Resolution 2020-31212 RESOLUTION NO. 2020-31212
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2020-005-AY, TO
ESTABLISH A POOL OF SUPPLIERS FOR THE PURCHASE OF PIPES AND
FITTINGS TO EXPEDITE THE SELECTION OF VENDORS FOR FUTURE
PROJECTS, AND TO APPROVE THE INITIAL POOL OF QUALIFIED
SUPPLIERS; AND AUTHORIZING THE CITY MANAGER TO KEEP THE ITB
OPEN FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL SUPPLIERS,
AND DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD
SUPPLIERS TO THE POOL, PROVIDED SUCH VENDORS MEET THE
REQUIREMENTS OF THE ITB; AND FURTHER PROVIDING THAT ANY
PURCHASE IN EXCESS OF $100,000 PURSUANT TO THE ITB SHALL BE
SUBJECT TO THE PRIOR APPROVAL OF THE CITY COMMISSION.
WHEREAS, on January 8, 2020, the City issued an Invitation to Bid 2020-005-AY (the
"ITB") for the establishment of a prequalified pool suppliers for the purchase of pipes and
fittings; and
WHEREAS, on February 6, 2020, bids were received from Ferguson Enterprises LLC
("Ferguson"), and Siteone Landscape Supply("Siteone"); and
WHEREAS, the ITB stated that following the review of applications, the responsive and
responsible bidder(s) meeting all terms and conditions of the ITB will be recommended for
award, based upon brand authorization; and
WHEREAS, in its due diligence, the Procurement Department found that Ferguson and
Siteone met the requirements of the ITB; and
WHEREAS, the ITB provided that the suppliers demonstrate proof that each supplier is
authorized by the manufacturer to sell the proposed brands to the City; and
WHEREAS, Ferguson did not provide proof of authorization from the following
manufacturers: Anvil Products, Dezurik, Dresser Manufacturers, Elkhar Products Corp, Plastic
Trends Incorporated, Royal Building Products, Sanderson Pipes, and Tyler Pipe; accordingly,
the response pertaining to these brands was rejected; and
WHEREAS, the brands that each supplier is authorized to distribute to the City is
included in Attachment A; and
WHEREAS, when a need arises, the City will seek quotes from all prequalified suppliers
for the specific brand required; and
WHEREAS, for purchases up to $100,000, the approval of the City Manager or designee
will be required in accordance with the City Manager's existing delegated procurement authority
under the City Code, and purchases exceeding $100,000 will be submitted to the City
Commission for its consideration and approval; and
WHEREAS, to maximize competition among the prequalified suppliers, the
Administration is recommending that the ITB remain open, to permit the City Manager to
prequalify additional suppliers as part of the pool, provided that such vendors meet all of the
requirements of the ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager, pursuant to Invitation to Bid (ITB) No. 2020-005-AY,
to establish a pool of suppliers for the purchase of pipes and fittings to expedite the selection of
vendors for future projects, and to approve the initial pool of qualified suppliers, and authorizing
the City Manager to keep the ITB open for the purpose of prequalifying additional suppliers, and
delegating to the City Manager the authority to add suppliers to the pool, provided such vendors
meet the requirements of the ITB; and further providing that any purchase in excess of
$100,000 shall be subject to the prior approval of the City Commission.
PASSED AND ADOPTED this day of "aYC"` 2020.
ATTEST:
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RAFAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR
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City Attorne Date
Resolutions-C7 W
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: March 18, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2020-005-
AY, TO ESTABLISH A POOL OF SUPPLIERS FOR THE PURCHASE OF
PIPES AND FITTINGS TO EXPEDITE THE SELECTION OF VENDORS
FOR FUTURE PROJECTS, AND TO APPROVE THE INITIAL POOL OF
QUALIFIED SUPPLIERS; AND AUTHORIZING THE CITY MANAGER TO
KEEP THE ITB OPEN FOR THE PURPOSE OF PREQUALIFYING
ADDITIONAL SUPPLIERS, AND DELEGATING TO THE CITY MANAGER
THE AUTHORITY TO ADD SUPPLIERS TO THE POOL, PROVIDED SUCH
VENDORS MEET THE REQUIREMENTS OF THE ITB; AND FURTHER
PROVIDING THAT ANY PURCHASE IN EXCESS OF $100,000 PURSUANT
TO THE ITB SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE
CITY COMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission adopt the Resolution accepting the City
Manager's recommendation with respect to the ITB.
BACKGROUND/HISTORY
On January 8, 2020, the City issued an Invitation to Bid 2020-005-AY(the "ITB"). The purpose
of the ITB is to establish a contract, by means of sealed applications,with qualified suppliers for
the establishment of a prequalified pool of suppliers for the purchase of pipes and fittings. The
pre-qualified pool established shall effectively create a source of viable suppliers from which the
City may issue Invitation to Quotes (ITQs) for the purchase and delivery of various pipes and
fittings on an "as needed" basis, during the term of the contract. Further, at any time, the City,
through the approval of the City Manager, may accept applications and add additional or remove
suppliers to the list of prequalified suppliers during the term of the contract.
ANALYSIS
The ITB was issued on January 8, 2020, with bid opening date of February 6, 2020. The
Procurement Department issued bid notices to 2,631 companies utilizing www.bidsync.com
website. 31 prospective bidders accessed the advertised solicitation. The notices resulted in
the receipt of two (2) responses from: Ferguson Enterprises LLC ("Ferguson"), and Siteone
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Landscape Supply("Siteone").
The ITB required that the suppliers provide proof that they are authorized by the manufacturer to sell
the proposed brands to the City. The brands that each supplier is authorized to distribute to the City
is included in Attachment A. Further, the ITB stated that following the review of applications, the
responsive and responsible bidder(s) meeting all terms and conditions of the ITB would be
recommended for award. In its due diligence, the Procurement Department found that
Ferguson and Siteone met the requirements of the ITB. Accordingly, Ferguson and Siteone
have been deemed responsive, responsible bidders meeting all terms and conditions of the
ITB and are recommended for award.
FINANCIAL INFORMATION
The cost associated with the purchase of pipes and fittings is subject to the funds availability
approved through the City's budgeting process.
CONCLUSION
I concur with staff that it is in the best interest of the City to have a pool of prequalified suppliers
for the purchase pipes and fittings from which proposals can be sought to purchase various
pipes and fittings on an "as needed" basis. Otherwise, redundant and time-consuming efforts
would be required to seek proposals and qualify suppliers each time a need was identified. In
order to continue to maximize competition by continuing to add suppliers, I recommend that the
period for submitting applications be extended to be consistent with the term of the contract.
New applicants that meet the ITB requirements will be added to the pool. Suppliers that do not
perform well will be removed from the pool.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, accepting the recommendation of the City Manager, pursuant
to Invitation to Bid (ITB) No. 2020-005-AY,to establish a pool of suppliers for the purchase of
pipes and fittings to expedite the selection of vendors for future projects, and approve the initial
pool of qualified suppliers, as set forth in Exhibit "A;" further, authorizing the City Manager to
keep the ITB open for the purpose of prequalifying additional suppliers, and delegating to the
City Manager the authority to add suppliers to the pool, provided such vendors meet the
requirements of the ITB; and further providing that any purchase in excess of$100,000 shall be
subject to the prior approval of the City Commission.
Applicable Area
Not Applicable
Is this a"Residents Right Does this item utilize G.O.
to Know" item,pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
Page 550 of 1097
D Attachment A
❑ Resolution
Page 551 of 1097
ATTACHMENT A
SiteOne
MANUFACTURER Ferguson Enterprises LLC Landscape Supply
American Ductile Iron Pipe ✓
Anvil Products
Cherne Industries Inc. ✓
Dezurik
Dresser Manufactures
Endot ✓
Elkhar products corp
Febco
(Febco is a Watts brand)
Fernco Inc. ✓
Ford ✓
Ips Corp
JCM ✓
Merit Brass • ✓
Mission Rubber
Mulier
Nibco ✓
Plastic Trends incorporated
Romac Industries ✓
Royal Building Products
Sanderson pipe
Sigma Corp ✓
Smith Blair ✓
Star Pipe ✓
Trumbull ✓
Tyler Pipe
U 5 Pipe
Watts ✓ ✓
Zurn ✓ ✓
Other:
AMES ✓
EBAA Iron Sales ✓
Ford Meter Box Company ✓
Georg Fischer ✓
Harco Fittings ✓
InfraTech Group ✓
John C.Kupferle Foundry
Company
Napco Pipe and Fittings ✓
Oatey Supply Chain Services ✓
Spirit Group,Inc ✓
Total Piping Solutions,Inc. ✓
Tyler Union ✓
Victaulic ✓
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