Resolution 2020-31163 RESOLUTION NO.' 2020-31163
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2020-008-ND, FOR FACILITATION, COORDINATION, AND TECHNICAL
ASSITANCE SERVICES FOR THE UNDERGROUNDING OF UTILITIES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH KIMLEY-HORN AND ASSOCIATES, INC., AS THE TOP RANKED
PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES,
INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH STANTEC CONSULTING SERVICES, INC., AS THE
SECOND RANKED PROPOSER; FURTHER, IF THE ADMINISTRATION IS
NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH STANTEC
CONSULTING SERVICES, INC., AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH KCI TECHNOLOGIES, INC., AS THE
THIRD RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on October 16, 2019, the Mayor and City Commission authorized the
issuance of Request for Qualifications (RFQ) 2020-008-ND for Facilitation, Coordination, and
Technical Assistance Services for the Undergrounding of Utilities; and
WHEREAS, on October 18, 2019, the RFQ 2020-008-ND for Facilitation, Coordination,
and Technical Assistance Services for the Undergrounding of Utilities (the "RFQ") was issued;
and
WHEREAS, a voluntary pre-proposal meeting was held on October 30, 2019; and
WHEREAS, on December 6, 2019, the City received a total of 3 proposals; and
WHEREAS, the Committee convened on January 9, 2020 to review and score the
proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows:
Kimley-Horn and Associates, Inc., as the top ranked proposer; Stantec Consulting Services,
Inc., as the second ranked proposer; and KCI Technologies, Inc., as the third ranked proposer;
and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and commentary, the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with Kimley-Horn and Associates, Inc., as the top ranked proposer; further, if the
administration is not successful in negotiating an agreement with Kimley-Horn and Associates,
Inc., authorizing the administration to enter into negotiations with Stantec Consulting Services,
Inc., as the second ranked proposer; further, if the administration is not successful in negotiating
an agreement with Stantec Consulting Services, Inc., authorizing the administration to enter into
negotiations with KCI Technologies, Inc., as the third ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request For
Qualifications No. 2020-008-ND for Facilitation, Coordination, and Technical Assistance
Services for the Undergrounding of Utilities, and authorize the Administration to enter into
negotiations with Kimley-Horn and Associates, Inc., as the top ranked proposer; further, if the
administration is not successful in negotiating an agreement with Kimley-Horn and Associates,
Inc., authorizing the administration to enter into negotiations with Stantec Consulting Services,
Inc., as the second ranked proposer; further, if the administration is not successful in negotiating
an agreement with Stantec Consulting Services, Inc., authorizing the administration to enter into
negotiations with KCI Technologies, Inc., as the third ranked proposer; and further authorizing
the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations
by the Administration.
PASSED AND ADOPTED this !a day ofFe6n{47l020.
ATTEST:
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RAF/ Ij$l2 oz-d
E. GRA ADO, CITY CLERK DAN GELBER, M , OR
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City Attorney Date
Resolutions -C7 K
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2020-008-ND, FACILITATION, COORDINATION, AND
TECHNICAL ASSISTANCE SERVICES FOR THE UNDERGROUNDING OF
UTILITIES.
RECOMMENDATION
Adopt the Resolution accepting the City Manager's recommendation.
BACKGROUND/HISTORY
The City has received several requests from neighborhoods to underground overhead utilities
within sections of their boundaries. Each undergrounding project will be implemented when
requested and approved by the neighborhood or section of neighborhood and at the
neighborhood's expense. The City is seeking to retain a qualified consultant with
undergrounding experience to act as its representative for these projects.
By means of this RFQ the City is seeking to retain the services of a diverse, comprehensive,
and multi-disciplined professional engineering consulting team to provide all services
necessary relating to the Citys role in the undergrounding of utilities.
ANALYSIS
On October 16, 2019, the Mayor and City Commission authorized the issuance of Request for
Qualifications (RFQ) 2020-008-ND for Facilitation, Coordination, and Technical Assistance
Services for the Undergrounding of Utilities. Responses were due and received on December
6, 2019. The City received a total of three (3) proposals from the following firms:
• KCI Technologies, Inc.
• Kimley-Hom and Associates, Inc.
• Stantec Consulting Services, Inc.
The Evaluation Committee appointed by the City Manager convened on January 9, 2020, to
consider proposals received. The Committee was comprised of Mariana Evora, Civil Engineer
II, Public Works Department, City of Miami Beach; Margarita Kruyff, Assistant Director,
Environment & Sustainability Department, City of Miami Beach; Giancarlo Pena, CMI Engineer
Page 332 of 1185
II, Public Works Department, City of Miami Beach; and Mina Samadi, Senior Capital Projects
Coordinator, The Office of Capital Improvement Projects, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services and a copy of each proposal. The Committee
was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the RFQ. The evaluation process resulted in the ranking of proposers as indicated in
Attachment A, in the following order:
1st— Kimley-Hom and Associates, Inc.
2nd— Stantec Consulting Services, Inc.
3rd— KCI Technologies, Inc.
A summary of each top-ranked firm follows:
Kimley-Horn and Associates, Inc.
Kimley-Hom and Associates, Inc. (Kimley-Hom) has been providing a wide variety of design
services for municipal clients since its founding in 1967. For decades, Kimley-Hom has
provided its local South Florida municipal clients with innovative ideas and services for their
infrastructure needs. Its reputation as a problem solver and developer of implementable and
constructible designs has made it the engineering consultant of choice for many communities in
Miami-Dade, Broward, and Palm Beach counties. Kimley-Hom has delivered to these clients
expected outcomes including but not limited to projects that can be successfully developed,
permitted, and built on time and within budget.
Stantec Consulting Services. Inc.
Stantec Consulting Services, Inc. (Stantec) founded in 1954 has a deep local knowledge and
extensive experience in underground conversion projects in South Florida and across the
nation. Stantec has successfully undergrounded hundreds of pole miles of utilities and has
acquired thousands of easements in recent years. Hence, it is familiar with the unique aspects
of undergrounding utilities for both utility companies and municipalities. It develops effective
working relationships, to understand and articulate expectations, to provide adequate
contingencies in both project budgets and scheduling, and to establish critical milestones and
decision-making strategies.
KCI Technologies. Inc.
KCI Technologies, Inc. (KCI), established in 1995, currently provides professional services to
the City of Miami Beach and has observed the City's efforts towards planning for future
economic growth. KCI has played a vital role in the development of Florida's growing
environmental infrastructure. KCI has completed and delivered undergrounding utility service to
other agencies and municipalities throughout South Florida including but not limited to Sunny
Isles Beach, City of Fort Lauderdale, and City of Sunrise.
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
CONCLUSION
Page 333 of 1185
After reviewing all of the submissions and the Evaluation Committee's rankings and
commentary, I note that Kimley-Hom has received unanimous top-ranking by the Evaluation
Committee. I concur with the Committee that Kimley-Hom and Associates, Inc. is the best
qualified firm responding to the RFQ. Kimley-Hom has extensive experience with
undergrounding projects in Southeast Florida, as it has provided these services to a number of
communities including Delray Beach, the City of West Palm Beach, the City of Fort Lauderdale,
the City of Lake Worth Beach, and Boynton Beach. The team it has developed includes firms
that compliment Kimley-Hom's wide-ranging internal capabilities. Its diverse team includes a
strong public relations company who specializes in public sector outreach/engagement
campaigns and is dedicated to understanding the City's residents and their needs. Finally, this
team is committed to overseeing the projects from beginning to end, ensuring the City's time
and budget requirements are met.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Kimley-Hom and
Associates, Inc., as the top ranked proposer; further, if the administration is not successful in
negotiating an agreement with Kimley-Hom and Associates, Inc., authorizing the administration
to enter into negotiations with Stantec Consulting Services, Inc., as the second ranked
proposer; further, if the administration is not successful in negotiating an agreement with Stantec
Consulting Services, Inc., authorizing the administration to enter into negotiations with KCI
Technologies, Inc., as the third ranked proposer, and further authorizing the Mayor and City
Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
Applicable Area
Citywide
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
Yes No
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
D Attachment A
Page 334 of 1185
ATTACHMENT A
RFQ 2024048-ND.
Facilitation,Coordination,and a O1 O1 c Low c
Mariana Evora Margarita Kruyff ,—° Giancarlo Pena Mina Samadl Aggregate
Technical Assistance Services for the Ii- ? Totals aUndergrounding of Ut ities
-- • Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal I Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal
KCI Tochnologies,Inc. 75 0 75 _3 53 0 53 3 82 0 82 3 65 0 _ 65 3 12 3_
Kimloy Horn and Associates,Inc. 90 0 90 1 95 0 95 1 87 0 87 1 85 0 85 1 4__ 1
Stantoc Consulting Sorvices,Inc. 83 0 83 2 _ 8G 0~ 86 2 83 0 83 2 80 0 80 2 —8 __2
°:¢.... ^ao.lauow bw.„ —7..rs.*9,„... ;l;:..:'fir.,'u:'..�.. J
Volum.of Work Tole]au.RaeM ICo0
Proposer Volume of Work pogo. V.1.rsnl Points •VM.rmel
Vol T.Uvnba of,kc 51.798,90505 0 0 0
10meg,Mon and Aramokn,inc 57.007,979 97 00 0
51e/Soun
fon Cove kg0o
Sv .,kc 52.019.95900 0-- 0 „ 0
FOR DISPLAY PURPOSES ONLY.FINAL RANKING DOES NOT CONSTITUTE AN AWARD RECOMMENDATION.
Page 335 of 1185