Resolution 2020-31497 RESOLUTION NO 2020-31497
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUNDS,
INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE FUNDS
BUDGETS FOR FISCAL YEAR 2021 AS SET FORTH IN THIS
RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds for Fiscal Year 2021 were adopted by the Mayor and City
Commission on September 29, 2020, through Resolution 2020-31428; and
WHEREAS, based on the adjusted preliminary FY 2020 year-end General Fund surplus
of $7.2 million, there are $1.2 million of encumbrances in the General Fund for FY 2020 goods
and/or services that were procured, but not received, that are recommended to be carried forward
into the respective FY 2021 operating budgets; and
WHEREAS, similarly, it is recommended that appropriations of$4.9 million in the General
Fund be carried forward into FY 2021 for projects that were originally budgeted in FY 2020 that
have not been completed.
WHEREAS, there are $1.6 million in Enterprise Fund encumbrances, $620,000 in Internal
Service Fund encumbrances, and $1.4 million in Special Revenue Fund encumbrances (not
including Resort Tax) from FY 2020 for goods or services that were procured in FY 2020, but not
yet received and expended, which the Administration also recommends be carried forward and
appropriated to the respective FY 2021 operating budgets; and
WHEREAS, there are also $4.7 million in projects in the Enterprise Funds, $3.3 million in
projects in the Internal Service Funds, and $3.3 million in projects in the Special Revenue Funds
(not including Resort Tax) that were budgeted in FY 2020 that have not yet been expended or
encumbered, which the Administration recommends be carried forward and appropriated to the
respective FY 2021 operating budgets; and
WHEREAS, lastly, there are $28,000 of encumbrances in the Resort Tax Fund for FY
2020 goods and/or services that were procured, but not received, that are recommended to be
carried forward into the respective FY 2021 operating budgets; and
WHEREAS, it is also recommended that appropriations of $175,000 in the Resort Tax
Fund be carried forward into FY 2021 for projects that were originally budgeted in FY 2020 that
have not been completed; and
WHEREAS, proposed amendment appropriates $4.2 million of liquidated damages
assessed for Clark's failure to timely achieve substantial completion of the project by the specified
date from the Convention Center expansion and renovation project retainage and deposited in
the Convention Center Operations Fund for unforeseen legal services and litigation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that, following a duly noticed public
hearing on November 18, 2020, the Mayor and City Commission hereby adopt the First
Amendment to the FY 2021 General Fund, Enterprise Fund, Internal Service Fund, and Special
Revenue Funds budgets as set forth in this Resolution and in the attached Exhibit "A."
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PASSED and ADOPTED this �o day of riN,IV l7 , 2020.
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s '=.IN(ORP ORATED, ' Dan Gelber, Mayor
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City Attorney Date
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 18, 2020
2:10 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE
FUNDS, AND SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR
2021 AS SET FORTH IN THIS RESOLUTION AND IN THE ATTACHED
EXHI BIT"A."
RECOMMENDATION
See attached Memorandum.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation - Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
o Memo-FY 2021 Operating Amendment
o Resolution
Page 964 of 1430
MAM1 BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 18, 2020
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH,FLORIDA,ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE
FUNDS BUDGETS FOR FISCAL YEAR 2021 AS SET FORTH IN THIS RESOLUTION
AND IN THE ATTACHED EXHIBIT "A."
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue
Funds for Fiscal Year 2021 were adopted by the Mayor and City Commission on September 29,
2020, through Resolution 2020-31428.
Section 166.241(4)(c), Florida Statutes, requires that a municipality's budget amendment must be
adopted in the same manner as its original budget.
GENERAL FUND AMENDMENT
Based on the adjusted preliminary FY 2020 year-end General Fund surplus of$7.2 million, there
are$1.2 million of encumbrances in the General Fund for FY 2020 goods and/or services that were
procured, but not received,that are recommended to be carried forward into the respective FY 2021
operating budgets.
Similarly, it is recommended that appropriations of $4.9 million in the General Fund be carried
forward into FY 2021 for projects that were originally budgeted in FY 2020 that have not been
completed.
For details regarding the preliminary FY 2020 surplus, refer to the accompanying agenda item
"Adopting the Sixth Amendment to the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds for FY 2020."
Page 965 of 1430
First Amendment to the FY 2021 General Fund,Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 2
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS AMENDMENT
There are $1.6 million of encumbrances in the Enterprise Funds, $620,000 in Internal Service
Funds encumbrances, and $1.4 million in Special Revenue Funds encumbrances (not including
Resort Tax) for FY 2020 goods and/or services that were procured, but not received, that are
recommended to be carried forward into the respective FY 2021 operating budgets.
It is also recommended that appropriations of$4.7 million in the Enterprise Funds, $3.3 million in
the Internal Service Funds, and $3.3 million in the Special Revenue Funds (not including Resort
Tax)be carried forward into FY 2021 for projects that were originally budgeted in FY 2020 that have
not been completed.
RESORT TAX FUND AMENDMENT
In addition, there are $28,000 of encumbrances in the Resort Tax Fund for FY 2020 goods and/or
services that were procured, but not received,that are recommended to be carried forward into the
respective FY 2021 operating budgets.
Itis also recommended that appropriations of$175,000 in the Resort Tax Fund be carried forward
into FY 2021 for projects that were originally budgeted in FY 2020 that have not been completed.
CONVENTION CENTER FUND
On June 19, 2020, the City issued a unilateral deductive change order to Clark Construction, the
Construction Manager tasked with building and delivering the Convention Center project to the City,
for the liquidated damages assessed for Clark's failure to timely achieve substantial completion of
the project by the specified date. The agreement provided that upon failure of the Construction
Manager to achieve substantial completion of the project within the time specified for substantial
completion, plus approved time extensions, the City deduct from monies otherwise due to the
Construction Manager a liquidated daily assessment amount of$15,000 per day.
As a result, this proposed amendment appropriates approximately $4.2 million of liquidated
damages assessed for Clark's failure to timely achieve substantial completion of the project by the
specified date from the Convention Center expansion and renovation project retainage and
deposited in the Convention Center Operations Fund for unforeseen legal services and litigation.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the First Amendment
to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund budgets
for FY 2021 providing for the funding of encumbrances for good and services procured, but not yet
received and expended at the end of FY 2020, projects that were budgeted in FY 2020, but not
expended or encumbered at the end of FY 2020, as well as other appropriations noted above and
further detailed in the attached Exhibit "A."
JLM/JW/TOS
Page 966 of 1430
First Amendment to the FY 2021 General Fund,Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 3
Exhibit "A"
FY 2021 Carryforward Carryforward FY 2021
GENERAL FUND Ado ted Budget Encumbrances from Appropriations from Other
P FY 2020 FY 2020 Amended Budget
REVENUES
Operating Revenues
Ad Valorem Taxes $ 193,218,000 $ 193,218,000
Ad Valorem-Capital Renewal&Replacement $ 807,000 $ 807,000
Ad Valorem-Pay-As-You-Go Capital $ 2,592,000 $ 2,592,000
Ad Valorem-Normandy Shores $ 18,000 $ 18,000
Other Taxes $ 24,083,000 $ 24,083,000
Licenses and Permits $ 13,925,000 $ 13,925,000
Intergovernmental $ 11,254,000 $ 11,254,000
Charges for Services $ 13,061,000 $ 13,061,000
Fines and Forfeits 5 1,069,000 $ 1,069,000
Interest Earnings $ 2,769,000 $ 2,769,000
Rents and Leases $ 5,954,000 S 5,954,000
Miscellaneous $ 15,125,000 $ 15,125,000
Resort Tax Contribution $ 18,639,000 $ 18,639,000
Other Non-Operating Revenue $ 26,509,000 1,233,000 4,891,000 $ 32,633,000
Total General Fund $ 329,023,E $ 1,233,000 $ 4,891,000 $ 0 $ 335,147,000
FY 2021 Carryforward Carryforward
FY
Encumbrances from Appropriations from Other 2021
Adopted Budget Amended Budget
FY 2020 FY 2020
APPROPRIATIONS
Department
Mayor and Commission $ 2,517,000 $ 2,517,000
City Manager $ 4,798,000 $ 4,798,000
Marketing and Communications $ 2,180,000 41,000 $ 2,221,000
Office of Management and Budget $ 1,466,000 5 1,466,000
Org.Dev Peformance Initiatives $ 1,018,000 101,000 $ 1,119,000
Finance $ 6,294,000 64,000 $ 6,358,000
Procurement $ 2,699,000 6,000 $ 2,705,000
Human Resources/Labor Relations $ 2,794,000 $ 2.794,000
City Clerk $ 1,829,000 15,000 $ 1,844,000
City Attorney $ 5,743,000 407,000 $ 6,150,000
Housing&Community Services $ 3,489,000 25,000 373,000 $ 3,887,000
Planning $ 5,192,000 757,000 146,000 $ 6,095,000
Environment&Sustainability $ 1,152,000 9,000 87,000 $ 1,248,000
Tourism and Culture $ 3,162,000 80,000 $ 3,242,000
Economic Development $ 1,108,000 10,000 254,000 $ 1,372,000
Code Compliance $ 6,456,000 21,000 $ 6,477,000
Parks&Recreation(incl.Golf Courses) $ 34,016,000 36,000 231,000 $ 34,283,000
Property Management $ 2,001,000 53,000 $ 2,054,000
Public Works $ 13,567,000 10,000 $ 13,577,000
Capital Improvement Projects $ 5,544,000 7,000 $ 5,551,000
Police 5 115,167,000 35,000 440,000 $ 115,642,000
Fire $ 91,171,000 98,000 621,000 $ 91,890,000
Citywide(incl.Operating Contingency) $ 13,743,000 96,000 2,101,000 $ 15,940,000
Subtotal General Fund $ 327,106,000 $ 1,233,000 $ 4,691,000 5 0 $ 333,230,000
TRANSFERS
Normandy Shores $ 111,000 $ 111,000
Capital Renewal&Replacement $ 43,000 $ 43,000
Info&Comm Technology Fund $ 300,000 $ 300,000
Pay-As-You-Go Capital Fund $ 252,000 $ 252,000
Parking Fund $ 1,211,000 $ 1,211,000
Subtotal Transfers $ 1,917,000 $ 0 $ 0 $ 0 $ 1,917,000
Total General Fund $ 329,023,000 S 1,233,000 $ 4,891,000 $ 0 $ 335,147,000
•
Page 967 of 1430
First Amendment to the FY 2021 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 4
Exhibit "A"
FY 2021 Carryforward Carryforward FY 2021
ENTERPRISE FUNDS Encumbrances from Appropriations from Other
Adopted Budget Amended Budget
FY 2020 FY 2020
REVENUE/APPROPRIATIONS
Building $ 16,596,000 155,000 5,000 $ 16,756,000
Convention Center $ 26,318,000 129,000 30,000 4,230,000 $ 30,707,000
Water $ 35,497,000 528,000 2,033,000 $ 38,058,000
Sewer $ 49,226,000 390,000 781,000 $ 50,397,000
Stormwater $ 31,159,000 144,000 1,527,000 $ 32,830,000
Sanitation $ 22,124,000 191,000 265,000 $ 22,580,000
Parking $ 37,558,000 42,000 46,000 $ 37,646,000
Total Enterprise Funds $ 218,478,000 $ 1,579,000 $ 4,687,000 $ 4,230,000 $ 228,974,000
FY 2021 Carryforward Carryforward FY 2021
INTERNAL SERVICE FUNDS Encumbrances from Appropriations from Other
Adopted BudgetAmended Budget
FY 2020 FY 2020
REVENUE/APPROPRIATIONS
Information Technology $ 17,652,000 324,000 310,000 $ 18,286,000
Risk Management $ 22,455,000 80,000 $ 22,535,000
Central Services $ 1,042,000 10,000 $ 1,052,000
Office of Inspector General $ 1,459,000 39,000 529,000 $ 2,027,000
Property Management $ 10,956,000 257,000 502,000 $ 11,715,000
Fleet Management $ 13,216,000 1,872,000 $ 15,088,000
Medical and Dental Insurance $ 40,258,000 $ 40,258,000
Total Internal Service Funds $ 107,038,000 $ 620,000 $ 3,303,000 $ 0 $ 110,961,000
FY 2021 Carryforward Carryforward FY 2022
SPECIAL REVENUE FUNDS Ado ted Budget Encumbrances from Appropriations from Other Amended Budget
p FY 2020 FY 2020
REVENUE/APPROPRIATIONS
Education Compact $ 350,000 282,000 9,000 $ 641,000
IT Technology Fund $ 300,000 126,000 1,608,000 $ 2,034,000
Residential Housing $ 813,000 $ 813,000
Sustainability $ 590,000 2,000 366,000 $ 958,000
Tree Preservation Fund $ 105,000 $ 105,000
Commemorative Tree Trust Fund $ 3,000 $ 3,000
Resort Tax $ 69,330,000 28,000 175,000 $ 69,533,000
Tourism and Hospitality Scholarships $ 80,000 $ 80.000
Cultural Arts Council $ 1,750,000 883,000 $ 2,633,000
Waste Haulers $ 106,000 5,000 5 111,000
Normandy Shores $ 249,000 38,000 $ 287,000
Biscayne Point Special Taxing District $ 221,000 $ 221,000
Allison Island Special Taxing District $ 221,000 $ 221,000
Biscayne Beach Special Taxing District $ 221,000 $ 221,000
5th&Alton Garage $ 643,000 $ 643,000
7th Street Garage $ 2,028,000 21,000 $ 2,049,000
Transportation Fund $ 7,851,000 981,000 51,000 $ 8,883,000
People's Transportation Plan $ 4,239,000 $ 4,239,000
Police Confiscation Fund-Federal $ 130,000 $ 130,000
Police Confiscation Fund-State $ 164,000 $ 164,000
Police Unclaimed Property 5 29,000 $ 29,000
Police Crash Report Sales $ 25,000 $ 25.000
Police Training Fund $ 25,000 $ 25,E
Red Light Camera Fund $ 1,407,000 $ 1,407,000
E-911 Fund $ 669,000 $ 669,000
Art in Public Places(AIPP) $ 21,000 $ 21,000
Beachfront Concession Initiatives $ 44,000 30,000 $ 74,000
Beach Renourishment $ 1,500,000 75,000 $ 1,575,000
Adopt-A-Bench Program $ 20,000 $ 20,000
Off-Duty Services Fund $ 0 200,000 $ 200,000
Total Special Revenue Funds $ 93,134,000 $ 1,424,000 $ 3,456,000 $ 0 $ 98,014,000
Page 968 of 1430