LTC 432-2020 2021 CITY COMMISSION MEETINGS DATES AND DEADLINESM IA M I BEACH
OFFICE OF THE CITY CLERK
432-2020 LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Mayor Dan Gelber and Members of the City Commission
Rafael E. Granado, City Clerk n
December 2, 2020
2021 CITY COMMISSION MEETINGS DATES AND DEADLINES
In order to maintain efficiency in the Commission Agenda process the following deadlines shall be
adhered to by City staff with respect to regular City Commission Meetings.
Schedule of Due dates for Regular Commission Meetings:
Submit RFP issuances & scope forms to Procurement 42 days prior to Commission Meeting
Deadline to enter titles in NovusAGENDA 2-4 days prior to Agenda Review
Deadline to send Ads for Public Hearings 21 days prior to Commission Meeting
Agenda Review Meetings 3 weeks prior to Commission Meeting
Last day to submit item(s) to the NovusAGENDA workflow 13 days prior to Commission Meeting
Agenda closure to commence printing 8 days prior to Commission Meeting
Adherence to these deadlines will ensure that the Departments involved in the agenda process will have
sufficient time to review the items. Please note that the Presentations and Awards meetings should not be
utilized for action items other than emergency items approved by the Mayor.
For your convenience, attached are the dates for the 2021 City Commission Meetings, Presentations and
Awards Meetings, After-Actions, Agenda Review meetings and due dates.
If you have any questions, please contact the Office of the City Clerk at 305.673. 7 411.
JLMIREG
Attachment
c: Management Team
Management Team Assistants
Office of the City Manager
Office of the City Attorney
Office of the City Clerk
Office of the Mayor & Commission
Office of the Inspector General
F:\CLER\$ALL\LILIA\COMMISSION MEETING DATES FILE\2021\Commission Due Dates 2021 LTC DRAFT.docx
2021 C O M M IS S IO N M E E T IN G D EA D LI N E S
Last Day to Deadline to Deadline to Agenda will
Commission Submit RFP enter Titles in send Ads for Agenda Review Last day to Close After-Action
Meetings Issuances & Novus Public Hearings Meetings Submit ltem(s) Commence Meetings
Scope Forms AGENDA 5:00 p.m. to Workflow Printing
January 13 December 2 December 14 December 22 December 16 December 31 January 5 January 21
January 27 - - - - - TBA « -
February 10 December 31 January 15 January 19 January 21 January 28 February 2 February 18
February 24 - « - - - TBA -
March 17 February 4 February 12 February 23 February 18 March 4 March 9 March 25
April 21 March 10 March 19 March 30 March 25 April 8 April 13 April 27
May 12 March 31 April 19 April 20 April 27 April 29 May4 May 20
May 26 - - - - e TBA -
June 23 May 12 May28 June 1 June 3 June 10 June 15 July 1
July 28 June 15 June 25 July 6 July 1 July 15 July 20 August 5
September 14 August 2 August23 August24 August 26 September 1 September 7 September 23
September TBD
October 13 September 1 September 17 September 21 September 23 September 30 October 5 October 21
October 27 - - - - - TBA -
e $s Malt
November 8 - - - - - TBA -
November 22 - - - - - TBA -
December 8 October 27 November 15 November 16 November 18 November 24 November 30 December 15
(All dates are subject to change.)
Gray= Presentations and Awards Meetings (start time at 5:00 p.m.)
*Election Related Meeting
In order for the Office of the City Attorney to meet the deadlines, Departments must submit their documents needing form-approval to the City
Attorney well in advance of the "submit items to workflow" deadline!
F:\CLER\$ALL\LILIA\COMMISSION MEETING DATES FILE\2021\Commission Due Dates 2021.doc