Resolution 2020-31496 RESOLUTION NO 2020-31496
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUNDS,
INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE FUNDS
BUDGETS FOR FISCAL YEAR 2020 AS SET FORTH IN THIS
RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
WHEREAS, on September 25, 2019, the Mayor and City Commission adopted the
budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue
Funds for Fiscal Year 2020 via Resolution No. 2019-31004; and
WHEREAS, on November 25, 2019, the First Amendment to the General Fund, Enterprise
Funds, Internal Service Funds, and Special Revenue Funds budgets for Fiscal Year 2020 was
adopted via Resolution No. 2019-31081; and
WHEREAS, on January 15, 2020, the Second Amendment to the General Fund,
Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets for Fiscal Year
2020 was adopted via Resolution No. 2020-31138; and
WHEREAS, on February 12, 2020, the Third Amendment to the General Fund, Enterprise
Funds, Internal Service Funds, and Special Revenue Funds budgets for Fiscal Year 2020 was
adopted via Resolution No. 2020-31178; and
WHEREAS, on May 13, 2020, the Fourth Amendment to the General Fund, Enterprise
Funds, Internal Service Funds, and Special Revenue Funds budgets for Fiscal Year 2020 was
adopted via Resolution No. 2020-31268; and
WHEREAS, on June 24, 2020, the Fifth Amendment to the General Fund, Enterprise
Funds, Internal Service Funds, and Special Revenue Funds budgets for Fiscal Year 2020 was
adopted via Resolution No. 2020-31306; and
WHEREAS, Section 166.241(4), Florida Statutes, mandates that the City has 60 days
following the end of the fiscal year to amend a budget for that year and Section 166.241(4)(c),
Florida Statutes, requires that a municipality's budget amendment must be adopted in the same
manner as its original budget; and
WHEREAS, this proposed amendment appropriates approximately $4.9 million of
accumulated fund balance from Building Department operations restricted for activities related to
enforcement of the Florida Building Code in the General Fund, which is the remaining balance of
the overall $18.5 million previously restricted in the General Fund, to be transferred to the new
separate Building Fund to improve greater fiscal transparency of the Building Department's
operations; and
WHEREAS, as a result of the transfer of the Building Department's prior year accumulated
fund balance of $18.5 million and current operations in the General Fund to the new stand-alone
fund effective FY 2020, this proposed amendment also transfers the Building Department's
current FY 2020 amended budget of$14.2 million that was originally appropriated in the General
Fund in FY 2020 to this new stand-alone fund; and
WHEREAS, on January 15, 2020, the Mayor and Commission adopted Ordinance 2020-
4325 which created a framework for a dedicated and exclusive City funding source to solely fund
the activities and operations of the Office of the Inspector General (OIG); and
WHEREAS, this dedicated framework provided a measure of independence and
predictability with regard to funding for the OIG and provided for an allocation to a new OIG Fund.
WHEREAS, as a result of the new OIG Fund established during FY 2020, this proposed
amendment transfers the OIG's current FY 2020 amended budget of $2.0 million that was
originally appropriated in the General Fund in FY 2020 to this new stand-alone fund; and
WHEREAS, the preliminary year-end analysis for FY 2020 reveals that the General Fund
has an operating surplus of $3.5 million based on the City's operations, which increases by $3.7
million to $7.2 million with the adjustment to reflect the savings from deferred capital projects in
the Pay-As-You-Go (PayGo) and Capital Renewal & Replacement (CRR) funds paid for from the
General Fund as recommended by the Administration and included in the General Fund balancing
plan presented to the FERC on April 17 and April 24, 2020; and
WHEREAS, the Administration recommends that the preliminary General Fund operating
surplus for FY 2020 be allocated as set forth in this Resolution; and
WHEREAS, $1.2 million should be set aside from the preliminary FY 2020 General Fund
surplus for encumbrances from FY 2020 for goods and/or services which had been procured, but
not received and expended at year end, and the Administration is recommending that the
foregoing amounts be carried forward to the respective FY 2021 operating budgets; and
WHEREAS, there are $4.9 million in projects in the General Fund that were budgeted in
FY 2020 that have not yet been expended or encumbered, and the Administration is
recommending that the foregoing amounts be carried forward and spent in the respective FY 2021
operating budgets; and
WHEREAS, the preliminary year-end analysis for FY 2020 reveals that the Resort Tax
Fund has an operating shortfall of $4.8 million based on the City's operations; and
WHEREAS, the Administration recommends that $28,000 should be set aside for
encumbrances from FY 2020 for goods and/or services which had been procured, but not
received and expended at year end, and the Administration is recommending that the foregoing
amounts be carried forward to the respective FY 2021 operating budgets; and
WHEREAS, there are also $175,000 in projects that were budgeted in FY 2020 that have
not yet been expended or encumbered that the Administration is recommending be carried
forward and spent in the respective FY 2021 operating budgets; and
WHEREAS, there are a total of $1.6 million in Enterprise Fund encumbrances, $620,000
in Internal Service Fund encumbrances, and $1.4 million in Special Revenue Fund encumbrances
(not including Resort Tax)from FY 2020 for goods or services that were procured in FY 2020, but
not yet received and expended, which the Administration recommends be carried over to the
respective FY 2021 operating budgets; and
WHEREAS, there are also a total of $4.7 million in projects in the Enterprise Funds, $3.3
million in projects in the Internal Service Funds, and $3.3 million in projects in the Special Revenue
Funds (not including Resort Tax) budgeted in FY 2020 that have not yet been expended or
encumbered, which the Administration recommends be carried forward and spent in the
respective FY 2021 operating budgets; and
WHEREAS, this budget amendment also appropriates $9,000 in the E-911 Special
Revenue Fund for FY 2020 based on additional revenues collected that are proposed to be
utilized to fund additional allowable costs associated with the operations of the Fire Department's
E-911 call center.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on November 18, 2020, the Mayor and City Commission hereby adopt the Sixth
Amendment to the Fiscal Year 2020 General Fund, Enterprise Fund, Internal Service Fund, and
Special Revenue Funds budgets as set forth in this Resolution and in the attached Exhibit "A."
PASSED and ADOPTED this gday of MI/tM6Pr , 2020.
Dan Gelber, Mayor
ATTEST:
1`B t,
itotA
Rafael E. Gr nado, City Clerk IN(ORP HATED/
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APPROVED AS TO
FORM & LANGUAGE
&FOR ECUTION
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City Attorney Date
Resolutions - R7 A
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 18, 2020
2:05 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE
FUNDS, AND SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR
2020 AS SET FORTH IN THIS RESOLUTION AND IN THE ATTACHED
EXHIBIT"A."
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item.pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation - Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
D Memo-FY 2020 Operating Amendment
❑ Resolution
Page 950 of 1430
Af\/' 1 BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 18, 2020
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE GENERAL
FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND SPECIAL
REVENUE FUNDS BUDGETS FOR FISCAL YEAR 2020 AS SET FORTH IN THIS
RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
SUMMARY
The budget balancing plans for the General Fund, Resort Tax Fund, and Parking Fund presented
at the Finance and Economic Resiliency Committee (FERC) meeting on April 17, 2020 projected
revenue losses through the end of the fiscal year and balanced the FY 2020 budget by
emphasizing cost reductions as much as possible and judiciously using reserves to make up the
difference. The table below shows the difference in the use of reserves between the original
budget balancing plans presented to the FERC on April 17, 2020, the second quarter projections
detailed in a Letter to Commission (LTC) dated May 15, 2020 (LTC# 178-2020), the third quarter
projections detailed in a Letter to Commission dated August 20, 2020 (LTC#288-2020), and year-
end projections which reflect the latest updated financial information.
Projected Use of FERC April 17th Second Quarter Third Quarter Projections Year-End Projections
Fund Balance Projections
$2.4 million $2.8 million $272,000
(net of$3.0 Trillion of covto-io (net of$4.3 Trillion of COVID-19
General Fund $8.6 million reimbursable expenses and (net of adjustments for
reimbursable expenses and
adjustments for PayGo and adjustments for PayGo and CRR) PayGo and CRR)
CRR)
General Fund $272,000
(without adjustment
for COVID-19 $8.6 million $5.4 million $7.1 million ($6.8avian better
reimbursable than Q3 projection)
expenses)
Resort Tax $5.0 million $5.1 million $5.1 million $5.0 million
Page 951 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund,Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 2
The General Fund use of reserves decreased from $7.1 million (or $2.8 million net of$4.3 million
of COVID-19 reimbursable expenses) as presented in the third quarter analysis to $272,000
projected as of year-end of FY 2020 due to higher than anticipated savings from various cost-
saving measures such as reducing all non-essential expenditures and reducing contractual
services as much as possible. This is good news as it represents $6.8 million ($7.1 million less
$272,000) of additional savings than projected in the third quarter. Please note that the second
and third quarter projections projected use of General Fund and Resort Tax reserves reflected
anticipated reimbursable expenses. It is important to note that the year-end projection includes
approximately$34,000 of General Fund reimbursements from CARES Act funding received as of
November 6, 2020 and this analysis does not assume receipt of any additional funding since it is
prospective, and the actual amounts of reimbursement are unknown at this time. Additional detail
regarding potential reimbursements can be found in the section below called "Corona Virus Relief
Fund".
This means that only $272,000 was needed from General Fund reserves to successfully balance
the FY 2020 Budget, which is a testament to the quality of the budget balancing plans that were
swiftly implemented following the impact of COVID-19. However, this additional savings and
potential CARES Act reimbursement will likely be needed in FY 2021 to offset higher than
anticipated Resort Tax revenue losses and impact to property tax revenues from much higher
than normal property value appeals to the Value Adjustment Board. The potential rebalancing of
the FY 2021 Budget will be discussed in more detail in January or February as part of the first
quarter analysis.
Based on a detailed analysis comparing preliminary year-end actual revenues and expenditures
to budget, all department expenditures are within the FY 2020 amended budgets per their
appropriated authority, except Citywide Accounts in the General Fund and the E-911 special
revenue fund. These two items require a budget amendment per Florida Statutes and are further
detailed in the analysis.
It should be noted that actual year-to-date expenditures are preliminary in nature since reporting
of the City's financials is not finalized until completion of the annual financial audit performed by
outside external auditors. This has historically occurred in April with completion of the City's
Comprehensive Annual Financial Report(CAFR)that is usually published in May and the External
Auditor's Report generally made available in July. As a result, this analysis has considered all
known year-end adjustments to date, as well as other pending adjustments where appropriate.
CORONA VIRUS RELIEF FUND
Miami-Dade County has received an allocation from the Coronavirus Relief Fund (CRF) under
the Coronavirus Aid, Relief, and Economic Security (CARES) Act. $100 million of that funding is
being allocated for an award program for local municipalities. Of the $100 million, $75 million is
for operational costs and $25 million for new municipal programs.
Funds from this program may only be used to (1) cover costs that are necessary expenditures
incurred due to the public health emergency with respect to COVID-19, (2) were not accounted
for in the budget most recently approved as of March 27, 2020, and (3)were incurred during the
period of March 1, 2020 through December 30, 2020. The County will consider reimbursement
for COVID-19 related and incurred operating expenses, as well as certain new programs
proposed by municipalities.
Page 952 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund, Enterprise,internal Service, and Special Revenue Funds Budgets
Page 3
The following are not eligible under the program: (1)equipment and capital expenses; (2) loss of
revenue; (3) utility payment forgiveness.
Examples of eligible costs for the $75 million program include:
• Costs to enable remote work
• FEMA cost share (the 12.5% local cost component of FEMA PA)
• Personnel costs for hours dedicated to mitigating or responding to COVID-19
• Contact tracing
• Public health
• Expenses to facilitate compliance with public health precautions
Examples of eligible costs for the $25 million program include:
• Rental and mortgage assistance programs
• Job training
• Childcare
• Small business grants for business interruption
As of November 6, 2020, the City of Miami Beach has submitted approximately $51.5 million of
year-to-date expenditures for potential reimbursement. Between now and December, additional
COVID-19 related costs are estimated to be incurred that may also be eligible for reimbursement.
The City will be submitting requests for reimbursement and hopefully receiving funding over the
next few months. To date, approximately $34,000 of General Fund reimbursements have been
received. Periodic updates will be provided to the City Commission as to the status of these
funds.
Any funds received from the program would be one-time in nature and the Administration's
recommendation would be to restore all reserve amounts in the General Fund and Resort Tax
Fund that have been or will be used to balance the FY 2020 and FY 2021 budgets. Please note
that the majority of all the COVID-19 related expenses have been incurred in the General Fund
and reserves in both funds have been used to cover budget shortfalls from the economic impact
of COVID-19. Any funds over and above that amount are recommended to be put towards the
General Fund reserve goal of 3 months, or 25.0% of total revenue, and/or the Resort Tax reserve
goal of 6 months, or 50.0%.
BACKGROUND
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2020 were adopted by the Mayor and City Commission on
September 25, 2019, through Resolution No. 2019-31004.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for Fiscal Year 2020 was adopted by the Mayor and City Commission
on November 25, 2019, through Resolution No. 2019-31081.
The Second Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for Fiscal Year 2020 was adopted by the Mayor and City
Commission on January 15, 2020, through Resolution No. 2020-31138.
Page 953 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund, Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 4
The Third Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for Fiscal Year 2020 was adopted by the Mayor and City
Commission on February 12, 2020, through Resolution No. 2020-31178.
The Fourth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for Fiscal Year 2020 was adopted by the Mayor and City
Commission on May 13, 2020, through Resolution No. 2020-31268.
The Fifth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for Fiscal Year 2020 was adopted by the Mayor and City Commission
on June 24, 2020, through Resolution No. 2020-31306.
Section 166.241(4), Florida Statutes, requires that the City has 60 days following the end of the
fiscal year to amend a budget for that year. Proposed budget amendments represent the budget
amendments required by State law for funds, departments, or accounts that exceed their
appropriated authority. Furthermore, Section 166.241(4)(c), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as its original budget.
GENERAL FUND ANALYSIS
The year-end analysis for FY 2020 reveals that the General Fund has a preliminary operating
surplus of $3.5 million, or 0.9%, over the current amended FY 2020 General Fund operating
budget and does not include any adjustments for Capital Pay-As-You-Go (PayGo) and Renewal
and Replacement (CRR) projects that were deferred in FY 2020 or reimbursement for
reimbursable COVID-19 expenditures incurred during FY 2020.
It is important to note that the projected FY 2020 General Fund surplus is attributed to the actions
taken by the City Administration that were outlined in the Letter to Commission (LTC)dated March
26, 2020 (LTC# 143-2020), as well as the recommended cost reductions that were presented by
the City Administration to the FERC on April 17 and April 24, 2020.
The preliminary $3.5 million year-end General Fund surplus increases by $3.7 million to $7.2
million with the adjustment to reflect the savings from deferred capital projects in the Pay-As-You-
Go (PayGo) and Capital Renewal & Replacement (CRR) funds paid for from the General Fund
as recommended by the Administration and included in the General Fund balancing plan
presented to the FERC on April 17 and April 24, 2020.
Of the adjusted preliminary $7.2 million surplus, the Administration is recommending that $1.2
million be carried forward into FY 2021 to fund goods and/or services that were procured in FY
2020, but not received and/or rendered due to timing issues between fiscal years.
Similarly, the Administration is recommending that $4.9 million be carried forward into FY 2021
for General Fund projects that were originally budgeted in FY 2020, but not completed.
As shown in the subsequent chart, after accounting for the recommended General Fund
carryforward encumbrances and appropriations from FY 2020 to FY 2021, the General Fund
budget will result in a total shortfall of approximately $272,000, which only includes $34,000 of
CARES Act reimbursements for COVID-19 expenditures in FY 2020,although more is anticipated
in FY 2021.
Page 954 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund, Enterprise,Internal Service, and Special Revenue Funds Budgets
Page 5
FY 2020
Estimated General Fund Year-End Surplus/(Shortfalf): $ 3,451,000
Adjustment for Pay-As-You-Go capital project deferrals 2,939,000
Adjustment for Capital Renewal and Replacement capital project deferrals 769,000
Sub-Total $ 7,159,000
Transfer of Building Operations to New Fund (Revenues &Expenditures) 0
Transfer of Inspector General Operations to New Fund (1,307,000)
Recommended Encumbered Carryforwards (1,233,000)
Recommended Unencumbered Carryforwards (4,891,000)
Total $ (272,000)
PROPOSED AMENDMENTS TO THE GENERAL FUND
Preliminary FY 2020 year-end expenditures reveal that the following General Fund department is
projected to exceed its FY 2020 amended budget
Citywide Accounts—The Citywide Accounts budget is projected to be 4.4%, or $1.4 million,
above the current amended budget due to the transfer of the remaining balance of the Building
Department's $18.5 million in prior year accumulated fund balance to a new stand-alone fund.
Historically, the City's Building Department was categorized as part of the overall General
Fund operations although annual revenues and expenditures associated with the
Department's operations were tracked separately and restricted for activities related to
enforcement of the Florida Building Code. To improve greater fiscal transparency of the
Department's operations, the Administration previously recommended the creation of a
separate new Building Fund during Fiscal Year 2020 and transferred a portion (approximately
$13.6 million) of the funds restricted for Building operations in the General Fund to this new
stand-alone fund as part of the Third Amendment to the FY 2020 Operating Budget adopted
through Resolution 2020-31178 on February 12, 2020 with the remaining balance proposed
to be transferred at fiscal year-end to minimize disruption to operations during the fiscal year.
As such,this proposed amendment appropriates the remaining balance of approximately$4.9
million in the General Fund restricted for Building operations to be transferred to the new
stand-along Building Fund for FY 2020 so that the City's FY 2020 financial statements will
reflect the new fund and all associated revenues and expenses.
Citywide Accounts
FY 2020 FY 2020 Projected vs Amended %Over I(Under)
Amended Budget i Projected Budget Variance
;Expenditures $ 30,853,000 $ 32,225,000 , $ 1,372,000 4.4% j
Further, as a result of the recommended transfer of the Building Department's prior year
accumulated fund balance of $18.5 million and current operations in the General Fund to a new
stand-alone fund effective FY 2020, this proposed amendment also transfers the Building
Department's current FY 2020 amended budget of$14.2 million that was originally appropriated
in the General Fund in FY 2020 to this new stand-alone fund. The Building Department's FY 2021
budget has been appropriated in this new stand-alone fund.
Page 955 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund,Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 6
In addition, on January 15, 2020, the Mayor and Commission adopted Ordinance 2020-4325
which created a framework for a dedicated and exclusive City funding source to solely fund the
activities and operations of the Office of the Inspector General (OIG). This dedicated framework
provided a measure of independence and predictability with regard to funding for the OIG and
provided for an allocation to a new OIG Fund. As a result of the new OIG Fund established during
FY 2020, this proposed amendment transfers the OIG's current FY 2020 amended budget of$2.0
million that was originally appropriated in the General Fund in FY 2020 to this new stand-alone
fund. The OIG's FY 2021 budget has been appropriated in this new stand-alone fund.
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE ANALYSIS
The City accounts for those goods and services provided by a department to external users for
which a fee is charged as Enterprise Funds. The City's Sanitation, Sewer, Storm Water, Water,
Parking, and Convention Center operations comprise this category of Proprietary Funds.
Similarly, the City accounts for goods and services provided by one department to other
departments citywide on a cost reimbursement basis as Internal Service Funds. Central Services,
Fleet Management, Information Technology, Property Management, Risk Management (Self
Insurance), and Medical and Dental comprise this category of Proprietary Funds.
Special Revenue Funds consist of revenues and expenditures which are legally restricted or
committed for specific purposes other than debt service and/or capital projects. Special Revenue
Funds include Resort Tax, as well as 7th Street Garage Operations, 5th & Alton Garage
Operations, Normandy Shores and Biscayne Point Taxing Districts, Tourism and Hospitality
Scholarship Program, Tree Preservation and Commemorative Tree Trust Fund, Beachfront
Concession Initiatives Program, Beach Renourishment Fund, Waste Haulers and Sustainability
Contributions, Education Compact Fund, Red Light Camera Program, Emergency 911 Fund,
Residential Housing Program, Information and Communications Technology Fund,
Transportation and People's Transportation Plan (PTP) Fund, Miami Beach Cultural Arts Council
and Art in Public Places Operations, Miami City Ballet, Police Unclaimed Property and Crash
Report Sales Funds, Police Confiscation Trust Funds (Federal and State), Police Training and
School Resources Fund, and the Adopt-a-Bench Program.
The preliminary year-end analysis for FY 2020 shows that there are $1.6 million of encumbrances
in the Enterprise Funds, $620,000 in Internal Service Funds encumbrances, and $1.4 million in
Special Revenue Funds encumbrances (not including Resort Tax) for FY 2020 goods and/or
services that were procured, but not received, that are recommended to be carried forward into
the respective FY 2021 operating budgets.
Similarly, it is recommended that appropriations of $4.7 million in the Enterprise Funds, $3.3
million in the Internal Service Funds, and $3.3 million in the Special Revenue Funds (not including
Resort Tax) be carried forward into FY 2021 for projects originally budgeted in FY 2020 that have
not been completed.
Page 956 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund, Enterprise,Internal Service, and Special Revenue Funds Budgets
Page 7
PROPOSED AMENDMENTS TO OTHER FUNDS
Preliminary year-end expenditures indicate that the following Special Revenue Funds are
projected to exceed their FY 2020 amended budgets.
E-911 Fund - The City's allocation of E-911 tax revenues from Miami-Dade County are
primarily based on call volume. As a result of an increase in call volume and the resulting
additional revenues collected by Miami-Dade County that are disbursed to local
municipalities based on the determined allocation, the City's projected FY 2020 E-911
revenues for wireless, non-wireless, and wireless prepaid services are projected to exceed
the current FY 2020 amended budget. As a result of the increased revenues for FY 2020,
this proposed amendment would appropriate an additional $9,000 in E-911 revenues
received during FY 2020, which in-turn, are proposed to be utilized to fund additional
allowable costs associated with the operations of the Fire Department's E-911 call center.
E-911
FY 2020 FY 2020 Projected vs
Amended Budget Projected Amended % Oyer/(Under)
Budget Variance
Expenditures $ 603,000 $ 612,000 $ 9,000 1.5%
RESORT TAX FUND
Preliminary FY 2020 Resort Tax revenues are projected to be $35.9 million, or 38.0%, below the
current amended budget, while Resort Tax expenditures are projected to be $31.1 million, or
32.9%, below the current amended budget, resulting in a preliminary shortfall of$4.8 million prior
to any recommended FY 2020 to FY 2021 carryforward encumbrances and/or appropriations.
RESORT TAX FUND
FY 2020 FY 2020FV 2020
�eis�� % �� ---=
AEopeed Amended Year End ;=_-. -
Budget Budget
13N30120 Amended Budget PTOIK110115
-'
Revenues
2%Resort Tax 81,298,000 61,298,000 34,192,393 55.8%, 35,818,000' (25480,000) .41.6%
Miscellaneous Revenues 937,000 937,000 789,573 82.1%I 770,000 1 (167,000) -17.8%
Transfer In from Find Balance 1,942,000', 2,889,000 0 0.0% 2,889,000 0 00%
1%Resort Tax(00L) 14.725.000 14,725,000 9,259,455 62.9%I 9,577,000 (5.148,000) -35.0%
Additional 1%for Convention Center 14,725.0001 14.725,0001 9,259,455 -35,0%
66.6% 6,610 694.09
Total Revenues 93,627,000 94,674,000 63,460,076
38.0%
Eependitures
General FW Contribution 36,757,000 36,757,000 38,757,000 100.0% 23,882,000' (12,895,000) -35,1%
Sanrtabon Fund Corrtnbution 2,539,000 2,539,000 2,539,000' 100.0% 1,270.000 (1,269,000)1 -50.0%
ContnbrAon to GMCVB 7,127,000 7,127,000 5,160,129. 72.4% 5,161,000 (1,968,000), -27.8%
Contribution to VCA 2,940,000 2,940,000 1,700.669) 57.8% 1,741,000 (1,199.000)' 40.8%
Contribution to Mt.Sinai 1,000,000 1,000,000 0 I 0.0% 0 (1,000,000) -100.0%
Other Operating/Other Uses 13,814,000' 14,497.0001 10531,967 726% 12,207,000 (2,290,000) -15.8%
Marketing 200.000 1 264.000 39,881 150% 40,000 1 (224,000) 84.8%
Transfer to NB.MB,SB Capital,Transp,and Arts(OOL) 14,725,000 14,725 000 9.259,455 62.9% 9,577,000 I (5,148,000) -35.0%
Addfl 1%Cony.Center Debt Service&Cap.Ren&Rep, 14,725,000 14,725.000 9.258 455 62.9% 9.577,000 (5,148,000) -35.0%
Total Expenditures 93,627,000 94,574,000 76,247,136.` 79.6% 63,436,000 (31,139,000) -32.9%
Emma a swam=oveaunait Ilmandouna R1, 1�
Recommended Encu-nbered Carryfo wards (28000)
Recommended Unencumbered Carryforwards "75,000)1
Bosse 9FR999mtw00011nasf Evandiumal I R1,714,440)l I (5417AMIA i
The Administration is recommending that $28,000 be carried forward into FY 2021 to fund goods
and/or services that were procured, but not received in FY 2020, due to timing issues between
fiscal years.
Similarly, it is recommended that$175,000 be carried forward into FY 2021 for Resort Tax projects
that were originally budgeted in FY 2020 that have not been completed.
Page 957 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund, Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 8
After accounting for the recommended Resort Tax carryforward encumbrances and
appropriations from FY 2020 to FY 2021, the Resort Tax budget will result in a total shortfall of
$5.0 million, which is consistent with the projections originally included in the budget balancing
plans presented on April 17, 2020 to the FERC.
FY 2020
Estimated Resort Tax Year-End Surplusl(Shortfall): $ (4,804,000)
;Carryforward of FY 2020 to FY 2021 Encumbrances (28,000)
Carryforward of FY 2020 to FY 2021 Appropriations (175,000)
Total $ (5,007,000)
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Sixth
Amendment to the General Fund, Enterprise Fund, Internal Services Fund, and Special Revenue
Fund budgets for FY 2020 as previously detailed and reflected in the attached Exhibit "A," which
is necessary to comply with Florida Statute, Section 166.241, that mandates that the City has 60
days following the end of the fiscal year to amend a budget for that year, and authorize the
allocation of excess funds to the operating budget as set forth herein.
JLM/JW/TOS
Page 958 of 1430
Sixth Amendment to the Fiscal Year 2020 General Fund,Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 9
Exhibit "A"
GENERAL FUND FY 2020 6th Budget FY 2020
Amended Budget Amendment Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes $ 184,150,000 $ 184,150,000
Ad Valorem-Capital Renewal&Replacement $ 769,000 $ 769,E
Ad Valorem-Pay-As-You-Go Capital $ 2,470,000 $ 2,470,000
Ad Valorem-Normandy Shores $ 174,000 $ 174,000
Other Taxes $ 23,995,000 $ 23,995,000
Licenses and Permits $ 30,525,000 (12,314,000) $ 18,211,000
Intergovernmental $ 12,081,000 $ 12,081,000
Charges for Services $ 13,227,000 (31,000) $ 13,196,000
Fines&Forfeits $ 1,756,000 (324,000) $ 1,432,000
Interest Earnings $ 3,461,000 $ 3,461,000
Rents&Leases $ 5,959,000 $ 5,959,000
Miscellaneous $ 14,780,000 (4,000) $ 14,776,000
Resort Tax Contribution $ 36,757,000 $ 36,757,000
Other Non-Operating Revenue $ 28,308,000 (1,983,000) $ 26,325,000
Building Fund Balance $ 13,596,000 3,352,000 $ 16,948,000
Total General Fund $ 372,008,000 $ (11,304,000) $ 360,704,000
FY 2020 6th Budget FY 2020
Amended Budget Amendment Revised Budget
APPROPRIATIONS
Department
Mayor and Commission $ 2,500,000 $ 2,500,000
City Manager $ 4,314,000 $ 4,314,000
Marketing and Communications $ 2,460,000 $ 2,460,000
Office of Management and Budget $ 2,013,000 $ 2,013,000
Office of Inspector General $ 1,983,000 (1,983,000) $ 0
Org Dev&Performance Initiative $ 1,194,000 $ 1,194,000
Finance $ 6,645,000 $ 6,645,000
Procurement $ 2,735,000 $ 2,735,000
Human Resources/Labor Relations $ 2,791,000 $ 2,791,000
City Clerk $ 1,851,000 $ 1,851,000
City Attorney $ 6,333,000 $ 6,333,000
Housing&Comm.Services $ 4,433,000 $ 4,433,000
Building $ 14,215,000 (14,215,000) $ 0
Planning $ 5,768,000 $ 5,768,000
Environment&Sustainability $ 1,761,000 $ 1,761,000
Tourism and Cultural Development $ 3,572,000 $ 3,572,000
Economic Development $ 2,591,000 $ 2,591,000
Code Compliance $ 6,533,000 $ 6,533,000
Parks and Recreation 5 38,942,000 $ 38,942,000
Public Works $ 15,633,000 $ 15,633,000
Capital Improvement Projects $ 5,327,000 $ 5,327,000
Police $ 116,314,000 $ 116,314,000
Fire $ 91,247,000 $ 91,247,000
Citywide Accounts(incl.Operating Contingency) $ 12,982,000 $ 12,982,000
Subtotal General Fund $ 354,137,000 $ (16,198,000) $ 337,939,000
TRANSFERS
Normandy Shores $ 267,000 $ 267,000
Capital Renewal&Replacement $ 769,000 $ 769,000
Info&Comm Technology Fund $ 300,000 $ 300.E
Pay-As-You-Go Capital Fund $ 2,939,000 $ 2,939,000
Building Fund $ 13,596,000 4,894,000 $ 18,490,000
Subtotal Transfers $ 17,871,000 $ 4,894,000 $ 22,765,000
Total General Fund $ 372,008,000 $ (11,304,000) $ 360,704,000
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Sixth Amendment to the Fiscal Year 2020 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 10
Exhibit "A"
ENTERPRISE FUNDS FY 2020 6th Budget FY 2020
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Convention Center $ 31,527,000 $ 31,527,000
Water $ 39,078,000 $ 39,078,000
Sewer $ 53,241,000 $ 53,241,000
Storm Water $ 33,229,000 $ 33,229,000
Sanitation $ 23,054,000 $ 23,054,000
Parking $ 55,661,000 $ 55,661,000
Total Enterprise Funds $ 235,790,000 $ 0 $ 235,790,000
INTERNAL SERVICE FUNDS FY 2020 6th Budget FY 2020
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Information Technology $ 17,378,000 $ 17,378,000
Office of Inspector General $ 0 1,983,000 $ 1,983,000
Risk Management $ 19,777,000 $ 19,777,000
Central Services $ 1,119,000 $ 1,119,000
Property Management $ 11,492,000 $ 11,492,000
Fleet Management $ 13,399,000 $ 13,399,000
Medical and Dental Insurance $ 37,367,000 $ 37,367,000
Total Internal Service Funds $ 100,532,000 $ 1,983,000 $ 102,515,000
SPECIAL REVENUE FUNDS FY 2020 6th Budget FY 2020
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Education Compact $ 761,000 $ 761,000
IT Technology Fund $ 1,301,000 $ 1,301,000
Residential Housing $ 1,043,000 $ 1,043,000
Sustainability $ 727,000 $ 727,000
Tree Preservation Fund $ 176,000 $ 176,000
Commemorative Tree Trust Fund $ 5,000 $ 5,000
Resort Tax $ 94,574,000 $ 94,574,000
Tourism&Hospitality Scholarships $ 174,000 $ 174,000
Cultural Arts Council $ 3,580,000 $ 3,580,000
Waste Haulers $ 130,000 $ 130,000
Normandy Shores Fund $ 341,000 5 341,000
Biscayne Point Special Taxing District $ 248,000 $ 248,000
5th&Alton Garage $ 650,000 $ 650,000
7th Street Garage $ 2,891,000 $ 2,891,000
Transportation Fund $ 14,230,000 $ 14,230,000
People's Transportation Plan $ 4,158,000 $ 4,158,000
Police Confiscation Fund-Federal $ 280,000 $ 280,000
Police Confiscation Fund-State $ 106,000 $ 106,000
Police Unclaimed Property $ 29,000 $ 29.000
Police Crash Report Sales $ 25,000 $ 25,000
Police Training Fund $ 25,000 $ 25,000
Red Light Camera Fund $ 1,313,000 $ 1,313,000
E-911 Fund $ 603,000 9,000 $ 612,000
Domestic Violence $ 250,000 $ 250,000
Art in Public Places(AIPP) $ 21,000 $ 21,000
Beachfront Concession Initiatives $ 65,000 $ 65,000
Miami City Ballet $ 22,000 $ 22,000
Beach Renourishment $ 1,500,000 $ 1,500,000
•
Farewell Symphony Event $ 50,000 $ 50,000
Adopt-A-Bench Program $ 20,000 $ 20,000
Building Fund $ 13,596,000 19,109,000 $ 32,705,000
Total Special Revenue Funds $ 142,894,000 $ 19,118,000 $ 162,012,000
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