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RESOLUTION 93-20806 • RESOLUTION NO. 93-20806 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY TO PREPARE AND SUBMIT AN APPLICATION FOR CONTINUED FUNDING OF A GRANT FROM THE STATE OF FLORIDA, DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES (HRS) , FOR INDEPENDENT LIVING SKILLS TRAINING, SUPPORTED EMPLOYMENT TRAINING, AND TRANSPORTATION SERVICES FOR DEVELOPMENTALLY DISABLED (MENTALLY RETARDED) ADULTS, AND TO APPROPRIATE FUNDS AND EXECUTE A CONTRACT FOR THE FINAL GRANT AWARD IN THE FORM ATTACHED HERETO, IN ACCORDANCE WITH THE GRANT PERIOD AND THE AMOUNT NEGOTIATED WITH HRS. WHEREAS, the State of Florida, Department of Health and Rehabilitative Services (HRS) is desirous of having the City of Miami Beach apply for continued funding to provide independent living skills training, supported employment training, and transportation services for developmentally disabled (mentally retarded) adults; and WHEREAS, the City is desirous of submitting an application for continued funding, in order to provide essential support and services to developmentally disabled (mentally retarded) adults in the estimated amount of $236, 029 for the period of July 1, 1993 , through June 30, 1994 ; and WHEREAS, the City of Miami Beach Activity Center is currently serving Medicaid eligible clients, and HRS now requires a separate certification for the City of Miami Beach Activity Center to become a Medicaid provider; and WHEREAS, the City has been successfully operating these programs since 1983 and wishes to continue to provide these essential services; and WHEREAS, the City will prepare the budget in accordance with the applicable grant period and the amount negotiated with HRS ; and WHEREAS, it is necessary that such funds be appropriated for the final grant award. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Administration be authorized to prepare and submit an application to the Department of Health & Rehabilitative Services (HRS) in accordance with the grant period and the amount negotiated with HRS, that the funds be appropriated for the final grant award, that the City of Miami Beach Activity Center be certified as a Medicaid provider, and that the Mayor and the City Clerk be authorized and directed to execute the contract in the form attached hereto, in order to provide independent living skills training, supported employment training, and transportation services for up to thirty- five (35) developmentally disabled (mentally retarded) adults at the Miami Beach Activity Center. PASSED AND ADOPTED THIS 2nd . . y of Ju - , 1993. J ° $AYOR ATTEST: CITY CLERK FORM APPROVED STP/AL: LK LEGAL DEPT. By , ��� Date S- Z L. c CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. a s 0-93 TO: Mayor Seymour Gelber and DATE: June 2 , 1993 Members of the City Commission FROM: Roger M. Ca- . Or\ City Manager SUBJECT: TWO (2) RESOLUTIONS AUTHORIZING THE CITY TO PREPARE AND SUBMIT TWO (2) SEPARATE APPLICATIONS FOR FUNDING OF TWO (2) SEPARATE GRANTS FROM THE STATE OF FLORIDA, DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES (HRS) AS FOLLOWS: ONE APPLICATION CONSISTING OF AN INDEPENDENT LIVING SKILLS TRAINING PROGRAM, SUPPORTED EMPLOYMENT TRAINING PROGRAM, AND TRANSPORTATION SERVICES; AND, ONE APPLICATION FOR A SUPPORTED INDEPENDENT LIVING PROGRAM, ALL DESIGNED TO BENEFIT DEVELOPMENTALLY DISABLED (MENTALLY RETARDED) ADULTS; AND, TO APPROPRIATE FUNDS AND EXECUTE CONTRACTS FOR THE FINAL GRANT AWARDS, IN THE FORM ATTACHED HERETO, IN ACCORDANCE WITH THE GRANT PERIODS AND AMOUNTS NEGOTIATED WITH HRS, ESTIMATED AT $271,429. ADMINISTRATION RECOMMENDATION The Administration recommends adoption of the attached two (2) Resolutions which authorize: the preparation and submission of two (2) grant applications to HRS; the appropriation of funds for the final grant awards; and authorization for the Mayor and City Clerk to execute the two (2) corresponding contracts. BACKGROUND Since 1983 , the City's Miami Beach Activity Center (MBAC) , located at 8128 Collins Avenue, contiguous to the Log Cabin Nursery, has operated an HRS program entitled Independent Living Skills Training (development training) designed to benefit developmentally disabled adults. This program is administered by the City's Department of Development, Design & Historic Preservation Services. Clients participating in this program are referred from either the State Department of Health & Rehabilitative Services (HRS) or are sponsored by their own families. Participants in this program are limited to thirty-five (35) . The program strives to teach clients basic living skills, which will allow them to become self-reliant and no longer entirely dependent upon welfare and social service agencies for their sustenance. Skills taught as part of the curriculum include personal hygiene, housekeeping, cooking, horticulture, interview techniques, etc. Not only does the program teach and prepare the clients for these roles, but also provides daily transportation to and from the site. The successful graduate of the program is then able to maintain a household and engage in meaningful employment. 3 AGENDA ITEM DATE 2-'13 ' r r � COMMISSION MEMO JUNE 2, 1993 PAGE 2 In 1989, the City's MBAC become involved in another HRS program for developmentally disabled adults entitled Supported Employment. Participants in this program are limited to ten (10) . This program focuses exclusively on preparing and training clients to assume jobs utilizing the skills already learned under the Developmental Training Program, detailed above. Both of these programs, while funded separately, are intricately linked together. A counselor makes the initial contact with a prospective employer to secure potential positions for graduates of the program and then matches a client's skills and abilities with the job duties and responsibilities required by the position. Follow-up and progress reviews are conducted by the counselor to ensure that the client is able to perform on the job effectively. In February 1993, the Department of Health and Rehabilitative. Services (HRS) requested that the City of Miami Beach submit an application for funding for a new program entitled "Supported Independent Living Services", beginning July 1, 1993. HRS has assured the City of Miami Beach that funds are available for this program and the City of Miami Beach does not have to provide a direct match to qualify for and receive this grant. The purpose of this program is to provide an independent living environment for the clients currently being served through the City's Program(s) . Presently certain clients are living in conditions which place them at risk due to their family situation, i.e. elderly and incapacitated parents or changes affecting their present living status. Throughthis grant component clientswill be provided with appropriate rental housing. Specific support services and supervision will be provided by present staff and a Supported Living Coach, in order to ensure the clients health and safety in' their new environment. ANALYSIS Presently, the City provides services for up to fifty-two (52) developmentally disabled adults of which forty-five (4 5) are funded through these HRS Grants, the other seven (7) clients are privately funded. The City must apply annually to HRS for funding of these programs, as the grant awards are not guaranteed from year to year, nor are funds automatically allocated to the City. As such, two (2) grant applications have been prepared which include narrative program descriptions and proposed operating budgets for each program: Independent Living Skills training, Supported Employment Training, Transportation Services, and Supported Independent Living Opportunities. Whereas, the City of Miami Beach Activity Center is currently serving Medicaid eligible clients, and HRS now requires a separate certification for the City of Miami Beach Activity Center to become a Medicaid provider. Therefore, the Miami Beach Activity Center Program Supervisor will be responsible for handling this certification and submission of any applicable documents to HRS. Previously the City of Miami Beach had signed separatecontracts for all these services, however, as of this year HRS now requires that the following three (3) components be combined into one (1) main contract: the Independent Living Skills Training Program, the Supported Employment Training Program, and Transportation services. There will be a separate contract for the Supported Independent Living Program. 4 i 1 • • M COMMISSION MEMO JUNE 2, 1993 PAGE 3 HRS has tentatively informed the City that it will consider grant requests in the amount of $125, 050 under the Independent Living Skills Training (Developmental Training) Program, $76, 679 under the Supported Employment Training Program, $34, 300 for transportation services, and $35,400 for the Supported Independent Living Program. Combining these programs results in a total grant request of $271,429 for Fiscal Year 1993-94 to fund the Miami Beach Activity Center's Programs. While over one-half of the Center's operating budget is provided by HRS, the balance is supported by a Community Services Block Grant (CSBG) , the donations of private clients, and the City. Funding at this level will allow the City to continue providing services for up to fifty-two (52) developmentally disabled (mentally retarded) adults. The program period begins on July 1, 1993 and ends on June 30, 1994, in order to coincide with the State of Florida's fiscal year. HRS requires that the City adopt Resolutions which demonstrate the Commission's authorization to apply to the State of Florida - Department of HRS, for funding of these essential programs. CONCLUSION After the City's two (2) grant applications have been negotiated and approved by HRS, a final contract for each program, similar in form to the contract attached hereto, will be executed by the Mayor and City Clerk. RMC:STP:AL/lk Attachments 5 A. IDENTIFYING INFORMATION DEVELOPMENTAL TRAINING APPLICATION FISCAL YEAR 1993-94 A. Applicant Information Name: City of Miami Beach Address: 1700 Convention Center Drive Miami Beach, Florida 33139 Mailing Address: Miami Beach Activity Center 8128 Collins Avenue Miami Beach, Florida 33141 Individual authorized to sign and bind a contract with H.R.S. Name: Seymour Gelber Title: Mayor Telephone Number: (305) 673-7030 Individual who will be responsible for daily operations such as project director or supervisor: Name: Agi Long Title: Program Supervisor Telephone Number: (305) 993-2008 • • B. SERVICES TO BE PROVIDED The City of Miami Beach Activity Center Program will provide habilitative programming for up to 52 developmentally disabled adults. This program operates at the Miami Beach Activity Center, Monday through Friday, from 8 : 30 A.M. to 4 : 30 P.M. The City's day training program (Independent Living Skills training) provides programs in areas that are considered to be critical to their independent functioning. We offer programs in the following areas: 1 . Basic Academics - Remedial/Maintenance 1 . Basic 2 . Intermediate 3 . Advanced 2 . Payroll The clients calculate their own payroll derived from services rendered in the Plant Nursery and other related areas. 3 . Health Basic health practices and concerns are concentrated on in this class. Self care skills are strengthened, as well as precautionary practices to common problems. 4 . Survival Skills Instruction is offered to promote safety and independence in the community. 5 . Cooking Clientele who are determined in need of these skills, are included in this class. 6 . Cleaning Our clientele are taught basic to advanced janitorial skills for their own personal use, and also as a precursor to job placement. 1 . Basic 2 . Intermediate 3 . Advanced . 7 . Communications This class offers skills in expressive/receptive communication skills training for those determined to require this instruction. 8 . Exercise and Nutrition This class is offered to clientele who are determined to be in need of instruction regarding weight control . 9 . Resource A general class offered to certain clients who require instruction in varying specific areas. 10 . Film This class is offered as a "jumping off" point that encourages certain clients to discuss areas that concern them, while viewing certain selected films. 11. Recycling Intense instruction in the area of recycling skills for client's own personal use and also as a precursor for job placement. 12 . Current Events Instruction and discussions regarding major events happening in our society and the world. 13 . Job Placement This is done utilizing supported employment methodology. 14 . Transportation Our clientele are transported to and from home, and/or are transported to various community site job sites, etc. as necessary. 15. Social Work Our caseworker provides all related activities which include• 1. Reviewing referrals 2 . Counseling clients • 3 . Counseling families 4 . Developing behavior plans 5. Travel training 6 . Client advocacy Our clientele all carry a primary diagnosis of mental retardation. In addition, some are also handicapped by epilepsy, cerebral palsy, mental illness, hearing impairments, and autism. Staffing Our program is staffed with the following personnel : Program Supervisor Caseworker Education Coordinator Employment Specialist Agricultural Instructor Instructor Driver/Instructor Aide Administrative Secretary C. MANNER OF SERVICE PROVISION All programs listed in Section B take place at the Miami Beach Activity Center, located at 8128 Collins Avenue, Miami Beach, Florida, 33141 . The exceptions to this include: 1. Survival Skills This occurs in the surrounding neighborhood. 2 . Job Placement Site specific. The remainder of our classes take place in classroom settings located at our site. Each client receives a schedule of classes twice per year. Clients are assigned specific classes based on their needs at the habilitation planning meeting (see attachment) . Classes are from 50 to 75 minutes long. Each instructor is responsible for implementing the client's program as specified in the Habilitation Plan. The Education Coordinator supervises the class content and evaluation. Upon entering the program all clientele are assessed using one or all of the following instruments: 1 . Functional Living Skills Assessment 2 . Becoming Independent 3 . Brigance 4 . Critical Skills Assessment 5. Plant Nursery Assessment An individual Habilitation Plan (HAB) is developed for each client within 30 days of their admittance to the program. All clientele receive a quarterly review of their progress. The primary curriculum utilized in the program is "Becoming Independent. " Additional curriculum include sex education materials, AIDS training materials, materials utilized for meditation/relaxation, counseling, and supplies for cooking and cleaning classes. r , ELIGIBILITY All clientele must be referred by H.R.S. Following receipt of the referral packet, the following process occurs: 1 . Review of referred by agency caseworker 2 . Clients must be Title XX eligible 3 . Must be a Dade County resident 4 . Client must have diagnosis of developmental disability (primary) 5 . Interdisciplinary team review 6. Final determination INTAKE PROCEDURE 1 . Referred from H.R.S . 2 . If appropriate, client is accepted. 3 . If space is unavailable, client is placed on waiting list. 4 . At thirtydays, a habilitation plan is developed with H.R.S. coordination. 5 . Clients found to be inappropriate are referred back to H.R.S. , with explanation. Also additional referrals may be given, such as to vocational rehabilitation. 6 . All referrals are followed-up by an agency caseworker for a one-year period. . D. EVALUATION The goals of the program are all directed toward increasing the independence of the clientele that we serve. Listed below are the goals for FY 93-94 for our program. 1 . GOAL: To provide Habilitative Services MEASURABLE OBJECTIVE: This contract will provide services for up to 35 clients for up to 230 days of service. See section B for description of services. STEPS: The program will comply with H.R.S . , Developmental Training Program standards, and will implement programs. TIMETABLE: July 1 , 1993 to June 30, 1994 . 2 . GOAL: Placement of Individuals into Competitive Employment MEASURABLE OBJECTIVE: Up to 15% of our population will be placed/retained into competitive employment for a minimum of 20 hours per week. STEPS : A. Apply to H.R.S . to grant funding for one additional position. B. Identify appropriate work dates. C. Present candidates to H.R.S./V.R. screening committee. D. Proceed with supported employment methodology. TIMETABLE: July 1, 1993 to June 30, 1994 . • M 3 . GOAL: Increase the independent functioning of the clientele served MEASURABLE OBJECTIVE: All clients will meet a minimum of 50% of stated objectives on their habilitation plans. STEPS: A. The program will implement the classes described in Section B, five days a week. B. Each client will be assessed at least annually. A new individual habilitation plan will be developed annually. C. Each client will receive a quarterly review of progress. D. The program will utilize "Becoming Independent" as the primary curriculum guide. TIMETABLE: July 1, 1993 to June 30 , 1994 . 4 . GOAL: Increase_independent transportation skills of the clientele served. MEASURABLE OBJECTIVE: Increase the number of clients by 20% traveling independently to and from the program. STEPS: A. Travel train and encourage clients taking public transportation and special transportation services. TIMETABLE: July 1, 1993 to June 30, 1994 . 5 . GOAL: Increase varies vocational skills of the clientele served. MEASURABLE OBJECTIVE: At least 20 clients will learn new vocational skills, besides nursery plant maintenance, in order to acquire jobs within the community. STEPS : A. The program will implement intensive training in cleaning, recycling and community awareness. TIMETABLE: July 1, 1993 to June 30, 1994 . CLIENT POPULATION TO BE SERVED 30 adults (ages 18+) developmentally disabled adults. 6 CRT 24 IFL 30 Total Clients FY/93-94 DTP Services Equal : 6 CRT 24 IFL 30 Total Clients FY/93-94 Transportation Services Equal : 6 CRT 24 IFL 30 Total Clients FY/93-94 5 adults (ages 18+) developmentally disabled adults. 4 IFL 1 CRT 5 Total Clients FY/93-94 Number of clients served through this application: Per Month: 70 (35 DTP & 35 transporation) Per Year: 840 Number of units of service to be provided through this application: Per Month: 2 , 012 . 50 Per Year: 24 , 150 CRT = Community Residential Training IFL = Independent Family Living DTP = Developmental Training Program (Independent Living Skills training) DAYS OF SERVICE FY 93 to 94 FY 93 to 94 January January 20 February February 20 March March 21 April April 20 May May 21 June June 21 July 21 July August 14 August September 18 September October 20 October November 20 November December 14 December TOTAL = 230 Days r A. IDENTIFYING INFORMATION SUPPORTED EMPLOYMENT APPLICATION FISCAL YEAR 1993-94 A. Applicant Information Name: City of Miami Beach Address: 1700 Convention Center Drive Miami Beach, Florida 33139 Individual authorized to sign and bind a contract with H.R.S. Name: Seymour Gelber Title: Mayor Telephone Number: /305) 673-7030 Individual who will be responsible for daily operations such as project director or supervisor: Name: Agi Long Title: Program Supervisor Telephone Number: (305) 993-2008 B. SERVICES TO BE PROVIDED City The of Miami Beach will administer its supported employment program at the Miami Beach Activity Center, which typically operates Mondaythrough Friday from 8 : 30 A.M. to 4 : 30 P.M. The (10) client placements utilizing one program will provide up to ten PP of the three supported employment models approved by the State of Florida and Developmental Services, District 11. Services to include the following: o Individual Assessments o Training and Career Development o vocational and pre-vocational classes o career counseling o work adjustment classes and seminars o Job Development o finding, creating, analyzing and identifying available positions in the competitive labor market o conducting a diagnostic interview to pre-determine consumers preferences, interests and motivation o matching candidates to specific jobs o teaching consumers to become acquainted with a variety of occupations and work demands o Follow-Along/Maintenance o assisting the placed worker during the initial phase of employment to adjust o meeting periodically with the worker to determine continued job progress and satisfaction o Additional Services o counseling o client advocacy o coordination of services o follow up and trouble-shooting o documentation of systematic progression , • Staffing Program Supervisor Caseworker Education Coordinator Employment Specialist instructor/Job Coach Driver/Instructor Aide Administrative Secretary C. MANNER OF SERVICE PROVISION The services to be provided in section B will be based at our site, 8128 Collins Avenue, Miami Beach, Florida, 33141. The duration of the service to be provided is twelve (12) months. Each supported employment candidate will be assessed by using one or more of the following: o Work skills assessment o Outside agency evaluations o Becoming Independent curriculum/assessment o Critical skills assessment o Functional living skills assessment Supported Employment consumers will receive individual counseling and support services. Eligible candidates receive pre-vocational and/or vocational training, a tailor-made employment/follow along plan which is supplemental to the individual habilitation plan. As required by Developmental Services, there will be a quarterly review of progress reports and monthly evaluations. A pre-placement service is also available as this service ensures a successful placement. Pre-placement may include the following: o Pre-interview counseling o Job skills instruction o Supervision and counseling The position secured by each consumer will be evaluated according to location, work habits and abilities of specific candidates, and the needs and desires of each individual . Transportation and/or training on travel independence is provided for those eligible. Specific job skills training is provided at the work site. • • ► I I i I i,1/S'-2 ' L or, pct h(. payment when tees-e have been es ablish•-d through tie apt Notice and Contact prows and wJsequenti)• ideR..�'+ec in the department's 1. The name, address and telephone number of the contras manager for budget_ the department for this contra is: Name, {.wiling and Stre..et Addres.a of Payee Gus s ie H . McKNIGHT-HSPS 1. The name (provider name as shown on page 1 of t.`►is co NW 2nd Avenue S-522 mAilin; adorers cf the off►cia' payee to wnom the payme iami , t or.iaa .3312 8 made: - , - — . 9 . THE CITY OF MIAMI BEACH ^ The name, address and teie frione r;-ember of the representative c` the 8 1 2 8 Collins Avenue provider responsible for acrriinistration of the program unoer this Miami Beacn , Florida 3 314 con:rat Is: AGI LONG-Mental Retardation Sup. 2 The name of tie contact p-erson and c::ee; adorers where f: • • 0 ins Ave . aaministrative records are maintained: a •Ueacn , ori.a AGI LONG PH : 993-2009 '0128 Collins 1-- venue In the event that diflrrent representatives are designated by either party Miami Beach , Florida 3 1 4 atter execution of this cont:ac. notice of the name and aodros: of the new representative will be rendered in writing to the other party and said notification attached to originals of this contract F. Ail Terms and Condttiona Included g R©no otiaUon or Madlflcation This contract and Its attachments as referenced, ATTACH: 1. Modifications of provisions of this contra::: shalt only be valid when I 11 , 111 , I V & V and E x h i b i t they have been reduced t' writing and duly signed. The parties agree 1 1 to renegotiate this contra..t if federal and/or state revisions of any B , & C a splicable laws, or regulations make changes In this contract necessary. The rate of pr.,•,ment and the total dollar amou,,: may be adjusted contain all thCs terms oho conditions agreed upon by the pa;ie rc::cact ively to reflex price love: increas-©s and changes in the rate of + ..JP „• . .61,44 r i�. '�. ! i•.''.'.,•fit..a7�',?�.•.•i�aM V,'IrNESS THEREOF, parties hereto have caused this 57 page contract to be executed by their undersign- : officials as duly authcri: OV;D� STATE OF FLORIDA DEP ART}AE_T Or • HEALTH At1D RE}IABIL1TATT'(E Sr' • CES THE CII 'Y OF MIAMI :°,5•' _ i _ SIGNED EY. SIGNED BY: .�.�. _ ,.�• 1, I NAME: eymo r ��l�e r Anita i ta 1I, Bock MAYOR ` --I;-L: TTnE: Deputy District Administratoz • DATE: DATE: i�EDERAL ID NUM.:EER (or SS Number for an Individual): FORM APPROVED 596000372 LEGAL DEPT. STATE=AGENCY 29 DIGIT SAMAS CODE: 1`?� N/A Date oef? PROVIDER FISCAL YEAR ENDING DATE: 06/ 30/93 • • CONTRACT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PART IES • Wiser. applicable, to submit bilis any travel exoens-es in B. Contract Payment a�rcancfWih section 1'2.r^•, rlo.i:a 5►a::tec. he Cepa^mer; Fur�uar: to section 21C 4.2, riOridE S.at.res, L1e vou:. er a.r-: .: may, when specifrec in Anaonmen: '1/�!_, establrsn rates lower payment of an invoice suomitted to int' cepa tis er,: sna..ii be ;ire e, than the maximum provioed in sac io;i 1 i 2.C,e'L:, Florida Statutes. the State Comptroller not tate: than twenty (2) days from the izooer trie date a proper invoice is received or receipt, insoect:ion and aporo 3. To provide units of deliverables, including reports, findings, and of the goo,o, or services, except trial In the case of a bona free disp! drafts as specified in ATTACHMENT I the voucher shall contain a statement o: the dispute and auttsor to be received and accepted oy trig contract manager prior to payment only In the amount not disputed. The date on which an invc payment. is deemed received is the date on which a proper invoice Is first race►. 4. To comply with the criteria and final date by which such criteria must at the place designated by the department. Invoices which have to be met for completion of this contract as specified in Section Ill, rerurndd to a vendor because of vendor preparation errors will result', Paragraph k2.of this contrac. delay In the payment The Invoice payment requirements do no: ea until a properly completed invoice, as defined in Rule Chapter 31,- 5, Tc allow public access to all documents, papers, letters, or other Florida Administrative C',oce, is provioed to the department. !-.:pro materials subject to the provisions of Chapter 119, Florida Statutes, and Inspection of goods or services Lha!' :.ke no longer than five and made or received by the pro..der In conjunction with this working days unless the bid specifications, purchase order or coria oontrac',. Nis expressly understood :ria; substantial evidence of tine specifies otherwise. Such approval Is to, the purpose of authors_ provider's refusal to comply with this provision shall constitute a payments and does not constitute a final approval of services put shat breach of contra. under this contras. A payment Is deemed to De issued on the f R. W1 holdings and Other B-cne1'ts working day that payment is available for delivery or mailing :o 1. TheP rovider is responsible for Social Security and Income Tax provider. ff a warrant in payment of an Invoice is nc' issued wi 'nin I: `,,,';;r.hoktins. (4.0) says, or thirty-five (35) days for health care providers as define: Rule C sorer 3J-2-t, Florida Administrative Code, atter the receipt of 1 ' The provider Is not entitled to state retirement or leave benefits invuice and receipt, Inspection, and approval of the goods and servic except where the provider Is a state agency. the deaartrnent shall pay to the provider, In addition to the amount Unless justified by the provider and agreed to by the department in the invoice, interest at a rate of one (1) percent per month calcuiated Attachment 1, Special Provisions, Section N/A , the department a daily basis on the unpaid balance from the expiration of such k 4� dayperiod,or thirty-five (35) dayperiod for health care providers will not furnish services of support, (e.g., office space, office supplies, (40) rty' telephone service, secretarial, or clerical support) normally available defined in Rule Chapter 3A-24, Florida Administrative Code, until su to career service employees. time that the warrant Is. issued to the provider. The tempos unavailability of funds to make a timely payment due for good:. S. Sponsorship s.:_,,rices does not relieve the department from this obligation to i As required by section 2.P.,5.2.5, Florida Statutes, if the provider Is a interest penalties. nongovernmental organization which sponsors a program financed wholly or in part by state funds, including any funds obtained through C. Vendor Ombudsman this contract, It shall, in publioizina, advertising or describing the A Vendor Ombudsman has been established within the Deparsmen sponsorship of the program, state: ';pori:;rod by 2-a.nr::r,g and Finance. The di ties cis this individual include acting as advocate for vendors who may be experiencing problems In c;:air timely payment(s) from a state agency. The Vendor Or;,budcmah THE CITY OF MIAMI BEACH be contacted at (934) 4-Z2-1 or by calling the State Comptrolli J`iDEFHotline, 1-W0-S48-3732o and the State of Florida, Department of Health and Rehabilitative Services'. ff the sponsorship reference is in written material, the words III. THE PROVIDER AND DEPARTMENT MUTUALLY AGREE: 'State cf Florid:,, Department of Health and rehabilitative Services' shall A_ Effective Date appear in the same size loners or type as the name of the organization. 1. This contract shall begin on J u I.y 1 , 1992 on the date on which the contract has Boer; signed by DC:", par T. Discount©d Involcr:_s To allow a 1. percent discount on selected invoices which are whichever is later. .. paid in lass than N/A rays. The provider mut dearly mark any 2_ This contract shall end on June 30 , 1Q 9 3 invoice with the discount it It is to be allowed. The provider may submit invoices with or without tine negotiated discount terms. The department E. TermIna'tlori shall comply with subsection 215.422(4), Florida Statutes, If a 1. Tarrnittrltion at W111 discounted invoice is offered. This contras, may be terminated by either party upon no less ' thirty (30) calendar days notice,without cause, unless a lesser tier U. Final Invoice mutually agreed upon by both parties. Said notice shall be delivi The provider must submit the final invoice for payment to the by certified mall, return receipt requested, or in person with pro: department no more than 4 5days atter the contract ends or Is delivery. terterminated;�', f it; If the provider s so 0o , all right to payment is forfeited, faes afro, � 2. i ermination Because of Lack of Funds and the department will n•,; honorany requE,,�� s:..,m,tted atter the aforesaid time period. �-iy payment due under the terms of this In the event funds to finance this contract become unavailable, cora a may be withheld until all reports due from t~ie provider, and department may terminate Vie Contract upon no less necessary adjustments thereto, have been approved b:'the care:tanen;. twenty-four (24) hours notice In wrltiri,- to the provider, Said nc shall be delivered by certified mall, return receipt requested, r V. Use 01 Funds For Lobbying Prohibited person with proof cf oelivery. The department snail be ;.1e To comply witt-, the provisions of st-Glen- 215,3-4-7, Florida Statutes, authority as to the availability of funds. which prohibits the expenditure of contract-funds for the pu moose of lobbying the Legislature or a state agency._ 3_ Ter it-W:10n for E-reach • ) Unless the provider's breach is waived by the department In wri �p E T .;;A.L.,:/— -� the depsrt-nent may, b y written notice to the provider, terminate 1. THE C._.. �.F T'M`J.i �.�,r,E�S: r y, y �ntrarce ,upon no less than Twenty-tour (24) hours no; , Said n k CorzV-�ct .mount �.wA shall be delivered by certified mall, return receipt requested, d, To pay for contracted services ac:oraing to the conditions of Attachment I in an amount not to exceeds 178 , 751 . 36 person with proof c; delivery. t? applicable, the department employ the default provisions in Chapter 1:;:.-1, Fa: su5jez-: to the availability of funds. The State o; Florida's penormance Administrative Code. Waiver of breach of any provisions of and obligation to pay under this contract is contingent upon an annual contract shall not be deemed to be a waiver of any other bread` appropriation by the Legislature. The cam of services paid under any shall not be construed to be a modification of the terms of ether contras; or from any Omer source are not eligible tar contract. The provisions herein do not limit the department's rig reimbursement under this contract. remedies at law or to damages. 3 7/1192 if the provider is a state agency or subdivissor. as defined by 0. Purchasing section 7€8.28, Florida Statutes, the provider shall furnish the 1. PRIDE Department, upon request,written verification of liability pr^•ection in it is expressly understood and agreed that any articles whict a=ordance with section 768.28, Florida Statutes. Noth; herein subject of, or are required to carry out this contract shall be construed to extend any party's liability beyond that purchased from Prison Rehabilitative Industries and Di provided in section 768.28, Florida Statutes. Enterprises, Inc. (PRIDE) Identified unoer Chapter 546, N. S.arfeguard.ing Information Statutes, In the same manner and under the procedures set Not to use or disclose any Information concerning a recipient of services subsections 946.515(2)and (4), Florida Statutes. For purpose under this contract for any purpose not in conformity with the state contract, the person, firm, or other business entity carrying regulations and federal regulations (45 CFR, Part 205.50), except upon provisions of this contract shall be deemed to be substitutes written consent of the recipient, or his responsible parent or guardian department Insofar as dealings with PRIDE. This clause applicable to any subcontractors, unless otherwise requires when authorized by law. An abbreviated list of products/services available from PRI I. Client Information be obtained by contacting PRIDE'S Tallahassee branch office To submit management, program, and client Identifiable data, as 487-3774 or SunCom 277-3774. specified by the department in Attachment I&III 2 Procurement of Products or Materials wtth Recycled Conti J. Assignments and Subcontracts Additionally, tt Is expressly understood and agreed that any To neither assign the responsibility of this contract to another party nor or materials which are the subject of,or are required to carry subcontract for any of the work contemplated under this contract contract shall be procured In accordance with the provi without prior written approval of the department. No such approval by section 403.7065,Florida Statutes. the department of any assignment or subcontract shall be deemed in any event or In any manner to provide for the Incurrence of any P. Ctvti Rights Certification obligation of the department In addition to the total dollar amount 1. The provider gives this assurance In c.nslderation of and agreed upon in this contract. All such assignments or subcontracts shall purpose of obtaining federal grants, loans contracts be subject to the conditions of this contract (except Section I, contracts of Insurance or guaranty), property, discounts, Paragraph 0.1.) and to any conditions of approval that the department federal financial assistance to programs or activities race shall deem necessary. benefiting from federal financial assistance. The provider a complete the Civil Rights Compliance Questionnaire,HRS Fc K. Financial Reports A and B,If so requested by the department. To provide financial reports to the departm'•nt as specified in Z The provider assures that It will comply with: Attachment T a. Title Vi of the Civil Rights Act of 1964, as amended, 4 L Return of Funds 20OOd et seq.,which prohibits discrimination on the bass; 1. To return to the department any overpayments due to unearned color, or national origin In programs and activities reci funds or funds disallowed pursuant to the terms of this contract that benefiting from federal financial assistance. were distJursed to the provider by the department The provider shall b. Section 504 of the Rehabilitation Act of 1973, as a return any overpayment to the department within forty (40) calendar 2g U.S.C.784, which prohibits discrimination on the days atter either discovery by the provider, or notification by the handicap in programs and activities receiving or benefit department,of the overpayment In the event that the provider or its independent auditor discovers an overpayment has been made, the federal financial assistance. provider shall repay said overpayment within forty (40) calendar days c. Title IX of the Education Amendments of 1972, as a without prior notification from the department In the event that the 20 U.S.C. 1681 et seq.,which prohibits discrimination on' department first discovers an overpayment has been made, the of sex in education programs and activities receiving or b department will notify the provider by letter of such a finding. Should from federal financial assistance. repayment not be made In a timely manner, the department will The Age Discrimination Act of 1975, as amended, 42 U.;.charge Interest of one (1) percent per month compounded on the et seq., which prdhibits discrimination on the basis o outstanding balance after forty (40) calendar days after the date of programs or activities receiving or benefiting from federal notification or discovery. assistance. 2. For state universities,should repayment not be made within forty(40) e. Section 654 of the Omnibus Budget Reconciliation Act of calendar days after the date of notification,the department will notify amended, 42 U.S.C.9849, which prohibits discriminatio the State Comptroller's Office who will then enact a transfer of the basis of race,creed, color, national origin, sex, handicap amounts owed from the state university's account to the account of affiliation or beliefs In programs and activities recf HRS. benefiting from federal financial assistance. M.incident Reporting 1. All regulations, guidelines, and standards as are now or 1. Client Risk Prevention lawfully adopted under the above statutes. if services to clients will be provided under this contract,the provider and any subcontractors shall, in accordance with the client risk 3. The provider agrees that compliance with this . surance cc prevention system, report those reportable situations listed in a condition of continued receipt of or benefit from federal HRSR 215-6, Paragraph 5, in the manner prescribed in HRSR 215-6 assistance, and that It is binding upon the provider, Its suc or district operating procedures. transferees, and assignees for the period during whi Neglect and lottation Reporting assistance is provided. The provider further assures 2.. Abuse, e9 contractors, subcontractors, subgrantees, or others with In compliance with Chapter 415, Florida Statutes,an employee of th6 arranges to provide services or benefits to participants or er provider who knows,or has reasonable cause to suspect,that a child, in connection with any of its programs and activities aged person or disabled adult is or has been abuses, neglected, or discriminating against those participants or employees in vi exploited, shall Immediately report such knowledge or suspicion to the above statutes, regulations, guidelines, and standards the central abuse registry and tracking system of the department on event of failure to comply, the provider understands that thI the single statewide toll-free telephone number (1-804-96ABUSE). may, at its discretion, seek a court order requiring compli2 N. Transportation Disadvantaged the terms of this assurance or seek other appropriate ji if clients axe to be transported under this contract, the provider will administrative relief, to include assistance being termin; subcontract with a designated Community Transportation Coordinator, further assistance being denied. in accordance with the provisions of Chapter 427, Florida Statutes, and Q. Requirements of Section 287.058,Florida Statutes Rule Chapter 41-2, Florida Administrative Code. The provider shall 1. To submit bills for fees or other compensation for se submit to the department the reports required pursuant to Volume 10, expenses in sufficient detail for a proper pre-audit and pi Chapter 27,HRS Accounting Procedures Manual. thereof. , , Contract No / '4 711/92 STATE OF FLORIDA DEPARTMENT• ' RTMENT OF HEALTH AND REHABILITATIVE SERVICES . STANDARD CONTRACT between the State of Florida, Department of Health and Rehabilitative Services,hereinafter referred to as the 'department' HIS CONTRACT Is entered into THE CITY OF MIAMI BEACH nd ,hereinafter referred to as the 'provider. HE PARTIES AGREE: 2 To permit persons duly authorized by the department to inspect ar THE PROVIDER AGREES: records, papers, documents, facilities, goods and services of tl' the conditions specified in provider which are relevant to this contract, and/or interview To provide serviceI according to clients and employees of the provider to be assured of s.a tis actor Attachment(s) performance of the terms and conditions of this contract. Followin . Federal Laws and Regulations such Inspection the department will deliver to the provider a list of i 1. ft this contract contains federal funds, the provider shall comply with comments with regard to the manner In which said goods or servic> theP rovisions of 45 CFR, Part 74, and/or 45 CFR, Part 92, and other are being provided. The provider will rectify all noted def cis ci PP a licable regulations as specified in Attachment I • provided by the department within the specified period of federal funds and is over $100,000, the forth in the comments, or provide the department e noted with sa orris ab 2. tt this contract contains s and acceptable justification for not correcting th prng ovider shall comply with all applicable standards, orders, or ear's failure to correct or justify within a reasonable time ► regulations issued under Section 306 of the Clean Air Act,as amended Tsl�ece piedi by the department may result In the withholding (42 U.S.C. 1P,57(h) et seq.), Section 508 of the Clean Water Act, as being deemed in breach or default, or termination of tr amended (33 U.S.C. 1368 et seq.), Executive Order 11T3�, and payments, Environmental Protection Agency regulations (40 CFR Part 15). The contract. provider shall report any violations of the above to the department. F. Indemnification ud meets, in in excess of $100,000, the 1. The provider agrees to be liable for all claims, suits,`Sin gt tl 3. H this contract conta►ns federal fund g execution, complete the Certification damages, including court costs and attorney's offees, asingout and provider must, prior to contract provider, bb n form, Attachment N/A tf a Disclosure of negligent or intentional acts iinsthe course of the operdtic Robbrding Lo g subcontractors, and Lobbying Activities form, Standard Form Ll_L, is required, it maybe agents, Further, the provider agrees to indemnify i obtained from the contract manager. All disclosure forms as required of this contrc' all claims, sults, judgments, or damagE by the Certification Regarding Lobbying form must be completed and department u against�� and attorney's lees, arising out of the negligE returned to the contract manager. Including or intentional acts or omissions of the provider, and Its agen of to :. Audits and Records subcontractors, and employees, in the course of the op 1. To maintain books, records, and documents (including electronic contract Also, the provider agrees to defend the department, up storage media) in accordance with generally accepted accounting receiving timely written notification from the department, against procedures and practices which sufficiently and properly reflect all claims, suits, judgments, or damages, including costs and attorne revenues and expenditures of funds provided by the department fees, arising out of the negligent or Intentional acts or omissions 0 I under this contract. provider and Its agents, subcontractors, and employees, In the coui 2 To assure that these records shall be subject at all reasonable times to of the operation of this contract. Where the provider an I i b state personnel and other personnel department commit joint negligent acts, the provider shall not inspection, review, or and t y the department,as well as by federal personnel. liable for nor have any obligation to defend the departmen vv duly authorized by p respect to that part of the joint negligent act committed by I 3. To maintain and file with the department such progress, lisr.al and department. In no event shall the provider be liable for Of have t inventory reports as specified in Attachment i and other obligation to defend the department against such claims, su reports as the department may require within e period of this judgements, or damages, Including costs and attorney's fees, arts contract. Such reporting requirements must be reasonable given the out of the sole negligent acts of the department. scope and purpose of this contract. 2 Any provider who Is a state agency or subdivision, as defined 4. To provide a financial and compliance audit to the department as section 768.28, Florida Statutes, agrees to be fully responsible lot specified in Attachment II and to ensure that all related party negligent acts or omission! or intentional tortious acts which resul transactions are disclosed to the auditor. Additional audit claims or suits against the ce►partment, and agrees to be liable for i requirements are specified in Attachment I, Special Provisions, damages proximately caused by said acts or omissions Noth Section herein is intended to serve as a waiver of sovereign immunity by i 5. To include these aforementioned audit and record keeping provider to which sovereign Immunity applies. Nothing herein s' requirements in all approved subcontracts and assignments. be construed as consent by a state agency or subdivision of theSi q of Florida to be sued by third parties In any matter arising out of D. Retention of Records contract. Tree provider agrees that It is an independent cantracto 1. To retain all client records, financial records, supporting documents, the department and not an agent or employee. statistical records, and any other documents (including electronic storage media) pertinent to this contract for a period of five (5) years G. Insurance atter termination of this contract, or if an audit has been initiated and 1. To provide adequate liabilityJnsurance coverage on a comprehen: audit findings have not been resolved at the end of five (5) years,the basis and to hold such liability insurance at all times during records shall be retained until resolution of the audit findings, existence of this contract. The provider accepts full responsibility and federal auditors identifying and determining the type(s) and extent of liar 2 Persons duly authorized by the department , insurance necessary to provide reasonable financial protectionspursuant to 45 CFR, Part 92.42(e)(1) and (2), shall have full access to the provider and the clients to be served under this contract. U and the right to examine any of said records and documents during the execution of this contract, the provider shall furnish said retention period or as long as records are retained,whichever is department written verification supporting both the determination later. existence of such insurance coverage. Such coverage may =. Monitoring provided by a self-insurance program established and opera 1. To provide reports as specified in Attachment I&I I. These under the laws of the State of Florida. The department reserves reports will be used for monitoring progress or performance of the right to require additional Insurance as specified contractual services as specified in Attachment I . Attachment N/A where appropriate. 1 •7 111:2 Contract No. I h the 37Drooria lished through int': oar payment when ttiesa have b°�inUts� In the Oepa� process and sud�qu•ntiy I nt-a� manager for budget Notch CO and telephone number of the contract manag t 1�ddrsas of Payee The Warne, address act is: E. Kama., I..talling and Str►epage 1 of this contract 1' anent lot this contract • 4 er name as s4 own on p en. Sn: the dep The name �orov o a e to wnorn the payor • MCKnlc:� HSPS address of t»e official payee Gu S S 1e H • mailing N . W . 2nd AZrP c_ 77 made: M ?'" ? ; The Ciy-•, c_. n�� Pm, Miami ► F for is Phone : 377-cQa 22.2.L.a_.—Q.S.21_12.:_11E—LILaalla___-----------___ Z The name• a0dress and telephone number cf tie representaUve o, .teeprovider yesp°nsible lot adminis:ra:ion of the Pro ram under Lhia M Z11 _ ,. ., ,in-; r1 l 11 di contract Is: Aal Long The name of he contact person an. cutlet address wnere Finan' acminisvau-ve records are maintained: 8128 Col 1 i c . rnr".' RC1 �O11C 1 1 41 8 1 2 x 0 1 '"'c n'J c-,,,o Miar^i �A��� � � � -- - -,_ � Beach , Florida 3 314 1 oho.-1e : oa � 008 N.�iam�. ► resentatives are designated by either p�'Y 3. In the event that different rep r and this contract, notice of the name and a eores.s oftree tt e r e o n o f to the other F� nY and�n dtti on/ I n cl u ddd A �.a r new representative will be rendered In this F. AJI Tarms attachments as relerenced, �- `- seg notification attached to originals of This contract and fts Modification II III IV and Exh . • ► I Renegotiation or Ntiad when I O. Fienego provisions of this contract shall only be valid 1. Modifications of P and duly signed. The parties agreethey have been reduced t writing to renegotiate this contra.1 if Iedorai and/or state revisions�onva y nDpliCa,bls laws, or Tegulations make changos in this adjusted •ne terms and conditions agreeo upon by the Part1e'• necessary. De cona�n ail . of payment and the total dollar amount may in the rate of 2.. The rate retroactively to retie::: price level increases end changes IN wtT1-i • sed this 22 . page contract to be executed by their undersigned officials as duly auttiorauthorized.c c -cSs'�` r•, the Parties hereto have caused PROVIDER STATE OF FLO R I D A. D EP ARTM �OF *\ HEALTH AND RE}�1 LlTAT1�SERVICES _ The _�-v o� Miami Be I\ ,7 f/ .I. ' /A ; � / ��-� SIGNED BY: SIGNED BY: U Anita M . Bock , T• S,- ymour Gelber 4"—"--NAME: TIME: O ,4- r . 1 c a-' 4- 1 TITLE: Mayor — ix DATE: 7 ATE: SS lumber FEDERAL ID NUMBER (orfor an Individual): 596000372 FORM APPROVED DEPT. STATE AGENCY 29 DIG . S.i.MAS CODE: 1:4-5 -ie.-.4C-7A57-1-4,....- -sem ___............._....._Nib PROVIDER FIST-YEAR ENDING DATE: Date 0i/9'2- 06/30 CaHTRACT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES •$aOvu.rsp Ci JO MI$iv telpow•J ^.oV�:Joo tori Jepun iuewosJngwtoJ s,iuotutJvdap ot�l •i!wri lou op u!oJoy suorstnoJd otu ",o* uco Jo; elq!d!io lou aro stomas Jet13o �(t.Jv wol; Jo eps nuoo Jotlio fWJOI •ljl ►O uonYo�jlpow z taq of ponnsuoo eq tau freq., Aur Jepun prod cao!niet Jo s;sw eta •eJnisrls! cri inn Aq uogsudoJdds ga1q Jain0 Also Jo isMilM s eq of peweep aq ;ou if81.rs :oenuoo ienut.re trs uodn wo6unuco sl :ovAuoo s!ul Jepun Aad 01 uont0!go pus ttrvJouod s,sorlot: to at'lsjlpsAild Aug ;0 Ll'Ofo1Q i0 1on1vm '1p0J on;sls!u!wpy U. 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PRIDE thatarticles are U 2. If the provider Is a provider shall furnish theunderstood and any gg,,upon Florida Statutes, the protection in It is expressly required agreed carry out this contract whichhshall section 7 written verification of liability p subject of, or are 'versifi, e ant, request, Statutes. Nothing herein m Prison Rehabilitative Industries and 0' department,Oe with section onextend 768.28.anyyridabeyond that purchased from i F1ori accordance 's liabilityl s Inc. (PRIDE) Identified under Chapter set forth shall be construed to extents Pant Enterprises, procedures.28.Florida Statutes. Statutes, in the 'erne manner and under the• For purposes of U provided in section 768 subsections 946.515(2)and (4),Florida Sta n out I tionrvioAsthe person, firm, or other business entity carrying for I H. Safeguardingaor information of se contract, disclose an Information concerning a recipientthe state sof this contract shall be deemed to be substituted Is i under to use orcontract Y ur Se not In conformity with provision tract for any purpose upon ant Insofar as deaiinis with PRIDE. This clauseed I; ois conexcept po department =, unless otherwise by and federal regulations (45 CFR. Part �'yor guardian applicable to any aubconVacto• from PRIDE rt regulationsrecipient, or his responsible parent consent of the services available writtenhenAn abbreviated list of products/ Tallahassee branch officePat (9 when authorized nt lave be obtained by contacting PRIDES information ble data, as 4.g7.3�TT4 or SunCom 277-37'74. I. Client b management, rogram, and client Identifia Recycled Content • To submit P I&I I 2. Procurement of Products or Materials w that any e t department in Attachment_,,,, understood and specified by the Additionally,it Is expressly whichodi are the subject of,or are required to carvis on� J, To neith ants and Se resptracts or materialsv,;th the pro To neither assign the responsibility of this contract to another party nor contract shall be procured In accordance ry out for any of the work contemplated under this contract section 403.7065,Florida Statutes. subcontract approval of the department. No such anP by without prior written P. gull Rlgh� C,arttticat� of anyassignment or subcontract shall be deemed gives this assurance In consideration of and for exp the department provide for the Incurrence of any 1. The prcvider event or in any manner to loans, contracts any In addition to the total dollar amount purpose of obtaining federal grants, discounts, or c obligation of the department i nments or subcontracts shall contracts of insurance or guaranty), property, activities discounts, orinc, agreed upon to this contract. Asuchfassignments Section Iprograms conditions of this contract (except � federal financial assistance to�� assistance. The provider agreE be subjectph1 the that the department benefiting from federal financial re h O. to any conditions of approval a late the Civil Rights Compliance Questionnaire,HRS Forms Paragraph P comp shall deem necessary. A and B,If so requested by the d e partme• K.Financial Reportsthe department as specified In 2. The provider assures that it will comply wi1.t. financial reports to P of the Civil Rights Act of 1964, as amended, 42 U To providea. Title A,ttachment�_ 20ppd et seq.,which prohibits discrimination on the basis of L Return of Funds color, or national origin In programs and activities receivir to the department any overpayments due to unearned 1. T o returncontract that benefiting from federal financial assistanee• funds or funds disallowed pursuant to th©terms of this as amer department The provider shall b. Section 504 of the Rehabilitation Act of 19733,n the ba: were disbursed to the provider by the � calendar which prohibits discrimination return anyoverpayment to the department within forty ( ) 29 U.S.C.784, notification bythe di in programs and activities receiving or benefiting daysafter either discovery by the provider, or noUf handicap department,of the overpayment In the event that the provider or its federal financial assistance. has been made, the auditor discovers an overpaymentc. Title IX of the Education Amendments of 1972, as ame. on onthe independentcalendar dayswhich prohibits discrimination withoutr shall repay said overpaymentthedewithin forty (40) 20 U.S.C.1681 et seq., P notification from the department. I^ the event friar the prior of sex in education programs and activities receiving or ens department first discovers an overpayment has �rei1din made, from federal financial assistance. U.S.0 P department will notify the provider by letter of suctthie department will d. The Age Discrimination Act of 1975, as amended, 42, of is P repayment not be made in a timely manner,compounded on the prohibits discrimination on the base percent per month et seq., which charge interest of one (1) after the date of programs or activities receiving or benefiting from federal fin g 40 calendar days outstanding balance after forty ( ) assistance.notification or discovery. made within forty(40) Section 654 of the Omnibus Budget Reconciliation Act of 15. 2. For state universities,should repayment not be a- discrimination the date of notification,the department ,;II notify amended, 42 U.S.C.9849, which prohibits calendar days after enact a transfer of the basis of race,creed,color,national origin,sex,handicap, p the State Comptroller's Office who will then e amounts owed from the state university's account to the account of affiliation or beliefs in programs and activities receivi benefiting from federal financial assistance. HRS. 1. AJI regulations, guidelines, and standards as are now or n M.incident Reportinglawfully adopted under the above statutes. 1. CIienL Risk Prevention if services to clients will be provided under this contract,the providerf and any subcontractors shall, In accordance with the client risk 3. The provider agrees that compliance with-this assurance federal� con' situations listed In a condition'of continued receipt of or benefit fromr its sulci prevention system, report those reportable assistance, and that k Is binding upon the provider,HRSR 215-x, Paragraph 5. In the manner prescribed In HRSR 215-6 transferees, and assignees for the period during whirr or district operating procedures. assistance Is provided. The provider further assures ti 2. Abuse,Neglect and lottstion Reporting contractors, subcontractors, subQrantees, or others with w compliance with Chapter 415,Florida Statutes,an employee of the arranges to provide services or benefits to participants or am; In P that a child, programs and activities provider who knows,or has reasonable cause to suspect, In connection with any of �, or employees!n viol: aged person or disabled adult is or has been abused, neglected, or discriminating against those participants exploited, shall Immediately report such knowledge or suspicion to the above statutes, regulations, guidelines, and standards. P the central abuse registry and tracking system of the department on event of failure to comply,the provider understands that thethe single statewide toll-free telephone number (1-50(�96ABUS may, at its discretion, seek a court order requiring oorrtpliatl the terms of this assurance or seek appropriate jug N. f clients is are ton Disadvantaged transported to include assistanceother being tdtttYfflat tf clients are be transported under this contract, the provider will administrative relief, subcontract with a designated Community Transportation Coordinator, further assistance being denied. In accordance with the provisions of Chapter 427, Florida Statutes, and Q.Requirements of Section 287.058,Florida Statutes Rule Chapter 41-2, Florida Administrative Code. The provider shall 1. To submit bills for fees or other compensation for sen submit to the department the reports required pursuant to Volume 10, expenses In sufficient detail for a proper pre audit and pot Chapter 27,HRS Accounting Procedures Manual. thereof. . ' C C Contract No. 711/S2 STATE OF FLORIDA DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES STANDARD CONTRACT Department of Health and Rehabilitative Services,hereinafter referred to as ur the'departe The City of Miami THIS CpHTRACT is entered into between the State of Florida, Beach and ,hereinafter referred to as the'provider. PARTIES AGREE: department to inspect THE 2. To permit persons duly authorized by the I. THE PROVIDER AGREES: records, papers, documents, facilities, goods and services of and/or interview the conditions specified in provider which are relevant to this contract, and/or ssured of satisf A. ToAt provide services according to clients and employees of the provider to be Attachment s) I performance of the terms and conditions of this contract. Folio ( B. Federal Laws and Regulations such Inspection the department will deliver to the,provider arl�r contains federal funds, the provider shall comply with comments with regard to the manner In which said goods o 1. if this contract all noted deficie the provisions of 45 CFR, Part 74, and/or 45 CFR Part 92, and other are being provided. The provider will rectify as specified in Attachment • I • provided by the department within the specified period of i applicable regulations p over 100,000, the forth In the comments, or provide the det)artmen with sa reaom 2 if this contract contains federal funds and isS provider shall comply with all applicable standards, orders, or and acceptable justification for not correcting thea reasonabledtin of the Clean Air Act,as amended The providers failure to correct or justify the withhoin regulations issued under Section 308 specified bythe department may (42 U.S.C. 1857(h) et seq.), Section 508 of the Clean Water Act, as s being deemed 1n breach or default, or termination o mended (33 U.S.C. 1368 et se Executive Order 11738, and payments, a q')' Refer to Attachment I , PagE Environmental Protection Agency regulations (40 CFR Part 15). The contract shall report anyviolations of the above to the department. F. Indemnmcauon #8 , Para raph #22 ud , yen provider p . of 100,000, the 1. The provider agrees to be liable for all claims, suits, j 5 3. K this contract contains federal funding in excess S complete the Certification damages,including court costs and attorney's fuse, arisingd:I. ai provider must, prior to contract execution, p Attachment . if a Disclosure of negligent or intentional acts or omissions e tfhe roof e vpe Regarding Lobbying form, N�A agents,subcontractors,and employees,in Lobbying Activities form, Standard Form L1.1, is required, it may be g as required of this contract Further, the provider agrees t• ndemnif obtained from the contract manager. All disclosure forms q ud m= or den' 'n Lobbying form must be completed and department against all claims, sults, J isgi , out of the neg by the Certification Regarding r g including court costs and attorney's fees, ar returned to the contract manager. or intentional acts or omissions of the • •cider, and Its a! Audits and Records subcontractors, and employees, In the -• - of the operation c C. A •eland the department, 1. To maintain books, records, and documents (including electronic contract. Also, the provider agrees P storagemedia) in accordance with generally accepted accounting receiving timely written notificatio our the department, again procedures and practices which sufficiently and properly reflect all claims, suits,judgments, or d= ••gas, including costs and atto revenues and expenditures of funds provided by the department lees,arising out of the neglig- or Intentional acts or omissions under this contract provider and its agents,su--•nuactors,and employees, 2. To assure that these records shall be subject at all reasonable times to of the operation of contract. Where the provider ir:spection, review, or audit by statepersonnelliable for nor ha • any obligation to defend P r and other personnel department commit •int negligent acts, the ptroe ide ar shall duly authorized by the department,as well as by federal personnel. men respect to th. part of the joint negligent act committed t 3. To maintain and file with the department such progress, fiscal and departmen no event shall the provider be liable for or hay ry reports orts as specified in Attachment Iv , and other obligatio• to defend the department against such claim=, reports as the department may require within the period of this judge• ants, or damages,Including costs and attorney's fees, contract. Such reporting requirements must be reasonable given the o •f the sole negligent acts of the department scope and purpose of this contract. 2. Any provider who Is a state agency or subdivision, as defii 4. To provide a financial and compliance audit to the department assection 768,28, Florida Statutes, agrees to befully responsible P s ecified in Attachment IV and to ensure that all related party negligent acts or omissions or intentional tortious acts which r transactions are disclosed to the auditor. Additional audit claims or suits against the department,and agrees to be liable req tion are specified In Attachment 1, Special Provisions, damages proximately caused by said acts or omissions. h Section N/A herein is intended to serve as a waiver of sovereign immunity S. To include these aforementioned ned audit and record keeping provider to which sovereign Immunity applies. Nothing herei requirements in all approved subcontracts and assignments. be construed as consent by a state agency or subdivision of the of Florida to be sued by third parties In any matter arising out D. Retention of Recordscontract The provider agrees that It is an Independent contra 1. To retain all client records, financial records, supporting documents, the department and not an agent or employes. statistical records, and any other documents (including electronic G.Insurance p..„storage media) pertinent to this contract for a period of five (5) year atter termination of this contract,or if an audit has been initiated and 1. To provide adequate liabilityJnsurance coverage on a compret audit findings have not been resolved at the end of five (5) years.the basis and to hold such liability Insurance at all times duri existence of this contract The provider accepts full responsib records shall be retained until resolution of the audit findings. Identifying and determining the type(s) and extent of 2. Persons duly authorized by the department and federal auditors, Insurance necessary to provide ressonabl• financial protectic pursuant to 45 CFR, Part 92.42(e)(1) and (2), shall have full access to and the right to examine any of said records and documents during the provider and the clients to be served under this contract execution of this contract, the provider shall NMI!said retention period or as long as records are retained,whichever is department written verification supporting both the determinati later, existence of such Insurance coverage. Such coverage rr E. Monitoring provided by a self-insurance program established and op 1. To provide reports as specified in Attachment I . These under the laws of the State of Florida. The department reser reports will be used for monitoring progress or performance of the right to require additional Insurance as specifie contractual services as specified in Attachment I . Attachment N/A where appropriate. • DAYS OF SERVICE Not applicable annually and will include an individual employment/follow-along plan. D. consumers job-related skills will, increase to an acceptable level , decreasing the need for job coach intervention. B. MEASURABLE OBJECTIVE: 70% of the Supported Employment consumers will take public transportation to/from their work site. C. MEASURABLE OBJECTIVE: 70% of Supported Employment consumers will reach employment/ fol low- along plan objectives within each consumers contract period. STEPS : A. Job coach, caseworker and employer will develop individual employment/follow-up plan objectives. B. Consumer objectives are presented at reassessment of habilitation plan annually. C. Implemented through Supported Employment guidelines. TIMETABLE: July 1, 1993 to June 30, 1994 • D. EVALUATION The goals of this program are focused on increased independence and the achievement of self support for the persons served by providing employment opportunities and the necessary support services, utilizing the Supported Employment models approved by Developmental Services. 1. GOAL: Placement of up to ten (10) individuals in the Supported Employment program increasing their chances of obtaining employment within the community. MEASURABLE OBJECTIVE: 85% of the clients enrolled in supported employment will obtain or retain community based employment for a minimum of 20 hours per week. STEPS: A. assess consumer and review case files of potential candidates. B. present appropriate candidates to HRS/VR screening committee. C. proceed with Supported Employment methodology which includes jobdevelopment, job site analysis, task analysis, training and follow up. 2 . GOAL: Increase independent functioning of the consumers served. A. MEASURABLE OBJECTIVE: 85% o f the clients enrolled in the Supported Employment program will have progressed to the next level if supervision which includes 20% of a j o b coach intervention time per week within a twelve - month contract period. STEPS: A. The in section Bprogram will assess, train and services described provide support B. B. Each consumers progress will be ' reviewed monthly and quarterly. C. A reassessment of the habilitation plan will be performed ORIGINAL RESOLUTION NO. 93-20806 Authorizingthe City y to prepare and , . submit an application for continued funding of a grant from the State of Florida, Department of Health and Rehabilitative services (HRS) , for independent living skills training, supproted employment training, and transportation services for developmentall\ disabled (mentally retarded) adults, and to appropriate funds and execute a contract for the final grant award in 00 the form attached hereto, in accordance with the grant period and the amount negotiated with HRS.