Resolution 2020-31362 RESOLUTION NO. 2020-31362
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS
CAPACITY AS THE GOVERNING BODY OF THE ALLISON
ISLAND SECURITY GUARD SPECIAL TAXING DISTRICT,
ADOPTING THE OPERATING BUDGET FOR THE ALLISON
ISLAND SECURITY GUARD SPECIAL TAXING DISTRICT FOR
FISCAL YEAR 2021.
WHEREAS, the Mayor and City Commission of the City of Miami Beach and Miami-
Dade County Board of County Commissioners ("County") approved the creation of the Allison
Island Security Guard Special Taxing District ("Special Taxing District") pursuant to City
Resolution No. 89-19604 and County Ordinance No. 89-125, in order to provide 24-hour
security guard service to Allison Island; and
WHEREAS, the Special Taxing District is located entirely within the City of Miami Beach
("City"), and Section 18-3.1 of the Code of Miami-Dade County provides that for a special taxing
district located entirely within municipal boundaries, the County may designate the governing
body of the municipality as the governing body of the special taxing district, subject to a majority
vote of the qualified electors residing in the district; and
WHEREAS, pursuant to Resolution No. 2018-30575, the City Commission requested the
transfer of control of the Special Taxing District from Miami-Dade County to the City of Miami
Beach, and subsequently approved the execution of an interlocal agreement to transfer control
of the Special Taxing District from the County to the City pursuant to Resolution No. 2019-
30750; and
WHEREAS, on June 4, 2019, the County adopted Resolution No. R-590-19, which
approved the interlocal agreement and the transfer of control of the Special Taxing District; and
WHEREAS, in addition, on June 4, 2019, the County passed and adopted Resolution
No. R-591-19, which called a special election for the affected residents to approve the transfer
of control of the Special Taxing District from the County to the City; and
WHEREAS, pursuant to Resolution No. 2020-31145, the City Commission ratified and
accepted: a) County Resolution No. R-590-19 approving the transfer of control of the Special
Taxing District and the interlocal agreement, and b) County Resolution No. R-591-19, calling for
a special election for qualified electors residing in the Special Taxing District to approve or
disapprove the transfer of control of the Special Taxing District from the County to the City; and
WHEREAS, the special election was conducted within the Special Taxing District on
December 17, 2019; and
WHEREAS, a majority of the qualified electors residing in the Special Taxing District
approved the transfer of control of the Special Taxing District from the County to the; and
WHEREAS, for the purpose of providing security services within the Allison Island
Security Guard Special Taxing District, the attached budget has been developed to fund
projected Fiscal Year 2021 operating expenditures.
Page 1834 of 2461
•
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission, acting
in its capacity as the governing body of the Allison Island Security Guard Special Taxing District,
hereby adopt the Fiscal Year 2021 Operating Budget for the Allison Island Security Guard
Special Taxing District, as detailed in Attachment A and summarized below:
Revenues
Non-Ad Valorem Assessments $ 221.000
Total $ 221,000
Expenditures
Security Services $ 181,500
Utilities 6,000
Janitorial Services 1,200
Guardhouse Repairs and Maintenance 1,200
Contingencies 3,000
OIG Set-aside 1,000
Property Mgmt. Internal Service Charges 27,100
Total $ 221,000
PASSED AND ADOPTED this 29th day of July, 2020.
ATTEST:
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Ra ael E. ranado, City,Clerk
APPROVED AS TO FORM AND
LANGUAGE AND FOR EXECUTION
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Page 1835 of 2461
Resolutions - R7 P
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: J uiy 29, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE
GOVERNING BODY OF THE ALLISON ISLAND SECURITY GUARD
SPECIAL TAXING DISTRICT,ADOPTING THE OPERATING BUDGET FOR •
THE ALLISON ISLAND SECURITY GUARD SPECIAL TAXING DISTRICT
FOR FISCAL YEAR 2021.
RECOMMENDATION
See attached Memorandum.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
o Memo- FY 2021 Allison Island Budget
o Resolution
Page 1829 of 2461
M1AW\ B E.ACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 29, 2020
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE
ALLISON ISLAND SECURITY GUARD SPECIAL TAXING DISTRICT,ADOPTING THE
OPERATING BUDGET FOR THE ALLISON ISLAND SECURITY GUARD SPECIAL
TAXING DISTRICT FOR FISCAL YEAR 2021.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution which establishes the operating budget for the Allison Island Security Guard
Special Taxing District for Fiscal Year 2021 in the amount of$221,000, subject to adoption of the
non-ad valorem assessment roll of $4,804.35, per Residential Unit, for the cost of continued
operation and maintenance of the Special Taxing District, including but not limited to the making of
infrastructure and security improvements.
BACKGROUND
In 1989,the Mayor and City Commission of the City of Miami Beach and the Miami-Dade County
Board of County Commissioners approved the creation of a Special Taxing District pursuant to City
Resolution No. 89-19604 and County Ordinance No. 89-125 to provide 24-hour security guard
service to Allison Island.
Pursuant to a Miami-Dade County Charter Amendment approved by the electorate on November 8,
2016, County Ordinance No. 16-14 was given effect which created a new Section 18-3.1 in the
Miami-Dade County Code.This new County Code section provides,in part,that by joint resolutions
of the Board of County Commissioners and the governing body of a municipality, the governing
body of a municipality may be designated as the governing body of an existing Special Taxing
District located entirely within the boundaries of such municipality,subject to a majority vote of the
qualified electors residing in the Special Taxing District at an election called by and conducted as
provided by the Board of County Commissioners and with the County Tax Collector and Property
Appraiser would be needed to effectuate a transfer of control.
At the October 17, 2018 City Commission meeting, the Mayor and City Commission adopted
Resolution No.2018-30575 requesting the County to transfer control of the Special Taxing District
from the Board of County Commissioners to the Mayor and City Commission of the City of Miami
Beach, and to designate the Mayor and City Commission as the governing body of the Special
Taxing District, subject to County approval and a majority vote of the qualified electors residing in
the Special Taxing District. Subsequently,on March 13, 2019, the City Commission approved the
Page 1830 of 2461
FY 2021 Allison Island Budget
July 29, 2020
Page 2 of 3
execution of an interlocal agreement to transfer control of the Special Taxing District from the
County to the City in Resolution No. 2019-30750.
On June 4, 2019, the Miami-Dade County Board of County Commissioners passed and adopted
Resolution No. R-590-19,which approved the interlocal agreement and the transfer of control of the
Special Taxing District,subject to the City passing a Resolution ratifying and accepting the County's
approval of the execution of an interlocal agreement.
In addition,on June 4,2019,the County passed and adopted Resolution R-591-19,which called a
special election for the Special Taxing District,and provided that the special election shall be held
within the boundaries of the Special Taxing District,and set forth the ballot question to be presented
for approval or disapproval by a mailed ballot and the noticing requirements and registration
deadline, and provided that the special election shall be held on December 17, 2019 and that all
marked ballots must be received by 7:00 p.m. on that day.
On December 17,2019,the voters approved the transfer of control of the Special Taxing District to
the City.As a result of this vote,and pursuant to the terms of the Transfer Agreement between the
County and the City,the City became the governing body of the Special Taxing District twelve days
after the favorable election pursuant to Section 102.168 of the Florida Statutes,as no contest of the
election was filed.
On January 15,2020,the City Commission passed and adopted Resolution No.2020-31145 which
ratified and accepted County Resolution No. R-590-19, approving the transfer of control of the
Special Taxing District and the interlocal agreement.City Resolution No. 2020-31145 also ratified
and accepted County Resolution No. R-591-19, which called for a special election in the Special
Taxing District to seek approval or disapproval of a Resolution designating the City as the governing
body of the Special Taxing District pursuant to Section 18-3.1 of the Code of Miami-Dade County.
The City of Miami Beach intends to use the uniform method for collecting non-ad valorem
assessments for the provision of continued operation and maintenance of the Special Taxing
District, including but not limited to, the making of infrastructure and security improvements as
authorized by Section 197.3632, Florida Statutes, because this method will allow such special
assessments to be collected annually,commencing for the fiscal year beginning October 1,2020,in
the same manner as provided for ad valorem taxes.
PROCEDURE
The non-ad valorem assessment roll and operating budget for this Special Taxing District must be
adopted in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the non-ad valorem assessment roll for the District has been adopted
(see accompanying Non-Ad Valorem Assessment Roll agenda item for details).
ANALYSIS
The FY 2021 budget for the Allison Island Security Guard Special Taxing District, as reflected in
Attachment A, is $221,000, which represents a 19.4%, or$53,095, decrease from the FY 2020
budget of$274,095 adopted by Miami-Dade County and is comprised of the following line item
expenditures:
Page 1831 of 2461
FY 2021 Allison Island Budget
July 29, 2020
Page 3of3
Items Included in FY 2021 Expenditures $
Contracted Security Guard Services for District 181,500
Utilities(Water,Sewer,Storm Water,Electricity,Telephone) 6,000
Janitorial Services 1,200
Guardhouse Repairs and Maintenance 1,200
Contingencies(based on budgeted collection allowance) 3,000
OIG Set-aside(based on 0.5%of budgeted contracts) 1,000
Property Management Internal Service Charges 27,100
Total $221,000
In order to continue to provide the current level of security required by this Special Taxing District,
the Administration recommends the proposed FY 2021 non-ad valorem assessment of$4,804.35,
per Residential Unit, for real property located within the boundaries of the Allison Island Security
Guard Special Taxing District commencing FY 2021, which will fund the FY 2021 budget for this
Special Taxing District.This non-ad valorem assessment is$926.53, or 16.2%, less than the non-
ad valorem assessment adopted by Miami-Dade County for FY 2020 of$5,730.88, per Residential
Unit, and would generate proceeds of approximately $221,000.
CONCLUSION
The City Commission, acting in its capacity as the governing body of the Allison Island Security
Guard Special Taxing District, should adopt the attached Resolution which adopts the FY 2021
operating budget of$221,000 for the Allison Island Security Guard Special Taxing District.
Attachment A—Allison Island Budget
JLM/JW/TOS
Page 1832 of 2461
Attachment A
FY 2021 Allison Island Special Taxing District Budget
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
$Variance %Variance
Actuals Actuals Actuals Budget Budget
(MIAMI-DADE (MIAMI-DADE (MIAMI-DADE (MIAMI-DADE (CITY OP MIAMI FY 2021 Budget vs FY 2021 Budget vs
COUNTY) COUNTY) COUNTY) COUNTY) BEACH) FY 2020 Adopted FY 2020 Adopted
REVENUES
Special Assessments] 277,683 189,338 246,437 - 269,351 218,000 (51,351) -19.1%
Special Assessment Collection Allowance 0 0 0 0 3,000 3,000 100.0%
Fund Balance/Retained Earnings 0 0 0 0 0 0 0.0%
Interest/Other 655 1,047 2,180 4,744 0 (4,744) -100.0%
Total $ 278,338 $ 190,385 $ 248,617_$ 274,095 $ 221.000 $ (53,095) -19.4%
1-. l
EXPENDITURES J
County Personnel Costs 0 0 6,174 5,259 0 (5,259) -100.0%
Utilities(Water,Sewer,Storm Water,Electricity)Ili 3,215 3,325 2,300 1,686 6,000 4,314 255.9%
Janitorial Services I21 1,072 1,192 2,653 1,145 1,200 55 4.8%
J
Repairs&Maintenance 131 587 653 201 395 1,200 805 203.8%
Security Guard Services(41 218,174 190,489 188,336 203,756 181,500 (22,256) -10.9%
Advertising's) 0 0 0 2,500 0 (2,500) -100.0%
Contingencies(based on collections allowance) 0 0 0 23,300 3,000 (20,300) -87.1%
Property Mgt Internal Service Charges 161 18,687 22,486 28,324 36,054 27,100 (8,954) -24.8%
OIG Funding Set-Aside(7) 0 0 0 0 1,000 1,000 100.0%
Total $ 241,735 $ 218,145 $ 227,989 $ 274,095 $ 221,000 $ (53,095) -19.4%
Surplus/(Shortfall) $ 36,603 $ (27,760) $ 20,628 $ 0 $ 0
Number of Units(per Mlaml-Dade County Property Appraiser)lei 46.00 47.00 47.00 • 47.00 46.00 (1.0D) -2.1%
S Assessment Rata/Unit $ 6,289.57 $ 4,262.03 $ 5,336.42 $ 5,730-B8 $ 4,80435 $ (926.53) -16.2%
Footnotes:
111 Utilities projections based on comparable Special Taxing District expenditures already managed by the City(Special Taxing District)
Ri FY 2021 janitorial services based on proposed amendment to janitorial services agreement to include services at guardhouse at a rate of$22.52/week(based on one hour of service per week)
I')FY 2021 repairs and maintenance budget based on unforeseen repairs and maintenance of equipment that may be necessary throughout the fiscal year
(41 FY 2021 security guard services based on current hourly rate of$20.71 for services provided 24 hours/day,7 days/week(the hourly rate is subject to change for living wage if adopted by the City Commission for FY 2021)
Is)FY 2021 Advertising Initially based on required noticing of transition of Special Taxing District from Miami-Dade County to the City of Miami Beach during FY 2020;projection based on actual costs incurred for transition of other Special
Taxing District already managed by the City(Biscayne Point).On July 13,2020,the City's Office of the City Attorney rendered an opinion that no public hearing would be necessary pursuant to Florida Statute,Section 197.3632(4)(a(.
(6)Includes approximately 16%of the split-funded Administrative Officer position and indirect costs associated with the operations of the special taxing district
(7)Set-aside for DIG Funding based on 0.5%of budgeted contracts in accordance with Ordinance 2020-4325 adopted by the City Commission on January 15,2020
161 Based on number of units provided by the Miami Dade Property Appraiser for FY 2021
Page 1833 of 2461