Resolution 2021-31585 RESOLUTION NO. 2021-31585
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH,FLORIDA,ACCEPTING THE RECOMMENDATION OF
THE INTERIM CITY MANAGER, PURSUANT TO INVITATION TO BID
(ITB) NO. 2021-012-WG, FOR ROUTINE AND EMERGENCY SERVICES
POOL OF PREQUALIFIED CONTRACTORS, TO ESTABLISH AND
MAINTAIN A POOL OF PREQUALIFIED CONTRACTORS, THAT WILL
BE USED TO EXPEDITE ROUTINE AND EMERGENCY REPAIRS TO
WATER,SEWER AND STORMWATER SYSTEMS ON AN"AS NEEDED"
BASIS; AND APPROVING THE INITIAL POOL OF QUALIFIED
CONTRACTORS, AS SET FORTH IN EXHIBIT "A" TO THIS
RESOLUTION; AND, FURTHER, AUTHORIZING THE CITY MANAGER
TO KEEP THE ITB ACTIVE FOR THE PURPOSE OF PREQUALIFYING
ADDITIONAL CONTRACTORS; AND TO ADD NEW(OR REMOVE FOR
NON-PERFORMANCE) CONTRACTORS TO THE POOL, PROVIDED
SUCH ADDED CONTRACTORS MEET THE REQUIREMENTS OF THE
ITB.
WHEREAS, the City of Miami Beach faces frequent challenges in maintaining its
aging infrastructure systems for water, sewer and storm water, and infrastructure, and
failures in these systems can lead to unanticipated disruptions that can result in health
hazards to the public and significant consequential damages to roads, structures and the
environment; and
WHEREAS,when a failure occurs, the City has traditionally relied on the authority
prescribed in Section 2-396 of the City Code for emergency purchases that allows the City
Manager to procure, in any amount, goods or services necessary to protect and preserve
the public health, welfare and safety; and
WHEREAS, while authority under Section 2-396 of the City Code is an effective
way to quickly address immediate infrastructure failures,the Administration believes that it
is in the best interest of the City, whenever possible, to quickly seek quotations from
available qualified contractors prior to starting repairs in an effort to assure repairs are
being addressed in an expedited and cost-effective manner; and
WHEREAS, having access to prequalified pool of contractors will help to expedite
repairs because multiple quotes can be sought and projects can commence without the
delays incurred in conducting the necessary due diligence on contractors that have not
been prequalified; and
WHEREAS,accordingly,the Administration is seeking to prequalify contractors to
address emergencies and repairs necessary to the City's water,sanitary sewer,and storm
water systems, which includes, but is not limited to: pump stations; potable water pipes,
sanitary sewer main/lateral pipes and valves,storm water drainage pipes;trenchless point
repairs; rehabilitation of sanitary sewer and storm water manholes; and
WHEREAS,on October 21,2020t,the City issued Invitation to Bid(ITB)2021-012-
WG for Routine and Emergency Services Pool of Prequalified Contractors to receive
applications for prequalification from contractors; and
WHEREAS, the Procurement Department issued bid notices utilizing
www.Bidsync.com website,and 52 prospective bidders accessed the advertised solicitation,
and ITB responses were due and received on November 13, 2020; and
WHEREAS,the City received a total of nine(9)applications from the following firms:
Amici Engineering Contractors LLC, David Mancini & Sons, Inc., EnviroWaste Services
Group, Inc., Flotech Environmental LLC, Lanzo Construction Co., Ric-Man Construction
Florida, Inc., Ric-Man International, Inc., Southern Underground Industries, Inc., and The
Stout Group LLC (see Exhibit A attached hereto); and
WHEREAS,the ITB stipulates that all qualified contractors which meet or exceed the
prequalification criteria established in the solicitation would be placed on a prequalification
list that may be accessed by various City departments to obtain price quotations for the
required services; and
WHEREAS, staff has verified that all contractors submitting prequalification
applications in response to the ITB have met the technical qualifications requirements of the
ITB; and
WHEREAS,further,Section 255.20(1)(a), Florida Statutes, requires that a contractor
that has been prequalified by the Florida Department of Transportation (FDOT)to perform
the same type of work as required by the City, is presumed to be qualified to perform the
work; and
WHEREAS, notwithstanding the requirements of Section 255.20(1)(a), Florida
Statutes, to presume prequalification of contractors prequalified by FDOT, the City is not
precluded from considering the criteria established in Section 2-369 of the City Code which
requires a consideration of the following criteria at the time work is to be awarded: (1)the
ability, capacity and skill of the bidder to perform the contract; (2)whether the bidder can
perform the contract within the time specified, without delay or interference; (3) the
character, integrity, reputation, judgment, experience and efficiency of the bidder; (4) the
quality of performance of previous contracts; (5) the previous and existing compliance by
the bidder with laws and ordinances relating to the contract; and
WHEREAS, accordingly, the City will continue to exercise its rights to consider the
criteria established in Section 2-369 of the City Code, which includes, but is not limited to,
the quality of performance on previous contracts, at the time the City is awarding work;and
WHEREAS, in order to continue to receive requests for prequalification from
interested contractors, the City Manager recommends that the ITB be kept active for the
initial term of five (5)years and recommends that the City Manager be authorized to add
additional contractors that meet the prequalification requirements to the list of prequalified
contractors or remove contractors that no longer meet prequalification requirements.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Interim City Manager, pursuant to
Invitation to Bid (ITB) No. 2021-012-WG, for Routine and Emergency Services Pool of
Prequalified Contractors, to establish and maintain a pool of prequalified contractors, said
prequalification to be reviewed annually, that will be used to perform routine and emergency
repairs to water, sewer and stormwater systems on an "as needed" basis;and approve the
initial pool of qualified contractors, as set forth in Exhibit"A"to this Resolution;and,further,
authorize the City Manager to keep the ITB active for the purpose of prequalifying additional
contractors; and to add new contractors to the pool, provided such contractors meet the
requirements of the ITB.
PASSED and ADOPTED this /0 day of • bru--y 2021.
ATTEST:
01.31-Avnf
Rafael E. ranado, City Clerk Dan Gelber, Mayor
APPROVED AS TO
FORM&LANGUAGE
IkCORPPORA7ED;' - & FOR EXECUTION
CRY Afiomey Date
Exhibit A
List of Respondents to ITB ITB 2021-012-WG - Routine and Emergency Services Pool of
Prequalified Contractors for Water, Sanitary Sewer, and Storm Water Systems
Amici Engineering Contractors LLC
David Mancini &Sons, Inc.*
EnviroWaste Services Group, Inc.
Flotech Environmental LLC
Lanzo Construction Co., Florida*
Ric-Man Construction Florida, Inc.*
Ric-Man International, Inc. *
Southern Underground Industries, Inc.
The Stout Group LLC*
*Firm has been prequalified by FDOT for underground water and sewer utilities.
DocuSign Envelope ID:55E5BDC9-89E4-467C-B3AA-45B8639C4B68
Agenda Item: C7 Q
Date: 2/10/2021
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Raul Aguila, Interim City Manager
DocuSi9ned by:
DATE: February 10, 2021�&a Q ix
2B3D6240F92B45D...
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH,FLORIDA,ACCEPTING THE RECOMMENDATION OF THE INTERIM
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2021-012-WG, FOR
ROUTINE AND EMERGENCY SERVICES POOL OF PREQUALIFIED CONTRACTORS,
TO ESTABLISH AND MAINTAIN A POOL OF PREQUALIFIED CONTRACTORS, THAT
WILL BE USED TO EXPEDITE ROUTINE AND EMERGENCY REPAIRS TO WATER,
SEWER AND STORMWATER SYSTEMS ON AN "AS NEEDED" BASIS; AND
APPROVING THE INITIAL POOL OF QUALIFIED CONTRACTORS,AS SET FORTH IN
EXHIBIT "A" TO THIS RESOLUTION; AND, FURTHER, AUTHORIZING THE CITY
MANAGER TO KEEP THE ITB ACTIVE FOR THE PURPOSE OF PREQUALIFYING
ADDITIONAL CONTRACTORS; AND TO ADD NEW (OR REMOVE FOR NON-
PERFORMANCE) CONTRACTORS TO THE POOL, PROVIDED SUCH ADDED
CONTRACTORS MEET THE REQUIREMENTS OF THE ITB.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the resolution accepting City Manager's recommendation pertaining
to the prequalification applications received,pursuant to ITB 2021-012-WG,for routine and
emergency services pool of prequalified contractors.
BACKGROUND
The City of Miami Beach faces frequent challenges in maintaining its aging infrastructure
systems for water, sewer and storm water. Occasionally infrastructure failures lead to
unanticipated disruptions that can result in health hazards to the public and significant
consequential damages to roads, structures and the environment.
When a failure occurs,the City has traditionally relied on the authority pursuant to Section 2-
396 of the City Code that allows the City Manager to procure, in any amount, goods or
services necessary to protect and preserve the public health,welfare and safety.While this
authority is an effective way to quickly address infrastructure failures, the Administration
believes that it is in the City's best interest, whenever possible, to obtain competition by
quickly seek quotations from available qualified contractors prior to starting repairs in an
effort to assure repairs are being addressed in an expedited and cost-effective manner.
Having a prequalified pool of contractors helps to expedite repairs because multiple
quotes can be sought, and projects can commence without delays in conducting the due
diligence required for contractors not prequalified. For example, while the initial failure
must be expeditiously addressed as necessary, the availability of a prequalified pool of
contractors, allows some longer-term repairs to be opened up for competition from the
prequalified pool of contractors,thereby maximizing cost-effectiveness without significantly
impacting repair times. ,
DocuSign Envelope ID:55E5BDC9-89E4-467C-B3AA-45B8639C4B68
Commission Memorandum
ITS 2021-012-WG For Routine and Emergency Services Pool of Prequalified Contractors
February 10,2021
Page 12
Accordingly, the Administration is seeking to prequalify contractors to address
emergencies and,repairs necessary to the City's water, sanitary sewer, and storm water
systems, which includes but is not limited to: pump stations; potable water pipes, sanitary
sewer main/lateral pipes and valves, storm water drainage pipes; trenchless point repairs;
rehabilitation of sanitary sewer and storm water manholes.It is important to note that Section
255.20(1)(a), Florida Statutes, requires that a contractor that has been prequalified by the
Florida Department of Transportation (FDOT)to perform the same type of work as required
by the City is presumed to be qualified to perform the work.
In accordance with City policy,projects up to$300,000 or responses to emergencies will be
awarded by the City Manager. Projects in excess of$300,000 requires the approval of the
City Commission. Emergencies must be presented to the City Commission in accordance
with Section 2-396 of the City Code.
ANALYSIS
The City issued Invitation to Bid (ITB)2021-012-WG for Routine and Emergency Services
Pool of Prequalified Contractors on October 21,2020. The Procurement Department issued
bid notices utilizing www.Bidsync.com website. 52 prospective bidders accessed the
advertised solicitation. ITB responses were due and received on November 13,2020. The
City received a total of nine (9) proposals from the following firms: Amici Engineering
Contractors LLC, David Mancini & Sons, Inc., EnviroWaste Services Group, Inc., Flotech
Environmental LLC, Lanzo Construction Co., Ric-Man Construction Florida, Inc., Ric-Man
International, Inc.,Southern Underground Industries,Inc.,and The Stout Group LLC.Exhibit
A includes the list of all respondent and a notation of those respondents prequalified by
FDOT.
The ITB stipulates that all qualified contractors which meet or exceed the criteria established
in this solicitation shall be placed on a pre-qualification list that may be accessed by various
City departments to obtain price quotations for the required services.Staff has verified that
all bidders met the qualifications requirements of the ITB.
CONCLUSION
I agree that it is in the City's best interest to maintain a prequalified pool of contractors to
address and expedite repairs necessary to the aging water, sewer and storm water
infrastructure. While some initial failures must be expeditiously addressed through
emergency procedures in accordance with Section 2-396 of the City Code,the availability
of a prequalified pool of contractors does allow for quotes to be sought on longer term
repairs to assure cost-effectiveness without significantly impacting repair times.
As stated above, it is important to note that Florida law requires local government to
presume that contractors prequalified by FDOTfora given category of work is prequalified to
perform the same category of work for the local government. Exhibit A denotes the
contractors prequalified by FDOT for underground utilities(water and sewer),the category of
work relevant to this item. However, while an important step in assuring that the City is
dealing with technically competent contractors, prequalification is only one step in assuring
the City is doing business with reputable contractors. All projects that may be awarded
pursuant to this prequalification process are subject to the criteria established in Section 2-
369 of the City Code that requires, in the award of contracts, that the following be
considered:
DocuSign Envelope ID:55E5BDC9-89E4-467C-B3AA-45B8639C4B68
Commission Memorandum
ITB 2021-012-WG For Routine and Emergency Services Pool of Prequalified Contractors
February 10,2021
Page 13
(1)The ability, capacity and skill of the bidder to perform the contract.
(2)Whether the bidder can perform the contract within the time specified, without
delay or interference.
(3)The character, integrity, reputation,judgment, experience and efficiency of the
bidder.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
Further,while Florida law may prevent the Administration from not considering a contractor's
standing FDOT prequalification, nowhere in Florida law is prequalification a guarantee of
award and the City will continue to exercise its right to consider the criteria established in
Section 2-369,which includes(but is not limited to)the quality of performance on previous
contracts. In other words,a contractor that has performed poorly in the past,or is not in good
standing on any criteria established in Section 2-369 of the City Code, regardless of any
standing prequalification with FDOT or any other agency, could be denied an award of a
contract for work.
Finally, to continue to receive requests for prequalification from interested contractors, I
recommend that the ITB be kept active authorizing the City Manager to add additional
contractors that meet the prequalification requirements to the list of prequalified contractors
or remove contractors that no longer meet prequalification requirements.
For the reasons stated herein, I recommend that the Mayor and City Commission approve
the Resolution authorizing the Administration to establish and maintain a pool of prequalified
contractors that will be used to perform routine and emergency repairs to water,sewer and
stormwater systems on short notice on an"as needed"basis;and approving the initial pool
of qualified contractors, as set forth in Exhibit"A"to the Commission memorandum; and,
further,authorize the City Manager to(1)keep the ITB active for the purpose of prequalifying
additional contractors; and (2) add new contractors to the pool, provided such contractors
meet the requirements of the ITB.
FISCAL IMPACT STATEMENT
The cost of the related services is subject to funds availability approved through the City's
budgeting process. It is not anticipated that grant funding will be utilized for this project.
DS r . rA OS AH/RC/AD
DocuSign Envelope ID:55E5BDC9-89E4-467C-B3AA-45B8639C4B68
Exhibit A
List of Respondents to ITB ITB 2021-012-WG- Routine and Emergency Services Pool of
Prequalified Contractors for Water, Sanitary Sewer, and Storm Water Systems
Amid Engineering Contractors LLC
David Mancini &Sons, Inc.*
EnviroWaste Services Group, Inc.
Flotech Environmental LLC
Lanzo Construction Co., Florida*
Ric-Man Construction Florida, Inc.*
Ric-Man International, Inc. *
Southern Underground Industries, Inc.
The Stout Group LLC*
*Firm has been prequalified by FDOT for underground water and sewer utilities.
Resolutions - C7 Q
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Raul J.Aguila, Interim City Manager
DATE: February 10, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE INTERIM CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB)
NO. 2021-012-WG FOR ROUTINE AND EMERGENCY SERVICES POOL OF
PREQUALIFIED CONTRACTORS, TO ESTABLISH AND MAINTAIN A
POOL OF PREQUALIFIED CONTRACTORS, THAT WILL BE USED TO
PERFORM ROUTINE AND EMERGENCY REPAIRS TO WATER, SEWER
AND STORMWATER SYSTEMS ON AN "AS NEEDED" BASIS; AND
APPROVING THE INITIAL POOL OF QUALIFIED CONTRACTORS, AS
SET FORTH IN EXHIBIT "A" TO THIS RESOLUTION; AND, FURTHER,
AUTHORIZING THE CITY MANAGER TO (1) KEEP THE ITB ACTIVE FOR
THE PURPOSE OF PREQUALIFYING ADDITIONAL CONTRACTORS;AND
(2) ADD NEW CONTRACTORS TO THE POOL, PROVIDED SUCH
CONTRACTORS MEET THE REQUIREMENTS OF THE ITB.
(ITEM TO BE SUBMITTED IN SUPPLEMENTAL)
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Neighborhoods -Provide quick and exceptional fire and emergency response.
.Legislative Tracking
Public Works/Procurement
Page 513 of 1252