Resolution 2020-31440 RESOLUTION NO. 2020-31440
A RESOLUTION ACCEPTING THE WRITTEN RECOMMENDATION OF THE
CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY A
5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
APPROVING AND AUTHORIZING THE CITY'S PARKS AND RECREATION
DEPARTMENT (THE DEPARTMENT) TO PURCHASE AIRFARES, HOTELS,
MEALS, LOCAL TRANSPORTATION AND ANY ASSOCIATED LEAGUE AND
TOURNAMENT FEES, FOR THE PARTICIPANTS IN THE DEPARTMENT'S
PROGRAMS AND ACTIVITIES; SAID WAIVER SHALL BE AUTHORIZED FOR
A PERIOD OF THREE (3) YEARS, ON A YEAR TO YEAR BASIS,
CONTINGENT UPON CITY COMMISSION APPROVAL OF THE
DEPARTMENT'S RELATED BUDGET ALLOCATION(S) DURING THE
ADOPTION OF THE CITY'S ANNUAL BUDGET, THE DEPARTMENT'S FUND
RAISING EFFORTS AND RECEIPT OF SPONSORSHIPS, DONATIONS,
GRANTS,AND OTHER FUNDING SOURCES.
WHEREAS, at the June 5, 2013 City Commission Meeting, the Mayor and City
Commission adopted Resolution No. 2013-28228 approving and waiving, by a 5/7th vote, the
formal competitive bidding requirement for the purchase of airfares, hotel, meals, local
transportation, program expenses and any associated league and tournament fees, and the
purchase of prepared foods and related products, to be utilized by the Parks and Recreation
Department's (the Department) participants in programs and activities including, but not limited
to, athletics, sports, out-of-town travel and in-house local events and expenses for a period of
three (3) years; and
WHEREAS, At the June 8, 2016 City Commission meeting, Resolution No. 2016-
29422 (Exhibit B) was passed approving waiving, by a 5/7th vote, the formal competitive bidding
requirement, and approving and authorizing the purchase of airfares, hotel, meals, local
transportation and any associated league and tournament fees to be utilized by the
Department's participants in programs and activities including, but not limited to, athletics,
sports, teens, and seniors for out-of-town travel, local events and banquets for a period of three
(3) years, contingent upon funding availability; and
WHEREAS, the Department has historically participated in various competitive travel
youth sport leagues and competitions and a portion of the funding for these activities is included
in the Department's General Fund budget; and
WHEREAS, the balance of the funds for these trips may come from a number of
sources such as sponsorships, parents' support, fundraising activities by the participants and
various other efforts in order to cover the travel costs to various competitions, leagues and
games throughout the year; and
WHEREAS, these raised funds are then deposited into the Department's Other
Contributions Account (011-8000-366900-00-332-362-00-00-00-) and then the Department can
charge their Program Operations Account (011-0950-000345-28-406-545-00-00-00-) to pay for
the various fees incurred for the program; and
WHEREAS, since the authorization under Resolution No. 2016-29422 has expired, the
City Manager recommends that the Mayor and City Commission waive, by 5/7th vote, the formal
competitive bidding requirement, as permitted under section 2-367(e) of the City Code, as being
in the best interest of the City, so that the Department may purchase airfares, hotels, meals,
local transportation and associated league and tournament fees in connection with the
Department's programs and activities.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager (as set forth in the
City Commission Memorandum accompanying this Resolution) and waive, by a 5/7ths vote, the
formal competitive bidding requirement, finding such waiver to be in the City's best interest; and
approve and authorize the City's Parks and Recreation Department (the Department) to
purchase airfares, hotels, meals, local transportation and any associated league and
tournament fees for the participants in the Department's programs and activities; said waiver
shall be authorized for a period of three (3) years, on a year to year basis, contingent upon City
Commission approval of the Department's related budget allocation(s) during the adoption of
the City's annual budget, the Department's fund raising efforts and receipt of sponsorships,
donations, grants, and other funding sources.
PASSED AND ADOPTED this 14th day of October 2020.
Dan Gelber, Mayor
ATTEST:
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Rafael E. Granado, City Clerk
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 14, 2020
SUBJECT:A RESOLUTION ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION)AND WAIVING, BY
A 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
APPROVING AND AUTHORIZING THE CITY'S PARKS AND RECREATION
DEPARTMENT(THE DEPARTMENT)TO PURCHASE AIRFARES, HOTELS,
MEALS, LOCAL TRANSPORTATION AND ANY ASSOCIATED LEAGUE
AND TOURNAMENT FEES TO BE UTILIZED BY THE DEPARTMENT'S
PARTICIPANTS IN PROGRAMS AND ACTIVITIES INCLUDING, BUT NOT
LIMITED TO, ATHLETICS, SPORTS, TEENS, SENIORS AND TODDLERS
FOR OUT OF TOWN TRAVEL, LOCAL EVENTS AND BANQUETS; SAID
WAIVER SHALL BE AUTHORIZED FOR A PERIOD OF THREE (3)YEARS,
ON A YEAR TO YEAR BASIS, CONTINGENT UPON CITY COMMISSION
APPROVAL OF THE DEPARTMENT'S RELATED BUDGET
ALLOCATION(S) DURING THE ADOPTION OF THE CITY'S ANNUAL
BUDGET, THE DEPARTMENT'S FUND RAISING EFFORTS AND RECEIPT
OF SPONSORSHIPS, DONATIONS, GRANTS, AND OTHER FUNDING
SOURCES.
RECOMMENDATION
The City Manager recommends that the Mayor and City Commission waive the formal competitive
bidding requirement, by a 5/7th vote, as permitted under section 2-367(e) of the City Code, as being
in the best interest of the City.
BACKGROUND/HISTORY
At the June 5, 2013 City Commission Meeting, Resolution No. 2013-28228 (Exhibit A) was passed
approving the waiving, by a 5/7th vote, the formal competitive bidding requirements for the purchase
of airfares, hotel, meals, local transportation, program expenses and any associated league and
tournament fees and the purchase of prepared foods and related products, to be utilized by the
participants of the Parks and Recreation Department (the Department) in programs and activities
including, but not limited to, athletics, sports, out-of-town travel and in-house local events and
expenses for a period of three(3)years, which approval expires on June 4, 2016.
Page 270 of 1576
At the June 8, 2016 City Commission meeting, Resolution No. 2016-29422 (Exhibit B) was passed
approving waiving, by a 517th vote, the formal competitive bidding requirement, and approving and
authorizing the purchase of airfares, hotel, meals, local transportation and any associated league and
tournament fees to be utilized by the Department's participants in programs and activities including,
but not limited to, athletics, sports, teens, seniors and toddlers for out-of-town travel, local events and
banquets for a period of three (3)years, on a year-to-year basis, contingent upon funding availability.
Currently, the resolution is expired.
As part of athletics and other year-round programs, the Recreation Division of the Department has
historically participated in various competitive travel youth sport leagues and competitions.A portion
of the funding for these activities is included in the Department's General Fund budget. Additionally,
the balance of the funds for these trips may come from a number of sources such as sponsorships,
parents'support, fundraising activities by the participants and other-efforts in order to cover the travel
costs to various competitions, leagues and games throughout the year. Examples are: 1) Summer
Bonus Trips to Orlando, FL, 2)Teens End of Yea Trip to Orlando, FL or Arcadia, FL, 3) Teens Hip-
Hop Dance Competitions in Orlando, FL or Tampa, FL, and 4) Special Olympics Competitions
throughout the state.
These raised funds are then deposited into the Department's Other Contributions Account (011-
8000-366900-00-332-362-00-00-00-)and then the Department can charge their Program Operations
Account (011-0950-000345-28-406-545-00-00-00-) to pay for the various fees incurred for the
program.
The Parks and Recreation Department will work with the respective City departments to stay in
compliance with the City's established budgetary, procurement and administrative procedures.
CONCLUSION
With the expiration of Resolution No. 2016-29422, the Administration recommends adopting the
Resolution, waiving, by a 5/7th vote, the formal competitive bidding requirement, and approving and
authorizing the purchase of airfares, hotel, meals, local transportation and any associated league and
tournament fees to be utilized by the Department's participants in programs and activities including,
but not limited to, athletics, sports, teens and seniors for out-of-town travel, local events and
banquets for a period of three (3)years, on a year-to-year basis, contingent upon funding availability.
Applicable Area
Not Applicable
Is this a"Residents Right Does this Item utilize C.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Parks and Recreation
ATTACHMENTS:
Description .
o Exhibit A- Resolution No. 2013-28228
Page 271 of 1576
D Exhibit B - Resolution No. 2016-29422
D Resolution
Page 272 of 1576
RESOLUTION NO. 2013-28228
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
AUTHORIZING THE PURCHASE OF AIRFARES, HOTELS, MEALS,
LOCAL TRANSPORTATION, PROGRAM EXPENSES AND ANY
ASSOCIATED LEAGUE AND TOURNAMENT FEES AND THE
PURCHASE OF PREPARED FOODS AND RELATED PRODUCTS, TO
BE UTILIZED BY THE CITY OF MIAMI BEACH PARKS AND
RECREATION DEPARTMENT'S PARTICIPANTS IN PROGRAMS AND
ACTIVITIES INCLUDING, BUT NOT LIMITED TO, ATHLETICS,
SPORTS, OUT OF TOWN TRAVEL AND IN-HOUSE LOCAL EVENTS
AND PROGRAMS; SAID WAIVER SHALL BE AUTHORIZED FOR A
PERIOD OF THREE (3) YEARS, ON A YEAR TO YEAR BASIS,
CONTINGENT UPON CITY COMMISSION APPROVAL OF THE
DEPARTMENT'S RELATED BUDGET ALLOCATION(S), THE
DEPARTMENT'S FUND RAISING EFFORTS AND RECEIPT OF
SPONSORSHIPS, DONATIONS, GRANTS, AND OTHER FUNDING
SOURCES.
WHEREAS, the Parks and Recreation Department ("Department") is charged with the
goal of providing safe, educational, and fun-filled programming for all ages; and
WHEREAS,the Recreation Division's core budgeted programming components include:
- After School
- Summer Day Camps and Specialty Camps
- Athletics
- Special Events
- Senior Programming
- Special Populations; and
WHEREAS, as part of the Athletic and other year-round programs, the Recreation
Division has historically participated in various competitive youth sport leagues and competitions
which have included travel; and
WHEREAS, the City of Miami Beach has various competitive teams, including, but not
limited to:
- The Miami Beach Cheerleading's X-treme Team, Levels I and II,
- The Miami Beach Youth Soccer Teams ages U8-U16,
- The`Unique Starz" Competitive Dance Team,
- Traveling Baseball,
- Traveling Basketball; and
WHEREAS, the teams and programs are asked to fund raise in order to help cover the
program's travel costs to various competitions, leagues, and games throughout the year and
some of this funding is included in the Department's General Fund budget, although a majority
of the funds for these trips come from sponsorships, parents' support, car washes, garage
sales, bake sales, and various other efforts; and
Page 273 of 1576
WHEREAS, the Department also has other programs such as the Miami Beach Teen
Club and the Senior Scenes Program that may also travel locally, within the State, and out-of-
State for educational and recreational outings; and
WHEREAS, the Department plans to continue its normal practice for all travel expenses
by obtaining three competitive quotes for airfare/transportation and hotel accommodations for all
travel expenses; and
WHEREAS, as part of the Recreation Division's continued service to its participants and
residents, the Division hosts various in-house events, banquets, and activities that feature
prepared food, food products, and related program expenses; and,
WHEREAS, these events may include, but are not limited to, events for our special
needs participants, banquets for our athletic teams, and other City sponsored events for
residents and park patrons; and
WHEREAS, the Department purchases the prepared food, food products, and related
supplies for the Division hosted in-house events, banquets,and activities; and
WHEREAS, the Department plans to continue its practice for all travel and in-house
event expenditures by obtaining three competitive quotes for airfare/transportation, hotel
accommodations for all travel expenses, local events and banquets, and processing all required
documentation in compliance with the City's established budgetary, procurement, and
administrative procedures to ensure compliance;and
WHEREAS, the Administration recommends that the City Commission approve waiving, •
by a 5/7th vote, the formal competitive bidding requirements, finding such waiver to be in the
City's best interest, for the purchase of airfares, hotels, meals, local transportation program
expenses, and the purchase of prepared foods and related expenses utilized by the City of
Miami Beach Parks and Recreation Department athletics, sports, out-of-town travel, and in-
house local events and program expenses for a period of three (3) years, on a year-to-year
basis, contingent upon City Commission approval of the Department's related budget
allocation(s), fund raising efforts, sponsorships, receipt of donations, grants, and other funding
sources.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby waive by a 517th vote, the formal
competitive bidding requirements, finding such waiver to be in the City's best interest, for the
purchase of airfares, hotels, meals, local transportation program expenses, and the purchase of
prepared foods and related expenses utilized by the City of Miami Beach Parks and Recreation
Department athletics, sports, out-of-town travel, and in-house local events and program
expenses for a period of three (3) years, on a year-to-year basis, contingent upon City
Commission approval of the Department's related budget allocation(s), fund raising efforts,
sponsorships, receipt of donations, grants, and other funding sources.
PASSED and ADOPTED this 51-11 day of June, 2013.
ATTEST:
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RESOLUTION NO. 2016-29422
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY A
S/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
APPROVING AND AUTHORIZING THE CITY'S PARKS AND RECREATION
DEPARTMENT (THE DEPARTMENT) TO PURCHASE AIRFARES, HOTELS,
MEALS, LOCAL TRANSPORTATION AND ANY ASSOCIATED LEAGUE AND
TOURNAMENT FEES TO BE UTILIZED BY THE DEPARTMENT'S
PARTICIPANTS IN PROGRAMS AND ACTIVITIES INCLUDING, BUT NOT
LIMITED TO, ATHLETICS, SPORTS, TEENS, SENIORS AND TODDLERS FOR
OUT OF TOWN TRAVEL, LOCAL EVENTS AND BANQUETS; SAID WAIVER
SHALL BE AUTHORIZED FOR A PERIOD OF THREE (3) YEARS, ON A YEAR
TO YEAR BASIS, CONTINGENT UPON CITY COMMISSION APPROVAL OF
THE DEPARTMENT'S RELATED BUDGET ALLOCATION(S) DURING THE
ADOPTION OF THE CITY'S ANNUAL BUDGET, THE DEPARTMENT'S FUND
RAISING EFFORTS AND RECEIPT OF SPONSORSHIPS, DONATIONS,
GRANTS, AND OTHER FUNDING SOURCES.
WHEREAS, at the June 5, 2013 City Commission Meeting, the Mayor and City
Commission adopted Resolution No. 2013-28228 approving and waiving, by a 517th vote, the
formal competitive bidding requirement for the purchase of airfares, hotel, meals, local
transportation, program expenses and any associated league and tournament fees, and the
purchase of prepared foods and related products, to be utilized by the Parks and Recreation
Department's (the Department) participants in programs and activities including, but not limited
to, athletics, sports, out-of-town travel and in-house local events and expenses for a period of
three(3)years; and
WHEREAS, the Recreation Division of the Department has historically participated in
various competitive travel youth sport leagues and competitions and a portion of the funding for
these activities is included in the Department's General Fund budget; and
WHEREAS, the balance of the funds for these trips may come from a number of
sources such as sponsorships, parents' support, fundraising activities by the participants and
various other efforts in order to cover the travel costs to various competitions, leagues and
games throughout the year; and
WHEREAS, these raised funds are then deposited into the Department's Donations
and Contributions Account and then the Department can charge the account to pay for the
various fees incurred for the programs and activities; and
WHEREAS, the Department hosts various in-house events, banquets and activities
that feature prepared foods, products and related program expenses, which may include events
for the City's special needs participants, banquets for our athletic teams and other City
sponsored events for the residents and park patrons; and
•
WHEREAS, Resolution No. 2013-28228 will expire on June 4, 2016 and the City
Manager recommends waiving, by 5/7 h vote, the formal competitive bidding requirement, as
Page 275 of 1576
being in the best interest of the City; and
WHEREAS, the Administration recommends the approval of the purchase of airfares,
hotels, meals, local transportation and associated league and tournament fees in connection
with the program and activities.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager (as set forth in the
City Commission memorandum accompanying this Resolution) and waive, by a 5/7ths vote, the
formal competitive bidding requirement, finding such waiver to be in the City's best interest; and
approve and authorize the City's Parks and Recreation Department (the Department) to
purchase airfares, hotels, meals, local transportation and any associated league and
tournament fees to be utilized by the Department's participants in programs and activities
including, but not limited to, athletics, sports, teens, seniors and toddlers for out of town travel,
local events and banquets; said waiver shall be authorized for a period of three (3) years, on a
year to year basis, contingent upon City Commission approval of the Department's related
budget allocation(s) during the adoption of the City's annual budget, the Department's fund
raising efforts and receipt of sponsorships, donations, grants, and other funding sources.
PASSED and ADOPTED this Eltfi day of June, 2016.
ATTEST: •
•
PHILIP L C' NN.MAYOR
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RAFAEL E. GRANAD , CITY CLERK `�\ B���,+,
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Page 276 of 1576
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gav
COMMISSI n N MEMORANDUM
TO: Mayor Philip Levine and Members of • e City C,, mission
FROM: Jimmy L. Morales, City Manager r '
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYO-I AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORI'A, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE
CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION) AND WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND APPROVING AND AUTHORIZING
THE CITY'S PARKS AND RECREATION DEPARTMENT (THE
DEPARTMENT) TO PURCHASE AIRFARES, HOTELS, MEALS, LOCAL
TRANSPORTATION AND ANY ASSOCIATED LEAGUE AND
TOURNAMENT FEES TO BE UTILIZED BY THE DEPARTMENT'S"
PARTICIPANTS IN PROGRAMS AND ACTIVITIES INCLUDING, BUT NOT
LIMITED TO, ATHLETICS, SPORTS, TEENS, SENIORS AND TODDLERS
FOR OUT OF TOWN TRAVEL, LOCAL EVENTS AND BANQUETS; SAID
WAIVER SHALL BE AUTHORIZED FOR A PERIOD OF THREE (3) YEARS,
ON A YEAR TO YEAR BASIS, CONTINGENT UPON CITY COMMISSION
APPROVAL OF THE DEPARTMENT'S RELATED • BUDGET
ALLOCATION(S) DURING THE ADOPTION OF THE CITY'S ANNUAL
BUDGET, THE DEPARTMENT'S FUND RAISING EFFORTS AND RECEIPT
OF SPONSORSHIPS, DONATIONS, GRANTS, AND OTHER FUNDING
SOURCES.
BACKGROUND
At the June 5, 2013 City Commission Meeting, Resolution No. 2013-28228 (Exhibit A)
was passed approving the waiving, by a 517th vote, the formal competitive bidding
requirements for the purchase of airfares, hotel, meals, local transportation, program
expenses and any associated league and tournament fees and the purchase of
prepared foods and related products, to be utilized by the participants of the Parks and
Recreation Department (the Department) in programs and activities including, but not
limited to, athletics, sports, out-of-town travel and in-house local events and expenses
for a period of three (3)years, which approval expires on June 4, 2016.
As part of athletics and other year-round programs, the Recreation Division of the
Department has historically participated in various competitive travel youth sport leagues
and competitions. A portion of the funding for these activities is included in the
Department's General Fund budget. Additionally, the balance of the funds for these trips
may come from a number of sources such as sponsorships, parents' support,
fundraising activities by the participants and other efforts in order to cover the travel
costs to various competitions, leagues and games throughout the year.
These raised funds are then deposited into the Department's Donations and
Page 277 of 1576
Agenda Item__Ci
• Date G-Y- G
Contributions Account (011.0950.000353) and then the Department can charge the
account to pay for the various fees incurred for the program.
Also, as part of the Department's continued service to its participants and residents, the
Department hosts various in-house events, banquets and activities that feature prepared
foods, products and related program expenses. These may include events for the City's
special needs participants, banquets for our athletic teams and other City sponsored
events for the residents and park patrons.
The Parks and Recreation Department will work with the respective City departments to
stay in compliance with the City's established budgetary, procurement and
administrative procedures.
CITY MANAGER'S RECOMMENDATION
The City Manager recommends that the Mayor and City Commission waive the formal
competitive bidding requirement, by a 5/7th vote, as permitted under section 2-367(e) of
the City Code, as being in the best interest of the City.
CONCULSION
With the expiration of Resolution No. 2013-28228 in June 2016, the Administration
recommends adopting the Resolution, waiving, by a 5/7th vote, the formal competitive
bidding requirement, and approving and authorizing the purchase of airfares, hotel,
meals, local transportation and any associated league and tournament fees to be utilized
by the Department's participants in programs and activities including, but not limited to,
athletics, sports, teens, seniors and toddlers for out-of-town travel, local events and
banquets for a period of three (3) years, on a year-to-year basis, contingent upon
funding availability.
Attachment
Exhibit A—Resolution No. 2013-28228
•
JLM/ / ;
Page 278 of 1576
Exhibit A
Resolution No. 2013-28228
Page 279 of 1576
RESOLUTION NO. 2013-213228
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY A 517THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
AUTHORIZING THE PURCHASE OF AIRFARES, HOTELS, MEALS,
LOCAL TRANSPORTATION, PROGRAM EXPENSES AND ANY
ASSOCIATED LEAGUE AND TOURNAMENT FEES AND THE
PURCHASE OF PREPARED FOODS AND RELATED PRODUCTS, TO
BE UTILIZED BY THE CITY OF MIAMI BEACH PARKS AND
RECREATION DEPARTMENT'S PARTICIPANTS IN PROGRAMS AND
ACTIVITIES INCLUDING, BUT NOT LIMITED TO, ATHLETICS,
SPORTS, OUT OF TOWN TRAVEL AND IN-HOUSE LOCAL EVENTS
AND PROGRAMS; SAID WAIVER SHALL BE AUTHORIZED FOR A
PERIOD OF THREE (3) YEARS, ON A YEAR TO YEAR BASIS,
CONTINGENT UPON CITY COMMISSION APPROVAL OF THE
DEPARTMENT'S RELATED BUDGET ALLOCATION(S), THE
DEPARTMENT'S FUND RAISING EFFORTS AND RECEIPT OF
SPONSORSHIPS, DONATIONS, GRANTS, AND OTHER FUNDING
SOURCES.
WHEREAS, the Parks and Recreation Department ("Department") is charged with the
goal of providing safe,educational, and fun-filled programming for all ages; and
WHEREAS,the Recreation Division's core budgeted programming components include:
- After School
- Summer Day Camps and Specialty Camps
- Athletics
- Special Events
- Senior Programming
• - Special Populations; and
WHEREAS, as part of the Athletic and other year-round programs, the Recreation
Division has historically participated in various competitive youth sport leagues and competitions
which have included travel; and
WHEREAS, the City of Miami Beach has various competitive teams, including, but not
limited to:
- The Miami Beach Cheerleading's X-treme Team, Levels I and 11,
- The Miami Beach Youth Soccer Teams ages U8-U16,
- The"Unique Starz"Competitive Dance Team,
- Traveling Baseball,
• Traveling Basketball; and
WHEREAS, the teams and programs are asked to fund raise in order to help cover the
program's travel costs to various competitions, leagues, and games throughout the year and
some of this funding is included in the Department's General Fund budget, although a majority
of the funds for these trips come from sponsorships, parents' support, car washes, garage
sales, bake sales, and various other efforts; and
Page 280 of 1576
•
•
WHEREAS, the.Department also has other programs such as the Miami Beach Teen
• Club'and the Senior Scenes Program that may also travel locally, within the State, and out-of-
- - . State for educational and recreational outings; and ' . ,
WHEREAS, the Department plans to continue its normal practice for all travel expenses .
by obtaining three competitive quotes for airfare/transportation and hotel accommodations for all
. travel expenses;and =
. • WHEREAS,as part of the Recreation Division's continued service to its participants and .
residents, the Division hosts various in-house events, banquets, and activities that feature
• : . prepared food, food products, and related program•expenses; and, : - .
- - - WHEREAS, these events may include, but are not limited to, events for our special
needs participants, banquets for our athletic teams, and other City ,sponsored events for
residents and park patrons; and: .• •
WHEREAS, the Department purchases the prepared food, food products, and related
supplies for the Division hosted in-house events,banquets,and activities;and ,
WHEREAS, the Department plans to continue its practice for all travel and in-house
event expenditures by obtaining three competitive quotes for airfare/transportation, hotel
accommodations for all travel expenses, local events and banquets, and processing all required
documentation in compliance with the City's established budgetary, procurement, and
administrative procedures to ensure compliance;and • - .
WHEREAS, the Administration recommends that the City Commission approve waiving, '
by a 5/7th vote, the formal competitive bidding requirements, finding such waiver to be in the
City's best interest, for the purchase of airfares, hotels, meals, local transportation program
expenses, and the purchase of prepared foods and related expenses utilized by the City of
Miami Beach Parks and Recreation Department athletics, sports, out-of-town travel, and in-
house local events and program expenses for a period of three (3) years, on a year-to-year
basis, contingent upon City Commission . approval of the Department's related budget
allocation(s), fund raising efforts, sponsorships, receipt of donations, grants, and other funding
sources. - •
•
NOW, THEREFORE, BE IT DULY .RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that. the Mayor and City
Commission of the City of Miami Beach, Florida, hereby waive by a 5/7°' vote, the formal
competitive bidding requirements, finding such waiver to be in the City's best interest, for the
purchase of airfares, hotels, meals, local transportation program expenses, and the purchase of
prepared foods and related expenses utilized by the City of Miami Beach Parks and Recreation
Department athletics, sports, out-of-town travel, and in-house local events and program. • •
expenses for a period of three (3) years, on a year-to-year basis, contingent upon City . ,'
Commission approval of the Department's related budget allocation(s), fund raising efforts,
sponsorships, receipt of donations, grants, and other funding sources. _ -. ; - '
• : - . PASSED and ADOPTED this S!* day of June, 2013. • •
j
• ATTEST:. .
p c�: i(�!'' � :. ERA :OWF PROVED AS TO
.. _; : --;,,r ..,R
• RAFAEL NADO,. I CLERK . IN-COR•`ORATEQ * FORM&LANGUAGE
• ' • . ,, •••.- ,!% ../4° • &FOR � s UTION
T:IAGENDAI2O131June 51Reso -Waiver of'Compehtive• ,,,L •,,ut•• to • and -hou s.,•'
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• . -- City Attorney D