2003-25352 Reso
RESOLUTION NO.
2003-253'92
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2003/2004 BUDGET, IN THE AMOUNT OF
$893,388.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the
Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the
visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan
on June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal
year shall be approved by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends an $893,388 budget allocation for
the fiscal year 2003/2004 to continue implementation of its programs,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the Miami Beach Cultural Arts Council's Fiscal Year 2003/2004
budget, in the amount of $893,388.
PASSED AND ADOPTED THIS 18th
DAY OF September
,2003
ATTEST:
fMPcuLk
CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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Ci Attorney ~ Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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-
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving
the Miami Beach Cultural Arts Council's Fiscal Year 2003/2004 budget, in the amount of
$893,388.
Issue:
Shall the City approve the Miami Beach Cultural Arts Council's Fiscal Year 2003/2004 budget
in the amount of $893,388.
Item Summa IRecommendation:
Cultural Arts Grants - $500,750, 55% of the CAC's annual budget, is for grants. This
includes a $50,000 matching grant to the VCA for cultural tourism grants that support cultural
events with documented tourism benefits.
Marketing - With $91,790, 10% of its annual budget, the City, through the CAC, is promoted
worldwide as the region's preeminent cultural destination and helps market the programs of its
52 constituent arts groups. $45,750 will be used to continue the production of 2ndThursdays in
a new seasonal format. The remainder of $46,040 will be used to support other marketing and
special research projects in partnership with the Department of Tourism and Cultural
Development.
Endowment. Due to significant decreases in resort tax revenue and interest income, the
City will not be contributing to the CAC's endowment for 2003/2004.
Administration - $177,210,20% of the CAC's annual budget, is for administrative expenses.
Carry forward - $123,638, 13% of the CAC's annual budget, is being carried forward from last
fiscal year. These are committed funds that have not yet been spent for the Colony Theater
renovations. $7,750, 1 % of the CAC's annual budget, is being carried forward from last fiscal
year. This represents 02103 unspent grant funds.
A rove the bud et as indicated.
Financial Information:
Amount to be expended:
D
Finance Dept.
Source of
Funds:
",A
Agenda Item
Date
R-lr
1/-11-3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
htip:\\ci.miami-beach. fl.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: September 18, 2003
Members of the City comm~'SSion
Jorge M. Gonzalez \
City Manager 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2003/2004 BUDGET, IN THE AMOUNT OF
$893,388.
ADMINISTRATION RECOMMENDATION
To:
Subject:
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2003/2004.
ANALYSIS
The Cultural Arts Council's (CAC) mission is to develop, coordinate, and promote the visual and
performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and benefit of
residents and visitors. In 1997, the nine-member volunteer board conducted town meetings with
arts groups to evaluate their needs. It then developed a cultural arts master plan identifying
programs to assist local arts groups: grants, marketing, facilities, revenue development, and
advocacy/planning. The Mayor and City Commission adopted the master plan on June 3, 1998.
Since that time the City has awarded approximately $3.5 million in cultural arts grants,
supporting thousands of performances, exhibits, and other cultural activities in Miami Beach.
This year, the City also created an Artist in Residency Pilot Program with guidance from the
CAC. The purpose of the program is to invite visual artists from around the world to live and
work in Miami Beach during the months of July and August, and create art inspired by the
unique beauty of our City. The program culminates with a display of the artists' creations in an
exhibition called, "Created in Miami Beach." The CAC continually evaluates its programs and
effectiveness based on comments from its constituent arts groups, advisers, grants panelists,
community groups, elected officials, City administrators, and others. The positive economic
impact of the City's cultural efforts is evident throughout the community, as is its effect on our
quality of life.
Cultural Arts Grants
The City Administration is recommending grants to 52 not-for-profit organizations for cultural
events in Miami Beach between October 1, 2003 and September 30, 2004. The grants range
from $4000 to $24,900. The CAC strongly encourages community involvement and
collaborations, particularly through the City's free seasonal arts night, 2ndThursdays.
Twenty-two volunteers comprised of citizens and professionals in the various artistic disciplines
were selected last April to review grant applications and make funding recommendations at
public meetings in June and July. The panelists collectively volunteered hundreds of hours of
their time reviewing the proposals and materials, working with the City's staff and, where
possible, attending events. The panelists were informed, diverse, and dedicated. All panels were
co-chaired by members of the CAC.
$500,750, 55% of the CAC's annual budget, is for grants. This includes a $50,000 matching
grant to the VCA for cultural tourism grants that support cultural events with documented tourism
benefits. A total of $1 ,096,402 was requested by grant applicants this year. Available funding
for these grants was 46% of that requested.
Marketing
With $91,790, 10% of its annual budget, the City, through the CAC, is promoted worldwide as
the region's preeminent cultural destination and helps market the programs of its 52 constituent
arts groups. $45,750 will be used to continue the production of 2ndThursdays in a new
seasonal format. The remainder of $46,040 will be used to support other marketing and special
research projects in partnership with the Department of Tourism and Cultural Development.
The CAC has two websites, ArtsBeach.com and 2ndThursdays.com, that have global reach and
response. With more than 85,000 hits to date, they are valuable tools for the CAC's mission of
promoting the local arts industry and our City as a cultural center of the Americas.
The City's free seasonal arts night series, ZW Thursdays, was launched by the CAC in October
2000, as a way to market collectively the arts organizations supported by the City's cultural arts
grants. It has had tremendous success, expanding to include all sectors of the City and all
grantees. Thousands have participated in this ongoing community festival. The series has
generated positive media exposure for the City every month since its inception. As the series
continues to expand and grow, the CAC will be seeking private support to augment funding
provided by the City for 2ndThursdays.
Endowment
From 1998 through 2002 the City contributed $200,000 towards the CAC's endowment, 13% of
its annual budget. In fiscal year 2002/2003, due to a decrease in funding sources, the City
contributed $160,000, 15% of the CAC's annual budget. Due to significant decreases in resort
tax revenue and interest income, the City will not be contributing to the CAC's endowment for
2003/2004.
Administration
$177,210, 20% of the CAC's annual budget, is for administrative expenses. This includes
salaries and benefits for two full-time employees, professional services, operating accounts
supporting the CAC's programs, capital, and City internal service charges.
Carry forward
$123,638, 13% of the CAC's annual budget, is being carried forward from last fiscal year. These
are committed funds that have not yet been spent for the Colony Theater renovations.
$7,750, 1 % of the CAC's annual budget, is being carried forward from last fiscal year. This
represents 02103 unspent grant funds.
JMG/CMC/DS/MAS/RB
Exhibit A
Miami Beach Cultural Arts Council Budget FY 2003-2004
Revenues
FY 2002-2003 Adopted
FY 2003-2004 Proposed
$425,000 CAC interest
$300,000 GMCVS
$200,000 CMS resort taxes
$165,000 Carry forward'"
$250,000 CAC interest
$360,000 GMCVS
$152,000 CMS resort taxes
$123,638 Carry forward'"
$7,750 Carry forward....
$1,090,000 Total
$893,388 Total
Expenses
FY 2002-2003 Adopted
FY 2003-2004 Proposed
$492,650 Cultural arts grants'
$91,500 Marketing
$160,000 Endowment
$180,850 Administration"
$165,000 Carry forward'"
$500,750 Cultural arts grants'
$91,790 Marketing
$0 Endowment
$177,210 Administration"
$123,638 Carry forward'"
$1,090,000 Total
$893,388 Total
.
$500,300 in cultural arts grant awards for FY 2003/2004 recommended for
Commission approval on September 18, 2003.
..
Administration includes the salaries of the Director and Operations Manager,
City operating accounts supporting the Council's programs, professional services,
and City internal service charges
Salaries
Fringe benefits
Operating accounts
I nternal service charges
$110,178
$18,354 (pension, health insurance, etc.)
$32,603 (supplies, mailings, consultants)
$16,075 (property management, computers, etc.)
Total
$177,210
...
Carry forward includes Colony Theatre $123,638.
Carry forward includes unspent grants funds for 02/03 totaling $7,750
****
% of total
28%
40%
17%
14%
1%
100%
% of total
56%
10%
0%
20%
14%
100%
9/12/2003 5:25 PM
CAC Budget Memo-Resolution0304 Exhibit A