Resolution 2021-31577 RESOLUTION NO. 2021-31577
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST
FOR PROPOSALS (RFP) FOR FY 2021 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS AND FOR FY 2021 HOME INVESTMENT
PARTNERSHIPS (HOME) FUNDS, TO FUND ELIGIBLE PUBLIC SERVICES,
AFFORDABLE HOUSING ACTIVITIES, AND CAPITAL IMPROVEMENT
PROJECTS FROM THESE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD) ENTITLEMENT ALLOCATIONS, IN ACCORDANCE
WITH THE PRIORITIES DELINEATED IN THE 2018-2022 CONSOLIDATED
PLAN.
WHEREAS,the City is an entitlement recipient of HUD formula grant programs as follows:
Community Development Block Grant (CDBG) funds and HOME Investment Partnerships
(HOME)funds; and
WHEREAS, CDBG funds are used to provide vital public services, housing activities and •
improvements to public facilities, that benefit low-to moderate-income persons; and HOME funds
are used for affordable housing activities, including multi-family rentals that benefit low-income
persons; and
WHEREAS, the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities; and
WHEREAS, the issuance of a Request for Proposals (RFP) is one of the approved
methods for funds distribution established in the City's Citizen Participation Plan that was
previously accepted by the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, the Administration recommends that the Mayor and City Commission
authorize the issuance of an RFP for the FY 2021 CDBG funds and an RFP for the FY 2021
HOME funds, in order to identify and fund eligible organizations who provide eligible public
services, affordable housing, and capital improvement projects; and
WHEREAS, HUD's allocation for CDBG funds and HOME funds has not been determined;
and
WHEREAS, CHDO's are affordable housing development organizations that request
• certification from the City annually to become eligible to receive HOME funds for qualified
affordable housing projects that serve households earning up to 80% of Area Median Income
(AM I), which funding requires that at least fifteen percent(15%)of HOME funds must be reserved
for specific activities to be undertaken by the CHDO; and
WHEREAS, HUD has issued a temporary suspension of the CHDO reservation
requirement through December 31, 2021; therefore, the City Administration seeks to allocate the
FY 2021 reservation to the proposed RFP award, for use by an agency with a viable project
aligned with the City's Consolidated Plan; and
WHEREAS, the 2018-2022 Consolidated Plan has identified the following needs:
• affordable housing;
• economic support activities (for very low-and moderate-income families);
• youth programs;
• elder programs; and
• public services; and
WHEREAS, the CDBG funding allocation will set aside $40,000 for the City's elderly
grocery program, and an additional $40,000 for the City's new prosperity initiative, which initiative
seeks to promote financial independence for Miami Beach low-to moderate-income residents
including, without limitation, providing access to entitlements, job improvement (training and
reducing underemployment), increasing credit worthiness and preparing eligible applicants for the
City's First-Time Homeowner Program; and
WHEREAS, the City Administration will review RFP submissions to ensure that projects
align with the needs identified in the 2018-2022 Consolidated Plan and will evaluate project
feasibility; and
WHEREAS, the 2020 Annual Action Plan for federal funds is a requirement under the
HUD formula grant programs, which include the CDBG and HOME Programs and must be
submitted by August 15, 2021; and
WHEREAS, the City will also use the results of the RFP to prepare and submit to HUD
the 2021 Annual Action Plan, to be approved by the City Commission, based on activities that the
City wishes to fund from the FY 2021 entitlement allocations; and
WHEREAS, the Administration recommends approving the issuance of these Requests
for Proposals, a copy of which is incorporated herein by reference and attached to the City
Commission Memorandum that accompanies this Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the issuance of a Request for Proposals (RFP) for FY 2021
Community Development Block Grant (CDBG) funds and for FY 2021 Home Investment
Partnerships (HOME) funds, to fund eligible public services, affordable housing activities, and
capital improvement projects from these U.S. Department of Housing and Urban Development
(HUD) entitlement allocations, in accordance with the priorities delineated in the 2018-2022
Consolidated Plan.
PASSED and ADOPTED /0 day of F / -ue y , 2021.
ATTEST: ., ..:2z......je_________
Dan Gelber, Mayor
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Rafa E. Granado, City Clerk
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City Attorney Date
Resolutions -C7 I
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Raul J.Aguila, Interim City Manager
DATE: February 10, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS (RFP) FOR ELIGIBLE PUBLIC
SERVICES, HOUSING AND CAPITAL PROJECTS TO BE FUNDED FROM
THE CITY OF MIAMI BEACH FY 2021/22 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS
(HOME) ENTITLEMENT ALLOCATIONS FROM THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT(HUD).
RECOMMENDATION
The Administration recommends approval of this item to ensure timely issuance and
subsequent review of the RFP responses to ensure compliance with HUD deadlines.
BACKGROUND/HISTORY
The City is an entitlement community designated by the U.S. Department of Housing and Urban
Development (HUD) and as determined by the decennial census information on population
growth lag, age of housing stock, and poverty.As an entitlement community, the City receives an
annual allocation of HUD funding through the Community Development Block Grant (CDBG)
and HOME Investments Partnership (HOME) programs. HUD requires entitlement jurisdictions
to submit a Five-Year Consolidated Plan, which establishes the strategic framework upon which
the City utilizes its funds. The Consolidated Plan is augmented and refined by the City's annual
submission of a One-Year Action Plan, which delineates the specific projects and activities
funded by each year's HUD allocation. Historically, the City's CDBG funds have been used for
public services, housing, and public facilities improvements,while HOME funds have been used
for affordable rental housing and first-time homeownership.
ANALYSIS
The City's annual HUD allocations fluctuate from year to year. HUD has not yet released award
amounts for the FY 2021 (October 1, 2021-September 30, 2022) CDBG and HOME
programs. Therefore, as in prior years, the City will base projections on the amount received for
FY 2020 (October 1, 2020 - September 30, 2021) and can adjust once HUD releases actual
award amounts:
I FY 2020
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CDBG $959,072
HOME $658,774
The CDBG program supports programming that benefits low- to moderate- income persons
through direct public services and capital improvements. The program has the following
expenditure limitations:
• Administration and Planning cap: 20% of award
• Public Services Cap: 15% of award (public services programming assisting low- to
moderate-income residents such as groceries for the elderly, youth services, rent
assistance, homeless services, etc.)
The City has funded a variety of Public Services with CDBG funding in the past including:
• Elder services and community referral information (UNI DAD of Miami Beach)
• Grocery delivery for the elderly(Housing and Community Services)
• Rent/utility assistance as a homelessness prevention strategy (Housing and Community
Services)
• After school and summer camp youth programming (Boys and Girls Club of Miami —
Flamingo Park)
• Youth Leadership Program (Police Athletic League- Flamingo Park)
• Childcare services (Little Havana Activities & Nutrition Center and Raindrop Child Care)
For the past several years, the City has prioritized CDBG and HOME funds to address
significant capital needs in its residential portfolio that were acquired from Miami Beach
Community Development Corporation (MBCDC)with extensive repair needs. The City has also
awarded the Housing Authority of the City of Miami Beach with rehabilitation funds beginning in
FY 2019. The City is currently funding the following affordable capital projects:
• Lottie Apartments Rehabilitation
• Neptune Apartments Rehabilitation
• Madeleine Village Apartments (including the seawall) rehabilitation
• Coral Apartment Rehabilitation
• Rebecca Towers generator replacement
The HOME Program supports the creation and retention of affordable housing to benefit low-
income
owincome persons. The program has the following expenditure limitations:
• Administration Cap— 10%of award
• Community Housing Development Organization (CHDO) Cap— 15%of award
CHDO's are affordable housing development organizations that request certification from the
City annually to become eligible to receive HOME funds for qualified affordable housing
projects that serve households earning up to 80 percent of Area Median Income (AMI).At least
fifteen (15)percent of HOME funds must be set aside for specific activities to be undertaken by
a CHDO. However, HUD issued a temporary suspension of the CHDO reservation through
December 31, 2021. The set-aside CHDO funds for FY 2021 will be allocated to the RFP
award to an agency with a viable project aligned with the City's Consolidated Plan.
The following needs have been identified in the 2018-2022 Consolidated Plan:
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• Affordable housing
• Economic support activities (assisting very low-, low- and moderate-income families)
• Youth programs
• Elder programs
• Public services
The Administration is seeking authorization to issue a Request for Proposals (RFP) to solicit
eligible affordable housing, capital, and public service projects within the City. The City will
review RFP submissions to ensure that projects align with the identified needs and evaluate
project feasibility and compliance with HUD rules and regulations. The issuance of an RFP is
one of the approved methods for funds distribution for these funds.
The table below delineates the estimated funding available for this RFP from the CDBG
program. Funds will be set-aside for the Elderly Grocery Program administered by the Office of
Housing and Community Services. This program has been funded by CDBG since 2015 with
additional leverage funding provided through the City's General Funds. The program assisted
113 elderly Miami Beach residents with monthly grocery delivery services in the 2019/20
program year. This is a program in high demand, particularly during the coronavirus pandemic,
helping the elderly practice social distancing. Funds will also be set-aside for a targeted initiative
to prepare low-income households, including those residing in City-owned affordable properties,
to increase household income and become homeowners. This Prosperity Initiative will reinforce
the City's resilience goals while seeking to seek greater usage of affordable units as a means of
providing affordable housing to more net households. This initiative will work with Miami Beach
low- to moderate-income residents to provide guidance and support services to promote
financial independence including access to entitlements,job improvement(training and reducing
underemployment), increasing credit worthiness and preparing eligible applicants for the City's
First-time Homeowner Program.
CDBG Funds (estimated)
CDBG Entitlement $959,072.00
City Administration (20%) $191,814.00
Public Services Cap (15%) $143,860.00
PS Set Aside for Elderly Grocery Program $40,000.00
PS Set-Aside for Prosperity Program $40,000.00
Public Services Funds Available $63,860.00
Funding Available for other projects $623,398.00
The table below delineates the estimated funding available for this RFP from the HOME
program.
HOME Funds (estimated)
HOME Entitlement $658,888.00
City Administration (10%) $65,888.00
Funding Available $593,000.00
On December 14, 2020, the City entered into an agreement with Benevate Inc. dba Neighborly
Software for a comprehensive software to improve administrative efficiency in managing the
CDBG and HOME programs. The department is currently in the implementation process for the
software. The attached RFPs proposals will be submitted electronically via Neighborly to
reduce paper and facilitate submission.
The City must submit its FY 2021 One-Year Action Plan for HUD's approval by August 15,
2021. As such, it is necessary to begin the screening process for proposed activities. The
process includes:
• release of the RFP;
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• review by staff to determine complete/eligible RFP submissions;
• evaluation/scoring/recommendations by the Affordable Housing Advisory Committee
(AHAC);
• 30-day Comment Period to receive public input; City Commission approval; and,
• finally, submission to HUD.
HUD has not provided notification of the amount of FY 2021 funding allocations. However, based on
the HUD-imposed timeline for preparation and submission of the Action Plan, the Administration
recommends authorizing the City Manager to issue the attached Requests for Proposals (RFPs) for
eligible activities to be funded from the City's FY 2021 entitlement allocations from HUD. The RFPs
will be issued with a qualification that the award of funds is subject to the City's actual HUD funding
award.
SUPPORTING SURVEY DATA
Results from the 2019 Resident Survey show that 79.3% of residents reported that they are satisfied
with the City as a place to live.
The CDBG and HOME programs provide investment in the community supporting local programs
and development, thus contributing to a positive perception of the City as a great place to live.
FINANCIAL INFORMATION
CDBG and HOME program funds will be used for awarded proposals.
CONCLUSION
The release of this RFP is a critical piece to the planning process for the FY2021 Action Plan.
The Administration recommends approval of this item to ensure timely issuance and
subsequent review of the RFP responses to ensure compliance with HUD deadlines.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Organizational Innovation - Implement City Commission goals and policies through the strategic
plan and budget.
Legislative Tracking
Housing and Community Services
ATTACHMENTS:
Description
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