2003-25405 Reso
RESOLUTION NO. 2003-25405
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, RATIFYING A CONTRACT IN THE AMOUNT
OF $135,000, WITH BRANCHING OUT, INC., FOR THE
INSTALLATION OF UNDERGROUND ELECTRICAL
CONDUITS AND THE INSTALLATION OF STRUCTURAL
CONCRETE FOUNDATIONS FOR THE PLACEMENT OF
POLE LIGHTS ON LINCOLN ROAD.
WHEREAS, during the programming and design of the lighting enhancements
for Lincoln Road, the placement of pole lights to enhance lighting levels was required in
areas that did not have electrical supply or adequate foundations to support the
installations; and
WHEREAS, the Mayor and City Commission, at its May 8, 2002 Commission
meeting, adopted Resolution No. 2002-24848, which authorized the Property
Management Director to serve as the Certified General Contractor for the Lincoln Road
Lighting and Fountain Enhancement Project; and
WHEREAS, the Property Management Director exercised the authority given to
him by the City Manager and City Commission, and prepared a bid package that
included required and sealed construction documents for the bid and permit
requirements necessary for the installation of underground electrical conduits and the
installation of structural concrete foundations required for the placement of the pole
lights; and
WHEREAS, three contractors that specialized in this work were contacted to
provide quotes for the scope of work of which two provided bids for the project; and
WHEREAS, the Property Management Director, after reviewing the bids,
checking references, licensing, and insurance requirements determined that Branching
Out, Inc. provided the lowest responsive responsible bid for the work; and
WHEREAS, a contract with Branching Out, Inc. in the amount of $135,000, was
prepared and form approved by the Legal Department, and executed by the Mayor and
City Clerk for the installation of underground electrical conduits and the installation of
structural concrete foundations required for the placement of the pole lights on Lincoln
Road; and
WHEREAS, as required by Resolution No. 2001-24677, the Administration
herein requests that the Mayor and City Commission ratify the aforestated contract
which is deemed necessary to continue the work on the Project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract, in the amount of $135,000, to Branching Out, Inc.
for the installation of underground electrical conduits and the installation of structural
concrete foundations required for the placement of pole lights on Lincoln Road.
PASSED and ADOPTED this 25th
,2003.
~y f~~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
111 ~-'3- tJ1
~Ij CItY Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
Ratification of a contract to Branching Out, Inc., in the amount of $135,000, for the installation of
underground electrical conduits and the installation of structural concrete foundations for the placement of
Pole LiQhts on Lincoln Road.
Issue:
Shall the City Commission ratify a contract, in the amount of $135,000, to Branching Out, Inc., for the
installation of underground electrical conduits and the installation of structural concrete foundations for the
olacement of Pole Liahts on Lincoln Road?
Item Summary/Recommendation:
In accordance with Resolution No. 2002-24848 adopted by the City Commission on May 8, 2002 the
Administration, through its Property Management Director, is providing General Contracting services
including bidding, the award of contracts for work, and change orders on the Lincoln Road Lighting and
Fountain Enhancement Project. Under the provisions of the Resolution, contracts or purchases exceeding
$25,000 must be brought to the City Commission for Ratification. In accordance with the Resolution, three
companies that specialize in underground electrical installations and light pole foundation construction were
contacted to provide quotes for the work. Of the three companies contacted, three submitted quotes.
Branching Out, Inc., was determined to be the lowest responsive responsible contractor for the project. A
contract was developed, form approved by the Legal Department on September 17, 2003 and executed by
the Mayor and City Clerk as required.
The Administration recommends that the Mayor and City Commission ratify the contract with Branching
Out, Inc., for the installation of underground electrical conduits and the installation of structural concrete
foundations for the placement of Pole Lights on Lincoln Road. The City has received some business
owner/operator feedback that the lighting level provided by the newly installed pole lights maybe too bright;
the City will complete a test block where all designed new lights will be installed followed by an evaluation
by all concerned and then proceed with installation of the project lighting as designed or modified as
reauired.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
Source of Amount Aec:;ount Approved
Funds: 1 $135,000 # 365.2115.69358
D 2
3
4
Finance Dept. Total $135,000 # 365.2115.69358
City Clerk's Office Legislative Tracking:
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AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http://ci.miami-beach.fJ.us
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and
Members of the City Commission
DATE: November 25,2003
FROM:
Jorge M. Gonzalez ~
City Manager ~ C--
SUBJECT:
A RESOLUTION OF THE MAYOR AN HE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE
AMOUNT OF $135,000, TO BRANCHING OUT, INC., FOR THE
INSTALLATION OF UNDERGROUND ELECTRICAL CONDUITS AND
THE INSTALLATION OF STRUCTURAL CONCRETE FOUNDATIONS
FOR THE PLACEMENT OF POLE LIGHTS ON LINCOLN ROAD.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
ANALYSIS
After lighting surveys were completed to assess need, the architectural programming and
design of lighting enhancements on Lincoln Road included the installation of 60 pole
mounted "Louis Poulsen" light fixtures along the length (400 - 1100 blocks) of Lincoln
Road. The selection of this light fixture was approved by the Historic Preservation Board
for use on Lincoln Road to match the lighting fixtures currently in place at the street ends.
Because of the required placement locations as determined by the lighting surveys,
electrical conduits and structural foundations were required to be installed to facilitate the
pole light installations. The use of a directional boring technique was selected as the best
method to minimize saw cutting of the existing walkways and to provide for the least
disruption of the operation and activities of the merchants and visitors to Lincoln Road.
The Mayor and City Commission, at the May 8, 2002 Commission meeting, adopted
Resolution No. 2002-24848, which authorized the Property Management Director to serve
as the Certified General Contractor for the Lincoln Road Lighting and Fountain
Enhancement Project. The Property Management Director exercised the authority given to
him by the City Manager and City Commission, and prepared a specification bid that
reflected the needs and applicable code requirements for the installation of underground
electrical conduits and the placement of concrete structural foundations to allow for the
placement of pole lights on Lincoln Road.
After completing the specifications, three firms that specialize in lighting foundation
construction and directional boring to facilitate the installation of electrical conduits were
contacted to provide quotes for the required work. Of the three firms that received bid
packages, two submitted quotes for the project. After reviewing the quotes, and after
checking background references, licensing and insurance requirements, and past work
completed by this company on Lincoln Road, the Property Management Director
determined that Branching Out, Inc., was the lowest responsive responsible bidder on the
project. A contract was prepared with Branching Out, Inc., in the amount of $135,000, and
was reviewed and form approved by the Legal Department on September 17, 2003. The
contract was then signed by the contractor and executed by the Mayor and City Clerk as
required.
The Administration recommends that the Mayor and Members of the City Commission of
The City of Miami Beach ratify the Property Management Director's contract to Branching
Out, Inc., in the amount of $135,000 for the installation of underground electrical conduits
and the installation of structural concrete foundations for the placement of pole light
fixtures on Lincoln Road.. The City has received some business owner/operator
feedback that the lighting level provided by the newly installed pole lights maybe too
bright; the City will complete a test block where all designed new lights will be installed
followed by an evaluation by all concerned and then proceed with installation of the project
lighting as designed or modified as required.
JMG/RCM/FB/BAJ
T:\AGENDAI2003\nov2503\oonsenllUn<:oln Blanching Out Memo.DOC
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Lincoln Road Lighting and Fountain Enhancement Project
Budget and Project Status Report As of 11-2003
This report serves as a status report on the Lincoln Road Lighting and Fountain Enhancement
Project and outlines the funding sources for the project. Information is also provided on the current
status and work accomplishments on the project.
Fundina
Date
3/6/2000
5/29/2002
5/29/2002
Source
General Obligation Bond
Save Americas' Treasures Grant
Redevelopment Agency
Expenditures
Architectural/Engineering
South Dade Electric, Inc. 60 Light Poles
Veazey Group, Inc. 160 Stanchion Tree Lights
Mercedes Electric Supply, Inc. Electrical Materials & Supplies
Branching Out, Inc. Light Pole Installation
Legacy Pools, Inc. Demolition & Replace Fountains
Veazey Group, Inc. 165 Tree uplights
Mobile Storage Group Job site container Rental
Able Sanitation, Inc. Portable Restroom Rental
Property Management Staff Costs
Amount
200,000
135,000
608,636
Total Funding: $ 943,636
112,000
86,518
45,600
40,000
135,000
105,000
50,775
1,500
1,000
64,123
Total Expenditures: $ 641,516
Project Balance: $ 302,120
Project Schedule
Although some significant delays were experienced due to design review revisions, the project is currently
under approved building permits and proceeding as planned. Due to the onset of the South Florida tourist
season and major public events scheduled in the South Beach and surrounding areas, a shutdown of the
project is anticipated to take place in mid November and continue through January 2003. The projected
completion date for the project is May 2004.
Property Mgt. Division
Public Works
November 2003