Resolution 2021-31534 RESOLUTION NO. 2021-31534
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONSTRUCTION CONTRACT, BETWEEN THE CITY OF MIAMI BEACH,
FLORIDA AND V ENGINEERING & CONSULTING CORP., FOR
CONSTRUCTION SERVICES FOR THE RUE VENDOME PLAZA PROJECT, IN
THE AMOUNT OF 171,736.84, PLUS TEN PERCENT CONTINGENCY IN THE
AMOUNT OF $17,173.68; FOR A GRAND TOTAL OF $188,910.52; AND
GRANTING THE CONTRACTOR A TIME EXTENSION OF TWO HUNDRED
SEVENTY SIX (276) CALENDAR DAYS SUBJECT TO AND CONTINGENT
UPON APPROVAL OF THE SECOND AMENDMENT TO THE FY20/21 CAPITAL
BUDGET.
WHEREAS, in 2017, the City commissioned a professional engineering consultant for the
design of a pedestrian plaza at Rue Vendome, which includes the removal of the existing asphalt
paving, concrete curb and gutters, adjacent sidewalks and walkways, up to and surrounding the
fountain, and raising the area using new white concrete pavement, and permeable pavers; and
WHEREAS, oolite stone benches, steps, and ramps have been designed to harmonize
the elevated plaza with adjacent commercial properties to the west and the existing landscaping
will be supplemented with new shade trees, shrubs and ground cover throughout the space and
new lighting at the plaza shall be provided,to facilitate decorative lights and future artistic displays.
Benches, trash and recycle receptacles are also included; and
WHEREAS, on September 11, 2019, the Mayor and City Commission approved the City
Manager's recommendation pertaining to the bids received pursuant to ITB 2019-296-DF and V
Engineering & Consulting Corp. (VEC)was selected as the general contractor for Rue Vendome
with a contract amount of $1,684,025.00, plus ten percent contingency in the amount of
$168,402.50, fora grand total of$1,852,427.50; and
WHEREAS, on March 5, 2020, upon receipt of permits from the City, FDOT, Miami-Dade
County DERM, construction for the new public plaza began; and
WHEREAS, on April 13, 2020, after the commencement of construction, FDOT notified
the City that the subject public Right of Way (ROW), Rue Vendome between 71st Street and
Normandy Drive, belonged to FDOT, and voided all previously approved permits for construction
within the ROW on 71ST Street and Normandy Drive; and
WHEREAS, a transfer of the ROW, on that portion of Rue Vendome, from FDOT to the
City of Miami Beach, was required as a condition for the re-issuance of permits and on May 13,
2020, the Mayor and City Commission adopted a Resolution No. 2020-31254 approving and
authorizing the City Manager to accept the transfer of the ROW from FDOT to the City; and
WHEREAS, in executing the transfer, FDOT requested that the City grant FDOT three
separate perpetual easement areas, located along the North side of the intersection of 71st Street
and Rue Vendome, where several traffic signal infrastructure boxes are located above and below
ground; and •
WHEREAS, FDOT is responsible for the maintenance of these traffic signals and therefore
requires perpetual access for maintenance purposes and on September 16, 2020, the Mayor and
Commission adopted Resolution No. 2020-31385 approving and authorizing the Mayor and City
Clerk to execute the requested perpetual easement in favor of FDOT; and
WHEREAS, subsequently, FDOT presented a Maintenance Memorandum of Agreement
(MMOA) to the City, whereby the City would accept full maintenance responsibility for the area
and on October 14, 2020, the Mayor and City Commission adopted Resolution No. 2020-31448
approving and authorizing the Mayor and City Clerk to execute the MMOA; and
WHEREAS, the documents for the transfer of the right of way; for the granting of the
easement; and for the maintenance memorandum of agreement have all been executed and
recorded and on December 4, 2020, eight (8) months after voiding the permits, FDOT reissued
the Construction Agreement (permit), once again approving the proposed scope of work, and
allowing the contractor to resume construction activities in the FDOT ROW; and
WHEREAS, additional work has also been identified during construction, as necessary for
the successful completion of the project; and
WHEREAS, these include replacing the malfunctioning existing fountain pump and
filtration equipment, the fountain electrical control panel, providing the additional components
required for a complete security system, harmonization with adjacent properties, and rerouting
the drainage lines from the existing pump station; and
WHEREAS, the additional scope will expend the majority of the$168,402.50 contingency
previously approved for the project; and
WHEREAS, on April 21, 2020, V-Engineering & Consulting Corp. (VEC)advised the City,
that it had uncovered two unforeseen FPL duct banks that were in conflict with the proposed work
and further excavations exposed large water piping within the proposed work area which
conflicted with the proposed location of the new PVC drainage pipes; and
WHEREAS, the resolution of the conflicts warranted the revision of the permit documents
to reroute the related drainage pipes, and provide two additional drainage structures and VEC
has submitted a proposal for the $44,522.84 cost (Exhibit A) of the changes in the drainage
design; and
WHEREAS, on December 4, 2020, VEC submitted a request for an extension of the
General Requirements of the contract, related to all additional and revised scope to date, and
changes in the sequencing and scheduling of work within the FDOT ROW, in the amount of
$127,214(Exhibit B); and
WHEREAS, the transfer of the ROW from FDOT to the City, and the voiding of all
applicable permits, prevented the contractor from performing work or connecting to utilities within
the FDOT ROW and the eight month period required for resolution of the FDOT issues, extended
beyond the scheduled four months duration for construction; and
WHEREAS, the request for the extension of the General Requirements includes the cost
of maintaining the project manager, superintendent, insurance, bonding, waste removal and
fencing, associated with all identified additional scope of work to date, and the additional time
required to complete the work within the FDOT ROW; and
WHEREAS, the total of the proposals from V Engineering & Consulting Corp.,
$171,736.84, for additional construction services related to the drainage conflicts, and for the
extended general requirements, exceeds the remaining project contingency; and
WHEREAS, the time required to complete the additional work related to the drainage
conflicts, and to perform the work delayed by the FDOT issues, will run beyond the contract time
and accordingly, VEC has submitted a request for a Two Hundred Seventy Six (276) day
extension (Exhibit C); and
WHEREAS, City staff and project consultant, Schwebke Shiskin, reviewed the proposals
for scope, price, and time requested, and found the scope of work and time consistent with the
additional scope of work, and project delays, to be fair and reasonable and the Administration
recommends acceptance of the proposal; and
WHEREAS, upon approval of this Change Order No.1, in the amount of $188,910.52
(171,736.84 plus 10% contingency), the contractor shall be granted a time extension of Two
Hundred Seventy Six(276) calendar days for the additional scope of work, and the contract shall
be increased to a new total of$2,041,338.02; and
WHEREAS, the Administration recommends that the City Commission approve the
Resolution, subject to the approval of the Second Amendment to the FY20/21 Capital Budget
Amendment.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA approving and authorizing the Mayor
and City Clerk to execute Change Order No. 1 to the construction contract, between the City of
Miami Beach, Florida and V Engineering&Consulting Corp., for construction services for the Rue
Vendome Plaza project, in the amount of$171,736.84 plus ten percent contingency in the amount
of $17,173.68, for a grand total of $188,910.52, and granting the contractor a time extension of
two hundred seventy six (276) calendar days subject to and contingent upon approval of the
second amendment to the FY20/21 capital budget.
PASSED and ADOPTED this /3 day of_ 7-11"2"/ , 2021.
"ii2-2 -11----___
Dan Gelber, Mayor
ATTEST1-)11
•
l 2 ii �
Rafael r
\ 5 APPROVED AS TO
°"°'N I FORM& LANGUAGE
IHCORP ORATED:
�, FOR EXECUn®N
CitY Afforney' toi Date
Resolutions -C7 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Raul J.Aguila, Interim City Manager
DATE: January 13, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONSTRUCTION CONTRACT, BETWEEN THE CITY OF MIAMI BEACH,
FLORIDA AND V ENGINEERING & CONSULTING CORP., FOR
CONSTRUCTION SERVICES FOR THE RUE VENDOME PLAZA
PROJECT, IN THE AMOUNT OF 171,736.84, PLUS TEN PERCENT
CONTINGENCY IN THE AMOUNT OF $17,173.68; FOR A GRAND TOTAL
OF $188,910.52; AND GRANTING THE CONTRACTOR A TIME
EXTENSION OF TWO HUNDRED SEVENTY SIX (276) CALENDAR DAYS
SUBJECT TO AND CONTINGENT UPON APPROVAL OF THE SECOND
AMENDMENT TO THE FY20/21 CAPITAL BUDGET.
BACKGROUND/HISTORY
In 2017, the City commissioned a professional engineering consultant for the design of a
pedestrian plaza at Rue Vendome, which includes the removal of the existing asphalt paving,
concrete curb and gutters, adjacent sidewalks and walkways, up to and surrounding the fountain,
and raising the area using new white concrete pavement, and permeable pavers. Oolite stone
benches, steps, and ramps have been designed to harmonize the elevated plaza with adjacent
commercial properties to the west. The existing landscaping will be supplemented with new
shade trees, shrubs and ground cover throughout the space. New lighting at the plaza shall be
provided, to facilitate decorative lights and future artistic displays. Benches, trash and recycle
receptacles are also included.
On September 11, 2019, the Mayor and City Commission approved the City Manager's
recommendation pertaining to the bids received pursuant to ITB 2019-296-DF. V Engineering
& Consulting Corp. (VEC) was selected as the general contractor for Rue Vendome with a
contract amount of$1,684,025.00, plus ten percent contingency in the amount of$168,402.50,
for a grand total of$1,852,427.50.
On March 5, 2020, upon receipt of permits from the City, FDOT, Miami-Dade County DERM,
construction for the new public plaza began.
On April 13, 2020, after the commencement of construction, FDOT notified the City that the
Page 133 of 1954
subject public Right of Way(ROW), Rue Vendome between 71st Street and Normandy Drive,
belonged to F DOT, and voided all previously approved permits for construction within the ROW
on 71ST Street and Normandy Drive.A transfer of the ROW, on that portion of Rue Vendome,
from FDOT to the City of Miami Beach, was required as a condition for the re-issuance of
permits. On May 13, 2020, the Mayor and City Commission adopted Resolution No. 2020-
31254 approving and authorizing the City Manager to accept the transfer of the ROW from
FDOT to the City.
In executing the transfer, FDOT requested that the City grant FDOT three separate perpetual
easement areas, located along the North side of the intersection of 71st Street and Rue
Vendome,where several traffic signal infrastructure boxes are located above and below ground.
FDOT is responsible for the maintenance of these traffic signals and therefore requires
perpetual access for maintenance purposes. On September 16, 2020, the Mayor and
Commission adopted Resolution No. 2020-31385 approving and authorizing the Mayor and
City Clerk to execute the requested perpetual easement in favor of F DOT.
Subsequently, FDOT presented a Maintenance Memorandum of Agreement (MMOA) to the
City, whereby the City would accept full maintenance responsibility for the area. On October 14,
2020, the Mayor and City Commission adopted Resolution No. 2020-31448 approving and
authorizing the Mayor and City Clerk to execute the MMOA.
The documents for the transfer of the right of way; for the granting of the easement; and for the
maintenance memorandum of agreement have all been executed and recorded. On December
4, 2020, eight (8) months after voiding the permits, FDOT reissued the Construction
Agreement (permit), once again approving the proposed scope of work, and allowing the
contractor to resume construction activities in the FDOT ROW.
Additional work has also been identified during construction, as necessary for the successful
completion of the project. These include replacing the malfunctioning existing fountain pump
and filtration equipment, the fountain electrical control panel, providing the additional
components required for a complete security system, harmonization with adjacent properties,
and rerouting the drainage lines from the existing pump station. The additional scope will
expend the majority of the $168,402.50 contingency previously approved for the project.
ANALYSIS
On April 21, 2020, V-Engineering & Consulting Corp. (VEC) advised the City, that it had
uncovered two unforeseen FPL duct banks that were in conflict with the proposed work. Further
excavations exposed large water piping within the proposed work area which conflicted with the
proposed location of the new PVC drainage pipes. The resolution of the conflicts warranted the
revision of the permit documents to reroute the related drainage pipes, and provide two
additional drainage structures. VEC has submitted a proposal for the $44,522.84 cost (Exhibit
A)of the changes in the drainage design.
On December 4, 2020, VEC submitted a request for an extension of the General
Requirements of the contract, related to all additional and revised scope to date, and changes in
the sequencing and scheduling of work within the FDOT ROW, in the amount of $127,214
(Exhibit B). The transfer of the ROW from FDOT to the City, and the voiding of all applicable
Page 134 of 1954
permits, prevented the contractor from performing work or connecting to utilities within the
FDOT ROW. The eight month period required for resolution of the FDOT issues, extended
beyond the scheduled four months duration for construction. The request for the extension of
the General Requirements includes the cost of maintaining the project manager,
superintendent, insurance, bonding, waste removal and fencing, associated with all identified
additional scope of work to date, and the additional time required to complete the work within the
FDOT ROW.
The total of the proposals from V Engineering & Consulting Corp., $171,736.84, for additional
construction services related to the drainage conflicts, and for the extended general
requirements, exceeds the remaining project contingency. The time required to complete the
additional work related to the drainage conflicts, and to perform the work delayed by the FDOT
issues, will run beyond the contract time. Accordingly, VEC has submitted a request for a Two
Hundred Seventy Six(276)day extension(Exhibit C).
City staff and project consultant,Schwebke Shiskin, reviewed the proposals for scope, price,
and time requested, and found the scope of work and time consistent with the additional scope
of work, and project delays, to be fair and reasonable. We recommend acceptance of the
proposal.
Upon approval of this Change Order No.1, in the amount of$188,910.52 (171,736.84 plus 10%
contingency), the contractor shall be granted a time extension of Two Hundred Seventy Six
(276) calendar days for the additional scope of work, and the contract shall be increased to a
new total of$2,041,338.02.
SUPPORTING SURVEY DATA
According to the 2019 Community Satisfaction Survey, 1/3 of the residents considered
improvements to outdoor facilities important.
Amounts)/Account(s):
SUBJECT TO AND CONTINGENT UPON APPROVAL OF THE SECOND AMENDMENT TO
THE FY20/21 CAPITAL BUDGET.
CONCLUSION
The Administration recommends that the City Commission approve the Resolution, subject to
the approval of the Second Amendment to the FY20/21 Capital Budget Amendment.
Applicable Area
North Beach
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Page 135 of 1954
Neighborhoods - Enhance the beautification, physical appearance and cleanliness of
neighborhoods.
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
❑ Exhibit A
D Exhibit B
❑ Exhibit C
Page 136 of 1954
EXHIBIT "A"
From: Gary DuaaIns
To: Satchell,Colette
Cc: Piotrowski,Elizabeth:DRANTLEY TATE
Subject: Change order(Contingency draw request)
Date: Wednesday,September 23,2020 11:08:26 AM
Attachments: Copy of INVOICE#1 RUE VENDOMEo.xls
Copy of INVOICE#2 RUE VENDOMEo.xls
Daily reports 4-20.pdf
Daily reports 7-1.pdf
DIP invoice.pdf
DIP.new structure.pdf
DIP.new structurel.pdf
DIP.new structure2.cdf
Green book auotes-Rue.pdf
Structure invoice.pdf
VEC CHANGE Rue Ven.draft.xls
Colette,
Please see attached request for contingency draw.
Stay safe.
Thank you
Gary buggins
V-Engineering and Consulting Corp.
4847 SW. 75th ST.
Miami, Florida 33155
Office phone: (786)420-5950
Cell phone: (917) 583-9321
Page 137 of 1954
EXHIBIT "A"
CNGINCCPINC
V ENGINEERING & CONSULTING CORP.
August 3, 2020
Colette Satchell, Senior Capital Projects Coordinator
Office of Capital Improvement Projects
City of Miami Beach
Project: Rue Vendome Plaza
Subject: REQUEST FOR TIME EXTENSION
Dear Ms. Satchell:
The NTP for this project was March 5, 2020 with a substantial completion
milestone set at July 3, 2020, 120 calendar days from the NTP. In the process of
reaching this milestone,VEC has encountered significant delays due to unforeseen
events beyond their control.
One such event is the Covid-19 National Emergency, and the subsequent
quarantines and business slow down. We sent notice of the potential for these delays
to your office on March 30, 2020. VEC suffered a decrease in productivity, due to the
following Covid-19 related delays:
o Decreased labor.
o Decreased production from sub-contractors and manufactures also
suffering from the same set of circumstances.
o Late deliveries and items on backorder.
One of the more serious delays is on the lighting control cabinet; which is a critical item.
The manufacturer is having issue sourcing needed components for the cabinet
(Attachment 0). These components are still on backorder. VEC has also been operating
with a 40%cut in personnel since 6/4/20. It is difficult to quantify personnel shortages
and delays for items that still remain on backorder, however VEC is respectfully
requesting 21 calendar days to try and recoup some of this time lost.
VEC also experienced delays due to unforeseen conflicts in the drainage
installation. Some of these delays are as follows:
o Additional drainage structures required to bypass conflicts.
o Duct banks and tree removals added complications.
o 24" water main not restrained made it dangerous to go underneath.
o DIP pipe because of DOH clearance issues did cause delay.
Perhaps the most critical of these delays would be the acquisition and installation of the
additional drainage structures and subsequent pipe. VEC received the final draft of the
proposed drainage re-route on 5/29/20 (Attachment A). The item with the longest lead
4847 SW 75'"AVE.,Miami,FL.33155•Phone:786.420.5950•VEC.CORP@YAHOO.COM
Page 138 of 1954
EXHIBIT "A"
time was the DIP pipe. Shop drawings for the pipe were submitted on 6/12/20;they
were approved on 6/24/20 and sent to manufacturer the same day (Attachment B).
Due to the fact that the DIP was not in stock, and due to the size and quantity of the
pipe requested, we were given a 30-day lead for delivery (Attachment C). The pipe was
delivered on 7/24/20, a total of 52 days from when we first received the final drainage
re-route draft.
In addition to the 52 days,VEC is requesting 14 days for the other bulleted items, which
are more difficult to quantify.
Another delay factor is the weather. VEC will only stop work during heavy
downpours or if the superintendent deems continuing to be unsafe. Although we lost at
least a week due to weather, I can only provide documentation for 2 days, at this time
(Attachment E).
In the best interest of the project and to reflect all unforeseen delays
experienced to date, VEC is respectfully requesting an 89-day time extension. This
would make the new substantial completion date September 30, 2020.
VEC reserves the right to seek compensation for delays deemed compensatory.
Best regards
Gary D gins, .M.
V-Engineering and Consulting Corp.
4847 SW 75th AVE.
Miami, FL. 33155
Gary@veccorp.net
Page 139 of 1954
EXHIBIT "A"
V ENGINEERING & CONSULTING CORP
CHANGE ORDER REQUEST
ENGINEERING.,
-t =nn
PROJECT: Rue Vendome Plaza
LOCATION 946 Normandy Dr.,Miami Beach, FL.33141
DESCRIPTION Cost Breakdown for additional work and materials
EXTRA WORK Furnish and install 2 additional drainage structures
Additional survey services for drainage structure re-layout
DESCRIPTION RATE HOURS AMOUNT
SUPERINTENDENT(LEONEL GUADAMUZ) $ 32.45 138 $ 4,478.10
OPERATOR(KIRBY BROWN) $ 32.45 136.5 $ 4,429.43
LABOR(TYREKE SALESMAN) $ 19.62 90.5 $ 1,775.61
LABOR(CLIFFORD T.) $ 19.62 20 $ 392.40
LABOR(ALEX ALVARADO) $ 19.62 15.5 $ 304.11
LABOR(MANUEL M.) $ 19.62 15.5 $ 304.11
LABOR(DEJOUR TRACEY) $ 19.62 92.5 $ 1,814.85
LABOR(PHAROH LOVING) $ 19.62 4 $ 78.48
TOTAL DIRECT LABOR $ 13,577.09
10%MARKUP $ 1,357.71
47.92%LABOR BURDEN $ 6,506.14
TOTAL LABOR $ 21,440.93
SERVICES
DESCRIPTION RATE QTY I UNIT AMOUNT
Losada Survey Services Inc. $ 1,750.00 1 $ 1,750.00
$
$
SUBTOTAL MATERIAL $ 1,750.00
MARK UP 10% $ 175.00
TOTAL SERVICES $ 1,925.00
PAYMENTS
TOTAL MATERIAL $ 1,925.00
Page 140 of 1954
EXHIBIT "A"
MATERIALS
DESCRIPTION RATE QTY/UNIT AMOUNT
18"Ductile Iron Pipe reference Core&Main invoice $ 7,226.55 1 $ 7,226.55
Drainage structure type C(S-2A) $ 987.00 1 $ 987.00
Drainage structure type C(S-7A) $ 1,114.00 1 $ 1,114.00
$
$
SUBTOTAL MATERIALS $ 9,327.55
MARK UP 10% $ 932.76
TOTAL MATERIALS $ 10,260.31
PAYMENTS
TOTAL MATERIAL $ 10,260.31 •
EQUIPMENT
DESCRIPTION RATE QTY/WEEKS AMOUNT
EXCAVATOR $ 1,450.00 3 $ 4,350.00
LOADER $ 1,852.00 3 $ 5,556.00
$
$
$
$
SUBTOTAL EQUIPMENT $ 9,906.00
MARK UP 10% $ 990.60
TOTAL EQUIPMENT $ 10,896.60
• PAYMENTS
TOTAL MATERIAL $ 10,896.60
(TOTAL PAYMENT I $ 44,522.84 I
•
ENGINEERING
Page 141 of 1954
EXHIBIT "B"
EN�,� :u;,•� V ENGINEERING & CONSULTING CORP.
December 10, 2020
Colette Satchell, Senior Capital Projects Coordinator
Office of Capital Improvement Projects
City of Miami Beach
Project: Rue Vendome Plaza
Subject: REQUEST FOR CONTIGENCY DRAW#13
Dear Ms. Satchell:
The project at Rue Vendome was supposed to be completed in 4 months, however the
conflicts with existing underground utilities,the unforeseen events, additions made to
the project scope for the replacement of the fountain pump system, and more
importantly restriction on the timing of the work within the FDOT right of way, have
extended the project run time an additional 8 months.
During this time VEC has remained committed to completing the project,we have
exerted every effort to advance the project wherever possible. Although the General
Condition line items for Superintendent and Project Manager have already been
exhausted, we have still maintained the same level of service. We have also maintained
the fencing around the work area,which involved; repairing it, restructuring the work
area, and hurricane preparedness.
VEC is only requesting 4 months compensation for these line items,the full amount
indicated in the schedule of values for the contract. In light of all of the additional scope
and subsequent additional project run time, we consider this to be a fair request to
cover the administrative cost through completion in April 2021.
Thank you,
ihr
Gary Duggins
V-Engineering
4847 SW 75th AVE.,Miami,FL.33155•Phone:786.420.5950•VEC.CORP@YAHOO.COM
Page 142 of 1954
EXHIBIT "B"
V ENGINEERING & CONSULTING CORP
CHANGE ORDER REQUEST#3
ENGINEERING •
PROJECT: Rue Vendome Plaza
LOCATION: 946 Normandy Dr.,Miami Beach, FL.33141
DESCRIPTION
EXTRA WORK: Compenssation for 4 mos.General Conditions
SERVICES
DESCRIPTION RATE I MONTH QTY I UNIT AMOUNT
Superintendent(line item#3) $ 10,000.00 4 $ 40,000.00
Project Manager(line item#2) $ 10,000.00 4 $ 40,000.00
Temporary Fence(line item#7) $ 7,500.00 4 $ 30,000.00
Waste Removal(line item#10) $ 1,418.00 4 $ 5,672.00
Floater Insurance(Endorsement#2 Exp.12/31/2020) $ 2,771.00 1 $ 2,771.00
Floater Insurance(Endorsement#3) $ 2,771.00 1 $ 2,771.00
Land Survey(for additional Scope) $ 6,000.00 1 $ 6,000.00
SUBTOTAL SERVICES $127,214.00
TOTAL SERVICES $127,214.00
PAYMENTS
TOTAL SERVICES $127,214.00
'TOTAL PAYMENT $127,214.00 I
Page 143 of 1954
EXHIBIT "C"
CNGINCCPING
V ENGINEERING & CONSULTING CORP.
August 13, 2020
Colette Satchell, Senior Capital Projects Coordinator
Office of Capital Improvement Projects
City of Miami Beach
Project: Rue Vendome Plaza
Subject: REQUEST FOR TIME EXTENSION
Dear Ms.Satchell:
The NTP for this project was March 5, 2020 with a substantial completion milestone set
at July 3, 2020, 120 calendar days from the NTP. In the process of reaching this
milestone,VEC has encountered significant delays in the critical path of the project, due
to unforeseen events beyond their control.
1. One such event is the Covid-19 National Emergency, and the subsequent
quarantines and business slow down. We sent notice of the potential for these
delays to your office on March 30, 2020. VEC suffered a decrease in
productivity,due to the following Covid-19 related delays:
o Decreased labor.
VEC has also been operating with a 40%cut in personnel since 6/4/20.
o Decreased production from sub-contractors,
o Delays in manufacture causing Late deliveries and items on backorder.
The lighting control cabinet, which is a critical item, is delayed, as the
manufacturer is having issue sourcing needed components for the cabinet
(Attachment D) and is on backorder.
VEC is respectfully requesting 21 calendar days to try and recoup some of this
time lost.
2. VEC also experienced delays due to unforeseen conflicts in the drainage
installation. Some of these delays are as follows:
o Unforeseen Existing 24" water main, duct banks and conflicts with existing
oak trees added complications with the routing of the drainage.
o Existing 24"water main not restrained made it dangerous to go underneath.
o The redesign to resolve the conflicts included additional drainage structures
required to bypass existing pipes
o The redesign required the use of DIP pipe because of DOH clearance issues,
which was not previously being used in the project, and had a long lead time
for delivery causing delay.
4847 SW 75th AVE.,Miami,FL.33155■Phone:786.420.5950■VEC.CORP@YAHOO.COM
Page 144 of 1954
EXHIBIT "C"
Perhaps the most critical of these delays would be the acquisition and
Installation of the additional drainage structures and subsequent Ductile Iron
pipe. VEC submitted RFI#6 (Attachment F) on 4/21/20 concerning conflicts with
city utilities and proposed drainage structure locations. To resolve these issues,
VEC received the final draft for the proposed drainage re-route 38 days later, on
5/29/20(Attachment A, G, G1). VEC then proceeded to procure the necessary
materials. The item with the longest lead time was the DIP pipe. Shop drawings
for the pipe were submitted on 6/12/20;they were approved on 6/24/20 and
sent to manufacturer the same day(Attachment B). The size and quantity of DIP
pipes was not in stock; therefore,we were given a 30-day lead for delivery
(Attachment C). The pipe was delivered on 7/24/20, a total of 56 days from
when we first received the final drainage re-route draft.
Due to the drainage re-route, drainage installation was delayed for 94 days, from
4/21/20 until 7/24/20. Drainage installation is vital to the critical path of the project.
Project tasks like the Silva cell installation and the prerequisite structure post
installation, could not begin until the drainage installation was substantially complete;
and therefore, critically delayed the project. (Attachment H)
In the best interest of the project and to reflect all unforeseen delays experienced to
date,VEC is respectfully requesting a 90-day time extension. This would make the new
substantial completion date September 30, 2020, considering the other delays
referenced as running concurrent with the drainage conflict delays.
VEC reserves the right to seek compensation for delays deemed compensatory.
Best regards,
Gary Duggins, P.M.
V-Engineering and Consulting Corp.
4847 SW 75th AVE.
Miami, FL. 33155
Gary@veccorp.net
Page 145 of 1954
EXHIBIT "C"
[I`.5I4[[AIhC
V ENGINEERING & CONSULTING CORP.
December 17,2020
Colette Satchell,Senior Capital Projects Coordinator
Office of Capital Improvement Projects
City of Miami Beach
Project: Rue Vendome Plaza
Subject:REQUEST FOR TIME EXTENSION#2
Dear Ms.Satchell:
Request for Change Order#2 extended the contract time until September 30,to address delays
associated with the drainage conflicts.Since then we have worked to complete the project
scope of work,but have faced delays due to the restriction from working in the FDOT right of
way, until the transfer of the ROW on Rue Vendome is finalized,and due to the harmonization
required for the entry to the adjacent Chase bank. We have also been asked to incorporate the
additional scope of work for the replacement of the fountain pump system.This request upon
approval,will require a lead time of up to 6 to 8 weeks for the manufacture and delivery of the
Fountain control panel, and the vault and other equipment for the fountain.
The project at Rue Vendome was supposed to be completed in 4 months, however the
unforeseen events,additions made to the project scope for the replacement of the fountain
equipment,and more importantly restriction on the timing of the work within the FDOT right of
way, have extended the project run time an additional 8 months.
During this time VEC has remained committed to completing the project,we have exerted every
effort to advance the project wherever possible.
VEC is requesting an extension of contract time of 186 calendar days in light of all of the
additional scope,subsequent additional project run time to execute the work in the FDOT ROW,
and to procure and install the equipment for the fountain.
Thank you,
Gary Duggins
Gary@veccorp.net
4847 SW 79 AVE.,Miami,FL.33155•Phone:786.420.5950■VEC.CORP@YAHOO.COM
Page 146 of 1954