Resolution 2020-31113 RESOLUTION NO. 2020-31113
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING,
IN CONCEPT, THE RECOMMENDATION FROM THE
EMPLOYEE SUGGESTION PROGRAM TO DISCONTINUE
PURCHASING PAPER AND PLASTIC SINGLE-USE CUPS
IN ALL OF THE DEPARTMENTS AT THE CITY OF MIAMI
BEACH, AND DIRECTING THE CITY MANAGER TO
INVESTIGATE THE COST AND FEASIBILITY OF
IMPLEMENTING SUCH SUGGESTION AND TO REPORT
HIS FINDINGS TO THE CITY COMMISSION.
WHEREAS, the Employee Suggestion Program (the"Program") is one of the City's
five Reward and Recognition programs implemented on June 16, 2015; and
WHEREAS, the Program allows employees to share innovative ideas, which may
enhance productivity, efficiency, effectiveness, safety, and/or the quality of local
government services; and
WHEREAS, at the end of each fiscal year, prizes are awarded based on a
recommendation from the Program's Procedure team, including intangible
recommendations; and
WHEREAS, one award of$1,000 is awarded to an employee for the suggestion of
the year resulting in cost savings/revenues for the City, and up to three other awards are
given to the runners-up at $500 each; and
WHEREAS, for Fiscal Year 2019, a suggestion to discontinue purchasing paper
and plastic single use cups was selected for an award of $1,000 and possible
implementation; and
WHEREAS, the majority of departments at the City purchase single-use paper and
plastic cups; and
WHEREAS, once the cups are used, they are discarded, resulting in a waste of
financial resources and adding to the amount of trash that is produced by the City; and
WHEREAS, this suggestion, if implemented, would decrease costs to the City,
promote the current #PlasticFreeMB campaign, and reduce waste and the amount of
trash that the City produces daily; and
WHEREAS, if recommended for implementation, single-use cups would no longer
be purchased, and each City employee would be provided with a reusable water bottle
and a coffee mug.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve, in concept, the recommendation from the Employee
Suggestion Program to discontinue the purchasing of single-use paper and plastic cups
for employees throughout the City of Miami Beach, and direct the City Manager to
investigate the costs and feasibility of implementing such suggestion and to report his
findings to the City Commission.
PASSED AND ADOPTED this is'day of Tutittavy o261D..
ATTEST:
D Gelber, Mayor
Rafael . Granado, City lerk
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APPROVED AS TO
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City Attorney Date
Resolutions-C7 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2020
SUBJECT: EMPLOYEE SUGGESTIONS RESOLUTIONS
1.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, IN CONCEPT, THE
RECOMMENDATION FROM THE EMPLOYEE SUGGESTION PROGRAM
TO DISCONTINUE PURCHASING PAPER AND PLASTIC SINGLE-USE
CUPS IN ALL OF THE DEPARTMENTS AT THE CITY OF MIAMI BEACH,
AND DIRECTING THE CITY MANAGER TO INVESTIGATE THE COST AND
FEASIBILITY OF IMPLEMENTING SUCH SUGGESTION AND TO REPORT
HIS FINDINGS TO THE CITY COMMISSION.
2.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, IN CONCEPT, THE
RECOMMENDATION FROM THE EMPLOYEE SUGGESTION PROGRAM
TO ALLOW THE COLLECTION AND STORAGE OF UNIFORMS
RELINQUISHED BY INACTIVE EMPLOYEES TO BE AVAILABLE TO
ACTIVE EMPLOYEES FOR USE AS THEY ARE WAITING FOR THEIR
YEARLY UNIFORM ALLOTMENT, AND DIRECTING THE CITY MANAGER
TO INVESTIGATE THE COST AND FEASIBILITY OF IMPLEMENTING
SUCH SUGGESTION AND TO REPORT HIS FINDINGS TO THE CITY
COMMISSION.
3.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, IN CONCEPT, THE
RECOMMENDATION FROM THE EMPLOYEE SUGGESTION PROGRAM
TO REQUEST TASTE BAKERY AND CAFE TO POST NUTRITIONAL AND
CALORIC INFORMATION FOR THE FOOD ON THEIR MENUS, AND
DIRECTING THE CITY MANAGER TO INVESTIGATE THE COST AND
FEASIBILITY OF IMPLEMENTING SUCH SUGGESTION AND TO REPORT
HIS FINDINGS TO THE CITY COMMISSION.
RECOMMENDATION
The Administration recommends that the employee suggestions mentioned herein be reviewed
for potential implementation. These forward-thinking ideas will enhance city facilities and
operations by demonstrating cost savings, efficiencies, and environmental positive impact. If
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selected for implementation, additional data will be provided.
BACKGROUND/HISTORY
The Employee Suggestion program is one of the City's five Reward and Recognition programs
implemented June 16, 2015. This program allows employees to share innovative ideas, which may
enhance productivity, efficiency, effectiveness, safety, and/or the quality of local government
services. Employees whose suggestions and innovations result in monetary savings, increased
revenues to the City, improved quality of services, or otherwise benefit the City and its residents are
recognized annually and may receive a monetary award based on program guidelines.
At the end of the year, additional prizes are awarded based on a recommendation from the
Procedure team, including intangible recommendations; one award of $1,000 goes to an employee
for the suggestion of the year resulting in cost savings/revenues for the City and up to three others
go to the runners-up at$500 each.
In Addition, viable and implemented suggestions estimated to result in savings or revenues of more
than $5,000, will be evaluated for a trial period of six (6) months. The applicable department(s) will
assess the success of the trial and recommend whether the idea should be adopted permanently. If
adopted permanently, the employee will receive a special award, based on the savings or increase in
revenue generated by a"tangible" idea with awards up to 1%of the estimated net monetary savings
or increase in revenue during the first full year of implementation ranging from a minimum of$50 to a
maArnum of $5,000 per suggestion. The cost of capital expenditures shall be amortized over the
useful life of the equipment or facility. Direct labor costs and indirect or administrative costs of
implementation shall be considered first year costs.
For FY 2019, three suggestions were selected for additional prizes and possible implementation:
• Discontinue ordering plastic cups
• Recycling of uniforms
• Providing nutritional information
Suggestion 1: Discontinue ordering plastic cups
Employee suggestion submitted as "We are still ordering plastic cups for units to take a sip of water
and then throw the cups away. We did get small reusable water bottles, but they aren't using them....
perhaps stop buying the cups and they will have no choice, or they can bring one from home. Also,
stop buying the coffee cups. Not everyone drinks coffee, those that do can purchase one at a store
for like 4 dollars to use when they want coffee...not buying the plastic cups/coffee cups will save
money and will be a small part in saving our earth!"
Benefits:
1. Decreased costs to the City.
2. Promote the current#PlasticFreeMB campaign.
3. Creates less waste, reducing the amount of trash that the City produces daily.
Challenges:
1. Encouraging team members to participate.
2. Stopping the purchasing of these items.
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Suggestion 2: Recycling of City uniforms
Employee suggestion submitted as "Currently City issued uniform shirts are collected when an
employee leaves city employment. The procedure as I understand it is to cut and remove city logo
and discard shirts. I would propose having an area where all of these shirts can be hung and
displayed for anyone to look through and choose additional shirts for them to wear. While we wait for
our yearly shirt allotment, sometimes our shirts get holes or damaged during work and having
additional shirts to wear while waiting for new shirts to come in would be helpful."
Benefits:
1. Recycle inactive employee uniforms to allow for voluntary use by current team members.
2. Alternative while waiting for yearly uniform allowance.
Challenges:
1. Finding adequate storage space in each respective department to house recycled uniforms.
2. Standardizing return upon employee separation.
3. Ensure employees wearing shirts for their departments only.
Suggestion 3: Provide Nutritional Information
Employee suggestion submitted as "Due to the close business relationship between Taste Bakery
and the City, could we request that they post their menu's nutritional and/or caloric information? This
would be a great complement to our wellness program seeing as many employees are tracking their
food on a daily basis."
Benefits:
1. Promote healthy eating habits
2. Complement the current GO 365 wellness program at the City.
Challenges:
1. Requires professional outside company to compile government regulations and provide
accurate information.
2. Costly to implement.
Applicable Area
Not Applicable
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
No No
Legislative Tracking
Organizational Development and Performance Initiatives
ATTACHMENTS:
Description
o Employee Shirt Reso
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❑ Nutritional Reso
❑ Plastic Cup Reso
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