LTC 127-2021 Procurement ReportsDocuSign Envelope ID: 93270BE4-854F-4242-80BE-057 1B83E211 O
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive. Miami Beach. Florida 33139, www.miamibeachfl.gov
LTC #
To:
From:
Date:
127-2021 LETTER TO COMMISSION
Mayor Dan Gelber and Members of the City Commission
Œ
DocuSlgned by:
Raul J. Aguila, Interim City Manage' aL l, l,
3/2s/201 1 +:a0 or ...l"..
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• capital projects awarded pursuant to indefinite quantity contracts (IQC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• any unauthorized purchase reported during the preceding month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A will expire or be eligible for
renewal/extension within the next 180 days. In addition to reporting on all existing City contracts, a
listing of piggyback contracts, pursuant to Section 2-369 of the City Code, used as an ongoing source
for goods and/or services has been included.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases in excess of $50,000, up to the bid thresholds amount, be
reported to the City Commission on a monthly basis. Below is a list of purchase orders for open
market purchases for the preceding month.
Purchase . -
O d N Department Description Total Date Vendor r er o.
Information &
20211678 Technology
Department
Check Point
Renewal Software
2/1/2021 through
1/31/2022
$99,250.46 2/19/2020 Mission Critical
Systems, Inc.
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On
November 14, 2018, the Mayor and City Commission approved a recommendation by the Finance
Committee recommendation to streamline construction related procurement by implementing a Job
Order Contracting (JOC) program. The main purpose of the JOC program is to expedite the delivery
of construction projects through pre-established contracts. On October 16, 2019, the Mayor and City
Commission awarded ITB 2019-257-KB for Job Order Contracting Services which awarded contracts
to 18 vendors for five (5) specialty trades for construction projects. Below is a list of projects awarded
pursuant to the JOC contracts for construction services for the preceding month.
DocuSign Envelope ID: 932708E4-854F-4242-80BE-0571B83E2110
2
Nothing to Report.
4. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE
SOURCEWELL (PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA))
COMPETITIVELY SOLICITED CONTRACT FOR CONSTRUCTION SERVICES. The indefinite
quantity IQC process is used extensively by the local, state, and federal governmental agencies
throughout the United States to expedite the delivery of small construction projects. The City
Commission, at its April 23, 2014 meeting, approved a recommendation by the Administration to
utilize the IQC process to expedite the delivery of construction projects under $250,000, or for
emergency projects as approved by the City Manager. The City, as a governmental agency member,
is authorized to utilize the IQC contract for construction services competitively awarded by
Sourcewell.
Nothing to Report.
5. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers, within the approved categories, that would be necessary
to expedite the completion of parks and playground facilities. Below is a list of approved purchases
and manufacturers added for the preceding month.
Approved Purchases
Purchase . .
Order No. Description Vendor Value
Manufacturers/Suppliers Added
Nothing to Report.
6. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amounts established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in Code allows the City
to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved for
the preceding month.
DocuSign Envelope ID: 932708E4-854F-4242-80BE-0571883E211 O
3
Emergency Purchases
Nothing to Report.
7. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nature of Unauthorized Form No. p h Requestor Contractor Value ure ase
DocuSign Envelope ID: 93270BE4-854F-4242-80BE-0571B83E2110
180 REPORT ATTACHMENT A
Length of
End Renewal the
Period Contract# Contract Description Vendor Date Option Renewal
Left Period In
Years
MARCH 2021 18-018-01 REMOVAL & DISPOSAL/CONSTRUCITON DEBRIS & AUSTIN TUPLER TRUCKING INC. 3/22/21 2 1
ASPHALT
17-016-02 BARRICADES & TRAFFIC CONTROL EQUIPMENT RENTAL ALL AMERICAN BARRICADES CORP 3/23/21 1 + 1 I
17-016-03 BARRICADES & TRAFFIC CONTROL EQUIPMENT RENTALS BOB'S BARRICADES, INC. 3/23/21 1 t 1 I
ROOFING CONSUL TANT SERVICES IN AN AS NEEDED PROFESSIONAL SERVICE INDUSTRIES, 3/23/21 1 + 1 17-037-01
BASIS INC. I
19-30686-1 THE ACT AND CUL TU RAL PROG PLANNING OF LUMMUS THE PRISM MUSIC GROUP, INC. 3/28/21 2 I 1 I
PARK
18-034-04 FENCING SERVICES PALDAMA INVESTMENT, INC. 3/29/21 2 1
;
15-013-02 SECURITY OFFICER SERVICES G4S SECURE SOLUTIONS (USA) INC 3/31/21 o o
l-
16-29333 CAD SYSTEM OPERATIONAL & PLANNING POLICE FIRE TYLER TECHNOLOGIES INC 3/31/21 o : o
EMER
APRIL 2021 13-267-02 FUEL CARD PROGRAM WEX BANK 4/6/21 o o
19-193-01 PUBLIC SAFETY VEHICAL ACCESSORIES DANA SAFETY SUPPL Y, INC. 4/24/21 o o
21-167-01 MATH INSTRUCTOR GRADES 6-12 AT MB SR HIGH LORIE-ANN MURRAY 4/30/21 o o
SCHOOL
21-169-01 MATH TUTORING GRADES 6-12 MB SR HIGH SCHOOL JONATHAN FILS ANDRE 4/30/21 o o
44-10/11 VENDING MACHINE CONCESSIONS BETTOLI TRADING, CORP. 4/30/21 2 1
I
MAY 2021 17-126-04 GENERAL TRANSPORTATION PLANNING & TRAFFIC MARLIN ENGINEERING, INC. 5/7/21 2 1
ENGINEER
19-136-01 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND AUSTIN TUPLER TRUCKING INC. 5/7/21 3 1
SAND
19-136-02 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND CHIN DIESEL, INC. 5/7/21 3 1
SAND
'(A) Contract Automatically Renews for a 12 month
period unless cancelled by the City Party with a 90 day notice. 1 of 6 3/17/2021
DocuSign Envelope ID: 93270BE4-854F-4242-80BE-0571B83E2110
180 REPORT ATTACHMENT A
Length of
End Renewal the
Period Contract# Contract Description Vendor Date Option Renewal
Left Period In
Years
MAY 2021 19-136-03 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND FLORIDA SUPERIOR SAND, INC 5/7/21 3 1
SAND
I
19-136-04 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND PRO-GROUNDS PRODUCTS, INC 5/7/21 3 1 1
SAND
~ 19-136-05 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND SOIL TECH DISTRIBUTORS, INC. 5/7/21 3 I 1
SAND
19-136-06 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND SUPERIOR LANDSCAPING & LAWN 5/7/21 3 1
SAND SERVICE, INC.
19-136-07 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND TRUE HAUL, LLC 5/7/21 3 1
SAND !
17-126-05 GENERAL TRANSPORTATION PLANNING & TRAFFIC CALVIN, GIORDANO & ASSOCIATES, INC. 5/9/21 2 4
ENGINEER
17-095-01 PEST CONTROL HULETT ENVIRONMENTAL SERVICES, 5/14/21 1 1
INC.
16-004-01 FOR ANNUAL INSPECTION, TESTING, CERTIFICATION, NATIONAL FIRE PROTECTION, LLC 5/15/21 o o
REP
18-111-01 MBCC MATERIAL HANDELING EQUIPMENT SUNBELT RENTALS, INC. 5/15/21 2 1
18-112-01 MBCC CLEANING EQUIPMENT ALLIED PAPER CO. 5/15/21 2 1
18-112-02 MBCC CLEANING EQUIPMENT CALDWELL CLEANING LLC 5/15/21 2 1
18-112-03 MBCC CLEANING EQUIPMENT REX CHEMICAL CORPORATION 5/15/21 2 1
17-155-02 A & E SERVICES HISTORIC DISTRICT RESILIENCY & ADAP BENDER & ASSOCIATES ARCHITECTS PA 5/16/21 2 1
20-329-01 AFTERSCHOOL ENRICHMENT CLASSES GEORGINA A. FUENTES 5/21/21 o o
21-102-01 AFTER SCHOOL ENRICHMENT PROJECT FOR STUDENTS LESLEY GENT 5/21/21 o o
21-130-01 AFTER SCHOOL ENRICHMENT PROGRAM GRADES 9-12 ALEXANDER SHERER 5/21/21 o o
'(A) Contract Automatically Renews for a 12 month
period unless cancelled by the City Party with a 90 day notice. 2 of 6 3/17/2021
DocuSign Envelope ID: 93270BE4-854F-4242-80BE-0571B83E211 O
180 REPORT ATTACHMENT A
Length of
End Renewal the
Period Contract# Contract Description Vendor Date Option Renewal
Left Period In
Years
MAY 2021 17-126-07 GENERAL TRANSPORTATION PLANNING & TRAFFIC HNTB CORPORATION 5/22/21 2 1
ENGINEER
17-155-03 A & E SERVICES HISTORIC DISTRICT RESILIENCY & ADAP RJ HEISENBOTTLE ARCHITECTS, PA 5/22/21 2 1
16-031-01 FOR BUS TRANSPORTATION SERVICES FRANMAR CORPORATION 5/24/21 o o
16-004-02 FOR ANNUAL INSPECTION, TESTING, CERTIFICATION, ALL FIRE SERVICES INC 5/26/21 o o
REP
21-040-01 AFTERSCHOOL (STEM) ENRICHMENT PROGRAM MUSEUM OF SCIENCE INC 5/28/21 o o
21-142-01 RED 4110 ENRICHMENT/FIELD EXPERIENCE GRADES K ANESTACHIA JEAN-MARY 5/28/21 o o
TOB
21-143-01 RED 411O ENRICHMENT/FIELD EXPERIENCE GRADES K GABRIELLA LOPEZ 5/28/21 o o
TOB
21-146-01 ED 411O ENRICHMENT/FIELD EXPERIENCE GRADES K TO CAROLINA A ACANDA 5/28/21 o o
8
21-147-01 RED 411O ENRICHMENT/FIELD EXPERIENCE GRADES K MARIAH ROSE HEFFERNAN 5/28/21 o o
TOB
21-148-01 RED 411O ENRICHMENT/FIELD EXPERIENCE GRADES K REYNALDO JAVIER VELASQUEZ 5/28/21 o o
TOB
+
21-150-01 RED 411O ENRICHMENT/FIELD EXPERIENCE GRADES K LOGAN ANTONIO GONZALEZ 5/28/21 o o
TOB ~
21-154-01 MATH INVTERVENTIONS GRADES 6-12 NAUTILUS MIDDLE NICOLAS M PANCIER 5/28/21 o o
SC
21-158-01 PROVIDE EDUCATIONAL MATH INTERVENTION SERVC 8- JONATHAN GRANADO 5/28/21 o o
12GR
21-159-01 PROVIDE EDUCATIONAL MATH INTERVENTION SRVC ESTHER FRANCOIS 5/28/21 o o
GRD8-12
21-174-01 MATH TUTORING GRADES 8-12 NAUTILUS MID SCHOOL VALENTYNA WILLARD 5/28/21 o o
I
20-279-01 VELOCITY HALL ANNUAL MAINTENACE-RENEWAL AND ACCELA INC 5/30/21 o o
SUPPOR
'(A) Contract Automatically Renews for a 12 month
period unless cancelled by the City Party with a 90 day notice. 3 of 6 3/17/2021
DocuSign Envelope ID: 93270BE4-854F-4242-80BE-0571B83E211 O
180 REPORT ATTACHMENT A
Length of
End Renewal the
Period Contract# Contract Description Vendor Date Option Renewal
Left Period In
Years
MAY 2021 20-037-01 FIRST AID,EMERGENCY,MEDICALIATHLETIC TRAINING BOUND TREE MEDICAL LLC 5/31/21 2 1
ETC.
20-037-02 FIRST AID,EMERGENCY,MEDICAUATHLETIC TRAINING MEDWHEELS, INC. 5/31/21 2 1
ETC.
20-037-03 FIRST AID,EMERGENCY,MEDICAUATHLETIC TRAINING SCHOOL HEALTH CORPORATION 5/31/21 2 1
ETC.
JUNE 2021 19-133-01 JOG CONSUL TING SERVICES/ MANAGEMENT THE GORDIAN GROUP INC 6/6/21 2 1
19-117-01 ESPANOLA WAY BOLLARDS MAINTENANCE TUSCO, INC. 6/10/21 o o
18-014-01 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL ORION OIL, LLC. 6/14/21 2 1
FUEL
18-014-02 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL URBIETA OIL INC 6/19/21 2 1
FUEL
18-014-03 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL MANSFIELD OIL COMPANY OF 6/19/21 2 1
FUEL GAINESVILLE, INC.
18-077-01 TRAFFIC SIGNAL IMPROVEMENT & REPAIRS AUM CONSTRUCTION, INC. 6/19/21 2 1
18-077-02 TRAFFIC SIGNAL IMPROVEMENT & REPAIRS AGC ELECTRIC INC. 6/19/21 2 # 1
16-149-03 LEASE OF GOLF COURSE TURF MAINTENANCE TESCO SOUTH INCORPORATED 6/20/21 1 4
EQUIPMENT
16-149-04 LEASE OF GOLF COURSE TURF MAINTENANCE TCF EQUIPMENT FINANCE INC 6/20/21 1 4
EQUIPMENT
20-037-04 FIRST AID,EMERGENCY,MEDICALIATHLETIC TRAINING HENRY SCHEIN INC. 6/25/21 2 I 1
ETC. :
17-129-01 WATER & WASTEWATER SYSTEMS CONSULTANT HAZEN AND SAWYER P.C. 6/26/21 1 1
I
I
18-038-01 CITYWIDE PRINTING AND BULK MAILING SERVICES POSTAL CENTER INTERNATIONAL INC 6/26/21 2 1
16-048-02 ELECTRIC MOTOR REWIND PUMP REPAIRS & CONDO ELECTRIC MOTOR REPAIR 6/29/21 o I o
MAINTENANCE CORP.
I
'(A) Contract Automatically Renews for a 12 month
period unless cancelled by the City Party with a 90 day notice. 4 of 6 3/17/2021
DocuSign Envelope ID: 93270BE4-854F-4242-80BE-0571B83E211 O
180 REPORT ATTACHMENT A
Length of
End Renewal the
Period Contract# Contract Description Vendor Date Option Renewal
Left Period In
Years
JUNE 2021 19-036-02 COPLOGIC SOLUTIONS FOR LEAP LEXISNEXIS RISK SOLUTIONS 6/30/21 A 1
l 19-047-01 GYMNASTIC INSTRUCTIONAL SERVICES GYM KIDZ INC. 6/30/21 3 1
20-275-01 DUAL ENROLLMENT COURSES AT MB SENIOR HIGH FLORIDA INTERNATIONAL UNIVERSITY 6/30/21 o r o
BOARD OF TRUSTEES
20-307-01 PREPWORK PSAT SAT & ACT ONLINE ADAPTIVE PW SUBSIDIARY HOLDINGS, LLC 6/30/21 o o
PROGRAMS
EQUAL LEVEL INC 6/30/21 t 20-312-01 MIAMI BEACH E-MARKETPLACE o o
JULY 2021 18-038-02 CITYWIDE PRINTING AND BULK MAILING SERVICES DORAL DIGITAL REPROGRAPHICS CORP 7/4/21 2 1
16-050-01 FIRE ALARM SYSTEMS-MONITORING SERVICES, FIRE ALARM SYSTEMS & SECURITY, INC. 7/10/21 o o
INSPECTION
21-118-01 MIAMI BEACH HISTORY VIRTUAL SERIES CLOSE-UP PRODUCTIONS, INC. 7/11/21 o o
17-155-04 A & E SERVICES HISTORIC DISTRICT RESILIENCY & ADAP URBAN ROBOT LLC 7/12/21 2 1
20-223-01 ANNUAL RENEWAL FOR LEADSONLINE SERVICE LEADSONLINE LLC 7/14/21 o o
'(A) Contract Automatically Renews for a 12 month
period unless cancelled by the City Party with a 90 day notice. 5 of 6 3/17/2021
DocuSign Envelope ID: 93270BE4-854F-4242-80E-0571B83E2110
180 REPORT ATTACHMENT A
Length of
End Renewal the
Period Contract# Contract Description Vendor Date Option Renewal
Left Period In
Years
JULY 2021 18-007-01 PERSONNEL TESTING & CONSUL TING SVCS/POLICE- FIRE INDUSTRIAL ORGANIZATIONAL 7/18/21 2 1
SOLUTIONS, INC.
19-067-01 ROUTINE/EMERGENCY WA TERWAYCLEANUP/DEBRIS ADVENTURE ENVIRONMENTAL INC. 7/25/21 3 1
REMOVAL
19-067-02 ROUTINE/EMERGENCY WATERWAYCLEANUP/DEBRIS AQUATIC CONTROL GROUP, INC. 7/25/21 3 1
REMOVAL
18-30240-1 YOUTH BASEBALL PROGRAM FOR THE CITY OF MIAMI DANNY BERRY'S BASEBALL CAMP, INC. 7/29/21 2 I 1
BEACH
18-093-01 COMPUTER EQUIPMENT AND SERVICES DELL MARKETING L.P. 7/31/21 o t o
18-30240-1 YOUTH BASEBALL PROGRAM FOR THE CITY OF MIAMI DANNY BERRY'S BASEBALL CAMP, INC. 7/31/21 2 1 1 ' BEACH
i
21-035-01 ACCURINT VIRTUAL CRIME CENTER LEXISNEXIS RISK SOLUTIONS 7/31/21 A i 1
'
AUGUST 2021 18-003-01 INSURANCE CERTIFICATE TRACKING SYSTEM & RELATED EXIGIS, LLC 8/13/21 2 1
SR
16-29428 CITYWIDE WIRELESS INFO NETWORK USE FOR CMS BIG WIRELESS, LLC 8/17/21 o o
POLICE I
8/21/21 4 o 16-050-02 FIRE ALARM SYSTEMS-MONITORING SERVICES, AFA PROTECTIVE SYSTEMS, INC. o
INSPECTION
I
16-149-01 LEASE OF GOLF COURSE TURN MAINTENANCE EFE INC 8/31/21 1 4
EQUIPMENT
16-149-05 LEASE OF GOLF COURSE TURF MAINTENANCE DEERE CREDIT, INC. 8/31/21 1 t 4
EQUIPMENT
21-037-01 CONSTRUCTION & PROJECT MANAGEMENT SERVICES CARLOS DA CRUZ 8/31/21 o t o ' CMB
'(A) Contract Automatically Renews for a 12 month
period unless cancelled by the City Party with a 90 day notice. 6 of 6 3/17/2021