Resolution 2020-31162 RESOLUTION NO. 2020-31162
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO AWARD AN AGREEMENT, PURSUANT TO REQUEST
FOR PROPOSALS (RFP) 2018-233-KB FOR DESIGN, BUILD, OPERATE AND
MAINTAIN WATER, WASTEWATER AND STORMWATER SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) & PROGRAMMABLE LOGIC
CONTROLLER (PLC) (THE "PROJECT"), AND AUTHORIZING THE
ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH
(1) SICE, INC. ("SICE"), THE TOP RANKED PROPOSER, AND (2) DATA
FLOW SYSTEMS, INC. ("DFS"), THE SECOND RANKED PROPOSER; AND
FURTHER, PROVIDING THAT THE FINAL SELECTION OF THE
RECOMMENDED PROPOSER AND APPROVAL OF MATERIAL TERMS FOR
THE PROJECT SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE
MAYOR AND CITY COMMISSION.
WHEREAS, Supervisory Control and Data Acquisition (SCADA), in the context of
transmission and distribution elements of utilities, generally refers to an industrial computer
system that monitors and controls substations, transformers and other electrical assets, as well
as sensors (either digital or analog) and control relays that directly interface with the managed
system; and
WHEREAS, on June 6, 2018, the City Commission approved the issuance of RFP
2018-233-KB for Design, Build, Operate and Maintain Water, Wastewater And Stormwater
SCADA & Programmable Logic Controller(the "Project"); the RFP was issued on June 2, 2018,
with an opening date of August 15, 2018; and
WHEREAS, in accordance with Section 287.055 of the Florida Statutes, the RFP
provides for a two-step, phased evaluation process; and
WHEREAS, the Phase I selection process, related to the qualifications, experience and
availability of the proposers and key members of the design-build team, including the lead
designer and lead construction firm; and
WHEREAS, only those Proposers short-listed during Phase I were authorized to
proceed to Phase II of the RFP selection process, in which price and detailed technical
proposals based on the approved Design Criteria Requirements (the "DCR") would be
considered; and
WHEREAS, the Phase I proposals were evaluated on September 13, 2018 by an
Evaluation Committee appointed by the City Manager pursuant to LTC#456-2018; and
WHEREAS, on October 17, 2018, via Resolution No. 2018-30541, the Mayor and City
Commission approved the shortlisting of the three top-ranked proposers, namely (1) SICE, Inc.,
(2) Data Flow Systems, Inc., and (3) Revere Control Systems, Inc., to be further considered in
Phase II of the evaluation process; and
WHEREAS, the Administration engaged Hazen and Sawyer Engineering towards the •
latter end of 2018 to develop the DCR; Hazen and Sawyer Engineering completed the DCR and
Phase II of the RFP initiated on June 21, 2019; and
WHEREAS, following the release of the DCR, Phase II proposals were received from
the short-listed firms on October 18, 2019.; and
WHEREAS, prior to the due date for Phase II proposals, Revere Control Systems, Inc.
notified the City that it had elected not to participate in Phase II; and
WHEREAS, on January 8, 2020 via LTC # 007-2020 the City Manager modified the
composition of the Evaluation Committee, to replace a member who was no longer employed by
the City; and
WHEREAS, the Evaluation Committee convened on January 13, 2020 to review and
score the remaining proposals; and
WHEREAS, the Evaluation Committee was provided an overview of the project,
information relative to the City's Cone of Silence Ordinance and the Sunshine Law, general
information on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee's ranking was as follows: Sice, Inc., as the first ranked
proposer; and Data Flow Systems, Inc., as the second ranked proposer; and
WHEREAS, after reviewing all the qualifications of each firm, and having considered the
Evaluation Committee's comments and staffs review of the proposals, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
simultaneous negotiations with the two (2) top ranked proposers, SICE, Inc., and DFS, Inc. for
the reasons as more fully set forth in the Commission Memorandum accompanying this
Resolution, with the final selection of the recommended proposer subject to the prior approval of
the Mayor and City Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby accepts the recommendation of the City
Manager to award an agreement, pursuant to Request For Proposals (RFP) 2018-233-KB for
Design, Build, Operate And Maintain Water, Wastewater and Stormwater Supervisory Control
and Data Acquisition (SCADA) Programmable Logic Controller (PLC) (the "Project"), and
authorize the Administration to enter into simultaneous negotiations with (1) Sice, Inc. ("SICE"),
the top ranked proposer, and (2) Data Flow Systems, Inc. ("DES"), the second ranked proposer;
and further, provide that the final selection of the recommended proposer and approval of
material terms for the Project shall be subject to the prior approval of the Mayor and City
Commission.
PASSED AND ADOPTED this /44 day of le 6ref 4 7 2020.
Dan Gelber, Mayor -
ATTEST:
APPROVED AS TO
Z / J FORM &LANGUAGE
Rafae nado, City Clerk &FOR EXECUTION
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' :INCORPORATED;` CityAttomey Date
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Resolutions -C7 J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER TO AWARD AN AGREEMENT, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) 2018-233-KB FOR DESIGN, BUILD,
OPERATE AND MAINTAIN WATER, WASTEWATER AND STORMWATER
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) AND
PROGRAMMABLE LOGIC CONTROLLER (PLC) (THE "PROJECT");
AUTHORIZE THE ADMINISTRATION TO ENTER INTO SIMULTANEOUS
NEGOTIATIONS WITH (1) SICE, INC. ("SICE"), THE TOP RANKED
PROPOSER, AND (2) DATA FLOW SYSTEMS, INC. ("DFS"), THE SECOND
RANKED PROPOSER; AND FURTHER PROVIDE THAT THE FINAL
SELECTION OF THE RECOMMENDED PROPOSER, PROJECT COSTS
AND APPROVAL OF MATERIAL TERMS FOR THE PROJECT SHALL BE
SUBJECT TO THE PRIOR APPROVAL OF THE MAYOR AND CITY
COMMISSION.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida approve the resolution accepting City Manager's recommendation pertaining to bids
received, pursuant to Request for Proposals (RFP) 2018-233-KB for Design, Build, Operate and
Maintain Water, Wastewater and Storrnwater Supervisory Control and Data Acquisition (SCADA) &
Programmable Logic Controller(PLC).
BACKGROUND/HISTORY
Supervisory Control and Data Acquisition (SCADA)generally refers to an industrial computer system
that monitors and controls a process. In the case of the transmission and distribution elements of
utilities, SCADA monitors substations, transformers and other electrical assets. Sensors (either
digital or analog) and control relays that directly interface with the managed system. Remote
Telemetry Units (RTUs) serve as local collection points for gathering reports from sensors and
delivering commands to control relays.
Additionally, SCADA systems are crucial for industrial organizations and companies in the public and
private sectors to control and maintain efficiency, distribute data for smarter decisions, and
communicate system issues. The SCADA software processes, distributes and displays the data
Page 306 of 1185
helping operators and employees analyze the data and make important decisions. State and
municipal utility departments use SCADA to monitor and regulate water flow, reservoir levels, pipe
pressure and other factors. Effective SCADA systems can result in significant savings of time and
money.
The current SCADA system in the City of Miami Beach is outdated and no longer applicable for
software updates. Therefore, the system requires removal and replacement with a new SCADA
contract. In order to consider a contract, the City of Miami Beach is seeking qualified proposers to
respond to this RFP for an all-inclusive SCADA package that includes engineering, design,
integration and installation of a radio-based or equal form of communication, intemet accessible
SCADA system including PLC. The SCADA system will be for remote monitor and control of potable
water storage tanks and pumping station, wastewater pumping stations, stormwater pumping
stations, and all associated monitoring stations (flow, pressure, etc.).
ANALYSIS
On June 6, 2018, the City Commission approved the issuance of RFP 2018-233-KB and the RFP
was issued. The RFP stipulated a two-step, phased evaluation process. Phase I considers the
qualifications, experience and availability of the proposers and key members of the design-build
team. Firms short-listed in Phase I are then invited to submit technical and price proposals as part of
Phase II. Phase I proposals were received on August 15, 2018. The Phase I proposals were
evaluated on September 13, 2018 by an Evaluation Committee appointed by the City Manager
pursuant to LTC# 456-2018 (see Attachment A). On October 17, 2018, via resolution No. 2018-
30541 (see Attachment B), the Mayor and the City Commission approved the shortlisting of the three
top-ranked proposers, namely (1) SICE, Inc., (2) Data Flow Systems, Inc., and (3) Revere Control
Systems, Inc., to be further considered in Phase II of the evaluation process.
Subsequent to the completion of Phase I short-listing and as a result of questions from short-listed
bidders, the City realized that, in order to get the best responses and facilitate the proposal review
process, -it was necessary to provide more information to bidders in the form of design criteria
requirements (DCR), which establishes the minimum technical requirements for the SCADA and
PLC system. Accordingly, the Administration engaged Hazen and Sawyer Engineering towards the
latter end of 2018 to develop the DCR. The RFP had to be placed on hold while the DCR was being
developed. Once Haien and Sawyer Engineering completed the DCR, the RFP was reinitiated on
June 21, 2019.
Following the release of the DCR, Phase II proposals were received from the short-listed firms on
October 18, 2019. Prior to the due date for Phase ll proposals, Revere Control Systems, Inc. notified
the City that it had elected not to participate in Phase II. Once the Phase II proposals were received,
Hazen and Sawyer completed its full review of the compliance of each proposal with the
requirements of the DCR. In order to proceed with the Evaluation Committee's review of the Phase II
proposals and presentations by the proposers so that an award recommendation can be completed, it
was necessary to make an adjustment to the composition of the Evaluation Committee to replace a
prior member that is no longer employed by the City.
Accordingly, on January 8, 2020 via LTC # 007-2020 (Attachment C) the City Manager made
changes to the evaluation committee. The Committee convened on January 13, 2020 to consider
proposals received under Phase II. The Committee was comprised of Mina Samadi, Senior Capital
Project Coordinator, Capital Improvement Projects Office, City of Miami Beach; Roy Coley, Director,
Public Works Department, City of Miami Beach; Jose Perez, Capital Project Coordinator, Capital
Improvement Projects Office, City of Miami Beach; Frank Quintana, Division Director, Information
Technology Department, City of Miami Beach; Margarita Wells, Assistant Director, Environment and
Sustainability Department, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Page 307 of 1185
Silence Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, references, and a copy of the proposal. The Committee was
instructed to score the proposal pursuant to the evaluation criteria established in the RFP. The
evaluation process resulted in the scoring of the proposal received as indicated in Attachment D.
The following is a brief summary of the two (2)firms as articulated in each firm's proposal pursuant to
Phase I.
Data Flow Systems, Inc.:
Data Flow Systems, Inc. (DFS) was established in 1981 to manufacture SCADA solutions
specifically for water and wastewater utility applications. DFS has gained national recognition for its
durable and obsolescence-proof TAC II SCADA System, as well as its technical capabilities and
guaranteed radio links.
Today, DFS is recognized as an industry leader, providing remote monitoring and control for remote
facilities, and water & wastewater treatment plant automation systems. Our patented product,
"Symphony — Harmonious Pump & Flow Management" has been proven to significantly reduce lift
station pump run times and pumping energy costs.
The TAC II SCADA System is MADE IN THE USA. The Company's corporate headquarters is
located in Melbourne, Florida and consists of a 30,843 square foot facility encompassing sales,
engineering, radio study and FCC licensing, customer service, product manufacturing, a certified UL-
508A panel shop, and stock warehousing. DFS currently employs nearly 100 full-time employees —
all dedicated to water and wastewater SCADA systems and applications.
Its combination of design, manufacturing, system commissioning, and technical service allows DFS
to offer complete SCADA solutions. DFS places emphasis on developing a good long-term
partnership with each end-user. At the present time there are over 400 TAC II SCADA Systems with
more than 25,000 BTUs installed and operational throughout the United States. DFS' TAC II
SCADA System installation base ranges from small Water Control Districts to large WW Collection
Systems, and Automated Plant Control Systems. Its single largest user currently has over 700 DFS
RT Us for the monitor and control of their sewer lift stations.
SICE. Inc.:
SICE understands the technical challenges of this Project and the importance of teaming with the
proper local and experienced resources to able to successfully implement it. As a result, SICE has
partnered with design and engineering partners, Nova consulting and 300 Engineering Group. Their
Team offers the best expertise of the three organizations by complementing and leveraging technical
skills and local capabilities to deliver an exceptional DBOM project to the City of Miami Beach.
SICE is the Prime Contractor. SICE is a Multinational_ Technology Integration Company, whose
primary activity is to render value-added services through technology implementation and integration
using either proprietary or third-party software. They deliver the best solution specifically tailored for
each client. SICE has successfully delivered and maintained hundreds of projects for public and
private customers in a wide range of sectors and business areas, such as ITS, tolling systems,
lighting, environmental and energy efficiency services, communications infrastructure and safety and
process control systems.
SICE has successfully delivered DBOM projects for the remote command, remote control and
automation of all processes for the transport and treatment of drinking, irrigation, and wastewater in
countries like Spain,Algeria or Peru. In the US, SICE has successfully deployed its SCADA solution
for the Port of Miami Tunnel which is capable of integrating, managing and controlling different
systems and devices installed by SICE and third parties under a single platform with the objective of
optimizing and simplifying the day to day management of the tunnel operations. Currently, they are
deploying our SCADA solution for the Alaskan Way Tunnel in Seattle which is anticipated to be
accepted by the end of this year. Additionally, SICE has delivered ITS systems for complex
transportation projects such as 1-595 Corridor Improvement Project, recognized at the America's
Transportation Awards National Competition.
Page 308 of 1185
FINANCIAL INFORMATION
Final project costs to be determined via negotiations.
CONCLUSION
I have reviewed the submissions, the Evaluation Committee's rankings and commentary. I have also
considered review of proposals completed by Hazen and Sawyer, the engineering firm tasked with
assisting the City with this process, regarding how each firm has addressed the project requirements
included in the RFP. It is important to note that, in the opinion of the City's consultant, both firms
deviated from the specifications included in the RFP. However, the specifications developed by the
City's consultants were intended to establish a basis of design and, given that each firm has a slightly
different approach to completing the project, it is understood that the final specifications will vary, but
must ultimately deliver a system that suits the City's requirements for the project.
DFS is a full-service manufacturer and installer of its system and is proposing to install its own
proprietary system that has deployed extensively throughout the U.S. After extensive consideration, I
find that both firms appear to be well qualified to successfully complete the project. While there are
some differences between the proposals, staff believes either firm is capable of delivering a quality
system. Sice is an engineering firm that does not manufacturer its own equipment. Sice is proposing
to install non-proprietary third-party equipment and software from various manufacturers; and, as
such, the issues of proprietary system do not apply to Sice. Staff and the City's consultant have
reviewed the issue of a proprietary system and find that it is not a major concern, either way, in the
selection of a firm to implement the SCADA system. The reality is that this project is a major
infrastructure investment and, once a system is selected (regardless of manufacturer), it is very likely
that the City would remain with the same system and its components for its useful life.
While staff and the City's consultant believe that both proposed systems can result in a quality
implementation, both proposals contain a number of pros and cons, as well as some areas that
require clarification and input from the City. For example, a number of elements of each system still
need to be worked out. For example, DFS has not provided a turn-key cost for maintenance for the
life of the system. Instead, it has only provided allowances for any required maintenance that do not
cap the City's exposure to future costs. In turn, while Sice has provided annual maintenance costs, it
has not provided full details of its warranty program. DFS appears to have provided a more
comprehensive training program, which is necessary for the proper functioning of the system, than
has Sice. Further, Sice appears to have provided a more detailed service level agreement, which
establishes the level of service the City can anticipate, than has DFS. Additionally, the matters of
equipment obsolence, technical communications, implementation schedule and replacement parts
inventory must still be finalized with each firm. Finally, there is a significant difference in cost between
the two proposals. As such, following clarification of the matters outlined herein, I propose that both
firms submit a best and final offer(BAFO)for the City's consideration.
Therefore, based on technical review mentioned above, I recommend that the Mayor and City
Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager to
award an agreement, pursuant to Request For Proposals (RFP) 2018-233-KB for Design, Build,
Operate And Maintain Water, Wastewater and Stormwater Supervisory Control and Data Acquisition
(SCADA) Programmable Logic Controller(PLC) (the "Project"); authorize the Administration to enter
into simultaneous negotiations with (1) Sice, Inc. ("SICE"), the top ranked proposer, and (2) Data
Flow Systems, Inc. ("DFS"), the second ranked proposer; and further provide that the final selection
of the recommended proposer, project costs and approval of material terms for the Project shall be
Page 309 of 1185
subject to the prior approval of the Mayor and City Commission.
Applicable Area
Citywide
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
Yes No
Legislative Tracking
Public Works/Procurement
ATTACHMENTS_
Description
❑ Attachment A
❑ Attachment B
❑ Attachment C
D Attachment D
Page 310 of 1185
MIAMI BEACH
OFFICE OF THE CITY MANAGER
LTC it LETTER TO COMMISSION
456-2018
TO: Mayor Dan Gelber and Members oft e City Comb fission
FROM: Jimmy L. Morales, City Manager
DATE: August 17, 2018
SUBJECT: Evaluation Committee Relative to Request for Proposals (RFP) No. 2018-233-KB, for
Design, Build, Operate and Maintain Water, Wastewater and Stormwater Supervisory
Control and Data Acquisition (SCADA) & Programmable Logic Controller(PLC)
The purpose of this LTC is to update the Mayor and City Commission on the status of Request for
Proposals(RFP)No. 2018-233-KB,which seeks to establish an agreement with a qualified firm(s)
for design, build, operate and maintain water,wastewater and stormwater supervisory control and
data acquisition (SCADA) & programmable logic controller(PLC).
The City received proposals pursuant to this RFP on Wednesday,August 15,2018.The responsive
proposals will be reviewed by the Evaluation Committee in accordance with the criteria established
in the RFP.
I am considering appointing the following individuals to serve on the Evaluation Committee:
• Tony Brown, Capital Projects Coordinator, Capital Improvement Projects Office, City of
Miami Beach
• Roy Coley, Director, Public Works Department, City of Miami Beach
• Jose Perez, Capital Project Coordinator, Capital Improvement Projects Office, City of
Miami Beach
• Frank Quintana, Division Director, Information Technology Department, City of Miami Beach
• Margarita Wells, Assistant Director, Environment and Sustainability Department, City of
Miami Beach
I am also considering the following individual as an alternate:
• Ozzy Macias,Systems Support Manager, Information Technology Department,City of Miami
Beach
• Elizabeth Wheaton, Director, Environment &Sustainability Department, City of Miami
Beach
• Thais Vieira, Senior Project Manager, Office of the City Manager, City of Miami Beach
I would appreciate any comments and/or suggestions you may have by Tuesday, August 21,
2018.
Thank you.
C: Mark Taxis, Assistant City Manager
Alex Denis, Director, Procurement Department
$ '`C/ NJ/
F:\PURC1Salicitations\2018\2018-233-KB RFP DBOM SCADA109-Evaluation Committee\LTC Evaluation Committee.doc
Page 311 of 1185
RESOLUTION NO. 2018-30541
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH
RESPECT TO PHASE I OF THE RFP SELECTION PROCESS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) 2018-233-KB FOR DESIGN, BUILD,
OPERATE AND MAINTAIN WATER, WASTEWATER AND STORMWATER
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) &
PROGRAMMABLE LOGIC CONTROLLER (PLC), AND APPROVING THE
SHORTLIST OF THE THREE TOP-RANKED PROPOSERS, NAMELY (1)
SICE, INC., (2) DATA FLOW SYSTEMS, INC., AND (3) REVERE CONTROL
SYSTEMS, INC., TO BE FURTHER CONSIDERED IN PHASE It OF THE
EVALUATION PROCESS.
WHEREAS, on June 6, 2018, the City Commission approved the issuance of RFP
2018-233-KB; the RFP was issued on June 2, 2018, with an opening date of August 15, 2018;
and
WHEREAS, in accordance with Section 287.055 of the Florida Statutes, the RFP
provides for a two-step, phased evaluation process; and
WHEREAS, the Phase I selection process, which is the subject of this Resolution,
relates to the qualifications, experience and availability of the proposers and key members of
the design-build team, including the lead designer and lead construction firm; and
WHEREAS, only those Proposers short-listed during Phase I are authorized to proceed
to Phase II of the RFP selection process, in which price and detailed technical proposals based
on the approved Design Criteria Package (the"DCP")will be considered; and
WHEREAS, the City received proposals in response to the RFP from the following nine
(9)firms:
• Custom Controls Technology, Inc.
▪ Data Flow Systems, Inc.
• Engineer Service Corporation
• PCI Vetix LLC (Process Control & Instrumentation, LLC)
• Revere Control Systems, Inc
• Sice, Inc.
• Star Controls, Inc.
• Tesco Controls Inc.
• Woodard & Curran, Inc.
WHEREAS, on August 9, 2018, via LTC # 456-2018, the City Manager appointed the
Evaluation Committee (the"Evaluation Committee"), which convened on September 13, 2018 to
consider the proposals submitted under Phase I; and
WHEREAS, the Phase I rankings of the Evaluation Committee are more fully set forth in
the Commission Memorandum accompanying this Resolution; and
WHEREAS, after reviewing all the qualifications of each firm and having considered the
Evaluation Committee's comments and rankings, the City Manager has recommended that, for
Page 312 of 1185
Phase I of the selection process, the Mayor and the City Commission shortlist the three (3) top
ranked firms, SICE, Inc. as the first top ranked firm, Data Flow Systems, Inc. as the second top
ranked firm and Revere Control Systems, Inc. as the third top ranked firm, to permit the top
three proposers to be further considered in Phase 11 of the RFP evaluation process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby accepts the recommendation of the City
Manager pertaining to the ranking of proposals with respect to Phase I of the RFP selection
process pursuant to Request.For Proposals (RFP) No. 2018-233-KB, for Design, Build, Operate
and Maintain Water, Wastewater and Stormwater Supervisory Control And Data Acquisition
(SCADA) & Programmable Logic Controller (PLC), and approves the shortlist of the three (3)
top-ranked proposers, namely (1) SICE, Inc., (2) Data Flow Systems, Inc., and (3) Revere
Control Systems, Inc., to be further considered in Phase II of the RFP/ evaluation process.
PASSED AND ADOPTED this /7 day of OC1 h'( 2018.
Dan Gelber, Mayor
ATTEST:
•
i(1/34)/ APPROVED AS TO
Rafae E. Granado, City Clerk FORM &LANGUAGE
8.FOR EXECUTION
•••1 •
J C. ;,,t / � �� City Attorney Ra7 Date
`1. -ORP/t I jvRATED. r
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TAIAGENDA12018110 October Procuremer t\RFP 2018-233-KB SCADA12018-233-KB (RFP) - DBOM SCADA &
PLC(Phase I) -Reso.doc
Page 313 of 1185
Resolutions - C7 X
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales. City Manager
DATE: October 17, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH RESPECT
TO PHASE I OF THE RFP SELECTION PROCESS PURSUANT TO REQUEST
FOR PROPOSALS (RFP) 2018-233-KB FOR DESIGN, BUILD, OPERATE AND
MAINTAIN WATER, WASTEWATER AND STORMWATER SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) PROGRAMMABLE LOGIC
CONTROLLER (PLC), AND APPROVING THE SHORTLIST OF THE THREE TOP-
RANKED PROPOSERS, NAMELY (1) SICE, INC., (2) DATA FLOW SYSTEMS, INC.,
AND (3) REVERE CONTROL SYSTEMS, INC., TO BE FURTHER CONSIDERED
IN PHASE II OF THE EVALUATION PROCESS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Supervisory Control and Data Acquisition (SCADA) generally refers to an industrial computer system
that monitors and controls a process. In the case of the transmission and distribution elements of
utilities, SCADA monitors substations, transformers and other electrical assets. Sensors(either digital
or analog) and control relays that directly interface with the managed system. Remote Telemetry
Units (RTUs) serve as local collection points for gathering reports from sensors and delivering
commands to control relays.
Additionally, SCADA systems are crucial for industrial organizations and companies in the public and
private sectors to control and maintain efficiency, distribute data for smarter decisions, and
communicate system issues. The SCADA software processes, distributes and displays the data
helping operators and employees analyze the data and make important decisions. State and
municipal utility departments use SCADA to monitor and regulate water flow, reservoir levels, pipe
pressure and other factors. Effective SCADA systems can result in significant savings of time and
money.
The current SCADA system in the City of Miami Beach is outdated and no longer applicable for
software updates. Therefore, the system requires removal and replacement with a new SCADA
contract. In order to consider a contract, the City of Miami Beach is seeking qualified proposers to
respond to this RFP for an all-inclusive SCADA package that includes engineering, design,
integration and installation of a radio-based or equal form of communication, intemet accessible
SCADA system including PLC. The SCADA system will be for remote monitor and control of potable
water storage tanks and pumping station, wastewater pumping stations, storrr,water pumping stations,
and all associated monitoring stations (flow, pressure, etc.).
RFP PROCESS
On June 6, 2018, the City Commission approved the issuance of RFP 2018-233-KB. The RFP was
issued on June 2, 2018, with an opening date of August 15, 2018. A pre-proposal conference to
provide information to the proposers submitting a response was held on June 26, 2018.
The RFP provides for a two-step, phased evaluation process. The Phase I selection process, which
is the reason for this item, relates to the qualifications, experience and availability of the proposers
and key members of the design-build team, including the lead designer and lead constructor. Only
those Proposers short-listed during Phase I are authorized to proceed to Phase II of the RFP
selection process, in which price and detailed technical proposals based on the approved Design
Criteria Package (the"DCP")will be considered.
The City received proposals in response to the RFP from the following nine(9) firms:
• Custom Controls Technology, Inc.
• Data Flow Systems, Inc.
• Engineer Service Corporation
• PCI Vetix LLC (Process Control & Instrumentation, LLC)
• Revere Control Systems, Inc
• Sice, Inc.
• Star Controls, Inc.
• Tesco Controls Inc.
• Woodard & Curran, Inc.
On August 9, 2018 the City Manager appointed the Evaluation Committee via LTC #456-2018. The
Committee convened on September 13, 2018 to consider proposals received under Phase I. The
Committee was comprised of Tony Brown, Capital Projects Coordinator, Capital Improvement
Projects Office, City of Miami Beach; Roy Coley, Director, Public Works Department, City of Miami
Beach; Jose Perez, Capital Project Coordinator, Capital Improvement Projects Office, City of Miami
Beach; Frank Quintana, Division Director, Information Technology Department, City of Miami Beach;
Margarita Wells, Assistant Director, Environment and Sustainability Department, City of Miami
Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, references, and a copy of the proposal. The Committee was
instructed to score the proposal pursuant to the evaluation criteria established in the RFP. The
evaluation process resulted in the scoring of the proposal received as indicated in Attachment A.
The following is a brief summary of the qualifications of the three (3)top ranked firms as articulated in
each firm's proposal.
SICE, Inc.:
SICE understands the technical challenges of this Project and the importance of teaming with the
proper local and experienced resources to able to successfully implement it. As a result, SICE has
partnered with design and engineering partners, Nova consulting and 300 Engineering Group. Their
Team offers the best expertise of the three organizations by complementing and leveraging technical
skills and local capabilities to deliver an exceptional DBOM project to the City of Miami Beach.
FiDge1�f11i
SICE is the Prime Contractor. SICE is a Multinational Technology Integration Company, whose
primary activity is to render value-added services through technology implementation and integration
using either proprietary or third-party software.They deliver the best solution specifically tailored for
each client. SICE has successfully delivered and maintained hundreds of projects for public and
private customers in a wide range of sectors and business areas, such as ITS, tolling systems,
lighting, environmental and energy efficiency services, communications infrastructure and safety and
process control systems.
SICE has successfully delivered DBOM projects for the remote command, remote control and
automation of all processes for the transport and treatment of drinking, irrigation, and wastewater in
countries like Spain, Algeria or Peru. In the US, SICE has successfully deployed its SCADA solution
for the Port of Miami Tunnel which is capableof integrating, managing and controling different
systems and devices installed by SICE and third parties under a single platform with the objective of
optimizing and simplifying the day to day management of the tunnel operations. Currently, they are
deploying our SCADA solution for the Alaskan Way Tunnel in Seattle which is anticipated to be
accepted by the end of this year. Additionally, SICE has delivered ITS systems for complex
transportation projects such as 1-595 Corridor Improvement Project, recognized at the America's
Transportation Awards National Competition.
Data Flow Systems, Inc.:
Data Flow Systems, Inc. (DFS) was established in. 1981 to manufacture SCADA solutions
specifically for water and wastewater utility applications. DFS has gained national recognition for its
durable and obsolescence-proof TAC II SCADA System, as well as its technical capabilities and
guaranteed radio links.
Today, DFS is recognized as an industry leader, providing remote monitoring and control for remote
facilities, and water & wastewater treatment plant automation systems. Our patented product,
"Symphony — Harmonious Pump & Flow Management" has been proven to significantly reduce lift
station pump run times and pumping energy costs.
The TAC II SCADA System is MADE IN THE USA. The Company's corporate headquarters is
located in Melbourne, Florida and consists of a 30,843 square foot facility encompassing sales,
engineering, radio study and FCC licensing, customer service, product manufacturing, a certified UL-
508A panel shop, and stock warehousing. DFS currently errploys nearly 100 full-time employees—all
dedicated to water and wastewater SCADA systems and applications.
Its combination of design, manufacturing, system commissioning, and technical service allows DFS to
offer complete SCADA solutions. DFS places emphasis on developing a good long-term partnership
with each end-user. At the present time there are over 400 TAC II SCADA Systems with more than
25,000 RTUs installed and operational throughout the United States. DFS' TAC It SCADA System
installation base ranges from small Water Control Districts to large WW Collection Systems, and
Automated Plant Control Systems. Its single largest user currently has over 700 DFS RTUs for the
monitor and control of their sewer lift stations.
Revere Control Systems. Inc.:
Revere Control Systems, Inc. has completed projects that include the design and implementation of
SCADA Control Systems using radio frequency technology and hardware, PLC hardware, computer
servers and workstations as well as the HMI software application. Our experience as an established
systems integrator is summarized in the qualifications included in the following pages of this proposal
package.
Revere Control Systems, Inc. plans to provide a complete design and control system for the City of
FPa5P3A209filig
Miami Beach that meets your expectations and requirements. The major components included in the
control system include the radio communication hardware such as the radio devices, antenna
structures (poles and/or towers), antenna and cabling infrastructure, RTU panels housing PLC
processors and hardware, computer servers and workstations, and the HMI software with a
developed application customized for the system design.
Its project team members have the experience needed to secure licensed radio frequencies from the
FCC, site surveys, control panel design, PLC programming, HMI configuration and site installation
services.
Revere Control Systems, Inc. is authorized to perform Engineering services in the State of Florida.
Revere Control Systems, Inc. has a minimum of one (1) registered Florida Professional Engineer,
We also carry a General Contractor's License and an Electrical Contractor's License for the State of
Florida. This allows us to self-perform the installation work for this project.
CONCLUSION
After reviewing all the qualifications of each firm and having considered the Evaluation Committee's
comments and rankings, I recommend that, for Phase I of the evaluation process, the Mayor and the
City Commission approve short-listing the three (3) top ranked firms; SICE, Inc. as the first top
ranked firm; Data Flow Systems, inc., as the second top ranked firm; and, Revere Control Systems,
Inc. as the third top ranked firm. The short-listed firms will be further considered in Phase II of the
evaluation process. Phase II will consider price and detailed technical proposals for the project.
Some of the highlights of the firms'qualifications, as articulated by the Evaluation Committee, include:
SICE, Inc.
• SICE, inc. is an extremely qualified organization, with a great deal of local support in both
inventory and staff.
• The firm has a strong Miami presence with extensive experience and a large pool of local
resources.
• The firm was unique in the way they assembled a team with two engineering companies; they
will be able to do anything with the team they have gathered.
• The firm clearly articulated how it will address violations of maintenance schedules which
speaks highly of their firm.
Data Flow Systems. Inc,
• Its emergency response time and emergency plan was very comprehensive.
• The firm has an outstanding position on life cycle of equipment and how they protect it against
becoming obsolete
• Impressive amount of experience in the State of Florida and the needs of the City of Miami
Beach.
• The firm offers a list of fulltime instructors and trainings at the City's disposal.
• The firm covers all of their hardware with lighting warranty.
Revere Control Systems. Inc.
• The firm is very qualified organization with technicians all throughout the State of Florida.
• It has demonstrated a good training plan for both staff and the customer.
• The firm has a manufacturing facility and warehouse which is crucial to their response time.
• Its emphasis on the benefit of having personnel outside of the state of Florida for emergency
response proved to be advantageous to the City.
• Its products have a lifespan of ten years.
Therefore, based on the experience and qualifications mentioned above, I recommend that the Mayor
FPariifltfI
and City Commission of the City of Miami Beach, Florida accept the recommendation of the City
Manager pertaining to the ranking of proposals with respect to Phase I of the RFP selection process
pursuant to Request for Proposals (RFP) 2018-233-kb for Design, Build, Operate and Maintain
Water, Wastewater and Stormater Supervisory Control and Data Acquisition (SCADA) &
Programmable Logic Controller(PLC), and approving the shortlist of the three top-ranked proposers,
namely (1) SICE, Inc., (2) Data Flow Systems, Inc., and (3) Revere Control Systems, Inc., to be
further considered in Phase II of the evaluation process.
FINANCIAL INFORMATION
Not Applicable at this time.
Legislative Tracking
Public Works/Procurement
ATTACHMENTS.,
Description
D Attachment A: Scoring and Ranking Phase I
D Resolution
FP611fg
EVALUATION COMMITTEE PEEING
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Page 495 of 1637
, l 7
OFFICE OF THE CITY MANAGER
LTC # 007-2020 LETTER TO COMMISSION
TO: Mayor Dan Gelber and Members of th City Com fission
FROM: Jimmy L. Morales, City Manager 1
DATE: January 8, 2020
SUBJECT: Evaluation Committee Relative to Request for Proposals (RFP) No. 2018-233-KB, for
design, build, operate, and maintain water, wastewater and stormwater supervisory
control and data acquisition (SCADA) & programmable logic controller (PLC)
The purpose of this LTC is to advise the Mayor and City Commission that a change to the
Evaluation Committee on the above referenced RFP is necessary.
As background information, the RFP seeks to establish an agreement with a qualified firm(s) to
replace the current outdated and obsolete water & wastewater monitoring system with a more
modern supervisory control and data acquisition (SCADA) & programmable logic controller(PLC)
system. The new SCADA and PLC system will improve the City's ability to remotely monitor and
control the city's potable water tanks and pumping stations, wastewater pumping stations,
stormwater pumping stations and all associated monitoring stations(flow, pressure, etc.). The new
system will allow the City to better control pump operations remotely and have more access to real
time data regarding the performance of the pump stations and related infrastructure.
On June 6, 2018, the City Commission approved the issuance of RFP 2018-233-KB and the RFP
was issued. The RFP stipulated a two-step, phased evaluation process. Phase I considers the
qualifications, experience and availability of the proposers and key members of the design-build
team. Firms short-listed in Phase I are then invited to submit technical and price proposals as part of
Phase II. Phase I proposals were received on August 15, 2018. The Phase I proposals were
evaluated on September 13, 2018 by an Evaluation Committee appointed by the City Manager
pursuant to LTC# 456-2018 (see Attachment 1). On October 17, 2018, via resolution No. 2018-
30541 (see Attachment 2),the Mayor and the City Commission approved the shortlisting of the three
top-ranked proposers, namely(1) SICE, Inc., (2) Data Flow Systems, Inc., and (3) Revere Control
Systems, Inc., to be further considered in Phase II of the evaluation process.
Subsequent to the completion of Phase I short-listing and as a result of questions from short-listed
bidders, the City realized that, in order to get the best responses and facilitate the proposal review
process, it was necessary to provide more information to bidders in the form of design criteria
requirements (DCR), which establishes the minimum technical requirements for the SCADA and
PLC system.Accordingly,the Administration engaged Hazen and Sawyer Engineering towards the
latter end of 2018 to develop the DCR. The RFP had to be placed on hold while the DCR was being
developed. Once Hazen and Sawyer Engineering completed the DCR, the RFP was reinitiated on
June 21, 2019.
Page 320 of 1185
2
Following the release of the DCR, Phase II proposals were received from the short-listed firms on
October 18, 2019. Prior to the due date for Phase II proposals, Revere Control Systems, Inc. notifed
the City that it had elected not to participate in Phase II. Once the Phase II proposals were received,
Hazen and Sawyer completed its full review of the compliance of each proposal with the
requirements of the DCR. In order to proceed with the Evaluation Committee's review of the Phase
II proposals and presentations by the proposers so that an award recommendation can be
completed, it is necessary to make an adjustment to the composition of the Evaluation Committee to
replace a prior member that is no longer employed by the City. Accordingly, I am now considering
appointing the following individuals to serve on the Evaluation Committee for the review of Phase II
proposals:
• Tony Brown, pital-Pfojeets-Seerdinater7Gapital-4mprevement-P-rejests-8#icc, City of
Miami-Beach
• Roy Coley, Director, Public Works Department, City of Miami Beach
• Mina Samadi, Senior Capital Project Coordinator, Capital Improvement Projects Office,
City of Miami Beach
• Margarita Kruyff, Assistant Director, Environment and Sustainability Department, City of
Miami Beach
• Jose Perez, Capital Project Coordinator, Capital Improvement Projects Office, City of
Miami Beach
• Frank Quintana, Division Director, Information Technology Department, City of Miami
Beach
Alternates:
• Ozzy Macias, Systems Support Manager, Information Technology Department, City of
Miami Beach
• Elizabeth Wheaton, Director, Environment & Sustainability Department, City of Miami
Beach
• Thais Vieira, Senior Project Manager, Office of the City Manager, City of Miami Beach
While the Cone of Silence prohibits discussion of proposals, please do not hesitate to contact the
Roy Coley, Public Works Director or Alex Denis, Procurement Director, should you have any
procedural questions. I would appreciate any comments and/or suggestions you may have by
Friday, January 10, 2020.
Thank you.
C: Mark Taxis, Assistant City Manager
Alex Denis, Director, Procurement Department
JLM/E/ D/KB Y
F\PURC\Soticitations\2018\2018-233-KB RFP DBOM SCADA\16-Phase II\Evaluation Committee\LTC Eval Committee 3.doc
•
Page 321 of 1185
ATTACHMENT 1
MIAMIBEACH
OFFICE OF THE CITY MANAGER
LTC it LETTER TO COMMISSION
456-2018
TO: Mayor Dan Gelber and Members oft e City Com? ission
FROM: Jimmy L. Morales, City Manager
DATE: August 17, 2018
SUBJECT: Evaluation Committee Relative to Request for Proposals(RFP) No.2018-233-KB, for
Design, Build, Operate and Maintain Water,Wastewater and Stormwater Supervisory
Control and Data Acquisition (SCADA).& Programmable Logic Controller(PLC)
The purpose of this LTC is to update the Mayor and City Commission on the status of Request for
Proposals(RFP)No.2018-233-KB,which seeks to establish an agreement with a qualified firm(s)
for design, build, operate and maintain water,wastewater and stormwater supervisory control and
1 data acquisition (SCADA)&programmable logic controller(PLC).
• The City received proposals pursuant to this RFP on Wednesday,August 15,2018.The responsive
proposals will be reviewed by the Evaluation Committee in accordance with the criteria established
in the RFP.
I am considering appointing the following individuals to serve on the Evaluation Committee:
• Tony Brown, Capital Projects Coordinator, Capital Improvement Projects Office, City of
Miami Beach
• Roy Coley, Director, Public Works Department, City of Miami Beach
• Jose Perez, Capital Project Coordinator, Capital Improvement Projects Office, City of
Miami Beach
• Frank Quintana,Division Director, Information Technology Department,City of Miami Beach
• Margarita Wells, Assistant Director, Environment and Sustainability Department, City of
Miami Beach
I am also considering the following individual as an alternate:
• Ozzy Macias,Systems Support Manager,Information Technology Department,City of Miami
Beach
• Elizabeth Wheaton, Director, Environment&Sustainability Department, City of Miami
Beach
• Thais Vieira, Senior Project Manager, Office of the City Manager, City of Miami Beach
I would appreciate any comments and/or suggestions you may have by Tuesday, August 21,
2018.
Thank you.
C: Mark Taxis, Assistant City Manager
Alex Denis, Director, Procurement Department
•
JLM/ /R t/KB
F;IPURC\Solicitations\201812018-233-KB RFP DBOM SCADA109-Evaluation Committee\LTC Evaluation Cornmitteo.doc
Page 322 of 1185
ATTACHMENT 2
RESOLUTION NO. 2018-30541
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH
RESPECT TO PHASE I OF THE RFP SELECTION PROCESS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) 2018-233-KB FOR DESIGN, BUILD,
OPERATE AND MAINTAIN WATER, WASTEWATER AND STORMWATER
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) &
PROGRAMMABLE LOGIC CONTROLLER (PLC), AND APPROVING THE
SHORTLIST OF THE THREE TOP-RANKED PROPOSERS, NAMELY (1)
SICE, INC., (2) DATA FLOW SYSTEMS, INC., AND (3) REVERE CONTROL
SYSTEMS, INC., TO BE FURTHER CONSIDERED IN PHASE II OF THE
EVALUATION PROCESS.
WHEREAS, on June 6, 2018, the City Commission approved the issuance of RFP
2018-233-KB; the RFP was issued on June 2, 2018, with an opening date of August 15, 2018;
and
WHEREAS, in accordance with Section 287.055 of the Florida Statutes, the RFP
provides for a two-step, phased evaluation process; and
WHEREAS, the Phase I selection process, which is the subject of this Resolution,
relates to the qualifications, experience and availability of the proposers and key members of
the design-build team, including the lead designer and lead construction firm; and
WHEREAS, only those Proposers short-listed during Phase I are authorized to proceed
to Phase II of the RFP selection process, in which price and detailed technical proposals based
on the approved Design Criteria Package (the"DCP")will be considered; and
WHEREAS, the City received proposals in response to the RFP from the following nine
(9)firms:
• Custom Controls Technology, Inc.
• Data Flow Systems, Inc.
• Engineer Service Corporation
• PCI Vetix LLC (Process Control & Instrumentation, LLC)
• Revere Control Systems, Inc
• Sice, Inc.
• Star Controls, Inc.
• Tesco Controls Inc.
• Woodard & Curran, Inc.
WHEREAS, on August 9, 2018. via LTC # 456-2018, the City Manager appointed the
Evaluation Committee (the"Evaluation Committee"), which convened on September 13, 2018 to
consider the proposals submitted under Phase I; and
WHEREAS, the Phase I rankings of the Evaluation Committee are more fully set forth in
the Commission Memorandum accompanying this Resolution; and
WHEREAS, after reviewing all the qualifications of each firm and having considered the
Evaluation Committee's comments and rankings, the City Manager has recommended that, for
Page 323 of 1185
Phase I of the selection process, the Mayor and the City Commission shortlist tie three (3) top
ranked firms, SICE, Inc. as the first top ranked firm, Data Flow Systems, Inc. as the second top
ranked firm and Revere Control Systems, Inc. as the third top ranked fine, to permit the top
three proposers to be further considered in Phase II of the RFP evaluation process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby accepts the recommendation of the City
Manager pertaining to the ranking of proposals with respect to Phase I of the RFP selection
process pursuant to Request For Proposals (RFP) No. 2018-233-KB, for Design, Build, Operate
and Maintain Water, Wastewater and Stormwater Supervisory Control And Data Acquisition
(SCADA) & Programmable Logic Controller (PLC), and approves the shortlist of the three (3)
top-ranked proposers, namely (1) SICE, Inc., (2) Data Flow Systems, Inc., and (3) Revere
Control Systems, Inc., to be further considered in Phase II of the RFPLevaluation process.
PASSED AND ADOPTED this /7 day of a46fr 2018.
iktf:SE];;L„t.__
Dan Gelber, Mayor
ATTEST:
LCi/3c/1( APPROVED AS TO
Rafae E. Granado, City Clerk FORM&LANGUAGE
&FOR EXECUTION
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PLC(Phase I) -Reso.doc
Page 324 of 1185
Resolutions-C7 X
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales. City Manager
DATE: October 17, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH RESPECT
TO PHASE I OF THE RFP SELECTION PROCESS PURSUANT TO REQUEST
FOR PROPOSALS (RFP) 2018-233-KB FOR DESIGN, BUILD, OPERATE AND
MAINTAIN WATER, WASTEWATER AND STORMWATER SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) PROGRAMMABLE LOGIC
CONTROLLER (PLC),AND APPROVING THE SHORTLIST OF THE THREE TOP-
RANKED PROPOSERS, NAMELY(1) SICE, INC., (2) DATA FLOW SYSTEMS, INC.,
AND (3) REVERE CONTROL SYSTEMS, INC., TO BE FURTHER CONSIDERED
IN PHASE II OF THE EVALUATION PROCESS.
RECOMMENDATION,
Adopt the Resolution.
ANALYSIS
Supervisory Control and Data Acquisition (SCADA)generally refers to an industrial computer system
that monitors and controls a process. In the case of the transmission and distribution elements of
utilities, SCADA monitors substations, transformers and other electrical assets. Sensors(either digital
or analog) and control relays that directly interface with the managed system Remote Telemetry
Units (RTUs) serve as local collection points for gathering reports from sensors and delivering
commands to control relays.
Additionally, SCADA systems are crucial for industrial organizations and companies in the public and
private sectors to control and maintain efficiency, distribute data for smarter decisions, and
communicate system issues. The SCADA software processes, distributes and displays the data
helping operators and employees analyze the data and make important decisions. State and
municipal utility departments use SCADA to monitor and regulate water flow, reservoir levels, pipe
pressure and other factors. Effective SCADA systems can result in significant savings of time and
money.
The current SCADA system in the City of Miami Beach is outdated and no longer applicable for
software updates. Therefore, the system requires removal and replacement with a new SCADA
contract. In order to consider a contract, the City of Miami Beach is seeking qualified proposers to
respond to this RFP for an all-inclusive SCADA package that includes engineering, design,
integration and installation of a radio-based or equal form of communication, intemet accessible
Page 490 of 1637
Page 325 of 1185
SCADA system including PLC. The SCADA system will be for remote monitor and control of potable
water storage tanks and pumping station,wastewater pumping stations, storm ater pumping stations,
and all associated monitoring stations(flow, pressure, etc.).
}ZFP PROCESS
On June 6, 2018, the City Commission approved the issuance of RFP 2018-233-KB. The RFP was
issued on June 2, 2018, with an opening date of August 15, 2018. A pre-proposal conference to
provide information to the proposers submitting a response was held on June 26. 2018.
The RFP provides for a two-step, phased evaluation process. The Phase I selection process, which
is the reason for this item, relates to the qualifications, experience and availability of the proposers
and key members of the design-build team, including the lead designer and lead constructor. Only
those Proposers short-listed during Phase I are authorized to proceed to Phase II of the RFP
selection process, in which price and detailed technical proposals based on the approved Design
Criteria Package(the"DCP")will be considered.
The City received proposals in response to the RFP from the following nine(9)firms:
• Custom Controls Technology, Inc.
• Data Flow Systems, Inc.
• Engineer Service Corporation
• PCI Vetix LLC (Process Control & Instrumentation, LLC)
• Revere Control Systems, Inc
• Sic?, Inc.
• Star Controls, Inc.
• Tesco Controls Inc.
• Woodard&Curran, Inc.
On August 9, 2018 the City Manager appointed the Evaluation Committee via LTC #456-2018. The
Committee convened on September 13, 2018 to consider proposals received under Phase I. The
Committee was comprised of Tony Brown, Capital Projects Coordinator, Capital Improvement
Projects Office. City of Miami Beach; Roy Coley, Director, Public Works Department, City of Miami
Beach; Jose Perez, Capital Project Coordinator, Capital Improvement Projects Office, City of Miami
Beach; Frank Quintana, Division Director, Information Technology Department, City of Miami Beach;
Margarita Wells, Assistant Director, Environment and Sustainability Department. City of Miami
Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, references, and a copy of the proposal. The Committee was
instructed to score the proposal pursuant to the evaluation criteria established in the RFP. The
evaluation process resulted in the scoring of the proposal received as indicated in Attachment A.
The following is a brief summary of the qualifications of the three(3)top ranked firms as articulated in
each firm's proposal.
SIQE. Inc.:
SICE understands the technical challenges of this Project and the importance of teaming with the
proper local and experienced resources to able to successfully implement it. As a result, SICE has
partnered with design and engineering partners, Nova consulting and 300 Engineering Group. Their
Team offers the best expertise of the three organizations by complementing and leveraging technical
skills and local capabilities to deliver an exceptional DBOM project to the City of Miami Beach.
Page 491 of 1637
Page 326 of 1185
SICE is the Prime Contractor. SICE is a Multinational Technology Integration Company, whose
primary activity is to render value-added services through technology implementation and integration
using either proprietary or third-party software.They deliver the best solution specifically tailored for
each client. SICE has successfully delivered and maintained hundreds of projects for public and
private customers in a wide range of sectors and business areas, such as ITS, tolling systems,
lighting, environmental and energy efficiency services, communications infrastructure and safety and
process control systems.
SICE has successfully delivered DBOM projects for the remote command, remote control and
automation of all processes for the transport and treatment of drinking, irrigation, and wastewater in
countries like Spain,Algeria or Peru. In the US, SICE has successfully deployed its SCADA solution
for the Port of Miami Tunnel which is capable of integrating, managing and controling different
systems and devices installed by SICE and third parties under a single platform with the objective of
optimizing and simplifying the day to day management of the tunnel operations. Currently, they are
deploying our SCADA solution for the Alaskan Way Tunnel in Seattle which is anticipated to be
accepted by the end of this year. Additionally, SICE has delivered ITS systems for complex
transportation projects such as 1-595 Corridor Improvement Project, recognized at the America's
Transportation Awards National Competition.
DataFlow Systems. Inc.:
Data Flow Systems, Inc. (DES) was established in 1981 to manufacture SCADA solutions
specifically for water and wastewater utility applications. DFS has gained national recognition for its
durable and obsolescence-proof TAC II SCADA System, as well as its technical capabilities and
guaranteed radio links.
Today, DFS is recognized as an industry leader, providing remote monitoring and control for remote
facilities, and water & wastewater treatment plant automation systems. Our patented product,
"Symphony — Harmonious Pump & Flow Management'has been proven to significantly reduce lift
station pump run times and pumping energy costs.
The TAC II SCADA System is MADE IN THE USA. The Company's corporate headquarters is
located in Melbourne, Florida and consists of a 30,843 square foot facility encompassing sales,
engineering, radio study and FCC licensing,customer service, product manufacturing, a certified UL-
508A panel shop,and stock warehousing. DFS currently employs nearly 100 full-time employees—all
dedicated to water and wastewater SCADA systems and applications.
Its combination of design, manufacturing, system commissioning, and technical service allows DFS to
offer complete SCADA solutions. DFS places emphasis on developing a good long-term partnership
with each end-user. At the present time there are over 400 TAC II SCADA Systems with more than
25,000 RTUs installed and operational throughout the United States. DFS' TAC II SCADA System
installation base ranges from small Water Control Districts to large WW Collection Systems, and
Automated Plant Control Systems. Its single largest user currently has over 700 DFS RTUs for the
monitor and control of their sewer lift stations.
Revere Control Systems. Inc,
Revere Control Systems, Inc. has completed projects that include the design and implementation of
SCADA Control Systems using radio frequency technology and hardware, PLC hardware, computer
servers and workstations as well as the HMI software application. Our experience as an established
systems integrator is summarized in the qualifications included in the following pages of this proposal
package.
Revere Control Systems. Inc. plans to provide a complete design and control system for the City of
Page 492 of 1637
Page 327 of 1185
Miami Beach that meets your expectations and requirements. The major components included in the
control system include the radio communication hardware such as the radio devices, antenna
structures (poles and/or towers), antenna and cabling infrastructure, RTU panels housing PLC
processors and hardware, computer servers and workstations, and the HMI software with a
developed application customized for the system design.
Its project team members have the experience needed to secure licensed radio frequencies from the
FCC, site surveys, control panel design, PLC programming, HMI configuration and site installation
services.
Revere Control Systems, Inc. is authorized to perform Engineering services in the State of Florida.
Revere Control Systems, Inc. has a minimum of one (1) registered Florida Professional Engineer,
We also carry a General Contractor's License and an Electrical Contractor's License for the State of
Florida. This allows us to self-perform the installation work for this project.
CONCLUSION
After reviewing all the qualifications of each firm and having considered the Evaluation Committee's
comments and rankings, I recommend that, for Phase I of the evaluation process, the Mayor and the
City Commission approve short-listing the three (3) top ranked firms: SICE, Inc. as the first top
ranked firm; Data Flow Systems, Inc.. as the second top ranked firm; and, Revere Control Systems.
Inc. as the third top ranked firm The short-;fisted firms will be further considered in Phase II of the
evaluation process. Phase Il will consider price and detailed technical proposals for the project.
Some of the highlights of the firms'qualifications, as articulated by the Evaluation Committee, include:
SICF, Inc,
• SICE, inc. is an extremely qualified organization, with a great deal of local support in both
inventory and staff.
• The firm has a strong Miami presence with extensive experience and a large pool of local
resources.
• The firm was unique in the way they assembled a team with two engineering companies; they
will be able to do anything with the team they have gathered.
• The firm clearly articulated how it will address violations of maintenance schedules which
speaks highly of their firm.
Data Flow Systems. Inc.
• Its emergency response time and emergency plan was very comprehensive.
• The firm has an outstanding position on life cycle of equipment and how they protect it against
becoming obsolete
• Impressive amount of experience in the State of Florida and the needs of the City of Miami
Beach.
• The firm offers a list of fulltirne instructors and trainings at the City's disposal.
• The firm covers all of their hardware with lighting warranty.
Revere Control Systems. Inc.
• The firm is very qualified organization with technicians all throughout the State of Florida.
• It has demonstrated a good training plan for both staff and the customer.
• The firm has a manufacturing facility and warehouse which is crucial to their response time.
• Its emphasis on the benefit of having personnel outside of the state of Florida for emergency
response proved to be advantageous to the City.
• Its products have a lifespan of ten years.
Therefore, based on the experience and qualifications mentioned above, I recommend that the Mayor
Page 493 of 1637
Page 328 of 1185
and City Commission of the City of Miami Beach, Florida accept the recommendation of the City
Manager pertaining to the ranking of proposals with respect to Phase I of the RFP selection process
pursuant to Request for Proposals (REP) 2018-233-kb for Design, Build, Operate and Maintain
Water, Wastewater and Storrrrvater Supervisory Control and Data Acquisition (SCADA) &
Programmable Logic Controller(PLC), and approving the shortlist of the three top-ranked proposers,
namely (1) SICE, Inc., (2) Data Flow Systems, Inc., and (3) Revere Control Systems, Inc., to be
further considered in Phase II of the evaluation process.
FINANCIAL INFORMATION
Not Applicable at this time.
kegislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
D Attachment A: Scoring and Ranking Phase I
o Resolution
Page 494 of 1637
Page 329 of 1185
DAUM*COMMITTEE KCMG
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Page 495 of 1637
Page 330 of 1185
EVALUATION COMMITTEE MEETING
REQUEST FOR PROPOSALS(RFP)NO.2018-233-KB -
•
•
DESIGN,BUILD,OPERATE AND MAINTAIN WATER, • co
WASTEWATER AND STORMWATER SUPERVISORY Roy Coley Margarita Kruyff 2 . Jose Perez Frank Quintana MMa Samadi - x Low Aggregate
CONTROL AND DATA ACQUISITION(SCADA)& (2 Totals
PROGRAMMABLE LOGIC CONTROLLER(PLC)-PHASE II . •
f
Qualitative Subtotal QualitativeSubtotal Qualitative Subtotal Qualitative ' Subtotal Qualitative Subtotal. '
Data Flow Systems,Inc. 95 95 1 8989 2 85 85 2 65 85 2 80 _ 80 2 9 2
Sim,Inc. �90 90 2 94
94 1 93 93 1 100 100 1 95 95 1 6 1
•
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