born. PYCAP stands for Police and Youth Community Assistance Program. which brings the students of South Beach PYCAP is a project g community Alternative Middle School, the staff of the school, the Miami and professionals, and officers from business people Beach Police Department together. The PYCAP program has four (4) inter-relate,' program areas. 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CONCLUSION This project will allow the City of Miami Beach to receive $14 , 689. 00 in funds to fund the PYCAP Program. There is no cash match required for this project from the City of Miami Beach. MMS/MAL/pb 12 ORIGINAL RESOLUTION NO. 92-20660 • Authorizing the filing of an application for a grant under the State of Florida, Department of Education, Serve-America Program for funding of the Police and Youth Community Assistance Program (PYCAP; for the Miami Beach Police Department. y. ,