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FY 2022 Program Budget & Nine Year Summary of Enhancements and Reductions This page has been intentionally left blank MI A M I BE A C H T a b l e o f C o n t e n t s Se c t i o n A . Fi s c a l Y e a r 2 0 2 1 Ad o p t e d P r o g r a m B u d g e t Bu i l d i n g .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 CI P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Ci t y C l e r k . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Ci t y w i d e A cc o u n t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Co d e C o m p l i an c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 Ec o n o m i c D e ve l o p m e n t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 3 En v i r o n m e n t & Su s t a i n a b i l i t y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5 Fi n a n c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9 Fi r e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5 Fl e e t M a n a g e m e n t .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 9 Ho u s i n g & C o m m u n i ty S e r v i c e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1 Hu m a n R e s ou r c e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5 In f o r m a t i o n Te c h n ol o g y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 9 Ma r k e t i n g & C o mm u n i c a t i o n s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1 Ma y o r & C o m m i s s i o n .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. 43 Or g a n i z a t i o n a l D e v e l o p m e n t Pe r f o r m a n c e In i t a t iv e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................... 45 Of f i c e o f t h e Ci t y A t t o r n e y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 7 Of f i c e o f t h e Ci t y M a n a g e r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 9 Of f i c e o f t h e I n s p e c t o r G e n e r a l .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... 51 Of f i c e o f M a n a g e me n t & B u d g e t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................... 53 Pa r k i n g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 5 Pa r k s & R e c r e a t i o n .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................... 57 Pl a n n i n g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 3 Po l i c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 9 Pr o c u r e m en t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 5 Pr o p e r t y M a n a ge m e n t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 9 Pu b l i c W o rk s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 3 To u r i s m & Cu l t u r e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 1 Tr a n s p o r t a ti o n & M o b i l i t y .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 5 Re s o r t T a x Fu n d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 9 Re d e v e l o p m e n t A g en c y F u n d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 0 3 Se c t i o n B . N i n e Y e a r S u m m a r y o f E n h a n c e m e n t s & R e d u c t i o n s Ni n e Y e a r S u m m a r y o f En h a n c e m e n t s /A d d i t i o n s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................... 109 Ni n e Y e a r S u m m a r y o f Ef f i c i e n c i e s / R e du c t i o n s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................... 131 MI A M I BE A C H T a b l e o f C o n t e n t s Se c t i o n A . Fi s c a l Y e a r 2 0 2 1 Ad o p t e d P r o g r a m B u d g e t (C o n t ' d ) S EC T I O N  A   Fi s c a l  Ye a r  20 2 1  Ad o p t e d  Pr o g r a m  Bu d g e t   T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k FY 2021 DEPARTMENTAL PROGRAM BUDGET In response to the City Commission’s feedback regarding greater transparency and understanding of the existing programs and services currently included in the City’s budget, the Office of Management and Budget (OMB) has facilitated the development of a program budget (activity-based costing) for each department. Fiscal Year (FY) 2021 marks the fourth year of program budgeting citywide. This analysis is a useful management tool that has been reviewed during budget meetings with the City Manager and should be the basis for the various reduction and enhancement options to be considered in balancing the FY 2022 budget. The following pages present the Adopted FY 2021 program information for the various departments in alphabetical order for ease of reference. Each department’s service programs are identified, along with a description of each program. Additional information presented includes the budgeted FY 2021 expenditures, full-time equivalents (FTEs), program revenues, and related performance measures and targets. Program A group of related activities that support a common purpose. It is trackable and preferably is comparable to activities in other organizations. Full-Time Equivalents A unit that indicates the workload of a full-time employee. A part-time employee is represented as 0.5 FTEs. Program Revenues Revenues specifically generated by a program, including user fees, grants, and other revenues directly attributed to the program. Performance Measures Indicators that reflect the level of service and how well this program is being provided. Multiple performance measures may be included for each program. T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Building - Enterprise Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Average turnaround time for Residential & Commercial plan review (days)4.0 3.4 4.0 % of plans submitted over three times 5.0%7.0%5.0% # of expired permits ** 1,157 ** # of plan reviews (per year)50,000 36,119 50,000 # of permits applied for ** 9,088 ** # of permits issued ** 6,749 ** NEW - Average Number of submissions processed daily by permit counter N/A N/A ** NEW - Average Number of plan review completed per day N/A N/A ** NEW - Average turn around time from online application submission to submission review start (days) N/A N/A 2 **** NEW - # of online submissions annually N/A N/A ** NEW - # of in-person submissions annually N/A N/A **** # of Temporary Certificates of Occupancy (TCO) - Temporary Certificates of Completion (TCC) Issued 79 137 80 # of Temporary Certificates of Occupancy (TCO) - Temporary Certificates of Completion (TCC) Extensions Issued 136 187 140 # of Certificates of Occupancy (CO) Issued **176 ** # of Certificates of Completion (CC) Issued **68 ** # of Miami-Dade County reviews conducted electronically (DERM)**534 ** Daily Average # of Inspections 225 145 225 # of violations **711 ** % of cases with violations that were resolved 65%38%65% # of buildings 40 years or older in recertification "applied" status **201 ** # of buildings 40 years or older in recertification "finaled" status **104 ** Neighborhoods Violations section issues violations for those projects where construction was done without or not in compliance with the approved permits. As mandated by Florida Statutes 553 1,271,418 7.21 251,700 Re-certifications Neighborhoods 40 year re-certifications as mandated by Miami Dade County Code 8-11 243,819 2.21 256,000 Permit Review Permit review section is responsible for administering the various provisions of the Florida Building Code, including accepting permit applications, reviewing and approving construction plans in accordance with the provisions of the Florida Building Code. As mandated by Florida Statutes 553 6,148,775 35.21 5,329,750 Neighborhoods 5,329,750 Violations Inspections Neighborhoods Inspections is responsible for inspecting construction to ensure compliance with the approved plans. As mandated by Florida Statutes 553 3,898,646 20.21 1 Department: Building - Enterprise Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of building department records requests that were completed within Building department target (2 days)90%90%90% # of notice of commencements e-recorded by the Building department **N/A ** NEW - # of Building department IT request tickets per year **N/A ** NEW - Average # of days to close out building department tickets.**N/A ** NEW - # of calls received in the Building customer service center per year N/A N/A ** NEW - Average # of minutes on hold for calls received in the Building customer service center N/A N/A ** NEW - # of emails received in the Building customer service center annually N/A N/A ** NEW - Average turn around time for email responses annually N/A N/A ** NEW - % of Customer Service survey results of Satisfied & Very Satisfied N/A N/A 70% Environment & Sustainability Environment & Infrastructure One (1) Environmental Technician position 86,196 1.00 - Administration Organizational Innovation Provides ongoing oversight and coordination of all departmental functions, including administration, policy, strategy, and planning. Includes: North Beach Office facility cost - $109,132 Share of City Hall Security Services - $67,333 Neighborhood Affairs Positions - $4,000 Admin Fee to General Fund - $1,501,000 2,572,473 4.76 5,404,000 Average # of training hours completed 6 8 6 Total 16,596,000$ 90.04 16,596,000$ FOOTNOTES: *** Data only through March 18. New processes will require new measures **** This measure is currently inactive and will resume once the Building department has an appointment system in place in order to serve customers in person. Anticipated March 2021 - Records Neighborhoods Maintains plans, blueprints, and other building related documentation and records 473,568 3.71 Information Technology Organizational Innovation The department has 2 Information Technology (IT) positions for the purpose of providing service to the department related to the permitting systems 242,630 2.00 - Customer Service (Building and Finance)Organizational Innovation The department fully funds 2 positions and partially funds 2 other positions in the Finance Department Call Center for the purpose of providing customer service support to the department. This program also includes Building personnel and a portion of Administration. 1,658,476 13.71 24,800 **Indicates measure is not targetable or performance based * 1 Full-time Environment & Sustainability position funded by the Building Department 2 Full-time Finance positions are fully funded and 2 Full-time Finance positions are partially funded (0.5) by the Building Department 2 Full-time Information Technology positions are funded by the Building Department 2 Department:Office of Capital Improvement Projects (CIP) - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of CIP projects turned around within contractual time constraints 100% 100% 100% % of CIP projects for which the close-out procedure was completed 100% 100% 100% % of respondents rating quality of public engagement efforts as fair or better 85%85%85% % of ROW projects that hold community pre- construction meetings and issue periodic progress updates to the community 100% 100% 100% % of Parking and Parks construction projects where community advisories are issued 100% 100% 100% Ensure value and timely delivery of quality capital projects 100% 100% 100% % of residents rating quality of CIP projects as Good or Better 85%87%85% % of businesses rating quality of CIP projects as Good or Better 85%87%85% Ensure value and timely delivery of Quality Capital Projects 100% 100% 100% % of active ROW projects meeting the most current storm water management criteria 100% 100% 100% % of consultants evaluated 100% 100% 100% % of contractors evaluated 100% 100% 100% % of projects with substantially completed construction and in beneficial use within 120 days of construction schedule 100% 100% 100% Ensure value and timely delivery of quality capital projects 100% 100% 100% Average # of days to process invoices from contractors and consultants 25 20 25 Total change order value as percent of original contracted construction amount (outside of additional scope) 10%4%10% Totals:5,544,000$ 34.08 5,544,000$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE 5.00 549,927 Administration Formulates direction and policies for the department and the CIP program; oversees all divisions and all projects; coordinates and works to resolve interdepartmental issues with projects; provides project control support in the areas of records management; provides financial and administrative support for the Department; approves all financial transactions (payments, encumbrances, etc.); develops and enforces all City policies, processes and procedures that includes development and monitoring of operating and capital budget, processing payroll, processing invoices/applications for payment; encumbering funds, receptionist responsibilities, scheduling of meetings, and other support as required 2,187,855 7.00 2,187,855Environment & Infrastructure Construction Management Manages the development and implementation of capital projects during the planning, design, permitting and construction phases, including coordination with City Departments, Consultants, Regulatory Agencies and Community groups; responsible for estimating, scheduling and quality control of all capital projects, reviews and approves contractor / consultant payment applications, change orders, budget allocations, construction schedules, and compliance with contract documents 2,465,585 19.75 2,465,585Environment & Infrastructure Quality Assurance/ Quality Control/ Inspections Environment & Infrastructure Standardization of quality control practices and processes during planning, design and construction; field inspections of project construction sites and reporting observations to Project Managers Performance Measures/ Records Management Provides project control support in the areas project management software applications, construction scheduling systems, work processes and reports needed to support construction management efforts for all Capital Projects 136,124 549,927 1.00 136,124Organizational Innovation Community Outreach Oversees and coordinates communications for all capital projects, from the planning through the construction phase; updates and maintains the departmental website; builds relationships with HOA's, NA's, and other civic groups within the City and updates these groups as it relates to capital projects; develops, execute and oversees communication strategies for the department; coordinates projects closely with internal City Departments, including the Marketing and Communications Department, and produces materials for distribution through internal City media (MB Magazine and MB Line) 204,509 1.33 204,509Organizational Innovation 3 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Commission Agenda Organizational Innovation Utilize NOVUS automated agenda for the preparation and printing of Commission Meetings, Special Commission Meetings and Workshops; Executes adopted Resolutions and Ordinances. Prepare and conduct Personnel Board elections for the City. 160,062 1.10 - NEW - % of time for after action and Special Master Orders to be completed within 30 days N/A N/A 100% Boards & Committees Lobbyists Organizational Innovation Publish Weekly Meeting Notices of Board and Committee meetings or other City related meetings. Maintain records for Boards & Committees; process incoming Board & Committee Applications and appointments. Post on the Office of the City Clerk’s website a searchable database of all Boards & Committees on a weekly basis, along with a database of current Boards & Committees openings, to assist residents wishing to become involved in City government. Produce Boards & Committees Quarterly Attendance Reports, Boards & Committees Biannual Reports and Boards and Committees Minority Reports. Transmit LTCs & City Manager's Memorandums to Mayor, City Commission and Executive Staff. 114,206 1.00 - Lobbyist Organizational Innovation Register lobbyists, charge necessary fees, and maintain annual disclosure records. Track lobbyist fines and reports to Miami-Dade County Commission on Ethics and Public Trust. 121,706 1.00 244,000 NEW - # of lobbyist registrations processed N/A 168 N/A Records Management/ Public Records Organizational Innovation Coordinate and monitor all Citywide public records requests to ensure prompt response. Domestic Partnership registration and payroll. 280,579 2.00 34,000 % of public records requests completed by the City Clerk's Office within 7 days. 70%83%70% Average # of Days from Initiation of Case to 1st Hearing Date 90 76 N/A # of Special Master Cases Resolved N/A 1,287 N/A # of Special Master Cases Scheduled & Held N/A 184 N/A # of Special Mater Cases Heard N/A 1,065 N/A # of Fire Cases Heard N/A 7 N/A # of Code Compliance Cases Heard N/A 174 N/A # of Appeal Cases Heard N/A 903 N/A City Clerk - General and Internal Service Funds 84,000 Special Master Organizational Innovation The Clerks of the Special Master serve as the official secretary to the Special Masters. The Special Masters issue orders having the force of law commanding whatever steps are necessary to bring a violation into compliance. The Special Masters hear cases brought before them by the Code Compliance, Parking, Parks & Recreation, Police/Marine Patrol and Fire Departments. In addition, the Special Masters hear Historic Preservation Board Appeals, Short Term Rentals and Red Light Cameras. 300,638 2.00 5 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Average # of days to complete printing jobs per month 3.0 1.5 3.0*** Equipment downtime status monitoring 20%11%15% Mail Organizational Innovation Provide high volume copying, printing, and typesetting services to all City Departments. Operate high speed, industrial machinery, and utilizing various paper mediums, producing professional results. 434,319 1.00 - Administration Organizational Innovation The City Clerk is responsible for management and coordination of department operations related to budgeting, accounting, payroll, human resources, and employee development. The City Clerk serves as the Municipal Secretary of the City, the Official Secretary of the City Commission/Redevelopment Agency, and the Supervisor of Elections for the City of Miami Beach. The Office of the City Clerk is also the corporate headquarters of the City, and serves as the depository for all corporate contracts and records. The City Clerk oversees the Special Master Clerks and supervises the Central Services Division, which provides printing, copying, cutting and binding services to all City departments; and sorts and distributes incoming and outgoing mail (U.S. and Interoffice). The Department has been functionalized as follows: Office of the City Clerk, Special Masters Division and Central Services. 1,067,687 3.90 65,000 NEW - # of days to pay invoices 5 days 5 days 4 days Totals:2,871,000$ 14.00 427,000$ FOOTNOTES: *1 Code Violation Clerk in the City Clerk's Office funded by the Red Light Camera Program not reflected above **All internal service department expenditures are allocated to departments citywide ***Measure has been changed as a result of staffing adjustments Printing Organizational Innovation Provide high volume copying, printing, and typesetting services to all City Departments. Operate high speed, industrial machinery, and utilizing various paper mediums, producing professional results. 391,804 2.00 - City Clerk - General and Internal Service Funds 6 Department:Citywide Accounts - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets City Services Organizational Innovation Provides funding for services received which benefit the City and are not readily identifiable to any specific department including: • Water, Sewer, Storm water usage in General Fund City-owned facilities - $3,269,000 • 777 17th Street Building utilities, maintenance, and security - $410,000 • Historic City Hall utilities, maintenance, and security - $209,000 • Annual External Audit - $175,000 • State Court Costs Article V - $20,000 • Property Mgmt. City-Owned Facilities Chargeback - $3,000 4,086,000 - - Special Projects Organizational Innovation Provides funding for studies, association fees, performance improvement, workshops, community surveys, maintenance of various monuments and fountains citywide, and for miscellaneous use of Central Services. 336,000 - - Grants & Contributions - - 991,000 Provides sponsorships for various organizations and events linked to the City including: • Artists in Residence Program - $200,000 • Miami Beach Garden Conservancy, Inc. - $152,000 • Miami Beach Senior High Courtyard Renovation - $60,000 • Restaurant Delivery Reimbursement Program - $60,000 • Food Trucks - $50,000 • FIU - Jewish Museum - $50,000 • Fourth of July - $50,000 • Jewish Community Services of South Florida - $47,000 • Veteran's Day - $40,000 • Miami Beach Chamber/Visitor Center - $36,000 • Miami Beach Senior High Fencing and Landscaping - $33,000 • Sister Cities - $25,000 • Miami Beach Gay & Lesbian Chamber of Commerce - $25,000 • South Pointe Elementary Fencing and Security - $25,000 • South Florida Hispanic Chamber of Commerce - $24,000 • Miami Design Preservation League - $23,000 • Douglas Gardens Community Mental Health Center - $22,000 • Miami Beach Community Health Center - $22,000 • Orange Bowl - $17,000 • Boys and Girls Club - $17,000 • Mask in Schools Campaign - $10,000 • Hispanic Affairs - $3,000 Neighborhoods 7 Department:Citywide Accounts - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Elections Organizational Innovation Provides funding for bi-annual elections.719,000 - - General Fund Capital Projects Environment & Infrastructure Provides Pay As You Go funding for Capital Projects (PAYGO), primarily based on dedicated millage rate, with an exception in FY 2021 due to the COVID-19 ($2,592,000 generated from Dedicated Millage Rate; $2,340,000 million will be transferred to the General Fund’s reserve, consistent with the City’s budget balancing plan) 252,000 - - Capital Renewal and Replacement Environment & Infrastructure Provides funding for Renewal & Replacement projects for General Fund departments broken down into: • Capital Renewal & Replacement projects over $25K ($807,000 generated from Dedicated Millage Rate; $764,000 transferred to the General Fund's reserve, consistent with the City's budget balancing plan) • Capital Renewal & Replacement projects under $25K - $341,000 384,000 - - Normandy Shores Neighborhoods Provides funding for the Normandy Shores Local Government Neighborhood Improvement District based on dedicated millage rate which is reflected in the budget approved by the Normandy Shores Homeowners' Association: • $17,900 from Normandy Shores Homeowners (16%) • $93,100 from City's General Fund (84%) 111,000 - - Citywide Contingency Neighborhoods Provides funding for unforeseen expenditures that may be incurred during the fiscal year. Expenditures are not charged directly against contingency; instead, funds are transferred to the specific projects. • Operating Contingency - $1,102,000 1,102,000 - - Employee Costs Organizational Innovation Provides funding for the following: • Payment of General Fund City employee's leave settlement - $1,500,000 • Section 415 Excess Pension Plan contributions - $820,000 • Employee tuition reimbursement - $190,000 • Employee appreciation events - $64,000 • New American Workforce - $10,000 • 401(A) disability insurance - $5,000 2,589,000 - - 8 Department:Citywide Accounts - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Other Environment & Infrastructure Provides funding for the following: • Transfer to General Fund Reserve - $3,104,000 • Parking transfer (right-sizing plan) - $1,211,000 • IT Steering Committee transfer - $300,000 • Marina submerged land lease - $212,000 • Sunset Islands 3 & 4 Undergrounding debt service - $211,000 • Equipment loan debt service - $40,000 • Ameresco debt service transfers - $12,000 5,090,000 - - Totals:15,660,000$ - -$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE 9 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Number of Short Term Rental Violations N/A 185 N/A Number of Short Term Rental Inspections 1,321 1,091 1,200 Number of Short Term Rental Business Tax Receipt Violations N/A 42 N/A Number of Sidewalk Café Inspections 1,012 874 1,174 Number of Sidewalk Café Violations N/A 79 N/A Number of High Liability Inspections 59 38 58 NEW - Number of Violations on Ocean Drive N/A 928 N/A Number of Alcohol Sale Inspections 2,024 5,799 3,015 Number of Noise Complaints N/A 4,135 N/A % of Noise Complaints resulting in Compliance 100%98% 100% Total Number of City Code Violations N/A 5,129 N/A Number of Code violations in North Beach N/A 1,061 N/A NEW - % of Inspections resulting in immediate compliance N/A 22%3% NEW - Number of vacant and abandoned lots remediated by the City of Miami Beach N/A 38 25 NEW - % of Code Employees that maintain Florida Association of Code Enforcement Level 1 Certification N/A 100% 100% NEW - % of Code Employees that maintain Florida Association of Code Enforcement Level 2 Certification N/A 60%60% NEW - % of Code Employees that maintain Florida Association of Code Enforcement Level 3 Certification N/A 15%26% NEW - % of Code Employees that maintain Florida Association of Code Enforcement Level 4 Certification N/A 33%40% Total Number of Inspections 21,578 49,249 23,000 Number of Sanitation Violations N/A 2,077 N/A Entertainment The Entertainment District consists of Ocean Drive, Collins Avenue, and Washington Avenue between 5th and 15th Street, Lincoln Road, and Espanola Way. Officers assigned to this detail respond to complaints and proactively patrol these areas to ensure compliance with City Codes of businesses, sidewalk cafes, vendors, and other applicable entities. 617,340 5.00 271,500 Short Term Rental** This program focuses on addressing complaints and proactively investigating short term rental activities in zoning districts where this activity is prohibited. In areas where short term rentals are permitted, the team conducts investigations to ensure compliance with licensing requirements. 939,816 8.00 503,500 Field Operations*** Addressing complaints and proactively patrolling all areas of the City to enforce a variety ordinances including but not limited to: Noise, Zoning, Litter, Graffiti, Artist Vendor/Street Performers, Property Maintenance, Marine, Signage, Sidewalk Cafes, Business Tax Receipt, Operating Hours, and Environmental Regulations. Each Code Compliance Officer conducts one hour of alleyway/sanitation inspections per shift and a weekly sweep is conducted in conjunction with Sanitation. 4,323,129 35.00 400,000 Code Compliance - General, Special Revenue, and Resort Tax Funds Neighborhoods Prosperity Neighborhoods 11 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Code Compliance - General, Special Revenue, and Resort Tax Funds High Impact Events Prosperity Provide essential City services during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, and Miami Beach Air and Sea Show. 180,000 - 180,000 Administration Organizational Innovation Provides direction and leadership to the department, using the ISO-9001:2015 standards to provide services that meet customer and regulatory requirements. Processes payroll, maintains department budget and personnel records. Provides administrative support to all programs, including processing of cases, certified mailings of notices, creation and mailing of invoices, records retention, customer service, lien processing, public records requests, and other duties as required. 1,287,715 6.00 - Totals:7,348,000$ 54.00 1,355,000$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE **Since revenue from Short Term Rental Violations are not reflected in the Code Compliance Program Budget since they are earmarked for Homeless Services and Workforce Housing ***2 additional full-time Code Compliance Officer positions funded from the Sanitation Enterprise Fund 12 Department: Economic Development - General Fund and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Total number of business tax renewals 5,501 6,774 5,650 Stakeholder workshop / presentation attendees 75 230(1)78 Business Retention Visits (interactions) *80% remote interactions occurred during COVID-19 75 1,724(1)60 Business Welcome Letters sent 50 0 50 Unemployment Rate - Miami Beach 3.2%8.6%(1)3.1% Unemployment Rate - Miami Dade County 3.2%13.0%(1)(2)3.2% Retail Occupancy Rate 90.0%92.6%(3)90.0% Office Vacancy Rate 8.0%11.6%(3)8.0% Multifamily Vacancy Rate 4.8%7.1%(3)4.8% Redevelopment Agency Fund Administration Organizational Innovation Includes a management fee of $537,000 allocated to the General Fund to pay for indirect staff support (City Manager, Assistant City Manager, City Attorney, City Clerk, Finance, etc.); $173,000 for internal services expenditures; County and City administrative fees based on 1.5% of annual TIF revenues (County of 380,000 and City of 467,000); $21,000 for auditing fees; and $12.8 million from prior year excess RDA Trust fund revenues pursuant to 4th Amendment to Interlocal Agreement with Miami-Dade County ($1.5 million for beach renourishment initiatives, $5.7 million for reimbursement to County for proportionate share of prior year expenditures, $4.4 million to General Fund, and $1.2 million to Fleet Fund for replacement of General Fund vehicles) 14,392,000 - 57,968,000 Redevelopment Agency Fund/Convention Center Organizational Innovation Includes debt service for Convention Center of $21.7 million, transfer to Convention Center Enterprise Fund of $3.3 million, and set-aside for early debt payoff of $18.6 million 43,576,000 - - 65%*65%% of businesses that would recommend Miami Beach to others as a place to run a business Economic Development 1,009,000 4.43 - Prosperity Develops, implements and administers economic plans, programs, and policies, as well as maintains a database of vacant or underutilized commercial office and tenant spaces. Provides business assistance, facilitates private capital investments, supports joint venture development, and conducts market research. Serves as the City's representative as an economic development partner with the private sector to provide assistance in exploring/securing their relocation efforts and in areas such as permits and regulations, workforce training, financing, and marketing. Such work is performed either directly or by providing linkages with specialists in the City and other economic development service organizations. The division also manages day-to-day operations of the Redevelopment Agency (RDA), including the funding for capital projects and programs in City Center *Salaries with Benefits-$872,000 *Professional Services- $76,000 *Dues & Memberships- $10,000 *Bryan Carlyle-Utilities-Property Mgmt.-$51,000 13 Department: Economic Development - General Fund and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Administration Economic Development Organizational Innovation Provides ongoing oversight and coordination of all departmental functions, including administration, policy, strategy, planning, and internal charges *Operating Expenditures-$6,000 *Internal Charges-$58,000 *OIG-$1,000 *OPEB Pay-Go-$34,000 99,000 1.00 - Percentage completion of training and professional development goals 95%95%95% Totals:59,076,000$ 5.43 57,968,000$ FOOTNOTES: *Indicates measure was not tracked and/or conducted during reporting period (3) Source for Actuals: -Costar Real Estate Analytics (1) Large discrepancies between target values and actual values as a result of the COVID-19 pandemic (2) Source for Actuals: -TradingEconomics.com 14 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets REWORD: # of canopy trees planted in Right-Of-Ways (ROWs), parks and green spaces 300 759 300 NEW: Percentage of initial site inspections conducted within 10 days of tree permit entering applied status 91%95%91% NEW: Percentage of final inspections conducted within 10 days of required 1 year establishment period 95% 100%95% NEW: Percentage of Building permits reviewed  within 8 days of submittal 95% 100%95% NEW: Percentage of Expired permits that have property owners notified within 10 days of expiration 90%95%95% Maintain National Pollutant Discharge Elimination System (NPDES) Compliance 100% 100% 100% # of proactive environmental inspections 200 50 200 # of environmental compliance trainings offered to other city departments 5 2 5 NEW: Percentage of Building permits reviewed  within 8 days of submittal 95%64%95% NEW: Conducts monthly water quality sampling and timely response to incidents requiring sampling 100% 100% 100% Waterway Cleanliness - # of quarters where the average assessment score of 2.0 or better***4 2 4 Regulatory and education signage provided at every beach entrance 100%80% 100% REWORD: Compile an annual Greenhouse Gas (GHG) Emissions Inventory for government operations and citywide Yes Yes Yes NEW: Adaptation of Climate Action Plan in FY 2021 with energy and GHG reductions targets N/A N/A Yes Reforestation - 0.25 235,900 Manages ongoing oversight and coordination of environmental regulatory compliance including the National Pollutant Discharge Elimination System (NPDES) Program and emergency environmental remediation. The Environmental Specialist (funded by PW Stormwater Fund) and the Environmental Technician (funded by Building department) have a critical role in the processes of the program's successes. Environment & Infrastructure Environmental Regulatory Compliance** Environment & Sustainability - General and Special Revenue Funds Environment & Infrastructure - - 2.90 252,200 - Administration of the Reforestation, Tree Preservation, and Commemorative Tree Programs. Protect existing tree canopy and increase tree canopy within City of Miami Beach Right-Of-Ways (ROWs), parks and green spaces. Environment & Infrastructure Environmental Resources Management Manages planning, education and management of the city's natural resources including waterways, beaches, dunes, and shorelines. 221,900 0.25 1.50 193,694 Provides ongoing oversight, coordination, and promote implementation of sustainability initiatives within the city and reduce GHG emissions for government operations and city-wide. This includes city assessments related to mitigation (ex. energy, fleet assessments), Climate Action Plan and management of grants related to GHG reduction. Environment & InfrastructureGreenhouse Gas Emissions 15 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Environment & Sustainability - General and Special Revenue Funds REWORD: Compliance for Citywide Recycling: Commercial and Multi-Family Homes 85%96% 100% NEW: # of residents registering at the North Beach Composting Hub 100 178 200 #PlasticFreeMB Environment & Infrastructure #PlasticFreeMB Campaign - Implementation of citywide program.64,222 0.20 - Number of businesses joining PlasticFreeMB 170 123 170 Resiliency Engagement Environment & Infrastructure Provide creative place-making and educational information on resiliency throughout our parks and public rows. 162,470 0.20 - Number of parks and greenspace with educational signage 6 0 6 Number of events provided per year: Public 20 41 20 Number of workshops/trainings provided per year for City employees and the community 8 32 20 NEW: Percentage of grantees accomplishing grant goals 100%N/A 100% Complete an event for National Turtle Day Yes Yes Yes Blocks of dune restored 16 0 16 NEW: Conduct a comprehensive evaluation of the dune system including strategy to continue dune enhancement and protection Yes No Yes Percentage of initial site inspections conducted within 10 days of tree permit entering applied status 91%95%91% Percentage of final inspections conducted within 10 days of required 1 year establishment period 95% 100%95% Percentage of Building permits reviewed  within 8 days of submittal  95% 100%95% Percentage of Expired permits that have property owners notified within 10 days of expiration 90%95%95% Trainings and workshops for employees and residents to learn more about the city's sustainability initiatives. Environmental outreach campaigns regarding anti- littering, recycling and sea-turtle for residents and visitors. Environment & InfrastructureEducation & Outreach 1,530,000 0.30 1,706,949 Tree Preservation Program Provides ongoing oversight and coordination of Tree Preservation Program including planning and implementing tree reforestation; tree risk assessments; tree removal permitting and inspections; and mitigation in order to protect existing canopy. 105,000 0.10 Environment & Infrastructure Waste reduction initiatives to reduce waste and encourage recycling including education and outreach and creating new initiatives such as community composting. 127,165 0.80 590,000 Waste Reduction Environment & Infrastructure 105,000 16 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Environment & Sustainability - General and Special Revenue Funds Commemorative Tree Program Environment & Infrastructure Provides ongoing oversight and coordination of Commemorative Tree Program functions, including administration, policy, planning to promote additional tree canopy within the City. Includes $3,000 fund balance. 3,000 - 3,000 % of Commemorative Trees installed within 3 month of receiving request 100% 100% 100% REWORD: Percentage completion of training and professional development goals 100% 100% 100% NEW: Department administrative functions operate to ensure budget and deadlines are met Yes Yes Yes NEW: Average employee turnover < 15%25% < 15% NEW: Continued efforts to maintain international accreditation through International Organization for Standardization (ISO) Yes Yes Yes Totals:3,380,000$ 9.00 2,228,000$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE **1 Additional Full-time Environment & Sustainability position funded by the Building Department and 1 Full-time Environment & Sustainability position funded by Storm Water operations ***Index assessment scoring is based on a scoring range of 1.0 (Very Well Maintained) to 6.0 (Not Maintained) ****Waterway cleanliness assessment program suspended for FY 2021 due to COVID-19 and freeze on non-essential expenditures Citywide Administration - 2.50 307,500 Provides ongoing oversight and coordination of all departmental administrative functions. In addition, policy, strategy, and planning for all divisions; Environmental Resources Management, Sustainability and Urban Forestry. Provides oversight and coordination of all department funds including the general fund and special revenue funds. Environment & Infrastructure 17 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's * FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Property tax collection rate 95%94%95% Percentage of Accounts Receivable billing collected within the year 85%93%85% Percentage of Utility Bills annually billing collected within the same year 98%96%98% Days accounts payables outstanding in the Finance Department 7 3 7 Number of invoices processed by each member of AP staff 4,750 5,088 4,750 Average number of days for off-site agencies to be paid 10 Pending 10 Average number of days after end of month for completion of bank reconciliations <45 days 44 days <45 days Days of completion for all quarterly reconciliations non- banking related <45 days 93 days^ <45 days Comprehensive Annual Financial Report filed with GFOA by March 31 or April 1 when March 31 is on a weekend March 31 June 24^^ March 31 Average number of days to close the previous month <15 days 11 days <15 days Number of Residential parking zone accounts 10,500 8,944 10,500 Number of monthly Parking Garage accounts 2,900 493 2,900 Number of monthly Surface Lot accounts 1,500 170 1,500 Number of Park Mobile accounts 8,500 3,553 8,500 Average customer wait/transaction times for parking transactions (minutes)15m/10m 11m/8m 15m/10m Percentage compliance with IRS and state payroll filing requirements 100% 100% 100% Percentage of employee adjustments processed within 2 payroll cycles 100% 100% 100% - 4.25375,232 14,000 5.00 633,381 - 3.38 Revenues and Cash Receipting / Recording - 6.75 579,289 Managing compliance with Chapter 218.32, Florida Statutes, Governmental Accounting Standard Board (GASB) requirements, Government Finance Office Association (GFOA) guidelines, Rules of the State of Florida Auditor General and several other internal controls. The Department also complies and publishes an audited Comprehensive Annual Financial Report (CAFR) in accordance with debt covenant and Chapter 218.32, Florida Statutes. The Department provides support and collaborates with other City departments on financial and accounting matter and financing strategies. Accounting, Reconciliations and Reporting 95,000 4.75Organizational InnovationAccounts Payable Parking: Residential Parking, Municipal Surface Lot & Garage Parking, & Pay-By-Cell Parking Accounts Processing bi-weekly payroll for approximately 2,000 employees, including police and fire staff. This division also handles compliance with IRS and state payroll filing requirements. Organizational InnovationPayroll Finance Department - General and Resort Tax Funds Organizational Innovation Organizational Innovation Organizational Innovation 335,707 Provide customer service, process new applications, and manage renewals for the residents involved in the City's Residential Parking Program. Administer visitor parking program for residential zones. Provide customer service, process new applications, and manage monthly billings for the customers partaking in our Municipal Surface Lot & Parking Garage Program. Register and administer Residential Pay-By-Cell parking accounts. Receipts, records and reports on approximately $1.3 billion in revenue annually. Receipts include but are not limited to ad-valorem and resort taxes, Redevelopment Agency tax increment revenues, utilities, parking, leasing, intergovernmental revenue sharing, franchise fees, permits, special assessments, impact fees, business tax receipts and grants. The Department is also responsible for maintaining all computer systems associated with the process. 581,155 Processing all invoices received for payment in accordance with Florida Prompt Payment Act and for undertaking the payment of all creditors in an accurate, efficient and timely manner. This division also manages the City’s p-card program and employee reimbursements, IRS required forms 1099 distribution and 1096 filing and provides customer service for other City departments and vendors. 19 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's * FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Finance Department - General and Resort Tax Funds Average customer wait/transaction times for BTR transactions (minutes)15m/20m 17m/20m 15m/20m Number of BTR renewals 7,000 6,774 7,000 Annual renewal rate for business tax receipts by October 1st deadline 85% 75% paid as of 12/31/2020; 87% paid as of 3/31/2021 85% Utility Billings Organizational Innovation Processing of utility bills for water and sewer, storm water, and sanitation accounts for customers. Work with the Public Works Depts. on meter reading, rates and other non-routine customer service issues. 242,218 1.78 - Number of utility bills per year 120,000 120,648 120,000 GO bond ratings: Moody's/S&P Aa2/AA+ Aa2/AA+ Aa2/AA+ Percentage of debt payments made on time 100% 100% 100% Compliance with CAFR and other debt covenant requirements 100% 100% 100% Completion of continuing disclosure requirements with U.S. Securities and Exchange Commission (SEC) Rule 15c2-12 due 270 days after September 30 June 30 June 30 June 30 Audit findings from internal or external auditors on capital assets 0 3 0 Proposed audit adjustment for capital assets from external auditors 0 0 0 Percentage of City departments verifying capital assets inventory by September 30 75%80%75% Number of single audit findings 0 1 0 Date single Audit report filed with the Federal Clearing house (required by May 30 of each year)May 30 June 24 May 30 Number of Citywide grant trainings completed annually 2 0 2 - 1.10 - 0.75 199,238 Managing the City's debt, which includes debt issuance, servicing, accounting and financial reporting. Financing & Debt Management 4,706,000 2.60 299,979 Processing, reviewing and routing of new Business Tax Receipt (BTR) applications. Mailing of annual BTR renewals. Review of holds on BTR accounts. If the customer is delinquent on City obligations and payment for a BTR renewal has been received, pursuant to Article V, Section 102-374 of the City Code, the City withholds the BTR document and sends a letter to the customer stating the amount due and that the delinquencies must be resolved before receiving their BTR. Business Tax Receipts, Certificates of Use and Annual Fire Permits Capital Asset Management - 1.15164,568 Monitors federal, state and local grants in accordance with OMB Circular A-133 compliance supplement, work with the external auditors and other city departments. Grants Organizational Innovation Organizational Innovation Organizational Innovation Organizational Innovation 186,225 Record keeping, accounting and reporting of the City’s fixed capital assets which includes annual review of capital asset inventory with City departments and quarterly reconciliations of the fixed asset module to the general ledger. 20 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's * FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Finance Department - General and Resort Tax Funds Number of general phone calls answered at call center (Finance Department calls)52,000 54,822 52,000 NEW - Average abandoned rate for phone calls to the Customer Service Center Call-Center N/A N/A 5% Number of general calls going to voicemail (Finance, Parking, Transportation, 305-673-7000 & 305-604- CITY). 90 weekly 146 weekly 90 weekly Percentage compliance with Florida Statute 218.415 - Investments of Public Funds [annually audited by external auditors] 100% 100% 100% Investment Program rating: S&P Global AAAf/S1 AAAf/S1 AAAf/S1 Compliance with Florida Statute on safety, liquidity and yield. No funds lost, sufficient cash on hand and reasonable earnings on investments 100% 100% 100% Percentage compliance with the City's investment policy 100% 100% 100% Utilities/Resort Tax/Special Assessments Accounting, Reporting, and Collections Organizational Innovation Manages receipting, recording, accounting and reporting for the utilities accounts. Schedule cut-offs of delinquent accounts and files liens for uncollectible accounts with Miami-Dade County. 141,655 0.90 - Number of County liens filed: Utilities/Resort tax/Special Assessments 40/10/80 36/7/1 40/10/80 Number of passport transactions 2,500 631 2,500 Average customer wait/transaction times for passport transactions (minutes)15m/8m 14m/9m 15m/8m Number of lottery applications per quarter 350 157 350 Number of garage sale permits sold 50 37 50 Average number of days for lien searches 5 5 5 Number of expedited liens completed within 24 hours 1,200 842 1,200 Treasury and Banking 625,000 0.68116,288 Processing of lien statements (estoppel letters) on annual basis for real estate sales & refinancing.Organizational InnovationLien Statements 58,000 0.80101,344 Processing of applications for participation in the three lotteries (each done on quarterly basis). Processing of Real Estate Sign, Garage Sale, Buss Pass applications for permits. Processing of US Passport applications. Miscellaneous Permits: Lotteries (Artist Vendors, Street Performers and Non-Profit Entities), Passports, Garage Sale, Real Estate Signs, Bus Passes and others. 2,769,000 1.25 161,962 - 1.28146,907 Provide customer service for the City's in-house call- center, where phone calls are answered for the Finance, Parking and Transportation departments. Additionally answer phone calls to 305-604-CITY and the 305-673-7000 (main line). Call Center & 305-604- City/305-673-7000 Organizational Innovation Organizational Innovation Managing the City’s treasury and banking, which includes investment, cash flows, distributions, collections, and relationships with banks and investment firms. The Department also manages the banking relationships and daily financial transactions. Organizational Innovation 21 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's * FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Finance Department - General and Resort Tax Funds Resort Tax-Accounting, Reporting, Collections Organizational Innovation Recording, reconciling and reporting of resort tax revenues and collection of delinquent accounts. The Finance Department manages compliance with Chapter 218.32, Florida Statutes, Governmental Accounting Standard Board (GASB) requirements, Government Finance Office Association (GFOA) guidelines, Rules of the State of Florida Auditor General and several other internal controls. The Department also complies and publishes an audited Comprehensive Annual Financial Report (CAFR) in accordance with debt covenant and Chapter 218.32, Florida Statutes. The Department provides support and collaborates with other City departments on financial and accounting matter and financing strategies. 96,604 0.45 - Average number of days to produce Resort Tax Report after end of the month 10 8 10 Number of BTR violations assessed 450 63 450 Number of RT violations assessed 180 84 180 Percentage of resort tax customer filing and paying online 98%98%98% Average number of days to record resort tax receipts and complete monthly postings 5 5 5 Percentage of resort tax assessments completed by Internal Audit compared to paid or non-payment within the same year 80%80%80% Average number of days to produce Resort Tax Report after end of the month 10 8 10 Number of days for recording and posting Resort Tax receipts 5 5 5 - 0.15 66,897 Prosecution of Business Tax Receipt (BTR) & Resort Tax (RT) violations at Special Master hearings.Special Master 209,531 0.50 209,531 Resort taxes can be paid on-line, in person or by mail. The Resort Tax data is housed in separate software system from the City Enterprise System. Any rental of rooms in any hotel, motel, rooming house or apartment house or restaurant that sells food, beverages, and alcoholic beverages are required to register and remit resort tax to the City of Miami Beach. There is a 4% tax on the rent of a room or rooms in any hotel, motel, rooming house or apartment house, and a 2% tax levied on the total sales price of all food, beverages, alcoholic beverages (including beer and wine) sold in any restaurant, bar, or nightclub. Resort Tax- Revenues and Cash Receipting / Recording 167,948 1.50 167,948 The Finance Department is responsible for recording, reconciling and reporting of resort tax revenues and collection of delinquent accounts. The Finance Department reconciles resort tax receipts to banking transactions, including on-line and on premises payments. Journal entries and several reports are prepared monthly from distribution to the City Commission, Management and external stakeholders. Audits on tax payers and assessments, interest and penalties are performed and calculated by the City's Internal Audit Department. Finance is responsible for collections of unpaid assessments and associated costs. Resort Tax- Accounting, Reporting and Collections Organizational Innovation Organizational Innovation Organizational Innovation 22 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's * FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Finance Department - General and Resort Tax Funds Average excellent customer satisfaction rating for rated Resort Tax visits to the Customer Service Center 98%96%98% Total average visit time for Resort Tax transactions processed at the Customer Service Center (minutes)15m/17m 17m/17m 15m/17m Number of active Resort Tax accounts 3,500 3,941 3,500 Percentage of visits rated as “excellent” at the Customer Service Center 98%98%98% Total average visit time for all transactions processed at the Customer Service Center (minutes) 22 23 22 Average employee turnover <15%10% <15% Number of face-to face transactions processed at Customer Service Center 35,000 10,584 35,000 Totals:6,772,000$ 44.30 8,745,000$ FOOTNOTES: * 1.5 Full-time Financial Analyst III positions, 1 Full-time Financial Analyst II positions, 7 Full-time Financial Analyst I positions, and 0.25 of the Chief Financial Officer's position are funded by the Parking Department 1.5 Full-time Financial Analyst I positions and 0.45 of the Chief Financial Officer's position are funded by the Public Works Department 0.5 of a Full-time Financial Analyst II position and 2.50 Full-time Financial Analyst I positions are funded by the Building Department 100,521 1.50 100,521 Opening and closing resort tax accounts, call center functions for Resort Tax, and general inquiries.Organizational InnovationResort Tax-Customer Service Center ^Delays due to the COVID-19 pandemic disruptions for City staff ^^The Finance Department did not meet the March 31, 2020 deadline due to the COVID-19 pandemic disruptions for City staff and external auditors, as well as delays resulting from OPEB actuarial discrepancies and subsequent OPEB restatements in the Comprehensive Annual Financial Report for the period ending September 30, 2019 Leadership, direction and strategy for the Finance Department.Administration - 3.801,865,351 Organizational Innovation 23 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department:Fire Department - General, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets NEW - First responding engine travel time for 90% of all Fire Responses (CFAI standard - 6 minutes 20 seconds or less)*** 00:06:20 00:04:44 00:06:20 NEW - Time in which initial full alarm assignment for low and medium hazard responses was assembled on scene for 90% of structure fire responses (CFAI standard - 8 minutes or less) 00:08:00 00:08:32 00:08:00 NEW - Turn out time for 90% of all Fire Suppression Responses (CFAI standard - 80 seconds or less)00:01:20 00:01:33 00:01:20 NEW - Turn out time for 90% of all EMS Incident Responses (CFAI standard - 60 seconds) 00:01:00 00:00:56 00:01:00 NEW - EMS call response time (from receipt of call to arrival) for 90% of incidents (CFAI standard - 6 minutes or less) 00:06:00 00:07:48 00:06:00 NEW - % of Patient's with non-traumatic chest pain, greater than 35 y/o treated by EMS, who get a 12- lead ECG within 10 minutes of patient contact. 90%98%90% % of fire inspections performed of all existing buildings (excluding single family) in the City to create a fire safe environment for the residents and visitors. 100%78%100% # of presentations on fire and life safety issues. 60 95 62 % of Fire Department apparatus that receive vehicle preventive maintenance three times per year. 100%92%100% % of employees receiving a minimum of 48 hours of training per quarter per ISO and MBFD requirements. 98%99%98% % of employees receiving a minimum of 15 hours of EMS training per quarter.90%98%90% Ocean Rescue Neighborhoods Responsible for providing ocean lifeguarding for 7.1 miles of beach, via 36 lifeguard towers and four sub- head quarters. (95 FTE and 47 PTE) 13,124,500 117.50 - % of publicly accessible beach areas covered by existing lifeguard towers 100%100%100% 1,945,000 Suppression Responsible for mitigating the dangers and destruction caused by fire, explosives, weapons of mass destruction, and Hazardous Materials. Conduct building inspections, develop pre fire plans on target hazards, and respond to emergency incidents. 31,986,860 113.00 Support Services & Training Responsible for Mechanical Maintenance and Communications. Repairs all firefighting apparatus and equipment, conduct tests and maintain records of same. Coordinate with PSCD for QA/QC for dispatch and radio maintenance. Responsible for Training and establish in-service training, new hire and promotional standards. 3,176,201 7.00 120,000 Rescue Neighborhoods Neighborhoods Neighborhoods Neighborhoods 3,647,000 - Respond to all emergency medical incidents and provide pre-hospital care to the sick and injured. Transport those patients to area hospitals and release to emergency room staff. Respond to all structure fires and perform the functions of fire companies on those incidents. Prevention Responsible for enforcing all Fire and Life Safety Codes. Conducting building inspections, plan reviews for new construction and major renovations, places of assembly inspections, investigation of fires for cause and origin. 27,809,835 91.00 3,600,513 14.00 25 Department:Fire Department - General, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of calls dispatch time within 90 seconds for fire calls. 90%92%90% % of 911 calls answered within 10 seconds.90%92%90% High Impact Periods and Special Events Neighborhoods Offsetting the General Fund overtime expenditures needed to provide essential City services, including during high impact periods, including, but not limited to Halloween, Memorial Day, July 4th, New Year's, and Spring Break. 180,000 - 180,000 # of special events staffed by Fire safety personnel 5 3**5 Continued efforts to maintain an Insurance Services Office (ISO) score of 100. 100%100%100% Continued efforts to maintain international accreditation through the CFAI.100%100%100% Maintain an annual succession plan that will proactively meet the needs of all divisions department wide. 100%100%100% Update CEMP and annexes annually as needed and update Record of Changes 100%100%100% # of meetings with Departments to discuss and update departmental emergency plans and procedures 26 26 26 After-action plans prepared 1 1 1 Total number of incident action plans 4 15 4 Logistics Environment & Infrastructure Logistical Coordination, Asset and Resource Management (includes Facilities Management, Equipment Management, and Staffing Resources). 218,200 1.00 - Mitigation/Recovery Environment & Infrastructure Flooding; Historic Preservation; Environmental Action; FEMA Grants; Volunteer Services;57,250 0.50 - 669,000 Administration - Fire The Fire Administration ensures a constant state of mission readiness through the efforts of the Fire Suppression Division, the Fire Rescue Division, the Fire Prevention Division, the Support Services Division, Training Division, Ocean Rescue Division and the Public Safety Communications Division and implements best practices, creating a workforce that is flexible, proactive and identifies, reduces and eliminates redundancies. The Administration's expectation is that the workforce be well trained, innovative, and ethical at all times. 2,453,645 20.00 - 57,250 0.50 - Plan Development, Plan Review, Data Management and Systems Analytics, Research, Strategic Planning, and Project Management. Planning Neighborhoods Neighborhoods Environment & Infrastructure Communications (PSCD) Provides 24/7 public safety support services to multiple departments, residents, visitors, and the business community. Public Safety Communications Division (PSCD) answers all 9-1-1 Emergency Calls, Non-Emergency Calls, as well as dispatching Fire and Police. Performs all CJIS Entries and Records Management. Partially offset by E-911 funds. Funds used to offset the PSCD expenditures from the General Fund: -Main and Backup Phone Service -Salaries / Overtime for Communications Operators (Call Takers) -Operating Expenditures 8,582,446 64.00 26 Department:Fire Department - General, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Community Outreach/Public Information Neighborhoods Business & Industry; Organizations Active in Disasters; Faith-Based and Neighborhood Partnership Program; Public Outreach Publications; Community Emergency Response Teams (CERT) 73,200 1.00 - Number of public outreach/education events with emergency management messaging 30 17 30 Total number of mass emergency notification system tests 2 6 2 Total # of hours of contact training for all emergency management training for Emergency Management personnel 150 163 150 Total # of hours of emergency management training for Emergency Management personnel 150 155 150 # of hazard specific exercises 1 4 1 High Impact Periods and Special Events - Emergency Management Neighborhoods Provide essential City services, during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, Miami Beach Air and Sea Show, and International Tennis Federation Tennis Event: 10,000 - 10,000 Total amount of funding through grants or alternative funding sources $100,000 $0 $100,000 NIMS Compliance (Emergency Management)100%100%100% NIMS Compliance (First Responders)100%100%100% Totals: $ 92,030,000 432.50 $ 6,571,000 FOOTNOTES: *Part-Time positions are equivalent to 0.5 FTE ***Previous version of the standard used in this measure (4 minutes) did not reflect the time from receipt of call to arrival. All actuals reported include the time of receipt of call. 2.00 - 177,300 1.00 Neighborhoods - **As a result of the Coronavirus pandemic, the Department was unable to meet the target number of events due to special event cancellations. Emergency Operations Center/Event Coordination Center (EOC/ECC) Central coordination facility responsible for carrying out the principles of emergency preparedness and emergency or disaster management functions at a strategic level during an emergency, and ensuring the continuity of operation of the organization. The EOC is responsible for the strategic overview of a disaster. The common functions is to collect, gather and analyze data to help the City make decisions that protect life and property, maintain continuity of the organization, within the scope of applicable laws; and disseminate those decisions to all concerned agencies and individuals. Emergency Operation Areas; Emergency Response Teams; Shelters; Training and Exercises. Administration - Emergency Management Organizational Innovation Provides overall management, direction and fulfillment of the Office’s mission, to include payroll, Finance, Budget Management, Grants Management, Financial Analysis, Contract Management, and Requisition Management. 522,800 27 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department:Fleet Management (Division of Property Management) - Internal Service Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets YTD Fleet Availability - Police Pursuit Vehicles, Monthly 96.0% 96.9% 96.0% YTD Fleet Availability - Sedans & Light Trucks, Monthly 95.0% 96.9% 95.0% YTD Fleet Availability - Police Pursuit Vehicles, Monthly 96.0% 96.9% 96.0% YTD Fleet Availability - Sedans & Light Trucks, Monthly 95.0% 96.9% 95.0% Maintenance and Repair - Village of Key Biscayne Environment & Infrastructure Contracted vehicle repairs and maintenance for the Village of Key Biscayne 52,290 0.12 58,400 Maintenance and Repair - North Bay Village Environment & Infrastructure Contracted vehicle repairs and maintenance for North Bay Village 78,436 0.18 87,600 Parts Management Environment & Infrastructure This area is responsible for: ordering, stocking, and issuing automotive parts required for the operation and maintenance of vehicles/equipment; maintaining a perpetual inventory stocking level to meet stakeholders' expectation; maintaining the Fleet building facility maintenance program. 171,953 2.15 - Inventory Variance %, Annual 0.2%0.3%0.2% Gasoline Gallons Purchased, Annually 740,000 752,436 726,000 Diesel Gallons Purchased, Annually 175,000 138,937 170,000 Environment & Infrastructure Environment & Infrastructure Environment & Infrastructure In-House preventative maintenance and repairs of: Sedans & Light trucks, Heavy-duty vehicles & equipment, Special duty/Critical service vehicles/equipment Outsourced maintenance and repairs involving: collisions, marine vessels, dealers, transmissions, and safety equipment installations 3,815,070 217,877 12.70 0.50 - - In-House Maintenance & Repair Outsourced Maintenance & Repair Fuel Management This area is responsible for purchasing and dispensing fuel on-site and off-site (retail). Responsibilities include: management and maintenance of dispensing facility at Terminal Island; administration of Fuel Card program and various retail accounts; management of fuel inventory; tanker distribution of gas and diesel fuel to various City facilities; fuel management system administration, maintenance and repair; and fuel key management. 2,287,398 0.35 127,000 29 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Vehicle Replacement Environment & Infrastructure This area is responsible for the purchase and disposal of sedans, light trucks, heavy-duty vehicles and equipment, and special duty/critical services vehicles and equipment. 4,758,738 0.70 300,000 Units Replaced by Department, Annually 270 162 333 YTD Employee Training Hours, Annually (a)24.0 6.0 24.0 Service Shopper Ratings, Quarterly (this program is used to help assess how well the City is serving its customers. The score ranges from 1 to 5, with 5 being the highest.) 4.0 **4.0 Totals:13,216,000$ 19.00 639,000$ FOOTNOTES: *All internal service department expenditures are allocated to departments citywide **Indicates measure was not tracked and/or conducted during reporting period Environment & InfrastructureAdministration Includes Assistant Director, Senior Admin Manager and Office Associate Salaries; supplies and utilities expenses; and site security and maintenance costs. 1,834,237 2.30 66,000 Fleet Management (Division of Property Management) - Internal Service Fund 30 Department:Housing & Community Services - General and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Number of certified access staff maintained 3 3 3 Number of individuals/ households assisted with Access Florida services 150 318 100 AIDS Foundation Parking Mobility Manage funding for AIDS Foundation mobile event parking 4,000 - - Number of paid parking events 25 25 25 Number of elder events 10 1 4 Number of home visits / welfare visits conducted annually 40 5 5 Number of elderly served annually 400 332 400 Number of households provided with Cash/Funding assistance 90 7,034 3,500 Number of residents served annually 2,500 8,720 2,500 Number of people receiving tax preparation services annually 300 429 300 UNIDAD Meals Program Mobility Grant oversight for UNIDAD of Miami Beach Senior Meals Program 230,000 - - Number of people served by meals program 180 180 180 Youth Services (partially grant-funded)Mobility Provide administrative and contract compliance support for three programs funded by The Children's Trust: All Stars (afterschool program serving Nautilus Middle School students ); Parent-Child Program (serving new parents and infants and toddlers); and Success University (serving students and parents within the Miami Beach Feeder Pattern Schools with a variety of educational, financial and family supports) 248,016 - - Total # of Youth Served (varies depending on grant contract)427 489 427 Number of capital projects funded and monitored for compliance annually 5 5 4 Real Estate Assessment Center (REAC) score for City- owned residential housing projects 85 85 85 Number of residential properties monitored for life safety and property standards compliance 5 5 5 Number of First-Time homebuyers assisted (SHIP funded)3 10 4 Number of owner-occupied homeowners assisted (SHIP funded)1 0 1 Elder Services Resident Services Housing and Community Capital Projects (partially grant-funded) Conduct workshops / presentations for elder serving residents; conduct welfare checks and home visits; complete needs assessments; complete amplified phone registration and delivery for hearing-impaired residents; home-based services registration for disabled, frail elderly residents; emergency evacuation registration ;identity theft prevention education; among other services. Provide emergency and support services to residents facing eviction or utility services cut-off; grocery delivery program to address residents facing food insecurity; advocacy and housing placement for those at-risk of homelessness; IDEA; ADA, entitlements advocacy; and also provides free tax preparation services; child support enforcement support; and criminal records expungement; among other services. 1.00 - - 1.00 151,172 153,223 Mobility Mobility ACCESS Florida Center Conduct application and screening for public assistance/entitlement services including SNAP (food stamps); Senior SHINE Program; delivered meals; companionship program; home health aide services; among others services 123,008 1.00 - Mobility 1.00 - 412,297 Capital project compliance and Project Management for City-owned residential properties and Federally- funded capital projects. Federal and State compliance for CDBG, HOME and SHIP funded projects including private and public development projects (balance of positions funded by HUD dollars) Mobility 31 Department:Housing & Community Services - General and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Workforce Housing Promotion and Development (partially grant-funded) Mobility Promotion and development of Workforce housing projects including those acquired and/or developed by the City (balance of positions needed funded by HUD dollars) 25,000 - - Number of workforce housing projects acquired/ maintained 2 0 0 Number of homeless contacts annually 5,200 4,187 5,200 Shelter bed admissions annually 500 402 500 Number of Shelter providers contracted annually 3 3 3 Number of individuals transitioned to self-sustaining or permanent housing 250 31 250 Number of relocated homeless individuals 190 139 190 Number of individuals permanently placed not returning to homelessness 100 20 20 Homeless Employment / Peer Outreach Program Mobility Provide career development including fundamental employment skills and job integration opportunities for sheltered homeless through a peer support model that reinforces the transition from the streets to independent living 67,531 - - Number of sheltered homeless individuals provided with employment training 32 28 32 Emergency Rent/ Utility Assistance Mobility Provide rent and utility assistance to individuals transitioning from shelter to self-sustaining permanent housing with the goal of also ensuring that outstanding court fees are resolved as a means of improving credit scores, compliance with the law ensuring the elimination of berries to permanent success 56,000 - - Number of individuals/ households assisted with rent/ utility assistance and care coordination services 4 1 4 Number of tenant recertifications preformed annually 89 80 81 Number of tenants housed 89 80 89 Percentage of vacancies annually Estimated percentage of vacancies = 5%10%5% Domestic Violence - Miami Dade County Homeless Trust Mobility Provision of rent assistance to eligible homeless persons and emergency hotel/motel services for homeless persons - - - Number of homeless persons assisted 10 0 0 Homeless Outreach and Shelter Placement Services (partially grant-funded) 7.25 - Provide assistance to individuals in need of basic shelter 1,642,806 Mobility Residential Housing Portfolio Management, tenant screening and maintenance of City-owned affordable housing units ensuring compliance with applicable US. Department of Housing and Urban Development rules and regulations: • Lottie Apartments (9 units, completing Phase 1 renovations in 2019) • Madeleine Apartments (16 units, replacing sea wall and commencing Phase 1 renovations in 2019) • Neptune Apartments (35 units, and pursuing funding for roof replacement, facade renovation, and internal improvements) • London House Apartments (24 units)• Barclay Apartments (Issuance of development RFP in 2019) • Biscayne Beach House (5 units, completing Phase 1 renovations in 2020) 813,000 3.10 813,000 Mobility 32 Department:Housing & Community Services - General and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Domestic Violence - Domestic Violence Oversight Board Mobility Provision of funds for the following services to benefit domestic violence victims within our City: * Emergency hotel placement * Rent/Utility Assistance * General Support Services to include up to $750 per household assisted - - - Number of households assisted 50 0 0 Administration Mobility Provide direction and administrative support to all programs and divisions within Housing and Community Services 375,947 2.30 - Percentage completion of training and professional development goals 100% 100% 100% Totals: 4,302,000$ 16.65 813,000$ FOOTNOTES: * Part-time positions are represented as 0.5 FTE **Indicates measure was not tracked and/or conducted during reporting period ***Housing and Community Services is supported by 1.70 FTEs from the Community Development Block Grant and 0.90 FTE's from the HOME Entitlement grant ****Expenditures for the Domestic Violence programs were incorporated into the General Fund budget for FY 2021 33 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets # of employees who received tuition reimbursement 125 74 125 Tuition Reimbursements - Certifications $70,000 $15,597 $30,000 Tuition Reimbursements - Bachelors Degree $70,000 $57,709 $50,000 Tuition Reimbursements - Masters Degree $160,000 $94,073 $80,000 Amount of Tuition Reimbursements $300,000 $167,380 $160,000 Average Salary (Full-time UNC)$70,000 $77,215 $70,000 # of new hires processed 300 132 150 # of promotions processed 225 235 225 # of applicants processed by recruitment functional area 15,000 9,291 15,000 # of hours consulting on employee relations issues 750 108 150 # of total employees drug tested 3,000 1,377 3,000 % of Equal Employment Opportunity Commission charges ruled in City's favor 100% 100% 100% % of new employees with access to OD online required training within two weeks of official employment start date 100% 100% 100% # of citywide administrative procedures updated 10 7 10 # of employees trained on HR related topics 650 0 650 % of contract employees trained in customer service standards 100% 100% 100% Human Resources - General and Internal Service Funds Organizational Innovation Organizational Innovation Organizational Innovation - 1.00 133,200 Supports the development and coordination of the comprehensive training and development programs, sustains citywide e-learning program and development of new training programs, facilitates and trains supervisory program, leadership culture program, and employee academy, develops and supports SNAP surveys including employee reward and recognition program oversight. Organizational Innovation Recruitment/Testing Onboarding of employees; One-stop Shop to include background, hiring and identification processing; administering testing for promotional opportunities. 612,000 6.00 - Compensation & Payroll Provide ongoing cyclic reviews of citywide positions & classifications to ensure fair & equitable market compensation for employees. 718,400 5.00 - Process disciplinary matters; investigate and respond to EEOC complaints; report on City's diversity program; prepare reports required by DOJ Office of Civil Rights and EEOC. Employee Relations 3.00 319,300 Training & Development - 35 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Human Resources - General and Internal Service Funds # of grievances received from unions N/A 11 10 # of hours of internal step 3 hearings N/A 51 40 # of arbitration cases N/A 3 3 # of recordable claims 250 294 250 Employee Hours on Injury Service Connected (ISC)12,500 20,340 12,500 Injury Service Connection (ISC) Claims Cost $350,000 $743,328 $350,000 Average value of workers' compensation claim $5,500 $6,515 $5,500 # of 3rd party liability claims received 150 137 150 Value of 3rd party liability claims settled $2,700,000 $4,354,079 $2,700,000 # of subrogation claims 85 60 65 Amount collected in subrogation claims $250,000 $107,108 $200,000 Insurance (Property & Casualty) Organizational Innovation Analyze and recommend risk transfer and risk avoidance strategies in reducing the City's financial risks; manage insurance compliance for vendors contracted with the City. 7,108,000 0.50 - # of citywide contracts monitored for insurance compliance 1,600 896 850 # of safety training classes 40 40 30 # of person hours of training 80 50 40 # of facility inspections for safety hazards 35 35 20 # of City vehicle accidents N/A 170 135 Value of damage to City vehicle N/A $140,670 $110,000 Organizational Innovation Organizational Innovation Organizational Innovation Organizational Innovation Safety program in compliance with F.S. 440.1025, increases the awareness, reduce occupational injuries and accidents; evaluate and inspect facilities and operations for identify and correct hazards. Handling of 3rd party bodily injury and property damage claims pursuant to F.S. 768.28; subrogation against responsible parties of City property damage; City auto liability claims. Liability 1.00 5,938,000 Workers Compensation Manage workers' compensation program pursuant to F.S. 440 in conjunction with Third Party Administrator (TPA); Liaison between TPA and City employees. 6,193,000 1.00 - Labor Relations Conduct & administer the city's collective bargaining process in developing final agreements between the city & the five (5) various bargaining groups. 585,400 2.00 - 1,097,000 Safety - - 1,590,000 36 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Human Resources - General and Internal Service Funds # of personnel action changes/updates to active/retiree benefit plans 4,000 2,925 2,750 % of change for group employer medical premium (includes HSA contribution)5%5%5% % of change for group employer dental premium (includes HSA contribution)5%5%5% % of change for group employee medical premium 15%0%15% % of change for group employee dental premium 10%0%10% # of FML certifications 800 831 800 Average value of medical claims per employee per month $950 $1,035 $950 Average value of dental claims per employee per month $65 $64 $65 # of NRG fitness participants per day 35 15 20 # of Yoga participants per day 15 3 10 # of Zumba participants per day 10 1 10 % of Engagement in Go365 Wellness program 60%49%60% # of Medical Screenings Unlimited participants 550 361 400 Total wellness points accumulated by participants 7,000,000 4,814,307 5,500,000 3rd Party Medical & Dental Insurance Organizational Innovation Retiree Fully Insured Plan 8,361,600 - - Administration of Risk Management & Employee Benefits program functions Organizational Innovation Provide ongoing oversight, support and coordination of all department functions inclusive of administration, policy, strategy, budget management & planning (Risk Management & Employee Benefits). 1,626,000 4.65 943,000 # of hours on management consulting in Workers Compensation/Liability claims/Insurance Compliance 3,250 4,921 4,400 Organizational Innovation Organizational Innovation Employee Wellness Program Management of Wellness programs: NRG Fitness Yoga Zumba Medical Screenings Unlimited 309,000 - - 3,582,000 1.00 31,406,200 Administer employee and retiree benefits program including negotiating contracts with vendors, conducting annual open enrollment. Employee & Retiree Benefit Management 37 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Human Resources - General and Internal Service Funds # of hours of strategic consulting with departments 300 416 350 # of job audits conducted 3 0 2 # of reclassification request processed 25 7 10 # of hours on management consulting in Workers Compensation/Liability claims/Insurance Compliance 3,250 4,160 3,250 # of hours consulting on medical/dental program 3,250 4,921 4,400 Totals:65,507,000$ 28.00 5,622,000$ FOOTNOTES: *All internal service department expenditures are allocated to departments citywide Organizational Innovation Provide ongoing oversight, support and coordination of all department functions inclusive of administration, policy, strategy, budget management, billing for benefits services, and planning. Administration - 2.85 606,900 38 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of Trouble Tickets Resolved within Service Level Agreement (SLA)95%95%95% % of Local Area Network (LAN) Availability 99%99%99% % of Wide Area Network (WAN) Availability 99%99%99% % of Website Availability 99%99%99% % of Exchange Availability 99%99%99% % of Munis Availability 99%99%99% % of EnerGov Availability 99%99%99% % of Telephony Availability 99%99%99% % of Computer Aided Dispatch (CAD) Availability 99%99%99% % of Quarterly Compliance with Payment Card Industry (PCI)100% 100% 100% % of Information Security Phish Prone Tendency 5%2%6% % of Window Patching 80%80%80% Public Safety Organizational Innovation Pertains to implementation and maintenance of systems that are used by Police, Fire, Ocean Rescue, PSCD and EOC. 744,386 2.00 - % of Computer Aided Dispatch (CAD) Availability 99%99%99% Cybersecurity Organizational Innovation Providing essential controls and assurance mechanisms to maintain acceptable levels of risk for the enterprise and guarding against breaches of Confidentiality, Integrity, and Availability of information and systems. Protecting City Information Assets includes but is not limited to: Enterprise Virus Protection/SPAM Filtering, Enterprise Intrusion Detection/Monitoring, Enterprise Vulnerability Assessments, Investigations, Computer Forensics/Data Recovery Services for the Enterprise, Enterprise Data Security Risk Management/ Protection, Enterprise Security Policies/Best Practices, Enterprise Security Awareness Program, and Regulatory Compliance. 1,776,730 2.00 - 223,000 Information Technology - Internal Service and Special Revenue Funds Operations and Maintenance Organizational Innovation Maintaining business services that are essential to City operations on a day to day basis including but not limited to: Enabling the Business Office with email, mobile/desktop phones, voicemail, personal computers, printers, software licenses and distribution. Enabling Public Self-Service including credit card processing, official public records access, City website, and automated telephone processing. Maintaining Production Applications for both commercial and in- house products such as Eden, Munis, Energov, Laserfiche, Telestaff, Novatime, SharePoint, Egov Customer Support Center, and Strategic Planning for Production Growth. 12,457,270 29.03 39 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Information Technology - Internal Service and Special Revenue Funds # of financial transactional processes automated this year 20 20 20 # of new projects started this year 25 20 20 Data Integration and Business Intelligence Organizational Innovation Creation and maintenance of aggregated data sets that can be analyzed and presented to business owners to represent graphical depictions of trends, analysis and statistics that help track key metrics and assists in the making informed decisions based on accurate business intelligence. Going forward, there is a critical for resources to migrate legacy systems into new frameworks that will assist with the automation of transactions. There is also a critical need to augment current resources to add new skills, tools and methods to improve the ability to integrate and produce business intelligence. 727,671 3.00 - # of data sets integrated into data warehouse 20 15 15 Administration Organizational Innovation Department Administration, Human Resource Management, Contracts Administration, Internal Services & Budgeting. 1,318,582 4.00 1,894,000 Totals:17,952,000$ 44.03 2,417,000$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE **2 additional full-time positions funded by the Building Department. (1 Senior Systems Analyst and 1 Systems Analyst) ***All internal service department expenditures are allocated to departments citywide Process Improvement and Digitization**Organizational Innovation This program focuses on the analysis and automation of business and operations workflows with the goal of streamlining while also improving the customer experience. This program also handles the implementation of new systems and projects that ultimately lead to true digital transformation. IT Tech Fund - Projects approved by the IT Steering Committee and in progress include: • Miami Beach Rising Above Portal • Miami Beach Rising Above Portal • MBPD Off-Duty Employment Software's • Police Subpoena Notification System • Bldg. Dev Process Ent System • Forensics & Identity Management Platform • Utility Bill & Energy Mgt Software • Residential Housing Tenant Management software • Kronos 927,360 4.00 300,000 40 Department:Marketing & Communications - General Fund and Resort Tax Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets NEW - # of YouTube video views per year N/A 265,000 100,000 # of videos produced 150 151 150 # of social media followers 200,000 226,849 205,000 # of press releases 135 122 135 # of bi-weekly e-newsletters 245 307 245 # of text alerts 500 1,826 500 # of executed quarterly MB magazines 4 2 4 # of video views on social media platforms (except YouTube)500,000 470,000 480,000 # social media impressions per month 1,500,000 1,500,000 1,500,000 # of NextDoor residents 13,000 12,849 13,000 # of Neighborhood Leadership Academy attendance 10 15 10 # of community events attended 100 150 100 NEW- # of public meeting attendees annually N/A 500 600 NEW - # of direct mail/EDDM sent annually N/A 4,000 4,000 - Community Outreach Neighborhoods Program includes continuous liaising with homeowner associations, communicating via NextDoor and serving as city’s condo ombudsman; communicating with residents for feedback on the quality of communication between the city and the community; attending public and neighborhood meetings, and gathering resident feedback; coordination and execution of Neighborhood Leadership Academy; communicating with local businesses and taking note of their concerns; coordinating public outreach with all departments as needed. 150,000 1.49 Public Information/Media Relations Program includes MB magazine, social media, email blasts, media outreach and public records management, press releases, and overseeing all internal and external communications; spearhead traffic text alerts; execution of quarterly MB magazine; create and increase video views across social media platforms to promote city initiatives. 515,000 3.50 Organizational Innovation Audio Visual Communications - Organizational Innovation Program includes creating content for MBTV including, but not limited to, telecasted meetings; citywide promotional videos for programs, initiatives, facilities and events; creation of timely, effective and innovative videos that can be utilized across all communication channels; videography and photography of all public meetings and city happenings; and managing the emergency radio system. 400,000 3.00 - 41 Department:Marketing & Communications - General Fund and Resort Tax Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Graphic Design Organizational Innovation Program includes creating all collateral for city departments, programs and events, including print, digital, large format, custom, etc.; design of quarterly MB magazine and Recreation Review; manages the daily usage of the city brand; deliver timely and creative work products that resonate with the intended audience; ensures the brand image of the city is represented accurately in all visual communication pieces. 265,000 2.00 - NEW - # of projects completed N/A 345 250 Marketing Organizational Innovation Program includes marketing and advertising all city programs, events and facilities, branding of the city and creation, generating revenue through sponsorships and advertising, and management of the licensing program. 410,000 1.00 200,000 # of marketing campaigns 20 14 20 $ of sponsorships & advertising $535,000 $608,393 $535,000 $ of in-kind sponsorships $300,000 $33,765 $300,000 Website Organizational Innovation Program manages the day-to-day coordination of the website and all pages therein. Assists with all daily requests from staff as well as oversees any major changes or upgrades needed. Also oversees the branding and content to ensure that it accurately reflects the brand of the City of Miami Beach. 110,000 1.00 - Website page views per month 375,000 387,000 375,000 Administration Organizational Innovation Program manages the day-to-day coordination of project requests for the department; overall department budget; ordering and fulfillment of all supplies and equipment requests; maintains accurate records and accounts for all department equipment, programs and resources; manages the department accounts receivable and payables; and offers first-class customer service. 455,000 1.00 - - - - - Totals:2,380,000$ 12.99 674,000$ FOOTNOTES: *Part-Time positions are equivalent to 0.5 FTE **Other revenues generated from this program are reflected in the Transportation Fund Organizational InnovationSponsorships/ Advertising** Oversees all alternative revenue generation for the City including sponsorships of facilities/event/programs, sales of advertising in MB Magazine, management of Coca-Cola Contract and oversees advertising on trolleys and in parking garages; work closely with all city department to assist in securing alternative revenue sources as needed. 75,000 474,000 42 Department:Office of Mayor & Commission - General Fund Program Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Mayor & City Commissioners (Elected Officials) Personnel expenditures related to the administration and functions of the Office of the Mayor and Commissioners and support staff. 332,000 7.00 - Mayor & City Commissioners Support Staff Activities supporting City Mayor & Commissioners such as office management and its integral role in channeling the concerns and perspectives of the community. 2,185,000 14.50 - Totals:2,517,000$ 21.50 -$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE 43 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department:Organizational Development Performance Initiatives - General and Special Revenue Funds Program Vision Area Description FY 2021Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of residents with elementary school children satisfied or very satisfied (includes neutral) with public schools within Miami Beach (MB Survey) Health & well-being 80%*80% Safety 80%*80% Student Achievement 80%*80% % of residents with Middle School children satisfied or very satisfied with public schools in Miami Beach Health & well-being 80%*80%Safety 80%*80% Student Achievement 80%*80% # of dual enrollment student class participants at Miami Beach Senior High School and Miami Beach Nautilus Middle School 30  41  35 % of parents agreeing their child is receiving a good education at Nautilus Middle School (School Climate Survey MDCPS)90% *90%  % of students agreeing they are receiving a good education at Nautilus Middle School (School Climate Survey MDCPS)80% 76% 80% % of parents agreeing the overall climate or feeling at Nautilus Middle School is positive and helps them/their child learn (School Climate Survey MDCPS)80%* 80% % of students agreeing the overall climate or feeling at Nautilus Middle School is positive and helps them/their child learn (School Climate Survey MDCPS)80% 57% 80% % residents that agree or strongly agree that employees are courteous and professional (MB Survey)80%*80% % residents that agree or strongly agree that employees that assisted them during their most recent contact with the City had the proper knowledge (MB Survey)80%*80% %  businesses that agree or strongly agree that employees are courteous and professional (MB Survey)80%*80% %  businesses that agree or strongly agree that employees that assisted them during their most recent contact with the City had the proper knowledge (MB Survey)80%*80%  # of employees recognized through Reward and Recognition Programs (Employee Suggestion and Service Recognition only)650  75  650 NEW - # of Motions made by Youth Commission 5 5 5 NEW - # of youth participating in Steam Activities 2,500 2,915 2,500 # of youth participants Common Threads 500 550 500 # of youth in dual enrollment classes (MDC and FIU)900 N/A 900 NEW - $ saved by families of dual enrollment students since inception $5.00M $5.02M $5.50M NEW - # of dual Enrollment classes at Miami Beach Senior High School and Nautilus Middle School N/A 38 41 NEW - # of Miami Beach Adult Residents Taking ESOL-GED funded by CMB 390 109 N/A # of Hours of Reading Interventionists 1,000 900 500 # of youth participating in reading interventionist program 500 400 400 % improvement in reading performance 15%15%15% # of hours of Math Interventionist 1,000 250 250 % improvement in Math Performance 15%2%5% # of youth utilizing Nurse Initiative / Behavioral Health Program 1,400 1,885 1,400 # of Youth participants ADL 7,095 7,100 7,100 # of Miami Beach public schools implementing International Baccalaureate (IB)6 6 6 # of IB diplomas graduates 75 85 85 % of eligible IB students attaining diploma 80%87%85% % VPK program capacity met 100% 100% 100% # of youth participating in Drug Prevention Program 2,000 1,000 1,000 # of Parent/ guardian participating in Drug Prevention Program 50 60 50 % License Utilization Prepworks 100% 100% 100% # of youth accessing college prep program (Prepworks)500 500 500 # of youth using the school agenda 7,500 4,985 4,985 # of Afterschool Enrichment participants - Fienberg Fisher K-8 Center 100 250 150 # of Afterschool Enrichment participants - Biscayne Elementary 100 257 150 NEW - # of high school youth participation in ACT/ SAT MOCK 50 N/A 50 Education Initiatives Prosperity 1,193,300 1.40 350,000 The Education Initiatives program supports programs through the General Fund ($563,000) These program include:Common Threads $19,000 Math Interventionist $20,000 Reading Interventionist $50,000Youth Job Fair $1,000 Miami Dade College Dual Enrollment $28,000 FIU Dual Enrollment $62,000 STEAM Plus Program $378,000 Youth Commission $5,000 The Education Initiatives Program also supports several programs from the Education Compact's Program Budget ($350,000) These program include: Mental Health $139,000Nurse (Mental Health) - Municipal Partnership $16,000 VPK $35,000 Anti-Defamation League no Place for Hate $9,000International Baccalaureate (IB) $50,000 Drug Prevention and Intervention Program $6,000 College Prep. Program / Materials $12,500 Agenda Planners $15,000 Extracurricular activities afterschool Fienberg/Biscayne/MBSH $60,000ACT / SAT Mock Test (FY 2021 Budget Only) $3,000 Misc. $4,500 45 Department:Organizational Development Performance Initiatives - General and Special Revenue Funds Program Vision Area Description FY 2021Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of new employees with access to OD online required training within two weeks of official employment start date 100% 100% 100% NEW - Employee Suggestion Program - # of employee suggestions submitted 40 47 60 NEW - Service Recognition Program - # of employees recognized 40 40 50 # of citywide administrative procedures updated 10 4 4 % Public Area assessments scoring 2.0 or better (cleanliness index)**80%85%80% % of Restroom Assessments scoring 2.0 or better Average Restroom Assessment Score**90%78%90% % of Garage Assessments scoring 2.0 or better Average Garage Assessment Score**90%73%90% % of Mystery Rider Assessments scoring 2.0 or better**90%94%90% Average Mystery Rider Assessment Score**1.50 1.34 1.50 Average Garage Security Assessment Score**4.00 4.51 4.00 Average Garage Attendant Assessment Score**4.00 4.70 4.00 NEW - % Café Index Assessments no Hawking 80%45%80% % Café Index Assessments no Hawking 80%45%80% # of graduate interns placed 5 20 10 # of undergraduate interns placed 5 25 10 # of dual enrollment courses provided 22 22 22 % completion for Garage Index, Garage Attendant, and Garage Security assessments 90%90%*** Average number of assignments completed for Mystery Rider 8 8 *** % completion for Restroom assessments based on 80% complete per shift 100% 100%*** % completion for Cleanliness assessments 95%95%*** Overall % of shift assessments completed 100% 100%*** Totals: $ 1,417,500 4.25 $ 399,500 FOOTNOTES: * Part-Time positions are equivalent to 0.5 FTE ** Index assessment scoring is based on a scoring range of 1.0 (Very Well Maintained) to 6.0 (Not Maintained) *** All FY 2021 performance initiatives measures will be adjusted should the programs commence following COVID-19 restrictions Prepare payroll for staff, interns and assessors, assist in the recruitment of interns and assessors, assist in the scheduling of assessors, maintain petty cash fund, track pcard transactions, assist in Procurement duties for department, perform regular clerical duties, assist in routing of Citywide Procedures, and maintain Service Shopper database. 72,800 0.80 - Organizational Innovation ** Data Not Available Organizational Development Supports the development and coordination of development programs, develops and supports SNAP surveys including employee reward and recognition program oversight for employee suggestion program and service recognition program. 28,400 - Administration University Partnerships Facilitate all university partnerships including: • Internships with Florida International University graduate and undergraduate students• Workshop collaborations with FIU workgroups: Arts, Culture & History, Transportation, Florida Coastal Resilience & Adaptation, Youth & Education Development. • Dual enrollment adjunct professor recruitment for Florida International University and Miami Dade College. • MetroLab partnership facilitator for 3 projects. • Innovating Adaptation - Research, Development and Deployment of Projects to Mitigate Coastal Flooding, Adapt to Sea Level Rise and Enhance Resilience.• Fight the Bite - Research, Development and Deployment of Projects, Programs and Protocols to Eliminate and Address the Impacts of Climate-related Diseases. • Moving Up and Moving Around: Research, Development and Deployment of Projects to Increase Economic Prosperity for Individuals and Families, Increase Affordable Housing, and Create Multi-modal Transportation options. 37,500 0.20 - Prosperity Excellence Programs Neighborhoods Organizational Innovation Develop Excellence Programs to identify areas for improvement and manages assessments for Excellence Program Indexes, including but not limited to cleanliness index, appearance index, service shopper program, garage index, bathroom index, mystery rider program, garage attendant, security and valet program and cafe index. 85,500 1.75 49,500 0.10 46 Department:Office of the City Attorney - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Outside Legal Counsel (Litigation)Organizational Innovation City Attorney contracts with outside legal counsel for matters involving a conflict, specialized litigation or litigation that would require extensive utilization of legal staff. 405,000 - - Outside Labor Legal Counsel Organizational Innovation City Attorney contracts with outside legal counsel for matters involving Union negotiations, personnel matters and labor disputes. 250,000 - - Administration Organizational Innovation Providing legal services and counsel to the Mayor, Commission, City Manager, staff and all City Boards and Committees pursuant to Article III of the City Charter. 5,088,000 24.00 - Totals: 5,743,000$ 24.00 -$ FOOTNOTES: * Part-Time positions are equivalent to 0.5 FTE 47 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department:Office of the City Manager - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of residents very satisfied or satisfied with the City of Miami Beach as a place to live.80%**80% % of residents very satisfied or satisfied with the quality of life within the City.80%**80% % of residents very satisfied or satisfied with the overall image of the City.74%**74% % of businesses that think the Miami Beach Convention Center adds to the success of their business.85%**85% % of businesses that think the tourism industry in the City adds to the success of their business.90%**90% General Obligation Bond Organizational Innovation By the community, for the community, the $439 million General Obligation Bond Program is revitalizing public spaces, public structures and public security for the future of Miami Beach. Upgrading city functions and enhancing city aesthetics at an unprecedented scale, the G.O. Bond Program is working to implement 57 separate improvement projects that will positively impact quality of life, economic health and overall resilience in all North Beach, Middle Beach and South Beach areas. 479,000 3.00 479,000 % of residents who are very satisfied or satisfied with City efforts to prepare for the future.49%**49% 265,000 City Administration Organizational Innovation The City Manager is appointed by the Mayor and City Commission and vested with the responsibility to ensure that policies, directives, resolutions, and ordinances adopted by the City Commission are enforced and implemented. As the City’s Chief Executive Officer, the City Manager is responsible for providing executive-level leadership, vision, and guidance to the organization, providing recommendations to the City Commission and implementing policy directives in an efficient and effective manner. In addition, the City Manager is responsible for the daily operations of the City, preparing and administering the budget, planning the development of the City, supervising City employees, interacting with citizen groups and businesses, and is otherwise responsible for the health, safety, and welfare of the residents, members of the business community and the visitors to the City of Miami Beach. 2,850,881 9.25 Convention Center District Prosperity The Miami Beach Convention Center is currently undergoing a $620 million renovation and expansion which started in December 2016 and is 99.5% complete. Through a combination of municipal and county bonds, the center has been redesigned as a state-of-the-art facility. The new 1.4 million square foot, LEED certified building includes a 60,000 square foot grand ballroom, there junior ballrooms, additional meeting rooms with flexible arrangements and 800 parking spaces located within the building. The center continues to host internationally acclaimed trade shows such as Art Basel Miami Beach and eMerge Americas, and attracting new international and national events and conventions, assuring its significance as one of the largest visitor draws for the South Florida region. 265,000 1.00 - 49 Department:Office of the City Manager - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Resilience & Strategic Planning Organizational Innovation The City Manager’s Office is focused on increasing the city’s overall resilience through regional planning, strategic planning, and special projects.  Urban resilience is the capacity for individuals, communities, institutions, businesses and systems within a city to survive, adapt, and grow no matter what kinds of chronic stresses and acute shocks they experience.   Miami Beach is working to address our regional shocks and stresses through Resilient305, a resilience strategy created through a unique collaboration with Miami-Dade County and the City of Miami.   The CMO is also implementing the city’s updated Strategic Plan through the Lens of Resilience, convening all city departments and the budget process to focus on the city’s priorities and to maximize quality of life benefits that come with building resilience.  311,744 2.00 - % of residents who support spending tax dollars to address Rising Sea Levels 83%**83% Grant Applications Prosperity Research, prepare, and submit applications for federal, state and foundation funds to support the City's priorities and Key Intended Outcomes. 285,513 1.45 - Grant revenues brought into the City per fiscal year (in Millions)$5.000 $7.960 $5.000 Grant Monitoring Prosperity Monitor grant and funding applications for compliance with grant guidance, Federal OMB circulars and Code of Federal Regulations. 155,122 1.10 - Utilization Rate 80% 100%80% State and Federal Legislative Agenda Organizational Innovation The Intergovernmental Affairs Division is tasked with the oversight and management of both State and Federal Lobbyist agreements as well as contract negotiation and monitoring in consultation with the lobbyists, all organizational planning and program activity. Coordination between city, state, and federal governments regarding administrative, funding and policy issues. 450,740 0.70 - Totals:4,798,000$ 18.50 744,000$ FOOTNOTES: ** Indicates survey was not conducted during reporting period * Part-time positions are equivalent to 0.5 FTE 50 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Internal Audit Organizational Innovation Conduct operational, compliance and performance based audits as well as reviews, inspections and/or investigations 372,000 4.00 - Resort Tax Audits Organizational Innovation Conduct revenue audits of registered businesses to help ensure that collections are completely remitted. 321,000 4.00 350,000 % Completion of planned resort tax audits 75%84%75% Investigations Organizational Innovation The Inspector General is vested with the responsibility to preserve the accountability and integrity of the City's programs, operations, contracts, and employees. As the City’s main deterrent to fraud and inefficiencies, the Inspector General acts in the interest of the public; with the primary goal of enhancing public trust in government. To satisfy this objective, the investigators conduct investigations in connection to City departments, processes, external contractors, etc. 232,000 2.00 - Administration Organizational Innovation Provide ongoing oversight and coordination of all departmental functions. Includes portion of salaries, health, pension, Medicare, Other Post Employment Benefits (OPEB), OPEB Pay-Go, department-wide internal service allocations, and a portion of operating costs. 1,181,000 3.00 297,000 Totals:2,106,000$ 13.00 647,000$ FOOTNOTES: **All internal service department expenditures are allocated to departments citywide Office of the Inspector General - Internal Service and Resort Tax Funds *The department also has 1 FTE of a Tax Auditor position funded from the Sanitation Fund 51 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of Operating Budget amendments processed within 10 business days of adoption 90% 100%90% % of internal customers satisfied with technical assistance received 80%88%80% % of internal customers satisfied with timely processing of budget amendments 80%88%80% Government Finance Officers Assocation (GFOA) scores for Adopted Budget document*3.50 3.25 3.50 Capital Improvement Program Prosperity Capital budget preparation and management: CIP document production, capital projects budget maintenance, processing CIP budget amendments and resolutions, CIP project status report production, coordination of CIP Action Team, training, and technical assistance to departments. 165,625 1.10 - % of Capital Budget amendments provided to Finance within 2 business days of adoption 90% 100%90% Administration Organizational Innovation Provides ongoing oversight and coordination of all departmental functions. Includes personnel and internal service allocation costs. 454,000 - - Totals:1,466,000$ 8.00 280,594,000$ FOOTNOTES: Office of Management & Budget - General Fund 846,375 Operating budget preparation and management including: annual budget process coordination, Truth in Millage (TRIM) compliance, budget document preparation, revenue forecasting, debt management and disclosure, process budget amendments, performance measurement and benchmarking, quarterly projections (required by City Charter), strategic planning support, training, and technical assistance to departments. Program revenues are comprised of the following for FY 2021: -Ad Valorem Property Tax Revenues: $196,635,000 -Intergovernmental Revenues: $11,123,000 -Other Taxes and Fees: $25,053,000 -Miscellaneous Citywide Revenues: $2,635,000 -Internal Transfers: $45,148,000 Organizational Innovation *GFOA scores range from 1 to 4, with 4 being the highest. A score of 4 is indicative of an Outstanding budget presentation. Operating Budget Preparation & Management 280,594,000 6.90 53 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department:Parking - Enterprise and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Overall Garage Index Assessments 2.0 or better**90%******** Garage Turnover Ratio 1.40 0.84 1.40 Public Area Cleanliness Index Score Over 2.0***90%N/A N/A Graffiti Removal Response Time 1 Day 1 Day 1 Day 90% of Curb Painting Request Response Time 3 Days 3 Days 3 Days 90% of Construction Parking Management Plan (CPMP) Approvals Turnaround 2 Days 2 Days 2 Days Average Parking Transaction Time (Customer Service Center)8 minutes 8 minutes 8 minutes Total Parking Transactions (Customer Service Center)22,000 13,160 22,000 90% of Complaint Calls Response Time 1 HR 1 HR 1 HR # of citations issued for illegal loading activities on major thoroughfares 20,000 5,764 20,000 NEW - # of scofflaws detected 40 321 700 # of New Members 3,300 2,003 3,300 % of lost/stolen bikes 12%11%12% # of Trips 1,650,000 935,263 1,650,000 NEW - Average customer service satisfaction ratings (On a scale from 1-10)N/A N/A 9 or above NEW - Customer retrieval time during MBCC events for vehicles stored at Convention Center Garage G11 N/A N/A 15 minutes or less NEW - Customer retrieval time during MBCC events for vehicles stored at all other Garages N/A N/A 20 minutes or less Mobility City-wide Public bike sharing operated by Deco bike and Sponsored by Citi Group - - 377,300 Valet Parking Services Mobility Operation and Management of Valet Parking services for city owned properties - - 162,800 7,693,500 29.50 21,803,700 8,846,555 9.00 Metered Parking Services Maintenance and operation of on-street public curbed parking and off-street surface lots throughout the city boundary. 13,173,964 • G-2 Parking Garage located on 512 12th St • G-3 Parking Garage located on 1301 Collins Ave • G-5 Parking Garage located on 640 17th St • G-6 Parking Garage located on 400 West 42nd St • G-7 Parking Garage located on 1755 Meridian Ave. • G-10 Parking Garage located on 1900 Bay Rd • G-11 Parking Garage located on Convention Center Dr • G-12 Parking Garage located in Collins Park Maintenance and operation of municipal Parking Garages Prosperity Mobility Bike Sharing Responsible for upholding city-wide parking regulations.Enforcement 7,302,437 41.00 3,936,300 Permits Coordination and issuance of public, private, city, residential and commercial parking privileges throughout the city boundary. 2,825,646 12.50 3,298,200 Mobility Mobility 55 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Transfers Prosperity • Support for 5th & Alton: $251,000 • Debt Service: $3,699,000 3,950,000 - - Overall Garage Index Assessments 2.0 or better**90%N/A N/A Overall Garage Index Assessments 2.0 or better**90%N/A N/A Garage Turnover Ratio 1.50 0.89 1.50 Overall Garage Index Assessments 2.0 or better**90%N/A N/A Garage Attendant Index Score **4.00 N/A N/A Garage Turnover Ratio 1.50 0.61 1.00 Overall Garage Index Assessments 2.0 or better**90%N/A 90% Garage Turnover Ratio 0.90 0.45 0.50 % of Completed Citywide Training 100%N/A N/A NEW - 85% Completed Request for Administrative Dismissals (RADS) Review N/A 30 Days 30 Days 90% of LR-EVC Voucher Request Fulfillment 3 Days 3 Days 3 Days Totals:43,624,000$ 106.29 43,624,000$ FOOTNOTES: 7th Street G-1 Parking Garage Joint venture public/private project between City of Miami beach and Goldman Properties in which the City owns land and air rights for the garage and Goldman maintains ownership of retail component. 2,028,000 - 2,028,000 Prosperity 5th & Alton G-8 Parking Garage Prosperity Development agreement between the City of Miami Beach and AJ&J Sobe LLC in which the City owns 496 spaces of the total 1070 total parking spaces. As a result of the ownership split the Fund accounts for 46% of the revenues and expenditures for the garage on the City's books 643,000 - 643,000 Anchor Garage Pennsylvania Avenue Garage G4 Parking Garage located on 100 16th St G9 Parking Garage located at 694 Lincoln Lane North 2,475,000 - 2,475,000 920,000 - 920,000 Prosperity Prosperity Administration Prosperity Provides ongoing oversight and coordination of all departmental functions, including administration, policy, strategy, and planning. 1,459,398 14.29 286,200 Index Scores: *Part-Time Employees are equivalent to 0.5 FTE **Miami Beach Garage Index is an objective measurement of performance ranging from 1. 0 ( Very Well Maintained) to 6. 0 ( Not Maintained) and includes assessments for cleanliness and interior/exterior appearance of the parking area, stairwells, and elevators. ***Public Area Cleanliness Index Score is scored on a scale of 1 to 6, with 1 being very clean. **** Indicates measure was not tracked and/or conducted during reporting period Parking - Enterprise and Special Revenue Funds 56 Department:Parks & Recreation - General, RDA, Resort Tax, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets # of child care program participants 1,000 786 600 # of child care programs 11 9 7 # of kids on partial scholarship (after school)200 28 200 # of kids on discounted rate (after school siblings, etc.)100 66 100 % of child care programs at 75% to 99% enrollment capacity 35%44%35% % of child care programs at full capacity or on a waiting list 65%44%65% % of participants rating child care programs as excellent or good 90%90%90% # of summer camp program participants 2,300 544 650 # of summer camp programs 12 6 6 # of summer specialty camp programs 20 16 16 # of kids on partial scholarship (summer camp)400 117 100 # of kids on discounted rate (early bird, siblings, etc.)300 49 50 % of summer camp programs at 75% to 99% enrollment capacity 50%50%50% % of summer camp programs at full capacity or on a waiting list 50%2%50% % of specialty camp programs at 75% to 99% enrollment capacity 50%19%50% % of specialty camp programs at full capacity or on a waiting list 50%6%50% % of participants rating summer programs as excellent or good 90%90%90% # of new summer camp programs added 3 18 3 # of youth program participants 2,400 2,265 1,200 # of youth programs 38 39 29 # of kids on partial scholarship (youth) 5 0 5 % of youth programs at 75% to 99% enrollment capacity 35%36%35% % of youth programs at full capacity or on a waiting list 65%23%65% % of participants rating youth programs as excellent or good 90%90%90% # of new youth programs added 2 2 2 Youth Programs This includes specialized youth programs which take place in the youth centers such as Gymnastics, Cooking, Dance, etc. 98,332 1.10 135,000 Neighborhoods Child Care****This includes the Playtime Program and the Afterschool Programs throughout all park facilities. 2,091,105 39.83 226,000 Summer Camps This includes Traditional Summer Camps, Playtime Summer Camp and Specialty Summer Camp throughout all park facilities. 2,913,594 54.93 627,000 Neighborhoods Neighborhoods 57 Department:Parks & Recreation - General, RDA, Resort Tax, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets # of teen program participants 1,250 70 1,250 # of teen programs 27 28 15 % of teen programs at 75% to 99% enrollment capacity 35%21%50% % of teen programs at full capacity or on a waiting list 65%39%50% % of participants rating teen programs as excellent or good 90%90%90% # of new teen programs added 2 4 0 # of adult program participants 20,000 8,745 9,000 # of adult programs 20 18 16 % of adult programs at 75% to 99% enrollment capacity 35%0%35% % of adult programs at full capacity or on a waiting list 65%0%65% % of participants rating adult programs as excellent or good 90%90%90% # of new adult programs added 1 0 1 # of senior scenes program participants 1,000 998 500 # of senior programs 17 14 9 # of senior fieldtrips 17 10 0 # of senior major special events 5 2 1 % of senior programs at 75% to 99% enrollment capacity 35%13%25% % of senior programs at full capacity or on a waiting list 65%0%50% % of participants rating senior programs as excellent or good 90%90%90% # of new senior programs added 1 1 0 # of senior riders provided free transportation 1,000 1,870 100 # of special population program participants 100 87 102 # of special population programs 14 11 8 % of special population programs at 75% to 99% enrollment capacity 35%0%35% % of special population programs at full capacity or on a waiting list 65%27%65% % of participants rating special population programs as excellent or good 90%90%90% # of new special population programs added 2 0 0 Adult Programs This includes specialized programs for ages 18+ such as yoga, zumba, open gym and fitness centers. 69,571 Senior Programs This includes a variety of activities and programs for seniors ages 55+ such as field trips, bingo nights, Tai- Chi, Yoga and more. 131,992 0.90 14,000 Special Populations Programs This includes programs for children ages 16+ and adults with intellectual disabilities to participate in regularly scheduled recreational activities. This also includes the annual $85k grant to the Shane Rowing Center. 186,456 2.33 2,000 75,000 Neighborhoods Neighborhoods Neighborhoods 0.60 Teen Programs The Miami Beach Teen Club is an After School Program designed for Teens. The program offers weekly theme events, field trips, performing arts and volunteer opportunities 275,676 4.25 1,000 Neighborhoods 58 Department:Parks & Recreation - General, RDA, Resort Tax, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets # of youth & teen athletic program participants 1,550 1,127 850 # of youth & teen athletic programs 4 5 5 # of kids on full scholarship (youth & teen athletics) 0 0 0 # of kids on partial scholarship (youth & teen athletics)24 21 24 % of youth & teen athletic programs at 75% to 99% enrollment capacity 35%35%35% % of youth & teen athletic programs at full capacity or on a waiting list 35%45%35% % of participants rating youth & teen athletic programs as excellent or good 90%90%90% # of new youth & teen athletic programs added 2 3 1 # of adult athletic program participants 5,000 789 2,000 # of adult athletic programs 20 5 5 % of participants rating adult athletic programs as excellent or good 90%90%90% # of new adult athletic programs added 2 0 0 # of aquatic program participants 1,450 328 1,275 # of aquatic programs 31 31 20 # of aquatic program participants receiving services at no cost 150 18 30 # of learn to swim programs at no cost to participants 3 3 3 % of aquatic programs at 75% to 99% enrollment capacity 35%0%35% % of aquatic programs at full capacity or on a waiting list 35%0%35% % of participants rating aquatic programs as excellent or good 90%90%90% # of new aquatic programs added 2 0 0 # of individuals utilizing swimming pools during FY 160,000 52,500 70,000 # of ice rink program participants 10,000 4,830 5,500 # of ice rink programs 11 12 12 % of ice rink programs at 75% to 99% enrollment capacity 35%42%50% % of ice rink programs at full capacity or on a waiting list 65%0%50% % of participants rating ice rink programs as excellent or good 90%90%90% # of new ice rink programs added 1 1 1 # of individuals utilizing ice rink during FY 21,000 10,393 10,000 Aquatics This includes all operational expenses and programming revenue such as Swim Team, Learn to Swim programs and Pool Entrance fees at the City's 3 aquatic centers. 2,020,395 26.50 196,100 Scott Rakow Ice Rink This includes all operational expenses and programming revenue such as public skating sessions, private lessons and rentals. 558,497 4.50 368,000 Neighborhoods Neighborhoods Youth & Teens Athletics This includes athletic programs for youth and teens such as Danny Berry Baseball, Travel Soccer and the Teen Basketball League. 210,471 0.10 118,000 Adult Athletics This includes all adult athletic leagues such as Sand Volleyball, Co-ed Softball League, and Flag Football.- - 22,000 Neighborhoods Neighborhoods 59 Department:Parks & Recreation - General, RDA, Resort Tax, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets # of special events at parks 20 11 16 % of participants surveyed rating special events at parks as excellent or good 90%95%90% Estimated # of participants who attend special events in parks during fiscal year 15,000 9,863 5,000 # of tennis program participants 2,800 6,400 3,000 # of tennis programs 38 6 6 # of kids on full scholarship (tennis programs) 2 1 1 # of kids on partial scholarship (tennis programs) 1 1 1 % of tennis programs at 75% to 99% enrollment capacity 50% 100%75% % of tennis programs at full capacity or on a waiting list 50%66%50% % of participants rating tennis programs as excellent or good 95%95%95% # of new tennis programs added 5 1 1 # of members 300 396 325 # of Special Events 25 1 1 # of participants 5,000 1,000 100 # of tennis program participants 1,200 893 700 # of tennis programs 4 4 4 # of kids on full scholarship (tennis programs) 1 0 0 # of kids on partial scholarship (tennis programs) 0 0 0 % of tennis programs at 75% to 99% enrollment capacity 75%60%60% % of tennis programs at full capacity or on a waiting list 40%32%35% % of participants rating tennis programs as excellent or good 90%90%90% # of new tennis programs added 0 0 0 # members 125 77 80 # of Special Events 10 3 5 # of expected participants 3,000 2,000 500 Miami Beach Tennis Center The Miami Beach Tennis Center is currently managed by a Contractor. They are respobsible for all maintenance and staffing expenses. The Contractor collects the revnue and pays the City a monthly fee. - - 60,000 Neighborhoods Special Events This includes all special events organized by the department such as the following: - Spring Eggstravaganza - Youth Music Festival - Black History - Jose Marti - Memorial Day Weekend (Kid Zone) - Winter Wonderland- Hispanic Heritage - Halloween Safe Night of Fright 391,091 4.80 13,000 Flamingo Park Tennis Center The Flamingo Park Tennis Center is currently managed by the City. All expenses are paid by the City and all revenues are collected and deposited into a City account. 1,228,000 4.50 1,104,000 Prosperity Neighborhoods 60 Department:Parks & Recreation - General, RDA, Resort Tax, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of public area cleanliness assessments scoring 2.0 or better (Parks)90%***90% Public area cleanliness rating index (Parks)^^2.00 ***1.50 % of public area cleanliness assessments scoring 2.0 or better (Parks)90%***90% Public area cleanliness rating index (Parks)^^2.00 ***1.50 # of capital projects completed during current FY managed by Parks 8 9 8 # of improved or renovated playgrounds and fitness circuits 5 5 5 % of park repair requests completed 95%98%95% # of park repair requests received **146 100 # of park repair requests completed **146 100 Park Ranger Program Neighborhoods This program serves to patrol park facilities and grounds enforcing park rules and regulations. This includes explaining and enforcing regulatory codes and ordinances. 2,143,000 24.50 164,000 Service shopper score (Parks)4.00 ***4.00 Total # of rounds of golf at Miami Beach Golf Club during fiscal year 44,025 44,399 44,000 % of costs recovered through revenue, exclusive of debt service 135% 155% 105% % of costs recovered through revenue, inclusive of debt service 110% 123% 100% Total # of rounds of golf at Normandy Shores Golf Club during fiscal year 34,570 31,881 37,000 % of costs recovered through revenue, exclusive of debt service 90%73%70% % of costs recovered through revenue, inclusive of debt service 75%63%60% Adopt-a-Bench Program Neighborhoods On November 9, 2016, City Commission passed Resolution No. 2016-29649 supporting the creation of an “Adopt-A-Bench Program.” Funds donated will benefit park improvements. The adoption fee is the following: Tier 1 Parks (Pocket/Mini Parks) - Existing Bench: $1,000 - New Bench: $4,000 Tier 2 Parks (Neighborhood Parks) - Exisiting Bench: $1,500 - New Bench: $4,500 Tier 3 Parks (Special, District & Regional Parks) - Exisiting Bench: $2,000 - New Bench: $6,000 20,000 - 20,000 Neighborhoods Parks Grounds Maintenance This program oversees the landscape maintenance services. In addition, this division is responsible for the management of vendor contracts pertaining to grounds maintenance, athletic fields and dog parks. 2,273,902 9.10 310,000 Neighborhoods Park Facilities This program oversees the facility maintenance operations, preparation of park maintenance, swimming pools, Flamingo Park Tennis Center and neighborhood courts. This division as facilities all repairs and small capital projects within the department. 4,641,220 49.20 - Miami Beach Golf Club The Miami Beach Golf Club is managed by a contractor which oversees the golf operations, course maintenance and food & beverage. 4,245,000 - 4,690,100 Normandy Shores Golf Club The Normandy Shores Golf Club is managed by a contractor which oversees the golf operations, course maintenance and food & beverage. 2,845,000 - 2,274,800 Neighborhoods Neighborhoods 61 Department:Parks & Recreation - General, RDA, Resort Tax, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets High Impact Periods and Special Events Neighborhoods Provide essential City services, including during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, Miami Beach Air and Sea Show, and International Tennis Federation Tennis Event: -Parks & Recreation - $12,000 12,000 - 12,000 Beachfront Restroom Services Neighborhoods Provide enhanced services to the beachfront restrooms in Lummus Park and 21st Street on weekends, holidays, and during high impact periods. 542,000 - 542,000 Restroom Index Scale 1.0 - (Very Well Maintained) 6.0 - (Not Maintained) 2.10 ***2.10 Overall satisfaction with the facility rental process 95%95%95% Overall satisfaction with quality of services provided during facility rentals 95%95%95% # of online registrations during fiscal year 5,000 2,700 5,000 Service shopper score (Parks)4.00 ***4.00 Totals:34,536,000$ 255.50 11,219,000$ FOOTNOTES: * Part-Time Employees are equivalent to 0.5 FTE ** In order to gather this information, we are waiting for the new Corrigo system or Cityworks. We hope to gather FY 2020 information. *** Indicates measure was not tracked and/or conducted during reporting period **** Three additional part-time positions are grant-funded (Children's Trust) This program includes all administrative expenses and revenue such as rentals, telephone and internal services. Administration Neighborhoods 245,000 28.38 7,638,697 62 Department:Planning - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets 4.62 713,528 Staff all Land Use Boards, establish hearing calendars and coordinates with the City Clerk for use of Chambers. Prepare meeting agendas, progress reports, discussion, and continued items. Process new applications and amendments to the Land Development Regulations; prepares, prints all mail notices pursuant to Section 118-102 of the City Code and Chapters 125, 163, and 166 Florida Statutes and provides public notice via print media, posting on site, and electronic notice via constant contact. Invoices fees associated with the board applications, pursuant to Section 118-6, 118-7, and Appendix A of the City Code. Publish agenda items available electronically or downloadable for print. Coordinate agenda with the Communications Dept. for streaming meetings online and video indexing to facilitate the public’s review of individual items. Acts as the Records Custodian for the department and boards. Section manages records retention and digitizing of over 4,485 archived boxes containing documents currently in paper format stored off-site. Manage the department’s electronic media and webpage, providing information regarding departmental functions as well as links Enterprise Resource Program (ERP) solutions for the submittal of Land Use applications, permits, maps, forms, Municode, and County Clerk. Manage the MiMo webpage which provides information regarding Local and Nationally Designated properties and Districts. Manage and maintain Score Card qualitative and quantitative data for the department. Record all board orders, covenants, development agreements and other documents for Planning as well as the City Attorney’s Office. Manage all public records requests and coordinates with the City Clerk and City Attorney’s Office for response and compliance. Organizational InnovationClerk of Boards 5%***5%**100% Digitize and upload 2000 sheets to Project Management module in Energov. This will facilitate access of information to technical staff and the public. 66,500 63 Department:Planning - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets 21 1,075,044 Review of all building permits requiring Planning approval for compliance with the city’s Land Development Regulations as ( LDRs) well as Board Orders governing the project development. Review all building permits requiring Planning approval as it relates to Concurrency Management, state and local regulations including Department of Environmental Resources Management (DERM) and Water And Sewer Department (WASD). Conduct inspections related to Planning approvals for building permits. Review applications for Certificates of Use required to obtain Business Tax Receipts for compliance with zoning regulations and board issued Conditional Use Permits. Review applications for Sidewalk Café Permits for compliance with Concurrency Management impacts, Conditional Use Permits, and applicable design guidelines based on locations, i.e. Lincoln Road, Ocean Drive, etc. Issue Permits Planning & Zoning (P&Z) permits such as Signs and Paint. Provide Zoning Verification Letters and zoning information to general public. Review and issue Letters of No Objections for projects in environmentally sensitive areas. Analyze and calculate fees for Concurrency as well as Fee in Lieu programs. Conduct inspections related to the Fee in Lieu of Parking program to determine consistency with reported deficiencies pursuant to parking requirements outlined in Chapter 130 of the city code. Neighborhoods 2,292,500 Number of days to review 90% of plan submittals. Plans Review (Building Permits, Sidewalk Café, Certificates of Use (CU), and PZ Permits) 8.10 21 21 64 Department:Planning - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets NEW: Number of days to review First and Final Submittals associated with a Land Use Board Applications 10 days each 10 days each 10 days each Provides support for the Resiliency Code project. Staffs the Historic Preservation Board, Planning Board, Design Review Board and Board of Adjustments, collectively Land Use Boards, (LUB). Review all applications requiring approval from the LUB per Code secs 118-531, 118-564, produce staff reports and draft orders for consideration by the boards. Coordinates with the St. of Fla. Historical Resources and the Federal Agency for Historic Preservation for compliance with applicable regulations to maintain the City’s designation as a Certified Local Government under the CLG Program, under the National Historic Preservation Act Amendments of 1980. Prepare preliminary evaluation and designation reports for individual properties and historic districts, per sec.118- 591. Assists plans review staff for review and approval of modifications to properties located within a local historic district, per sec.118-563(d). Provide guidance to residents and development teams reg. proposed projects and compatibility with preservation guidelines intended to maintain the city’s rich historic architecture. Conduct onsite inspections of properties as needed. Provide professional testimony to the City Commission regarding issues associated with Historic Preservation and maintains the Historic Properties Database per City Code sec.118-534. Review all applications requiring approval from the Design Review Board per sec.118-253 Code. Analyzes proposed projects for compliance with LDR’s, generates staff reports and draft board orders for the review and consideration of the board. Coordinate with City departments for development impacts including, Transportation, Sustainability, Urban Forestry, Capital Improvements, Public Works and Parks. Coordinate with plans review staff to review and approve construction projects eligible for administrative approval. Provides guidance to residents and development teams regarding proposed projects and compatibility with LDR's intended to maintain the city’s diverse and unique urban fabric. Review all applications requiring CUP's from the Planning Board per sec.118-193. Review all applications for Lots Splits per sec.118-321. Review waivers of LDR’s for public-private partnerships on City- Owned parcels, per Ch.142, Div. IX. Prepare analysis for CUP's and NIE's. Coordinate with the City depts. to mitigate impacts of development relating to regional transportation, business operations, noise, pedestrian circulation, security, mechanical parking and other elements affecting the urban fabric. Coordinate with Code Compliance on the enforcement of CUP's. Schedules progress reports before the board to evaluate compliance with conditional approvals. Review all applications requiring Variance approval from the Board of Adjustments per Ch.118, Art. VIII. Review administrative appeals of decisions of the Planning Director per Ch.118, Art. VIII. Review requests for Variances of Flood Elevation Requirements, per Ch.54, Art. II. 7.99 1,224,000 Finalize and record Board Orders within seven business days from date of public hearing.90% 100%100% Land Use Boards Prosperity 1,582,862 65 Department:Planning - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Adopt recommendations from the Evaluation and Appraisal Report (EAR) based amendments pursuant to 2018 / 2019 EAR calendar cycle. 100% 100% 100% Draft new Resiliency Code 30%5%25%*** Interpret and maintain the City’s Comprehensive Plan, and review for compliance with the Florida Community Planning Act (Chapter 163, Part II, Florida Statutes). Analyze amendments to the Land Development Regulations (LDRs) for consistency with the Comprehensive Plan. Prepare and process amendments to the Comprehensive Plan. Provide recommendations regarding Comprehensive Plan amendments to the Planning Board in its capacity as the Local Planning Agency (LPA), as required by Section 163.3174, Florida Statutes. Manage the Evaluation and Appraisal Review (EAR) process of the Comprehensive Plan and coordinate with City Departments in its preparation, as required by Section 163.3191, Florida Statutes. Coordinate with consultants and other City departments in the preparation of neighborhood master plans. Prepare and process amendments to the City’s LDR’s to implement the Comprehensive Plan, neighborhood plans, or other City priorities. Prepare concept plans for City-owned land, pursuant to section 82-38, Florida Statutes. Prepare analysis for sale or lease of City-owned properties as required by City Code. Participate in the Miami-Dade Planner’s Technical Committee as required by ICE Policy 3.4 of the Comprehensive Plan. Coordinate with the Environment and Sustainability Department to research new standards and prepare amendments. Prepare and process amendments to the Comprehensive Plan and LDR’s that improve the resiliency and sustainability of development in the City. Review amendments to the Comprehensive Plan and LDR’s, to ensure that they are consistent with the City’s resiliency and sustainability standards. Prepare and manage studies for use in the creation of guidelines and regulations to increase the resiliency of new and existing development. Assist in the creation of the City’s Resiliency Strategy Plan. Represent the department during applicable board proceedings, including the Land Use and Development Committee (LUDC) and Planning Board. 1.60 - 754,251 Community Planning & Sustainability Mobility 66 De p a r t m e n t : Pl a n n i n g - G e n e r a l F u n d Pr o g r a m Vi s i o n A r e a De s c r i p t i o n F Y 2 0 2 1 Pr o g r a m E x p $ F Y 2 0 2 1 FT E ' s * FY 2 0 2 1 Pr o g r a m Re v $ Pe r f o r m a n c e M e a s u r e s FY 2020 TargetsFY 2020 ActualsFY 2021 Targets Fe e I n L i e u Mo b i l i t y Ma n a g e t h e C i t y ’ s F e e i n L i e u o f P a r k i n g p r o g r a m se r v i n g b u s i n e s s e s w h i c h c a n n o t p r o v i d e r e q u i r e d pa r k i n g p u r s u a n t t o C h a p t e r 1 3 0 o f t h e c i t y c o d e . Cr e a t e a c c o u n t s f o r n e w p a r t i c i p a n t s i n t h e p r o g r a m . Co l l e c t i n i t i a l f e e b a s e d o n d e f i c i e n c y a n a l y s i s . Co o r d i n a t e a n n u a l i n s p e c t i o n s o f p r o g r a m pa r t i c i p a n t s . I n v o i c e a l l p r o g r a m p a r t i c i p a n t s n o l a t e r th a n M a y 1 s t t o e n s u r e p a y m e n t o f f e e s p r i o r t o t h e an n u a l i s s u a n c e o f B u s i n e s s T a x R e c e i p t s . C o o r d i n a t e wit h F i n a n c e / C u s t o m e r s e r v i c e t o c l e a r h o l d s o n BT R s w h e n c o l l e c t i o n o f f e e s o c c u r s . D r a f t p a y m e n t pla n s f o r t h e M a n a g e r ’ s r e v i e w a n d a p p r o v a l f o r ac c o u n t s w i t h p a s t d u e f e e s . R e c o n c i l e a l l r e v e n u e f o r pr o g r a m a n d c o o r d i n a t e s w i t h t h e C i t y A t t o r n e y ’ s Of f i c e o n c o l l e c t i o n e f f o r t s t o i n c l u d e p r e p a r a t i o n o f do c u m e n t s f o r c o u r t p r o c e e d i n g s , p a y o u t ne g o t i a t i o n s , a n d e n f o r c e m e n t o f J u d g m e n t . P r e p a r e an d p r e s e n t s d a t a t o t h e A u d i t C o m m i t t e e a s w e l l a s th e F i n a n c e a n d C i t y w i d e P r o j e c t s C o m m i t t e e o n co l l e c t i o n e f f o r t s , c o m p l i a n c e , e t c . 16 2 , 7 0 6 0.8 9 - NE W : T i m e f r a m e t o p r o c e s s a n n u a l e l e c t r o n i c in v o i c i n g i n a d d i t i o n t o h a r d c o p y m a i l o u t s . 15 days 45 days 30 days*** Ad m i n i s t r a t i o n Or g a n i z a t i o n a l I n n o v a t i o n Di r e c t o r a n d D e p u t y D i r e c t o r s u p e r v i s e a n d m a n a g e all s t a f f a n d m a t t e r s u n d e r t h e p u r v i e w o f t h e P l a n n i n g De p a r t m e n t , p r e s e n t a n d p r o v i d e e x p e r t i s e t o C i t y Co m m i s s i o n , l o w e r b o a r d s a n d c o m m u n i t y m e e t i n g s , as w e l l a s c o o r d i n a t e w i t h o t h e r m u n i c i p a l , s t a t e a n d fe d e r a l a g e n c i e s . T h i s s e c t i o n p r o v i d e s a d m i n i s t r a t i v e an d c l e r i c a l s u p p o r t a n d c o n d u c t s f i n a n c i a l f u n c t i o n s ne c e s s a r y f o r t h e m a n a g e m e n t o f r e v e n u e s a n d ex p e n d i t u r e s i n t h e G e n e r a l F u n d a n d S p e c i a l Re v e n u e a c c o u n t s . S e c t i o n a l s o p r e p a r e s b u d g e t , qu a r t e r l y r e v e n u e a n d e x p e n d i t u r e f o r e c a s t s . S e c t i o n ma n a g e s t h e r e c e i p t o f i n v o i c e s a n d p r o c e s s e s pa y m e n t s o f s e r v i c e s p r o v i d e d a n d c o n d u c t s a l l fu n c t i o n s r e l a t e d t o p e r s o n n e l . P r o v i d e s t r a i n i n g a n d su p p o r t t o o t h e r c i t y d e p a r t m e n t s w o r k i n g i n t h e En e r G o v p e r m i t t i n g s o f t w a r e . 90 3 , 6 0 8 3.8 0 16 5 , 0 0 0 Pr o v i d e 1 2 t r a i n i n g s e s s i o n s p e r y e a r t o o t h e r de p a r t m e n t s s u c h a s C o d e C o m p l i a n c e a n d F i n a n c e – Cu s t o m e r S e r v i c e r e g a r d i n g L a n d D e v e l o p m e n t Re g u l a t i o n s t o e n s u r e p r o p e r a p p l i c a t i o n o f g o v e r n i n g re g u l a t i o n s . 12 2** 12*** To t a l s : 5 , 1 9 2 , 0 0 0 $ 27 . 0 0 3, 7 4 8 , 0 0 0 $ FO O T N O T E S : *P a r t - t i m e p o s i t i o n s a r e e q u i v a l e n t t o 0 . 5 F T E ** A t t r i b u t e d t o C O V I D - 1 9 p a n d e m i c a d v e r s e l y i m p a c t i n g d e p a r t m e n t o p e r a t i o n s ** * S u b j e c t t o c h a n g e d u e t o t h e i m p a c t o f C O V I D - 1 9 o n t h e d e p a r t m e n t ' s o p e r a t i o n s 67 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Chief's Office Internal Affairs Organizational Innovation Conducts immediate, objective and thorough investigations of all allegations of employee misconduct involving department employees. 2,009,824 10.00 - % of cases resolved within 180 days 100% 100% 100% Community/outreach programs conducted annually 4 4 4 Community youth served through PAL outreach annually 2,000 4,050 2,000 % of responses to media public records requests within 5 days 100% 100% 100% Average of combined social media postings shared with public each month 35 40 35 Accreditation Organizational Innovation Ensures continued national law enforcement accreditation through the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA). 200,982 1.00 - Annual CALEA assessment status Pass Pass Pass Intelligence Unit Organizational Innovation Gathers, evaluates, analyzes, disseminates criminal intelligence. Conducts threat assessments. Investigates threats against public officials. Works w/FBI re: terrorism. Provides dignitary protection services. The School Resource Officer supports and facilitates the educational process by providing a safe and secure environment by establishing meaningful relationships with students and staff and proactively interacting with the school community. 1,005,000 5.00 - # of threats to public officials and City workers investigated N/A 1 N/A Operations Major crime index compared prior year-based on crime occurrences percentage change with a +/- margin of error to account for crimes on area borders Below Covid -29.72% 2% below 2019 Average response time to emergency calls (mins)2 2 Under 2 Community meetings or outreach contact events conducted annually 100 70 70 1.00 - Police Athletic League Supports the Police Athletic League (PAL) by assigning one full-time officer administrator. 201,000 1.00 - Neighborhoods Area 1 South District (South Pointe to Dade Blvd)Neighborhoods Provide basic patrol services, specialized services and community policing-related services to residents and visitors. Manage RDA Unit. Manage MDA Traffic Operations Unit. Staffing per Shift: Day shift - 37.5 FTE Afternoon shift - 29 FTE Midnight shift - 18 FTE 22,282,329 NeighborhoodsPIO/Communications Prepares, presents and disseminates an array of public information on behalf of the City and Police Department, with an emphasis on building relationships, maximizing safety and community awareness. 200,982 Police Department - General, Special Revenue, and Resort Tax Funds 85.50 479,464 69 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Police Department - General, Special Revenue, and Resort Tax Funds Major crime index compared prior year-based on crime occurrences percentage change with a +/- margin of error to account for crimes on area borders Below Covid -22.83% 2% below 2019 Average response time to emergency calls (mins)2 2 2 Community meetings or outreach contact events conducted annually 60 45 60 Major crime index compared prior year-based on crime occurrences percentage change with a +/- margin of error to account for crimes on area borders Below Covid -8.80% 2% below 2019 Average response time to emergency calls (mins)2 2 Under 2 Community meetings or outreach contact events conducted annually 60 9 60 Major crime index compared prior year Below Covid -48.50% 2% below 2019 Average response time to emergency calls (mins)2 2 Under 2 Community meetings or outreach contact events conducted annually 20 10 20 Support Services % of budgeted staffing number to maintain recruitment and hiring goals within for sworn personnel annually 3%3%4% % of candidates for hire within 90 days of completed application 95%97%95% Court Liaison Office Neighborhoods Responsible for coordinating the attendance of Department employees to all judicial proceedings arising from the Department's law enforcement efforts. 451,302 2.00 -Number of days from the end of the previous month to produce court attendance report 20 20 20 Area 2 (Mid-Beach, Dade Boulevard to 63rd Street) 12,509,377 48.00 269,173 Provide basic patrol services, specialized services and community policing-related services to residents and visitors. Manage K-9 Unit. Staffing per Shift: Day shift - 22 FTE Afternoon shift - 20 FTE Midnight shift - 17 FTE NeighborhoodsArea 3 (North Beach, 63 Street to 87 Street) Area 4 (Entertainment District, 5th to 15th Street, Ocean Drive to Washington Ave) Provide basic patrol services, specialized services and community policing-related services to residents and visitors. Manage Homeless Outreach Unit and Ocean Drive Squads. Staffing per Shift: Day shift - 20 FTE Afternoon shift - 32 FTE Midnight shift - 17 FTE 17,982,230 69.00 386,936 902,603 4.00 - Responsible for recruitment and selection of all Department personnel and for maintaining staffing of budgeted positions. Recruitment/Backgrounds Neighborhoods Neighborhoods 14,333,662 55.00 308,427 Provide basic patrol services, specialized services and community policing-related services to residents and visitors. Manage Marine Patrol Unit. Staffing per Shift: Day shift - 33 FTE Afternoon shift - 21 FTE Midnight shift - 18 FTE Neighborhoods 70 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Police Department - General, Special Revenue, and Resort Tax Funds Special Events/Off-Duty Unit Neighborhoods Responsible for planning police response to all special events and for managing all off-duty employment for qualified employees. 902,603 4.00 -Hours prior to all special events to provide comprehensive plans to Command Staff 74 74 74 % compliance to maintain with Criminal Justice Information Services (CJIS) security rules for sworn personnel 95%96%95% NEW - % Increase of proactive patrol/investigative time for sworn employees by providing dedicated computer hardware 80%85%80% NEW - Number of Unmanned Aerial Systems missions/deployments 10 10 10 % of field-deployed cameras and license plate readers each month maintained as operational 95%95%95% % of attendance for a minimum of 40 hours of in- service training annually for all sworn personnel 99%99%99% NEW - % of training certifications recorded and electronically documented via PowerDMS for 516 employees. 75%75%75% Minimum community training courses conducted annually 30 40 30 Sworn vacancy in patrol field strength due to retirements. Avoided by ensuring that a new recruit is always trained up and available to fill a position vacated by an MBPD Officer's retirement. 0 0 0 Records Unit Organizational Innovation Responsible for retention, maintenance, dissemination and disposition of all records produced by the Department. 2,482,159 11.00 -% of customers who make requests of the Records Unit who are provided same day service 92%95%95% % of Property & Evidence Unit audit deficiency achieved each year <2% <2% <2% Average % of vehicles street worthy each month 90%90%90% - Organizational InnovationTechnical Services Unit Training Unit Provides all required training and supplemental training to sworn employees. 1,805,206 8.00 - Organizational InnovationProperty & Evidence Unit Organizational Innovation 2,030,857 9.00 - Plans, implements and directs all technology initiatives of the Department, including hardware and software programs and field-deployed technology, and ensures seamless integration with City's IT Department. Responsible for: impounding, storing and disposing of all property and evidence; for ensuring continuity and consistency in the safekeeping of property and evidence to meet the requirements of the judicial system; for managing the Department's fleet of vehicles, physical plant and Body Worn Camera Program. 4,513,016 20.00 71 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Police Department - General, Special Revenue, and Resort Tax Funds Payroll Unit Organizational Innovation Responsible for the proper tracking and processing of all employees' work time to ensure each person is accurately compensated. 451,302 2.00 -% of payroll deficiencies processed/corrected within 2 business days 92%95%95% # of community engagements and meetings 100 200 100 NEW - Meetings with Students, Faculty and PTA to share public safety information 3 3 due to COVID 3 # of Monthly visits to school classrooms through SRO’s, Kindergarten COPs, Keep a Clear Mind Program, Bigs in Blue, and the PAL programs.  100 125 120 Criminal Investigations Average number of cases per detective that are closed by arrest, not including case-related arrests by patrol personnel 8 17 12 % of cases assigned within 60 days-based upon case assignment criteria (*tracked in 2018 only- new metric below) 85%83%85% Special Investigations (Crime Suppression, Narcotics and Vice Enforcement) Neighborhoods Conduct investigations of robberies, narcotics-vice crimes and human trafficking 6,664,188 32.00 - Average # of special operations conducted per month 8 11 10 Crime Scene Unit Organizational Innovation Provide forensic evidence retrieval and investigative support to detectives. 2,707,326 13.00 - Average number of crime scenes processed per month 200 150 200 Victim Services Unit Organizational Innovation Provide comprehensive services to victims of crime, including social services and well being support, and serve as liaison to detectives and to support agencies.. 260,320 1.25 - Average number of victim service contacts per month 100 130 110 % of compliance with grant obligations each year 100% 100% 100% Amount of grant revenue achieved each year >$500,000 $1,200,000 >$500,000 Grants/Planning/Research General Investigations 1.00 220,369 Identify, review, and complete grant opportunities. Ensures compliance with all federal, state and local grant requirements, including performance reporting and audits. Identification and administration of programs to enhance the effectiveness and efficiency of the MBPD. Preparation of all MBPD related documentation for the City Commission meetings and various committees. Neighborhoods Expand community policing concept through the addition of the Community Affairs Unit and the many associated forms of outreach to build strong partnerships with the community.  The CAU consists of the Homeless Liaison Unit, School Resource Officers, Neighborhood Resource Officers, Park Rangers, School Crossing Guards, and City Security Guards. 7,474,066 36.00 - Community Affairs Unit Organizational Innovation 8,538,491 41.00 - Conduct investigations of major crimes, economic crimes, burglaries, larcenies, batteries, sexual assaults, special victim crimes and missing persons. Organizational Innovation - 72 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Police Department - General, Special Revenue, and Resort Tax Funds Crime Analysis Unit Organizational Innovation Provide comprehensive crime analysis support to Chief's Office, Criminal Investigations Division and entire Department. 937,151 4.50 -Number of Crime Strategy meetings conducted per month 5 5 5 City Center RDA Operations Neighborhoods Provide patrol and specialized services to City Center, including Lincoln Road corridor, Convention Center area and Collins Park neighborhood Staffing per Shift: Day shift - 0 Afternoon shift - 19 Midnight shift - 0 5,030,000 19.00 5,030,000 Average response time to emergency calls Under 2 minutes 2 minutes Under 2 minutes State Asset Forfeiture Funds Operations Organizational Innovation Dispersed for law enforcement training and equipment only, as required by state law 164,000 - 164,000 Federal Asset Forfeiture Funds Operations Organizational Innovation Dispersed for law enforcement training and equipment only, as required by federal law 130,000 - 130,000 Annual average of tickets uncontested and promptly paid by violators 55%51%55% Average accidents per Photo Red Light location annually Under 8 12.7 Under 8 Crash Report Sales Operations Organizational Innovation Revenue from sale of vehicle accident reports 25,000 - 25,000 LETTF Training Operations Organizational Innovation Revenue source for portion of Department Training Budget, from county ticket surcharges 25,000 - 25,000 Unclaimed Evidence Operations Organizational Innovation Revenue from sales of unclaimed property in custody of Police Department 29,000 - 29,000 High Impact Periods and Special Events Neighborhoods Provide essential City services, including during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, and Miami Beach Air and Sea Show. 3,781,000 - 3,781,000 Average response time to emergency calls Under 2 minutes 1.5 minutes Under 2 minutes Under 2 minutes Entertainment District Operations Average response time to emergency calls Photo Red Light Camera Program Operations Manage the Photo Red Light (PRL) program's operational and administrative elements, including all court-related process 1,407,000 4.00 1,407,000 Under 2 minutes 1 minute Organizational Innovation 2,488,000 12.00 2,488,000 (Resort Tax-Funded Positions): Provide enhanced services to Ocean Drive corridor for crime reduction, homeless issues, community policing/problem solving. Includes High Impact Periods. Staffing per Shift: Day shift - 3 Afternoon shift - 6 Midnight shift - 3 Neighborhoods 73 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Police Department - General, Special Revenue, and Resort Tax Funds Totals:128,246,000$ 518.25 14,523,000$ FOOTNOTES: *Part-Time positions are equivalent to 0.5 FTE **Total position count does not include 4.75 grant-funded positions in the Victim Services Unit program Provide leadership and managerial oversight for all functions of the Office of the Chief of Police. Prepares and manages the Department’s annual operating budget within the guidelines of all City rules and regulations. Administration - 19.00 4,100,654 Organizational Innovation 74 Department:Procurement - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Average # of calendar days to award bids (ITB'S)90.0 68.7 90.0 Average # of calendar days to award proposals (RFPs/RFQ/ITN)120.0 116.1 120.0 Average # of responses to procurement solicitations (Proposals - RFPs/RFQ/ITN/ITBs)4.0 6.0 4.0 # of contract awards for competitive sealed bids and proposals (ITB/RFPs/RFQ/ITN)60 52 60 NEW - # of contract awards for competitive sealed bids and proposals (ITB/RFPs/RFQ/ITN) per FTE 12 11 12 Contracting (B) - Contract Negotiations Organizational Innovation Lead all post-award contract administration and compliance requirements for all City expenditures to assure compliance with risk guidelines, City policy, restate law and federal rules. • Lead and liaise with stakeholders and City Attorney’s Office on contract negotiation and contract development phase on all contracts, including GO Bond projects while ensuring compliance with the Sunshine Law. • Lead contract onboarding (including deliverable requirements, schedule of values, and material terms) and vendor/departmental contract training/kick-off, including contract kick-off training sessions with awarded contractors and affected departments. • Conduct all negotiation related cost and market analysis to achieve best value. 219,076 2.00 - Estimated Total for Contracts Negotiated Savings N/A 3,250,759 N/A Contracting (A) - Competitive Solicitation Organizational Innovation Lead all post-award contract administration and compliance requirements for all City expenditures to assure compliance with risk guidelines, City policy, restate law and federal rules. • Develop bids and specifications that meet requesting department needs yet do not restrict competition. • Conduct market research to identify competitive options, market viability, market trends, and available competition. • Manages e-procurement solicitation process and conduct due diligence on bids and contractors while ensuring compliance with the Sunshine Laws and all local, state and federal requirements, including: managing evaluation committee process, bidder responsiveness, contractor background verifications cost analyses, analyzing comparative cost data and assisting negotiation team. • Works with the departments and stakeholders to expedite all GO Bond purchases --projects instead of purchases. • Manage communications with all stakeholders within the cone of silence and state public access rules, including bidder conferences, addendums, and related communications with user departments and project consultants. • Liaise between the City Attorney’s Office, bidders and other stakeholders (e.g., FDOT, state or federal agencies and grantors) on all procurement matters. • Provide ongoing training to City staff on the solicitation and contracting process. 691,476 5.00 - 75 Department:Procurement - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Estimated Total for Requisition Savings N/A 174,441 N/A Average # of calendar days to approve requisitions and change orders in the Procurement Department 3.0 2.8 3.0 % of contracts renewed or replaced prior to expiration 100% 98.4% 100% NEW - % of Living Wage Compliance 100% 100% 100% Compliance & Contract Administration (A) - Buying Team (Purchase Orders, Change Orders, Informal Solicitations, Expenditure Analysis) Organizational Innovation Compliance & Contract Administration (B) - Compliance (Living Wage, Insurance, Bonds, Local Workforce, Renewals) Organizational Innovation Leads all post-award contract administration requirements for over 2,000 Purchase Orders, 800 City contracts and GO Bond projects within the requirements of City policy, risk management guidelines, state and federal rules, including: • Lead review of over 2,000 Purchase Order requests annually totaling over $91 million dollars to assure compliance with relevant contracts, policy and insurance, bond and applicable state and federal requirements. • Lead or assist departments with informal solicitations (Invitation to Quotes and Request for Letters of Interest) for purchases under the formal bid threshold amount. • Complete cost/benefits analysis required by City policy for cooperative purchases. • Conducts strategic analysis and annual strategic procurement planning conferences with all departments to aggregate purchases and maximize volume whenever possible to achieve maximum cost savings and best value. • Provide ongoing training and support to departments on purchase orders, change orders, and informal solicitations. Leads all post-award contract administration requirements for over 2,000 Purchase Orders, 800 City contracts and GO Bond projects within the requirements of City policy, risk management guidelines, state and federal rules, including: • Lead general contract compliance, including contract terms; contract amendments; liaising with contractors and departments on violations; assisting departments with vendor performance reviews; and contract closeouts. • Lead social program compliance, including and living wage, local workforce and prevailing wages (construction), and Davis Bacon Federal Wages (federally funded construction). Liaises with contractors on payroll record submittals, monitoring payroll record compliance, managing and resolving violations, and managing electronic contractor compliance portal for reporting and compliance, training contractor on requirements and usage of electronic portal. • Manage risk compliance including, insurance and bonding requirements. Liaises with contractors on violations and “stop work” orders. • Manage centralized contract repository, including contract public records portal. • Support contract audits. • Provide ongoing training and support to vendors and departments on contract compliance and administration matters. 382,115 3.50 - 172,801 1.50 - 76 Department:Procurement - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Value of Emarketplace Orders 1,500,000 1,983,215 1,500,000 NEW - Credit Card Rebate (1.45%)N/A 28,757 21,750 NEW - Increase # e-Marketplace Contracts N/A 0 1 # of Vendor Advocate Help Desk Items Resolved N/A 2,900 N/A GO Bond Organizational Innovation Assists with the Competitive Solicitation and Contract Negotiations Program specifically with (General Obligation Bond Projects), including: • Leads award recommendations for all GO Bond contracts resulting from the procurement process. • Leads major GO Bond contract negotiations. • Works with the departmental GO Bond Committee. 129,511 1.00 - Support Team (Supplier Support, External/Internal Training, Technology, Systems, Diversity, & Admin Support) Organizational Innovation • Leads all technology initiatives for the department and trains, supports, troubleshoots and liaises between City users and technology system providers. • Provides ongoing development/enhancements of ERP modules relative to procurement (requisitions, purchase orders, contract management, vendor self-service). • Provides ongoing support, maintenance and bidder support for: BidSync e-procurement systems; PublicSurplus system for sale of surplus, obsolete assets. • Manages the Miami Beach e-Marketplace for the purchase of MRO items. Conducts strategic analysis for enhancements to system offerings to maximize savings and pcard rebates. • Manages the Vendor Advocate Help Desk to provide general support or assist vendors with expediting late payments, contractual issues or other difficulties vendors may encounter in working with City departments. Provides training to City vendors in a wide range of matters, including (but not limited to) how to do business with the City. • Manages department budget, payroll and all finance- related matters. • Tracks and reports on departmental key performance indicators. 513,120 4.50 - 77 Department:Procurement - General Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Totals:2,699,000$ 19.50 -$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE 2.00 590,901 •Leads Procurement Department and oversees all activities for the acquisition of goods and services city- wide. •Recommends procurement policies and procedures for meeting organizational needs, while maximizing cost and operational efficiencies. •Establishes training programs to assist department and city staff, and contractors with meeting City policy, state law and federal rules for contracts and purchases. •Yielded $3.4 million in savings in FY20 by maximizing competition and negotiations. •Reviews and makes recommendations to annual expenditure reports for all departments to facilitate strategic sourcing and maximize taxpayer resources. •Establishes key performance indicators that facilitate efficient procurement processes. •Leads major contract negotiations. •Works with the departmental directors and managers to enforce and ensure compliance with all procurement- related City code requirements, state requirements or federal requirements for grants and awards. •Liaises with local, county, state and federal authorities, and NIGP – the Institute for Public Procurement. Organizational InnovationAdministration 24 23 24 # of Procurement Department Trainings Facilitated- 78 Department:Property Management - General Fund, Internal Service, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $* Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of skilled, professional & non-skilled staff per square footage 41% (15.0 FTE's) 28% (16.0 FTE's) 51% (16.5 FTE's)^ 31% (15.8 FTE's) 51% (16.5 FTE's) 31% (15.8 FTE's) % of residents rating the appearance and maintenance of the City's public buildings as excellent or good 85%**87% % of Work Orders completed within 7 days of issuance 75%71%75% % of budgeted projects completed each fiscal year 65%46%***68% % reduction of deferred maintenance and deferred maintenance backlog 65%8%***68% % of Facility Condition Index rating scoring below 0.15 (good and excellent)35%**35% Operation, occupancy and utility cost. Performance in terms of currency expended per unit area, person, or output/product. $9.52/Sq. Ft.^^ $9.52/Sq. Ft. Repair and Maintenance Materials Warehouse Organizational Innovation This program provides an inventory of all the necessary materials to complete routine maintenance and repairs throughout the City facilities. 219,120 1.00 - % of necessary material in stock in order to streamline maintenance materials to reduce work order time response time. 100%88%100% Facilities Operations and Maintenance Environment & Infrastructure This program maintains and operates over 4 million square feet of facilities, monuments, fountains and pedestrian areas owned by the City of Miami Beach. Oversight of professional services, quality control, and facility assessments. Daily deferred and preventative maintenance as identified by lifecycle management, industry standards, and the City’s Facilities Condition Assessment. Additionally, this program assists in special events, and is tasked with completing service requests in a timely manner in line with the industry standards and the City's vision plan. This program is also tasked with analyzing vulnerabilities including (but not limited to) basic safety and security, acts of terrorism, natural disasters, workplace violence, and chemical/biological incidents. 3,834,600 14.80 667,800 Capital Renewal/ Replacement Project and Space Planning Management Environment & Infrastructure This program provides construction project management for projects funded by Capital Renewal and Replacement. Grant project administration, facilities renewal/replacement, lifecycle planning, surveys, coordination of professional services, design services, space planning, code compliance and workspace allocation projects. This program also helps address deferred and preventative maintenance needs as identified in the City's Facilities Condition Assessment. 1,095,600 3.75 - Environment & Infrastructure This program oversees the contract maintenance and repairs for facility maintenance contracts such as fire prevention systems, generators, elevator maintenance, janitorial, and pest control services. Oversees life-cycle management, facility condition assessment requirements, capital planning prioritization and planned spending up to 15 years per industry standards. Additionally this programs plans and prepares for stressors to minimize disruption and assure a speedy recovery process. These plans encompass analyzing vulnerabilities, develop and implement protection strategies, leveraging of resources (equipment, materials, etc.), pre and post emergency plans, essential personnel functions, and facility assessments based on risk rating and risk mitigation. Below are just some examples of contracts being utilized under this program. • Janitorial Services • Generators Maintenance • Fire Alarm Maintenance • Pest Control • Elevator Maintenance 4,163,280 3.20 - Contracted Maintenance & Repairs 79 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $* Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Operation, occupancy and utility cost. Performance in terms of currency expended per unit area, person, or output/product. $9.52/Sq. Ft.^^$8.52/Sq. Ft. % of Work Orders completed within 7 days of issuance 75%65%75% % of Facility Condition Index rating scoring below 0.15 (good and excellent)75%**75% Anchor Shops Prosperity The retail component of the Anchor Parking Garage. The Anchor shops consists of several ground floor retail and restaurant spaces comprising a total of approximately 20,500 square feet. 1,302,000 - 1,302,000 NEW: % of occupancy of leased spaces N/A N/A 80% Pennsylvania Shops Prosperity The retail component of the Pennsylvania Avenue Parking Garage. The ground floor retail space is approximately 7,722 square feet. 323,000 - 323,000 NEW: % of occupancy of leased spaces N/A N/A 90% % of Work Orders completed within 7 days of issuance 75%71%75% % of invoices paid within 20 days 85%37%82% % of operating purchase orders/encumbered contracts opened by November 1st 95%28%90% % of Work Orders completed within 7 days of issuance 75%53%75% % of invoices paid within 20 days 85%0%82% % of operating purchase orders/encumbered contracts opened by November 1st 95%25%75% NEW: % of Work Orders completed within 7 days of issuance N/A N/A 75% NEW: % of invoices paid within 20 days N/A N/A 85% NEW: % of operating purchase orders/encumbered contracts opened by November 1st N/A N/A 95% Normandy Shores Maintenance & Operations Neighborhoods This program provides administrative functions, as well as maintenance and repairs for the Normandy Shores guard house. • Other operating expenditures • Contracted Repairs / Upgrades • Contingencies • Internal Services • Security Services 249,000 - 249,000 RDA Facilities Operations and Maintenance Environment & Infrastructure This program oversees the administrative functions of maintenance for Lincoln Road and other areas within the RDA. 1,066,200 2.20 1,066,200 Biscayne Point Maintenance & Operations Environment & Infrastructure This program provide maintenance and repairs for the Biscayne Point guard house. • Other operating expenditures • Security Guard Services • Contracted Repairs / Upgrades • Contingencies 154,700 - 154,700 Allison Island Maintenance & Operations Environment & Infrastructure This program provide maintenance and repairs for the Allison Island guard house. • Other operating expenditures • Security Guard Services • Contracted Repairs / Upgrades • Contingencies 154,700 - 154,700 Property Management - General Fund, Internal Service, and Special Revenue Funds 80 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's FY 2021 Program Rev $* Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets NEW: % of Work Orders completed within 7 days of issuance N/A N/A 75% NEW: % of invoices paid within 20 days N/A N/A 85% NEW: % of operating purchase orders/encumbered contracts opened by November 1st N/A N/A 95% % of occupancy of leased spaces and concession agreements. ^^^^^^80% % of accounts in full compliance with all internal and client specific policies, procedures, billing and collection of revenues. ^^^^^^65% % of maximun value of portfolio ^^^^^^50% % of overall quality of the beaches as excellent or good ^^^^^^78% % of Work Orders completed within 7 days of issuance ^^^^^^75% Holiday Decorations Neighborhoods Provide annual holiday lighting decorations throughout the City's tourism areas funded by Resort Tax 500,000 - 500,000 Lifeguard Towers Environment & Infrastructure Painting of lifeguard towers funded by Resort Tax 36,000 - 36,000 % of invoices paid within 20 days 85%65%85% % of operating purchase orders/encumbered contracts opened by November 1st 95%14%75% Totals: $ 17,697,000 45.07 $ 12,484,000 Biscayne Beach Maintenance & Operations Administration Organizational Innovation This program oversees the administrative functions for the Department, contract maintenance and compliance, centralized maintenance/work order system management, payroll, budgetary, and fiscal oversight (accounts payable, new work transactions). Quantitative data, performance measures, benchmarks, streamline of processes, and what-if scenarios based on impact, logistics and available funding. Additionally, this program also includes chargebacks from other internal service departments such as Fleet, Central Services and Information Technology. This includes administration for the following: •Internal Service $1,643,400 •RDA $60,800 •Allison Island $66,300 •Biscayne Beach $66,300 •Biscayne Point $66,300 •Beach Maintenance $463,000 2,906,100 14.12 1,143,800 6,597,000 Beach Operations and Maintenance 135,100 Environment & Infrastructure This program provide maintenance and repairs for the Biscayne Beach guard house. • Other operating expenditures • Security Guard Services • Contracted Repairs / Upgrades • Contingencies 154,700 - 154,700 FOOTNOTES: ^FTE increase was due to position reallocations between Internal Service and RDA, not due to additional bodies within the department *All internal service department expenditures are allocated to departments citywide ** Score pending new FCI assessment estimated to be completed on 2/1/2021 or indicates measure was not tracked and/or conducted during reporting period ***Deferred projects during COVID-19 ^^Operating cost per facility pending review of additional facilities for holistic review^^^ During FY 2020, the Asset Management Division of the Economic Development Department and the Beach Maintenance Division of the Parks and Recreation department were transferred to the Property Management department. Management of City Real Estate Assets Prosperity Manages overall portfolio of 170 contracts governing the use of City-owned properties, inclusive of 88 leases, concession agreements, management/operation agreements, in addition to 82 beachfront concession permits. 843,500 2.00 Environment & Infrastructure This program oversees the administrative functions of maintenance for 7 miles of beach and other areas within beach inclusive of beach showers, lifeguard stands, and Beachwalk. 694,500 4.00 Property Management - General Fund, Internal Service, and Special Revenue Funds 81 T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Revenue collected from water bills including interest and miscellaneous water revenue. % of billable water revenue collected from the county on monthly based on consumption 95%90%95% Purchase of potable water from WASD.% of potable water purchased with permits based on consumption from the county 95%90%95% Sec 24-18 of the Miami-Dade County Code requires all water and sewer utilities to have a valid operating permit. % of turnaround time and timely remittance of the utility service fee to Miami-Dade County 95%90%95% The purchase of new water meters including professional consulting services related to updating ad reviewing City standards. % of meters purchased and installed within the budgeted year 95%90%95% Coordination and distribution of water meter reading and billing for contractors also includes the purchase of hydrant meters. % of time meters are accounted for, read and billed quarterly 95%90%95% % of time the U.S. Environmental Protection Agency Safe Drinking Water Act standard is met 95%90%95% % of valves exercised annually 95%90%95% Monthly reading of all water meters % of meters that are working and read as scheduled 100% 100% 100% Respond to any water monthly billing requests % of time service orders are scheduled within two (2) business days 95%95%95% Cleaning, maintenance and inspection of six (6) pump stations and necessary preventative maintenance of City's 23,000 water valves % of time maintenance is scheduled to ensure Pump Stations are operational 100%99%99% Maintain the operability of 180 miles of water lines and 3,000 fire lines and 1,500 fire hydrants % of time the water distribution system provides an uninterrupted supply of pressurized safe drinking water with appropriate quantity to all consumers 99%99%99% Control Room Operations Environment & Infrastructure Provide support for residents and businesses 24 hours a day, 7 days a week. Operates automated pumping equipment and dispatches staff to emergencies. 984,717 9.00 -% availability of PW Operations 24/7 call center to address all City related issues or concerns 100%100% 100% Warehouse Operations Environment & Infrastructure Handle the purchases and distribution of materials and supplies for daily use by various divisions 439,835 4.00 -% of the sample inventory physical count differences <10%<3% <10% Water System Maintenance and Repair Environment & Infrastructure 5,413,682 19.29 - Water System Management Environment & Infrastructure 17,276,046 1.20 Water Meter Management Environment & Infrastructure 1,949,427 14.30 Testing drinking water for biological and chemical safety, permits and aesthetics. - 34,475,000 83 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Water and Sewer Debt Service Environment & Infrastructure The Finance department manages the payment of the principal and interest on the water and sewer bonds: • 2000 Series Water and Sewer Bonds • 2006 Series Water and Sewer Bonds• 2017 Series Water and Sewer Bonds • Line of Credit Fees • Cost of Debt Issuance 11,773,000 - - % of timely payment of principal and interest of the water and sewer bonds 100%100% 100% Revenue collected from sewer bills including interest and miscellaneous revenue and costs for sewage disposal % of billable sewer revenue from the county on monthly based on consumption 95%95%95% Maintain the operability of 644,160 feet of sewer lines % of time system functions without overflows 95%95%95% Preventative and corrective maintenance, including breaks, gravity and force mains, sewer disconnects, and sewer connections % of time service orders are scheduled within two (2) business days 95%95%95% Sec 24-18 of the Miami-Dade County Code requires all water and sewer utilities to have a valid operating permit % of turnaround time and timely remittance of the utility service fee to Miami-Dade County 95%95%95% Pump Station: Cleaning and inspection non-operable components of 23 pump stations and electricity % of time system functions without overflows 95%95%95% Portable Pumps & Generators: Rental equipment costs and labor requirements for preventative and corrective maintenance including emergency situations % of time maintenance is scheduled to ensure Pump Stations are operational 95%95%95% Sewer Fees - Satellite Cities Environment & Infrastructure Provides sewage conveyance for disposal services to Town of Bal Harbour, Surfside and Bay Harbour Islands - - 3,068,000 % of time billing of the sewage conveyance for the satellite cities occurs by the 10th of every month 100% 100% 100% Revenue collected from storm water bills including interest and miscellaneous revenue % of billable storm water revenue 95% 100%95% Cleaning and inspection of storm water system $1.6M by contracted maintenance and 4 FTE, includes in-house contractual services, inspection and maintenance of all drainage structures and to help the storm water system function properly % of storm water structure inspected and maintained 95% 100%95% DERM permit requirements; enforces the storm water ordinance to have permits in place prior to dewatering % timely remittance of permits 100% 100%95% 45,102,250 Sewer System Management Environment & Infrastructure 25,322,294 0.20 30,263,000 - Sewer System Maintenance and Repair Environment & Infrastructure Environment & InfrastructureStormwater System Management 10,078,403 19.00 563,738 4.30 84 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets % of time maintenance is scheduled to ensure Pump Stations are operational 100% 100% 100% % of time that low lying areas are not flooded and storm water pump stations have continuous power 100% 100% 100% % of timely remittance of permits 100% 100% 100% Service call responses, standing water for mosquitoes, debris clean-up from the right-of-way and repair to storm structures. Includes in-house and contractual services. Repairs to components and responses to resident requests including professional services, repair and maintenance on all stormwater pump stations % of time service orders are scheduled within three (3) business days 100% 100% 100% Stormwater Outfall Maintenance and Repair: Inspection, maintenance, and repair of 367 outfalls includes in-house and contractual services Ensure that all outfalls are functional and maintained annually 100% 100% 100% Stormwater National Pollution Discharge Elimination System (NPDES) Environment & Infrastructure Enforce stormwater ordinance violations and performs facility and stormwater inspections per National Pollution Discharge Elimination System's (NPDES) permit requirements 241,858 1.00 - % of time NPDES permit requirements are met annually 100%85% 100% Storm water Debt Environment & Infrastructure Debt includes following: -Equipment Loan -2009 Gulf Breeze -Line of Credit Fees -Series 2011 Bonds -Series 2015 Bonds -Series 2017 Bonds 16,511,000 - - % of timely remittance of principal and interest on all Stormwater Bonds 100% 100% 100% Litter Control/ Debris Removal Neighborhoods Includes the cleaning of streets and sidewalks by removing litter, leaves, and other debris which accumulate, and crews cover areas citywide to work in an efficient manner. The personnel assigned to litter control/hand sweeping are deployed with tools that consist of brooms, pick sticks, and leaf blowers in order to perform their duties of cleanliness in their areas of responsibility. 9,276,501 74.64 699,000 % Litter Control is provided citywide seven days per week 100%95%98% Residential Collection of Solid Waste Neighborhoods Collection and disposal of residential solid waste, yard trash, bulk waste, and operations of the City's green waste facility through the Residential Agreement 2,458,000 - 3,601,000 % of trash/garbage collection 100%95% 100% Stormwater System Maintenance and Repair Environment & Infrastructure *Maintain the operability of 49 pump stations including electricity costs, all pipes, pumps and panel electrical components. Includes in-house and contractual services *Rental equipment and labor costs required to mitigate flooding in low-lying areas and standby power for stormwater pump stations - 8,083,110 15.31 85 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Code Enforcement/Illegal Dumping/Violations Neighborhoods Illegal dumping is generated by properties and/or individuals who choose not to properly dispose of trash. This function is supported by code compliance officers, Heavy Equipment Operators and MSW II positions(crane crew). The crane crew assists Code with violations and special pickups. Sanitation Impact fees are assessed on all bldg., elec., plumbing., mechanical and demolition permits from the Building Dept. to help offset the cost of removing illegally dumped debris in streets & alleyways. Code 8-3, Sub Sec. L. Tipping Fee Cost of disposing and transferring debris to Miami Dade County facilities including illegal dumping. 745,699 6.00 1,878,000 % of enforced codes related to clean up of illegal dumping 100%95%98% Street Sweepers Neighborhoods Function supported by a vehicle equipped to collect debris along curbside and rights-of-way.932,124 7.50 860,000 Cleanliness rating index of the ROW**1.50 1.64 1.50 Recycling Neighborhoods Miami Dade County's Memorandum of Understanding to provide curbside recycling to Miami Beach properties which are on city waste service. The County sends a quarterly report on the amount of residential recycling tons collected which is forwarded to the City's Environmental Department to evaluate this program. 233,000 - - Commercial Solid Waste Management - Franchise Waste Haulers Neighborhoods Franchise Agreement between the City and Commercial Waste Haulers to provide Commercial and Multi-Family solid waste & recycling collection services to properties of 8 units or more. Also includes providing additional services to City facilities, parks and right of ways (litter cans) 135,283 1.00 3,941,000 Roll-Offs Neighborhoods Roll-off containers are used to dispose various type of debris which do not include chemical waste. 1 Administrative Aide is assigned to processing permit applications for issuance 124,283 1.00 1,114,000 % of cleanliness of the streets 100%95%95% City Center RDA Neighborhoods Crews provide litter control and mobile street sweeping within the RDA district.4,791,119 38.55 3,994,000 Cleanliness rating index for mobile street sweeping in the RDA district**1.50 1.60 1.50 Parking Lots and Garages Neighborhoods Responsibility includes litter control, pressure washing and mobile street sweeping of parking lots and garage facilities 535,661 4.31 64,000 Cleanliness rating index for pressure washing and mobile street sweeping of parking lots and garage facilities** 1.50 1.60 1.50 Pressure Washing Sidewalks Neighborhoods Pressure washing is the process by which the division uses of a high pressure water spray to remove organics, dirt, paint; algae and/or other objects from the surface of sidewalks, walkways, and litter cans 1,118,549 9.00 - % of cleanliness of the sidewalks and walkways 100%95%95% 86 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Doggie Bags Neighborhoods The crews are responsible for refilling these dispensers. The North Fly Squad is responsible for the dispensers in the following areas: N Bay Rd & Pine tree Dr; 63rd St & Alton Rd, 64th St & Collins Ave; 76th St & Harding Ave;' Abbott Ave & Indian Creek; & Dickens Ave & Tatum Waterway. The South Fly Squad is responsible for the dispensers located in the following areas: West Ave from 9th St to Lincoln Rd on both sides of the street; Collins Ave & 28th St; Meridian Ave on 39th & 42nd St; Prairie Ave on 28th St & 33rd St.; S Pt Dr/ Nikki Bch; Hibiscus Island; 6th St & Jefferson Community Ctr; &The Filmore14th St & Bay Rd. 248,566 2.00 - Cleanliness rating index for doggie bags dispensers**1.50 1.60 1.50 Can on Every Corner Program Neighborhoods To add litter cans where needed and/or replace existing cans 27,342 0.22 -Cleanliness rating index to measure the replacement or addition of litter cans**1.50 1.60 1.50 Big Belly Neighborhoods The program currently includes removal of Big Belly cans and compactors that are serviced 7 days per week during the night & day shift in the Entertainment area. 124,283 1.00 - Cleanliness rating index for litter cleanliness**1.50 1.60 1.50 Special Events Neighborhoods Overtime, shift pay, allowances, dumping and other operating expenditures attributed to Art Basel, Memorial Day Weekend , New Years, Art Deco, Spring Break, Halloween, Orange Bowl, July 4th, Wasteful weekends 248,566 2.00 - - Clean Waterways (Managed by Sustainability)Neighborhoods The Sanitation Division provides funding through Professional Services to the City's Environmental Department to contract services to help keep our waterways cleaned 200,000 - - % of cleanliness of waterways 95%95%95% Cat Network Neighborhoods This program is partially grant-funded. The City's contribution provides assistance to the spay and neuter program as well as marketing needs. Assistance from Engineering, Operations and Sanitation is also provided to ensure a efficient operations 214,017 1.43 -% of spay and neuter completed to reduce the cat population 100%46%75% H.O.P.E Day Labor Neighborhoods $44K funded through Professional Services to Jewish Community Services Self Sufficiency Program for the homeless. They conduct litter maintenance approximately 23 days per month between 5th Street and 11th Street from Lenox Avenue to Meridian Avenue 44,000 - - % of litter control between 5th and 11th Street from Lenox Avenue to Meridian Avenue 100% 100% 100% Cleanliness Assessors Neighborhoods Part-time employees who assess cleanliness city-wide 25% of 6 Cleanliness assessors conducting 4 hour shifts for a total of 1,440 hours per quarter 30,802 1.50 - - 87 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Surveying Environment & Infrastructure Provide surveys, legal descriptions, construction layouts, line and grade for water and sewer, streets, streetlights, and stormwater improvements. Provide underground locates for internal and external requests 701,653 6.00 -% of locates for construction are scheduled within two (2) business days of requests 100% 100% 100% % of customer satisfaction on ROW permit procedures 100%98% 100% % of sewer allocation letter processed within five (5) business days or less 100%98%100% % of right of way permit application processed within two business days of receiving information from customers 95%95%95% Geographical Information Systems (GIS) Management Environment & Infrastructure A computer based system for mapping and analyzing assets that exist and events that occur. Many departments City-Wide utilize the GIS mapping system including Transportation, Fire, Parking, Parks and Recreation, Public Works and Planning. 700,887 5.00 -% of all GIS requests are scheduled within two (2) business days 95%97%95% % of timely remittance of current contracts and procurement of new contract begins 6 months prior to expiration of previous contract 95% 100%95% % of completion of Capital projects are met and on budget 80% of the time, except scope increases 80%90%80% % of capital projects commencing within 6 months after funding 90%90%80% Elevator Environment & Infrastructure Responsible for permitting the installation of new and the alteration of any existing vertical conveyances, including all inspections 666,027 5.00 1,101,000 % of timely remittance of permits and plans for Elevator 100%97% 100% Streets Management Environment & Infrastructure Maintain and repair roads, including pot holes, sink holes, and damages caused by utility cuts and emergency work 598,853 5.00 -% of time service orders are scheduled within two (2) business days 95%95%95% Street Light Management Environment & Infrastructure Maintain and repair City-owned streets and beach walk lights, and contract management of street lights located on Florida Department of Transportation roadways. 2,908,596 9.00 182,000 % of time service orders are scheduled within two (2) business days 95%93%95% Right-of-Way Inspections Environment & Infrastructure Public Works Department-issued permits subjected to inspection. Inspection includes roadway utility excavations, sidewalk tree plantings, damaged sidewalks, curb realignment, roadway defects, street restoration projects, and other necessary and related infrastructure work 479,971 4.30 -% timely remittance of permits for inspection 95%95%95% 7.00 2,143,000 888,145 Right of Way Management Issue all right of way permits and inspects utilization of the right-of-way. Issues utility construction permits, reviews Planning and Zoning Board issues and conducts building plan reviews Capital Projects Management Environment & Infrastructure Maintain Engineering and Utility records, inspections on the City's bridges, seawalls, storm sewer, sanitary sewer, water and street lighting systems. ADA planning and accessibility projects. Environment & Infrastructure 1,878,854 11.00 100,000 88 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Sidewalk, Curb, Gutter Maint. & Repairs Environment & Infrastructure Maintain, repair, and restore or replace City's sidewalks, ADA ramps, curbs, and gutters 923,164 6.00 -% of time service orders are scheduled within two (2) business days 95%95%95% Cleanliness rating index landscape maintenance service in the ROW**1.50 1.75 1.50 Percentage of City E-Govs addressed within 10 days 95%75%90% Landscape & Irrigation Repair/Renovation Projects Neighborhoods Citywide small-scale renovation of existing landscapes and irrigation systems, new small-scale landscape installations, and short-term mitigation of effects of natural disasters 326,077 1.00 - % increase in tree canopy Citywide 15%11%15% Tree Maintenance Neighborhoods *Emergency tree trimming services. *New ROW tree installations. *Training and supplies/equipment for Tree Trimmers. *Public Outreach for special events (e.g.. Arbor Day) 462,732 3.00 - % of City E-Gov concerns addressed within 10 days 95%70%90% In-House Landscape Maintenance Neighborhoods Internal landscape maintenance activities and supplies/materials necessary to address items not included in contracts and constituent concerns in a quick, professional manner. Standby personnel 852,565 6.00 - % of City E-Gov concerns addressed within 10 days 95%75%90% Contributions - Hazardous Waste Environment & Infrastructure Collection of household hazardous waste in November and April 60,700 - 60,000 Service providers prepare a daily job report which logs chemical waste after each event 95%95%95% Contributions - Recycling Environment & Infrastructure Contribution for 15 trash cans from the franchise agreement 37,200 - 37,000 # of cans purchased to promote recycling 100% 100% 100% Contributions - Security Guards Environment & Infrastructure Free bulk drop-off for residents once per month 8,100 - 8,000 % of residential bulk drop off provided monthly.100% 100% 100% Citywide Cleanliness Index based on the landscape maintenance service in the ROW**1.50 1.75 1.50 % of City E-Gov concerns addressed within 10 days 95%75%90% % increase in tree canopy Citywide 15%11%15% 6.00 799,500 Contract Landscape Maintenance 4.00 1,877,810 Service the City's rights-of-way (North & South Rights-of- Way, Lincoln Rd. Mall, Parking Lots & Facilities, Coastal Areas,) Irrigation System Services, and Pest Control Neighborhoods 282,000 Greenspace Operations Contracted Landscape Maintenance services for the City's rights-of-way (North & South Rights-of-Way, Lincoln Rd. Mall, Parking Lots & Facilities, Coastal Areas,) Irrigation System Services, and Pest Control Neighborhoods 799,500 89 Department:Public Works - General, Enterprise, and Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Sanitation Operations Neighborhoods Sanitation employees provide litter control & pressure washing services to Lincoln Rd, Beach walk & cultural campus 7 days a week during the day & night shifts at a productive hourly rate of $67.61 in FY 18. 3,994,000 - 3,994,000 Citywide Costs Environment & Infrastructure Bank Fees, Security Guard Services, Administration Fees, Contingencies, Transfers Out, and Internal services - Central Services, Property Management, Fleet Management, Self-Insurance, IT 14,637,000 - - NEW - % of community data collected on solid waste service levels through within 6 months N/A N/A 100% NEW - % of reviewed existing solid waste franchise agreements and provide recommendations o within 6 months N/A N/A 100% NEW - % of current contract, cost of services and comparisons to other cities in helping develop service alternatives reviewed within 90 days N/A N/A 100% NEW - # of public workshop meetings with the City Commission attended N/A N/A 2 Totals:156,472,500$ 342.42 146,713,500$ FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE 8,947,750 Administration Environment & Infrastructure Provide ongoing oversight, coordination, policy and planning of all departmental functions, including administrative tasks, payroll, procurement, human resources, financial and budgetary support 3,545,759 26.37 **Cleanliness and Appearance Index - The sites are assigned a score ranging from 1.0 to 6.0, with 1.0 being the best possible score. The City’s goal is for 90% of the assessments to receive a score of 2.0 or better, and to have all assessments receive a score of 1.5 or better in the future. 90 Department:Tourism & Culture - General, Enterprise, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Annual attendance for Arts in the Parks 13,500 12,000 13,500 Annual attendance for SoundScape Cinema Series 8,500 5,313 8,500 Number of Major Films 5 2 0 Number of Film/Prints Permits processed 1,200 554 300 Special Events Neighborhoods This division processes more than 200 special event permits each fiscal year. Expenses are administrative.108,000 2.00 364,000 Number of Special Event Permits processed 230 196 190 Number of yearly attendees 35,000 26,407 35,000 Number of Events 125 146 175 Percentage Agreement Compliance 100%83% 100% Attendance at Bass Museum 75,000 36,300 50,000 Annual Fund Raising by Friends of the Bass 2,803,542 2,712,569 2,209,291 Art In Public Places (AIPP) Neighborhoods Yearly Maintenance and Conservation of City's public art projects and administrative support to all AIPP projects •Salaries-$108,000 •Conservation under fund "147" Special Revenues 108,000 1.00 -Percentage of proposed AIPP conservation work completed 70%80%85% Administration Tourism and Culture (General Fund) Organizational Innovation Provides ongoing oversight and coordination of all departmental functions, including administration, policy, strategy, OIG funding, planning, and internal charges. 691,000 2.73 -Percentage completion of training and professional development goals 95%92%95% Number of events held The event schedule was determined through a collaborative effort with the City of Miami so as not to impede the renovation timeline. 39 21 35 # Priority 1 Events-requires a minimum of 3 nights in Miami-Dade County with 1,500 Hotels Rooms on the peak night 11 4 2 # Priority 2 Events-requires a minimum of 2 nights in Miami-Dade County with 500-1,499 Hotels Rooms on the peak night 9 1 6 # Priority 3 Events-do not have a peak room night requirement 19 15 22 Miami Beach Convention Center - contracted function The MBCC is a multi-purpose public assembly facility hosting large scale business, trade, civic and cultural events. Revenues include rent, food and beverage, electric service, IT and Telecom service, Security and guest services and other income. Expenses include payroll ( 70 Spectra positions & 31Centerplate positions) and fringe benefits, utilities, contracted services (capex allowance of 250,000), contract maintenance, temp labor, advertising and promotions, other operating expenses, internal support charges, and debt payments related to Ameresco energy improvements. •Spectra-$18,267,000 •Centerplate-$4,129,000 •Pride Park (4th Amendment to Spectra Agmt.)- $1,192,000 23,588,000 - 13,504,000 Prosperity Bass Museum Personnel costs (2 positions), and management fee paid to the Friends of Bass Museum for the operation of the Bass Museum and annual management fee •Salaries-$326,000 •Management Fee-$825,000 •Internal Charges-$345,000 1,496,000 2.00 - Neighborhoods Colony Theater Miami New Drama commenced operations in partnership with the City of Miami Beach as the managing resident company 536,000 - - Neighborhoods Film Production & Incentive Miami Beach Film Incentive Program, along with suggested amendments to current film and print guidelines to entice scripted film and television productions to film in Miami Beach and to support the current industry working locally 168,000 1.00 - Neighborhoods Arts in the Park & Soundscape Cinema Series Provide support for free cultural performances and curate weekly SoundScape Cinema Series along with Lummus Park Cultural Activation and Programming 55,000 - - Neighborhoods 91 Department:Tourism & Culture - General, Enterprise, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Tourism & Conventions Prosperity Miami Beach sustaining hotel occupancy levels for calendar year 264,000 1.85 - Hotel occupancy level 81%41%55% Administration-City Side (Enterprise Fund)Prosperity Provides ongoing oversight and coordination of all departmental functions, including administration, policy, strategy, and planning. Revenues include Convention Development Tax - Due Annually from Miami-Dade County ($4.5 million) and $3,250,000 million due from RDA FY 2020 per 3rd Amendment Interlocal Agreement. Due to COVID-19 pandemic. •Included-Spectra/ Centerplate Management Fee/ Incentive-$982,000 •Included-MBCC Transportation Plan-$360,300 •Included-City Administrative Fees-$323,000 •Contingencies-Covid-19 expenditures-$499,000 •Audit-$40,000 •Collins Canal Park-$200,000 •Other Operating Expenses-$61,700 2,466,000 - 12,814,000 Percentage completion of training and professional development goals 95%92%95% Internship Program Neighborhoods Annual internships provided within the Miami Beach Convention Center that are administered by the City in collaboration with the Miami Beach Convention Center 80,000 - 80,000 NEW - Percentage completion of training and professional development goals 95%95%95% Arts for Learning Neighborhoods Arts for Learning Provides in-depth visual and performing arts programs at City of Miami Beach schools, preschools and parks. 81,000 0.20 - Annual # of students served 1,200 1,200 1,200 Arts in the Parks Neighborhoods Arts in the Parks programming 25,000 0.20 - Attendance for Arts in the Parks 22,000 17,313 22,000 Number of Grants Issued 46 46 52 Percentage of Grant Compliance 100%98% 100% Temporary Art Installations Neighborhoods Temporary artistic installations can serve to educate and inspire communities, stimulate local business corridors, increase pedestrian traffic to engage and transform communities. - - - Number of temporary artistic installations per Fiscal Year 1 0 0 Art In Public Places Neighborhoods Additional Yearly Maintenance and Conservation of City's public art projects and additional training for AIPP Coordinator. Budgeted revenue is funded by 2% AIPP contribution of hard costs from all City Capital Projects 21,000 - - Percentage of proposed AIPP conservation work completed 70%80%85% Administration Tourism and Culture (Special Revenues) Organizational Innovation Provides ongoing oversight and coordination of all departmental functions, including administration, policy, strategy, planning, internal services and reserves •Salaries-$245,000 •Operating Expenditures-$27,000 •Internal Charges-$22,000 294,000 0.60 1,771,000 Percentage completion of training and professional development goals 95%92%95% Grants Program The grants programs were originally created in 1998 as an essential component of the mission of the Miami Beach Cultural Arts Council, which is to develop, coordinate, and promote the arts in the City of Miami Beach community. •Grants Program-$850,000 •COVID-19 Relief Funding-$500,000 1,350,000 1.00 - Neighborhoods 92 Department:Tourism & Culture - General, Enterprise, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Resort Tax - High Impact Periods and Special Events Neighborhoods Provide essential City services, including during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, Miami Beach Air and Sea Show, and International Tennis Federation Tennis Event: Goodwill Ambassadors: $160,000 Administration Fees: $1,199,000 Professional Services/Debt Service: $88,000 Contingency/Other: $1,000,000 Office Inspector General: $47,000 2,494,000 - 2,494,000 Hotel Occupancy Average of all weeks during High Impact Periods 84%58%55% Miami Beach Convention Center Bookings Priority 1 (1,500 + hotel rooms at peak) Priority 2 (500-1,499 + hotel rooms at peak) Priority 1: 11 Priority 2: 9 Priority 1: 4 Priority 2: 1 Priority 1: 2 Priority 2: 6 In-House Miami Beach Hotel Bookings 233 134 38 # of Media Driven Bookings 10,753 10,367 7,552 Room nights Generated by Overall DMO Effort 996,791 456,990 618,168 - 26,647,000 For ongoing oversight and coordination of all departmental functions and activities. This includes transfers to the General Fund and Sanitation Fund to support continuing tourism eligible expenditures such as cleanliness, homelessness at Lummus Park, the Park Ranger program, the City's cultural facilities, public safety programs, Sanitation services throughout the City's tourism areas, and enhanced Beachfront Restroom Attendant Services in Lummus Park during high impact periods and events Tourism Eligible Expenditures in General Fund and Lummus Park Restroom services during high impact periods. Costs identified to this function represent the allocated overhead cost for services borne by the General Fund in support of Resort Tax Eligible operations: $19,181,000 Transfer to Sanitation Fund for Entertainment District Cleanliness: $5,780,000 Transfer to 1% Resort Tax Convention Center Debt Service Fund for Convention Center Bonds: $1,686,000 NeighborhoodsResort Tax - Transfer to General Fund and Sanitation Fund 26,647,000 Resort Tax - GMCVB The City has been contracting with the Greater Miami Convention and Visitor's Bureau (GMCVB) since 1984 for the purpose of promoting the Miami Beach Convention Center and the destination. The GMCVB is the entity primarily responsible for pursuing and securing Convention business for the Convention Center, with the Convention Center management company also responsible for pursuing booking business, which typically includes shorter term uses. A booking policy governs priority of bookings. A booking policy governs priority of bookings. The GMCVB also engages in local, national and international marketing of the overall destination in an effort to promote tourism. 4,527,000 - 4,527,000 Neighborhoods 93 Department:Tourism & Culture - General, Enterprise, Special Revenue, and Resort Tax Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Art Deco-Number of Attendees/Visitors 150,000 150,000 0 Annual Hotel Occupancy for Miami Beach 81%41%55% Resort Tax - Quality of Life (1% Bed Tax)Neighborhoods Provides for funding of North, Middle, and South Beach Quality of Life Capital Projects that enhance Miami Beach's tourist related areas, plus continued support of transportation initiatives and various arts and cultural programs. -Transportation Operating - 60% - $6,463,000 -North Beach Capital - 10% - $1,077,000 -Mid Beach Capital - 10% - $1,077,000 -South Beach Capital - 10% - $1,077,000 -Arts - 10% - $1,077,000 10,771,000 - 10,771,000 Resort Tax - Convention Center (Addt'l 1% Bed Tax)Prosperity Provides for funding of annual debt service associated with the Resort Tax revenue bonds issued in 2015 for the expansion and renovation of the Miami Beach Convention Center. Any funds in excess are to be set- aside for Convention Center renewal and replacement 12,457,000 - 12,457,000 # of Grants Annually 30 22 18 Percentage of Grant Compliance 100% 100% 100% Mount Sinai Hospital Neighborhoods Annual contribution to Mount Sinai to fund the design and construction of a new emergency room facility.1,000,000 - 1,000,000 Percentage of Completion based on construction benchmarks 100%90%90% Totals:91,596,000 12.58 88,798,000 FOOTNOTES: *Part-time positions are equivalent to 0.5 FTE Miami Beach Visitor's and Convention Authority The MBVCA is a seven-member authority, appointed by the City of Miami Beach Commission, with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and internationally as a vibrant community and superb tourist destination. Annual Contribution: $1,075,000 Annual VCA Audit: $21,000 1,096,000 - 1,096,000 Prosperity Resort Tax - Special Events Programming-Sponsorships Air & Sea Show: $350,000 4th of July Event: $100,000 Special Event Sponsorships: $50,000 Memorial Day Weekend Cultural Activation: $135,000 Miami Beach Gay Pride Contribution: $188,000 Art Deco Weekend: $100,000 Orange Bowl: $150,000 Cultural Arts Programming: $100,000 Lummus Park Programming: $100,000 1,273,000 - 1,273,000 Neighborhoods 94 Department:Transportation & Mobility - Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Average headways South Beach Loop A 20 minutes or better 19 minutes 30 minutes or better (1) Average headways South Beach Loop B 20 minutes or better 20 minutes 30 minutes or better (1) Average headways South Beach Loop Via 11 St 40 minutes or better 42 minutes N/A - discontinued Average headways Middle Beach Loop 15 minutes or better 17 minutes 30 minutes or better (1) Average headways Collins Express 17 minutes or better 15 minutes 30 minutes or better (1) Average headways North Beach Loop 15 minutes or better 16 minutes 30 minutes or better (1) On-time performance South Beach Loop A 85% or better 83%85% or better On-time performance South Beach Loop B 85% or better 79%85% or better On-time performance Via 10 St Loop 85% or better 72%N/A - discontinued On-time performance Middle Beach Loop 85% or better 79%85% or better On-time performance Collins Express 85% or better 86%85% or better On-time performance North Beach Loop 85% or better 83%85% or better Annual ridership 5,360,000 1,128,615 497,919 (2) Overall Miami Beach Transit Index (Mystery Rider) percent of Miami Beach trolley assessments meeting target of 2.0 90%95%90% Overall Miami Beach Transit Index (Mystery Rider) score for all routes 1.5 or lower 1.29 1.5 or lower (1) NEW - Middle Beach On Demand Transit Services (average wait times from ride request to pickup) N/A 13 minutes 20 minutes or better (7) (Pending City's decision on resumption of services or not and service plan) NEW - FreeBee On Demand Services- Elderly (COVID-19 related) Daily Ridership N/A N/A 100 5,638,359 Citywide Trolley Service and On-Demand Transit Service Mobility Responsible for managing turnkey trolley operation and maintenance services of 4 trolley routes throughout the City (North Beach Loop, Middle Beach Loop, Collins Express, and South Beach Trolley). Includes installation and maintenance of approximately 220 trolley signs citywide, service advertising, promotional material, and printing of trolley related maps and brochures. Includes cell phone related cost for Transportation Operations Supervisor and cost of uniforms for Transit Division. Revenue generated by advertising on board of trolley vehicles (tv monitors or hard copy ads). Also coordinates on-demand transit service for first mile/last mile trips and Mystery Rider Program in conjunction with ODPI. This program is funded by $164,988 from Advertising, $1,234,371 from 1% QOL Resort Tax. *Peoples Transportation Plan (PTP) Fund - Half Cent Surtax of $4,239,000 (20% PTP funds must be used for Citywide Trolley Service). 5,707,371 1.39 95 Department:Transportation & Mobility - Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Bus Shelters Mobility Responsible for managing contracts for design and installation of new bus shelters; and installation, operation, and maintenance of the existing bus shelters and bus benches throughout the City. Revenues are generated by advertisement on bus shelters. 69,012 0.57 69,012 % of bus stops with shelters 35%35% Solicitation has been issued for construction, operation and maintenance of new bus shelters. Until new vendor has been selected and contract negotiated, we won’t be able to set target as we do not know at this time what the construction schedule will look like. # of bicycle racks installed annually at locations identified in the BPMP, including garages, street-ends, dead zones, and community requests 40 49 50 % complete (cumulatively) and swap order of 1 and 2 of bike rack installation identified in the BPMP 100%N/A N/A - discontinued NEW - # of bicycle repair stations installed annually N/A N/A 2 # of long-term bicycle parking facilities implemented TBD 0 1 % initiated of budgeted feasibility studies 100% 100% 100% % completion of feasibility studies for TMP Priority 1 projects (excluding multi-department right-of-way improvement projects) 7%50%65% % citywide transit mode split 12%4.8% (3)5% % of citywide trips by walking (pedestrian mode split) 11%8% (3)10% % citywide trips by bicycle 6%2% (3)5% NEW - Linear feet (cumulative) of new temporary pedestrian faculties and bicycle lanes implemented during the COVID-19 Pandemic. N/A 32,880 40,000 Transportation Master Plan (TMP) Implementation Coordinate mobility planning, conceptual design, and implementation of the 2016 Transportation Master Plan as individual projects or as part of Neighborhood Improvement Projects. This includes bicycle and pedestrian related improvements, congestion management initiatives, management of related contracts, and interagency coordination. This program is funded by $638,233 from Bus Shelter Revenue and $151,361 from Transportation Fund Balance. 789,594 Mobility Mobility 789,594 Bicycle Amenities 1.84 65,767 0.24 65,767 Responsible for installation of short and long-term bicycle parking citywide, including locations identified as part of the Transportation Master Plan (TMP)/Bicycle Pedestrian Master Plan (BPMP) effort as well as installation of bicycle repair stations. This program is funded by $65,767 from Bus Shelter Revenue. 96 Department:Transportation & Mobility - Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Number of bike/ped accidents per year 60 76 (4)- % of constituent requests (e-gov, emails, and calls) responded to within 48 hours of receipt 95%88%95% % incident congestion management strategy deployed within 25 minutes of incident within monitoring hours 95%97.5% (5) N/A - discontinued (Will remove Measure for FY2022) Travel time reduction from prior year (by corridor excluding events). Corridors not anticipated to experience construction projects 0.5 Minutes 0.1 Minutes (5) N/A - discontinued (Will remove Measure for FY2022) Travel time reduction achieved by corridor retiming projects in that year during off-peak hours 8%2.3% (5) N/A - discontinued (Will remove Measure for FY2022) Travel time reduction achieved by corridor retiming projects in that year during peak hours 5%10% (5) N/A - discontinued (Will remove Measure for FY2022) Dispatch damaged or malfunctioning electronic signage for repair by contractor within 48 hours. 95% 100% 100% Complete traffic impact study reviews one week prior to the Board deadline 100% 100% 100% NEW - Deployment of signalization improvements for pedestrians at intersections (Lead Pedestrian Intervals, Exclusive Pedestrian Phases, Pedestrian Flashing Beacons and New Crosswalks) N/A N/A 10 locations NEW - Travel time savings by signal retiming on major corridors (Minimum of two corridors per year)N/A N/A 2 minutes NEW - Automatic pedestrian signal improvements deployed during COVID-19 Pandemic N/A 242 N/A - discontinued (Will remove Measure for FY2022) % completion of projects resulting from feasible and approved traffic operations studies 75%40% (6)75% Complete maintenance of traffic plan reviews with 72 hours of submission 90%60% (6)95% NEW - Complete Warrant Analyses and Engineering Studies related to transportation requests within 30 days of receipt. N/A N/A 90% Complete plan reviews within five business days of submission (City standard is 10 business days)90%60% (6)90% Mobility 1,862,645 1.61 1,862,645 Perform traffic studies and assessments to develop countermeasures which reduce congestion and improve safety and traffic flow on the City's roadway network. Management of design, implementation, maintenance, and operations of devices for congestion management, incident management, traveler information, and resources dispatching while establishing measures and goals for network performance. Management of special event/incident signal operations, and installation and maintenance of pavement markings and signage. This program is funded by $1,862,645 from 1% QOL Resort Tax. Traffic Operations Traffic Engineering Management of in-house design and consultant management for non-TMP Projects (e.g., FDOT Roadway Plans), design plans review, and maintenance of traffic plans review for transportation projects This program is funded by $748,059 from Transfers In- 1% Resort Tax QOL. 748,059 748,059 1.45 Mobility 97 Department:Transportation & Mobility - Special Revenue Funds Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets # of vanpools registered 42 N/A (7)32 # of carpools registered 5 N/A (7)4 # of schools participating in school-pool efforts 1 N/A (7)1 # of Corporate Discount Program registrants 15 agencies N/A (7)11 Agencies # of bicycle-friendly businesses 1 N/A (7)1 Average # of City of Miami Beach employees registered in the transit subsidy program 65 77 (8)TBD (8) Totals:12,090,000$ 10.03 12,090,000$ FOOTNOTES: (5) Current travel time along major corridors was determined from the Acyclica devices installed throughout the City and accounts for nationwide factors for traffic delays due to construction. Travel Time Evaluations from October 2019 to March 2020 due to discontinuation of the service to reduce expenses during COVID- 19 Pandemic. (6) These programs were significantly impacted by reductions in staff due to the COVID-19 Pandemic (7) These programs were not started or discontinued as a result of the COVID-19 Pandemic. (8) Transit Subsidy Program has been suspended as of March 2020. At this time, the City of Miami Beach has not determined resumption of services for employees. * Part-time positions are equivalent to 0.5 FTE (1) FY2021 Targets subject to change based on changes in service levels due to COVID-19 Pandemic. (2) Assuming trolley service resumes in February 2021 at 50% service level. Due to reduction in service level, estimate assumes 50% reduction in ridership. Furthermore, due to COVID-19 impact, ridership is further reduced by 70% as nation-wide trends show 60-80% decline in ridership due to ongoing pandemic. That is 3,954,207 passengers (January-September of 2019) x 0.5 x 0.3 = 593,131 (3) New study has been conducted which includes new variables and more specific data samples such as ride share and scooters which were not taken into account in the 2015 study (4) According to United States Department of Transportation Bureau of Transportation Statistics: there are approximately 42 Pedestrian/Bicycle Crashes per 100,000 Population. 33,483 33,483 0.31 Provide support to all programs within the Transportation Department as well as interagency coordination on general transportation issues affecting the City. Includes various essential needs such as uniforms, telephones, salaries/benefits, supplies, etc. The following are the remaining (non-revenue) funding sources for Transportation programs: • 1% QOL Resort Tax: $2,584,442 • Transportation Fund Balance: $298,639 Administration Mobility 2,883,081 Transportation Demand Management (TDM) Program Administration 2,814,069 2.62 Mobility Management and oversight of a citywide Transportation Demand Management (TDM) Program. This program is funded by $33,483 from Transfers In- 1% Resort Tax QOL. 98 Department:Resort Tax - Special Revenue Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Number of Short Term Rental Violations N/A 185 N/A Number of Short Term Rental Inspections 1,321 1,091 1,244 Number of Short Term Rental Business Tax Receipt Violations N/A 42 N/A High Impact Events Prosperity Provide essential City services during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, and Miami Beach Air and Sea Show. 180,000 - 180,000 Percentage of resort tax customer filing and paying online 98%98%98% Average number of days to record resort tax receipts and complete monthly postings 5 5 5 Percentage of resort tax assessments completed by Internal Audit compared to paid or non-payment within the same year 80%80%80% Average number of days to produce Resort Tax Report after end of the month 10 8 10 Number of days for recording and posting Resort Tax receipts 5 5 5 Average excellent customer satisfaction rating for rated Resort Tax visits to the Customer Service Center 98%96%98% Total average visit time for Resort Tax transactions processed at the Customer Service Center (minutes)15m/17m 17m/17m 15m/17m Number of active Resort Tax accounts 3,500 3,941 3,500 Code Compliance Finance Short Term Rental This program focuses on addressing complaints and proactively investigating short term rental activities in zoning districts where this activity is prohibited. In areas where short term rentals are permitted, the team conducts investigations to ensure compliance with licensing requirements. 503,500 5.00 503,500 Resort Tax- Revenues and Cash Receipting / Recording Resort taxes can be paid on-line, in person or by mail. The Resort Tax data is housed in separate software system from the City Enterprise System. Any rental of rooms in any hotel, motel, rooming house or apartment house or restaurant that sells food, beverages, and alcoholic beverages are required to register and remit resort tax to the City of Miami Beach. There is a 4% tax on the rent of a room or rooms in any hotel, motel, rooming house or apartment house, and a 2% tax levied on the total sales price of all food, beverages, alcoholic beverages (including beer and wine) sold in any restaurant, bar, or nightclub. 209,531 0.50 209,531 Resort Tax- Accounting, Reporting and Collections The Finance Department is responsible for recording, reconciling and reporting of resort tax revenues and collection of delinquent accounts. The Finance Department reconciles resort tax receipts to banking transactions, including on-line and on premises payments. Journal entries and several reports are prepared monthly from distribution to the City Commission, Management and external stakeholders. Audits on tax payers and assessments, interest and penalties are performed and calculated by the City's Internal Audit Department. Finance is responsible for collections of unpaid assessments and associated costs. 167,948 1.50 167,948 Resort Tax-Customer Service Center Opening and closing resort tax accounts, call center functions for Resort Tax, and general inquiries.100,521 1.50 100,521 Neighborhoods Organizational Innovation Organizational Innovation Organizational Innovation 99 Department:Resort Tax - Special Revenue Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets High Impact Periods and Special Events Neighborhoods Offsetting the General Fund overtime expenditures needed to provide essential City services, including during high impact periods, including, but not limited to Halloween, Memorial Day, July 4th, New Year's, and Spring Break. 190,000 - 190,000 # of special events staffed by Fire safety personnel 5 3**5 Resort Tax Audits Organizational Innovation Conduct revenue audits of registered businesses to help ensure that collections are completely remitted. 321,000 4.00 350,000 % Completion of planned resort tax audits 75%84%75% Administration Organizational Innovation Provide ongoing oversight and coordination of all departmental functions 326,000 0.90 297,000 High Impact Periods and Special Events Neighborhoods Provide essential City services, including during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, Miami Beach Air and Sea Show, and International Tennis Federation Tennis Event: -Parks & Recreation - $12,000 12,000 - 12,000 Entertainment District Operations Neighborhoods (Resort Tax-Funded Positions): Provide enhanced services to Ocean Drive corridor for crime reduction, homeless issues, community policing/problem solving. Includes High Impact Periods. Staffing per Shift: Day shift - 3 Afternoon shift - 6 Midnight shift - 3 2,488,000 12.00 2,488,000 Average response time to emergency calls Under 2 minutes 1 minute Under 2 minutes High Impact Periods and Special Events Neighborhoods Provide essential City services, including during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, and Miami Beach Air and Sea Show. 3,781,000 - 3,781,000 Average response time to emergency calls Under 2 minutes 1.5 minutes Under 2 minutes Resort Tax - High Impact Periods and Special Events Neighborhoods Provide essential City services, including during high impact periods, including, but not limited to Art Basel, Memorial Day, July 4th, New Year's, Miami Beach Air and Sea Show, and International Tennis Federation Tennis Event: Goodwill Ambassadors: $160,000 Administration Fees: $1,199,000 Professional Services/Debt Service: $88,000 Contingency/Other: $1,000,000 Office Inspector General: $47,000 2,494,000 - 2,494,000 Hotel Occupancy Average of all weeks during High Impact Periods 84%58%55% Fire Office of the Inspector General Parks & Recreation Police Tourism & Culture 100 Department:Resort Tax - Special Revenue Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Miami Beach Convention Center Bookings Priority 1 (1,500 + hotel rooms at peak) Priority 2 (500-1,499 + hotel rooms at peak) Priority 1: 11 Priority 2: 9 Priority 1: 4 Priority 2: 1 Priority 1: 2 Priority 2: 6 In-House Miami Beach Hotel Bookings 233 134 38 # of Media Driven Bookings 10,753 10,367 7,552 Room nights Generated by Overall DMO Effort 996,791 456,990 618,168 Art Deco-Number of Attendees/Visitors 150,000 150,000 0 Annual Hotel Occupancy for Miami Beach 81%41%55% 26,647,000 - 26,647,000 For ongoing oversight and coordination of all departmental functions and activities. This includes transfers to the General Fund and Sanitation Fund to support continuing tourism eligible expenditures such as cleanliness, homelessness at Lummus Park, the Park Ranger program, the City's cultural facilities, public safety programs, Sanitation services throughout the City's tourism areas, and enhanced Beachfront Restroom Attendant Services in Lummus Park during high impact periods and events Tourism Eligible Expenditures in General Fund and Lummus Park Restroom services during high impact periods. Costs identified to this function represent the allocated overhead cost for services borne by the General Fund in support of Resort Tax Eligible operations: $19,181,000 Transfer to Sanitation Fund for Entertainment District Cleanliness: $5,780,000 Transfer to 1% Resort Tax Convention Center Debt Service Fund for Convention Center Bonds: $1,686,000 The City has been contracting with the Greater Miami Convention and Visitor's Bureau (GMCVB) since 1984 for the purpose of promoting the Miami Beach Convention Center and the destination. The GMCVB is the entity primarily responsible for pursuing and securing Convention business for the Convention Center, with the Convention Center management company also responsible for pursuing booking business, which typically includes shorter term uses. A booking policy governs priority of bookings. A booking policy governs priority of bookings. The GMCVB also engages in local, national and international marketing of the overall destination in an effort to promote tourism. 4,527,000 - 4,527,000 Neighborhoods Resort Tax - Special Events Programming-Sponsorships Air & Sea Show: $350,000 4th of July Event: $100,000 Special Event Sponsorships: $50,000 Memorial Day Weekend Cultural Activation: $135,000 Miami Beach Gay Pride Contribution: $188,000 Art Deco Weekend: $100,000 Orange Bowl: $150,000 Cultural Arts Programming: $100,000 Lummus Park Programming: $100,000 1,273,000 - 1,273,000 Neighborhoods Resort Tax - GMCVB NeighborhoodsResort Tax - Transfer to General Fund and Sanitation Fund 101 Department:Resort Tax - Special Revenue Fund Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets Resort Tax - Quality of Life (1% Bed Tax)Neighborhoods Provides for funding of North, Middle, and South Beach Quality of Life Capital Projects that enhance Miami Beach's tourist related areas, plus continued support of transportation initiatives and various arts and cultural programs. -Transportation Operating - 60% - $6,463,000 -North Beach Capital - 10% - $1,077,000 -Mid Beach Capital - 10% - $1,077,000 -South Beach Capital - 10% - $1,077,000 -Arts - 10% - $1,077,000 10,771,000 - 10,771,000 Resort Tax - Convention Center (Addt'l 1% Bed Tax)Prosperity Provides for funding of annual debt service associated with the Resort Tax revenue bonds issued in 2015 for the expansion and renovation of the Miami Beach Convention Center. Any funds in excess are to be set- aside for Convention Center renewal and replacement 12,457,000 - 12,457,000 # of Grants Annually 30 22 18 Percentage of Grant Compliance 100% 100% 100% Mount Sinai Hospital Neighborhoods Annual contribution to Mount Sinai to fund the design and construction of a new emergency room facility.1,000,000 - 1,000,000 Percentage of Completion based on construction benchmarks 100%90%90% Holiday Decorations Neighborhoods Provide annual holiday lighting decorations throughout the City's tourism areas.500,000 - 500,000 Lifeguard Towers Environment & Infrastructure Painting of lifeguard towers funded by Resort Tax 36,000 - 36,000 Marketing Organizational Innovation Program includes marketing and advertising all city programs, events and facilities, branding of the city and creation, generating revenue through sponsorships and advertising, and management of the licensing program. 200,000 - 200,000 # of marketing campaigns 20 14 20 Excellence Programs Neighborhoods Develop Excellence Programs to identify areas for improvement and manages assessments for Excellence Program Indexes, including but not limited to cleanliness index, appearance index, service shopper program, garage index, bathroom index, mystery rider program, garage attendant, security and valet program and cafe index. 49,500 1.00 49,500 % Public Area assessments scoring 2.0 or better (cleanliness index)**80%85%80% Totals:69,330,000$ 26.40 69,330,000$ FOOTNOTES: *Part-Time positions are equivalent to 0.5 FTE **As a result of the Coronavirus pandemic, the Department was unable to meet the target number of events due to special event cancellations. Property Management Marketing & Communications Organizational Development Performance Initiatives Miami Beach Visitor's and Convention Authority Prosperity The MBVCA is a seven-member authority, appointed by the City of Miami Beach Commission, with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and internationally as a vibrant community and superb tourist destination. Annual Contribution: $1,075,000 Annual VCA Audit: $21,000 1,096,000 - 1,096,000 102 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets City Center RDA Operations Neighborhoods Provide patrol and specialized services to City Center, including Lincoln Road corridor, Convention Center area and Collins Park neighborhood Staffing per Shift: Day shift - 0 Afternoon shift - 19 Midnight shift - 0 5,030,000 19.00 5,030,000 Average response time to emergency calls Under 2 minutes 2 minutes Under 2 minutes Number of Sidewalk Café Inspections 1,012 1,091 1,244 Number of Sidewalk Café Violations N/A 79 N/A Number of Alcohol Sale Inspections 2,024 5,799 3,015 NEW - Number of Violations on Ocean Drive N/A 928 N/A Number of High Liability Inspections 59 38 58 % of public area cleanliness assessments scoring 2.0 or better (Parks)90%****90% Public area cleanliness rating index (Parks)4 ****<2.0 Park Ranger Program Neighborhoods This program serves to patrol park facilities and grounds enforcing park rules and regulations. This includes explaining and enforcing regulatory codes and ordinances. 164,000 2.00 164,000 Service shopper score (Parks)4 ****4 City Center Redevelopment Agency (RDA) - Special Revenue Fund Entertainment Prosperity The Entertainment District consists of Ocean Drive, Collins Avenue, and Washington Avenue between 5th and 15th Street, Lincoln Road, and Espanola Way. Officers assigned to this detail respond to complaints and proactively patrol these areas to ensure compliance with City Codes of businesses, sidewalk cafes, vendors, and other applicable entities. 208,500 2.00 208,500 Community Policing Neighborhoods This program oversees the landscape maintenance services. In addition, this Division is responsible for the management of vendor contracts pertaining to grounds maintenance, athletic fields and dog parks. 310,000 - 310,000 Capital Projects Maintenance Parks Grounds Maintenance 103 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets City Center Redevelopment Agency (RDA) - Special Revenue Fund Operation, occupancy and utility cost. Performance in terms of currency expended per unit area, person, or output/product. $9.52/Sq. Ft.** $8.52/Sq. Ft. % of Work Orders completed within 7 days of issuance 75%65%75% % of Facility Condition Index rating scoring below 0.15 (good and excellent)75%***75% RDA Administration Organizational Innovation This program oversees the administrative functions for the RDA for Lincoln Road, contract maintenance and compliance, payroll, budgetary, and fiscal oversight . Additionally, this program also includes chargebacks from other internal service departments. 600,800 2.55 600,800 % of invoices paid within 20 days 85%65%85% Citywide Cleanliness Index based on the landscape maintenance service in the ROW 1.5 1.8 1.5 Percentage of City E-Gov concerns addressed within 10 days 95%75%90% Percentage increase in tree canopy Citywide 15%11%15% Sanitation Operations Neighborhoods Sanitation employees provide litter control & pressure washing services to Lincoln Rd, Beach walk & cultural campus 7 days a week during the day & night shifts. 3,994,000 - 3,994,000 RDA Administration Neighborhoods Administrative/Operating Expenditures $21,000 - Audit services $537,000 - Administrative fee allocation $173,000 - Self-Insurance allocation 731,000 - 731,000 Administrative/Operating Expenditures Greenspace Operations Neighborhoods Contracted Landscape Maintenance services for the City's rights-of-way (North & South Rights-of-Way, Lincoln Rd. Mall, Parking Lots & Facilities, Coastal Areas,) Irrigation System Services, and Pest Control 799,500 6.00 799,500 RDA Facilities Operations and Maintenance Environment & Infrastructure This program oversees the administrative functions of maintenance for Lincoln Road and other areas within the RDA. 1,066,200 2.20 1,066,200 104 Department: Program Vision Area Description FY 2021 Program Exp $ FY 2021 FTE's* FY 2021 Program Rev $ Performance Measures FY 2020 Targets FY 2020 Actuals FY 2021 Targets City Center Redevelopment Agency (RDA) - Special Revenue Fund RDA Administration Neighborhoods Reserves, Debt Service, and Other Obligations $380,000 - County Admin Fee $5,748,000 - County reimbursement $467,000 - City's portion of tax increment $18,617,000 - Set-aside for debt payoff $4,414,000 - Transfer to General Fund $1,500,000 - Transfer to Beach Nourishment $3,250,000 - Transfer to Convention Center $21,709,000 - Debt service $1,152,000 - Transfer to Fleet 57,237,000 - 57,237,000 Totals:70,141,000$ 33.75 70,141,000$ FOOTNOTES *Part-Time positions are equivalent to 0.5 FTE **Operating cost per facility pending FPL submission of meter history *** Score pending new FCI assessment estimated to be completed on 2/1/2021 ****Indicates measure was not tracked and/or conducted during reporting period Reserves, Debt Service, and Other Obligations T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k S EC T I O N  B   Ni n e  Ye a r  Su m m a r y  of  En h a n c e m e n t s  an d  Re d u c t i o n s T h i s p a g e h a s b e e n i n t e n t i o n a l l y l e f t b l a n k NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Bu i l d i n g In c r e a s e t e m p o r a r y l a b o r t o p r o v i d e s u p p o r t i n th e v i o l a t i o n s s e c t i o n o f d e p a r t m e n t t o b e c o m e mo r e p r o a c t i v e i n a d d r e s s i n g c o n s t r u c t i o n w i t h o u t p e r m i t s a n d u n s a f e s t r u c t u r e s Bu i l d i n g 10 6 , 0 0 0 Im p r o v e i n s p e c t i o n a n d p l a n r e v i e w s e r v i c e s b y a d d i n g i n s p e c t o r s d u e t o i n c r e a s e d d e m a n d Bu i l d i n g 14 9 , 0 0 0 Ad d p l a n r e v i e w p o s i t i o n s t o c o n t i n u e t o e v a l ua t e w h e r e p e r m i t f e e s a p p e a r t o b e i n e x c e s s o f 10 p e r c e n t o f t h e j o b v a l u e - t h i s p o s i t i o n w i l l b e do n e o n c o n t r a c t r a t h e r t h a n h i r i n g a f u l l - t i m e em p l o y e e Bu i l d i n g 14 9 , 0 0 0 Ad d a c o n t r a c t e d S r . M e c h a n i c a l i n s p e c t o r a n d a c o n t r a c t e d S r . B u i l d i n g i n s p e c t o r t o r e s p o n d t o in c r e a s i n g d e m a n d - c o n t r a c t i n g t h e s e p o s i t i o n s r a th e r t h a n h i r i n g f u l l t i me e m p l o y e e s p r o v i d e s fo r i m p r o v e d f l e x i b i l i t y i n re s p o n s e t o m a r k e t d e m a n d s Bu i l d i n g 29 8 , 0 0 0 Es t a b l i s h u n s a f e s t r u ct u r e s p a n e l Bu i l d i n g 50 , 0 0 0 1 S e n i o r B u i l d i n g I n s p e c t o r p o s i ti o n a n d t h r e e c o n t r a c t u a l i n s p e c t o r p o s i t i o n s f o r m e c h a n i c a l , el e c t r i c a l , a n d p l u m b i n g i n s p e c t i o n s a t t h e C o n v e n t i o n C e n t e r ( o f f s e t b y $ 5 0 0 k i n an t i c i p a t e d r e v e n u e ) Ge n e r a l En h a n c e e n f o r c e m e n t o f u n s a f e s t r u c t u r e s b y p r o v i d i n g f u n d i n g f o r d e m o l i t i o n o f u n s a f e st r u c t u r e s . C o v e r s S i x ( 6 ) i d e n t i fi e d p r o p e r t i e s i n t h e N o r t h e n d . O n e - t i m e e x p e n s e f u n d e d b y Bu i l d i n g r e s e r v e s . I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - y e a r ) Bu i l d i n g 12 5 , 0 0 0 Im p r o v e t u r n a r o u n d t i m e s , o v e r al l p e r f o r m a n c e , a n d c u s t o m e r s a t i s f a c t i o n b y a d d i n g t w o po s i t i o n s i n c l u d i n g a S e n i o r P l u m b i n g I n s p e c to r a n d P e r m i t C l e r k t o a d d r e s s i n c r e a s e s i n de m a n d . T h e c o s t o f t h e s e p o s i t i o n s a r e o f f s e t by h i g h e r t h a n b u d g e t e d i n c r e a s e s i n b u i l d i n g de v e l o p m e n t r e v e n u e s ( o f f s e t b y a d d i t i o n a l r e v e n u e s ) (m i d - y e a r ) Bu i l d i n g 16 0 , 0 0 0 Ad d i t i o n o f 3 P e r m i t C l e r ks a n d 2 P l a n R e v i e w e r s (o f f s e t b y a d d i t i o n a l r e v e n u e s ) ( m i d - ye a r ) Bu i l d i n g 31 3 , 0 0 0 Ar m e d s e c u r i t y s e r v i c e s i n C i t y H a l l (m i d - y e a r ) Bu i l d i n g 62 , 0 0 0 Ad d i t i o n a l R e c o r d i n g F e e s ( o f f s e t b y a d d i t i o n a l r e v e n u e s ) ( m i d - y e a r ) Bu i l d i n g 50 , 0 0 0 St r e a m l i n e t h e p r o c e s s o f r e c o r d s t o r a g e , c o m p li a n c e , m a i n t e n a n c e , a n d d e s t r u c t i o n o f p u b l i c re c o r d s o r g a n i z a t i o n - w i d e b y a d d i n g a R e c o rd s M a n a g e m e n t S p e c i a l i s t p o s i t i o n . T h i s en h a n c e m e n t w o u l d h e l p e n s u r e r e g u l a t o r y c o m p l i a n c e , r e d u c e o p e r a t i n g c o s t s , c o n t r o l t h e cr e a t i o n a n d g r o w t h o f r e c o r d s , a n d r e d u c e t h e ri s k s o f l i a b i l i t i e s a s s o ci a t e d w i t h d o c u m e n t di s p o s a l . T h i s p o s i t i o n i s a n t i c i p a t e d t o i d e n t i f y s u b s t a n t i a l s a v i n g s i n e x c e s s o f t h e p o s i t i o n c o s t s by p r o a c t i v e l y a s s i s t i n g d e p a r t m e n t s d e v e l o p a n d s t r e a m l i n e t h e i r r e c o r d s m a n a g e m e n t s y s t e m s by r e v i e w i n g r e c o r d s c u r r e n t l y in s t o r a g e t o d e t e r m i n e w h i c h s h o u l d b e r e t a i n e d a n d w h i c h sh o u l d b e d e s t r o y e d c o n s i s t e n t w i t h s t a t u t o r y r e q u i r e m e n t s ( o f f s e t b y a d d i t i o n a l r e v e n u e s ) Bu i l d i n g 12 , 0 0 0 Se c u r i t y G u a r d S e r v i c e s - B u i l d i n g D e p a r t m e n t N o r t h B e a c h O f f i c e Bu i l d i n g 28,000 Li v i n g W a ge I n c r e a s e Bu i l d i n g 9,000 8,000 70 2 , 0 0 0 7 1 0 , 0 0 0 50 , 0 0 0 12 , 0 0 0 0 37,000 8,000 0 0 Ca p i t a l I m p r o v e m e n t P r o j e c t s ( C I P ) Li v i n g W a g e I n c r e a s e Ge n e r a l 1,000 00 0 0 0 0 1 ,0 0 000 To t a l To t a l 109 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Ci t y w i d e Li v i n g W a g e I n c r e a s e Ge n e r a l 52 , 0 0 0 104,000 19,000 Li v i n g W a g e I n c r e a s e In t e r n a l S e r v i c e s 28 , 0 0 0 9,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 17 0 , 0 0 0 60,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 62 , 0 0 0 In c r e a s e P a y - A s - Y o u - G o ( P A Y G O ) f u n d i n g f o r c a p i ta l p r o j e c t s f r o m $ 1 . 4 m i l l i o n t o $ 2 . 4 m i l l i o n . Th i s e n h a n c e m e n t w o u l d h e l p a d d r es s p r e s s i n g n e e d s f o r a d d i t i o n a l P A Y G O f u n d i n g s u c h a s : ne i g h b o r h o o d p r o j e c t c o s t s t h a t h a v e i n c r e a s e d o v e r t i m e ; s t o r m w a t e r p r o j e c t s t h a t a r e ge n e r a t i n g a n e e d f o r a b o v e g r o u n d f u n d s ; r e p l a c e m e n t o f $ 1 . 7 m i l l i o n i n P T P f u n d i n g re p r o g r a m m e d f o r t h e e n h a n c e d t r o l l e y s y s t e m ; L i g h t i n g a n d C r i m e P r e v e n t i o n T h r o u g h En v i r o n m e n t a l D e s i g n ( C P T E D ) i m p r o v e m e n t s i n n o n - t o u r i s t a r e a s ; p a r k p r o j e c t s i n n o n - t o u r i s t ar e a s ; a n d s e a w a l l p r o j e c t s ( F Y 2 0 2 0 e n h a n c e m e n t w a s o n e - t i m e ) Ge n e r a l 1, 4 0 0 , 0 0 0 1, 0 0 0 , 0 0 0 469,000 Re i n s t a t e F e s t i v a l o f t h e A r t s Ge n e r a l 55 , 0 0 0 Ad d i t i o n a l I n f o r m a t i o n T e c h n o l o g y f u n d i n g f o r A u t o m a t e d V e h i c l e L o c a t o r ( A V L ) t e c h n o l o g y i n Pa r k s a n d R e c r e a t i o n v e h i c l e s , a d d i t i o n a l F i r e v e hi c l e s , a n d P u b l i c W o r k s G e n e r a l F u n d v e h i c l e s Ge n e r a l 11 4 , 0 0 0 Re s t o r e f u n d i n g t o M i a m i B e a c h B o t a n i c a l G a r d e n t h a t w a s r e d u c e d d u r i n g p r i o r b u d g e t re d u c t i o n s Ge n e r a l 15 , 0 0 0 Co n t r i b u t i o n t o t h e M i a m i - D a d e G a y & L e s b i a n C h a m b e r o f C o m m e r c e c o n s i s t e n t w i t h t h e C i t y ' s su p p o r t o f t h r e e o t h e r l o c a l C h a m b e r s o f C o m m e r c e Ge n e r a l 25 , 0 0 0 So u n d s c a p e C i n e m a S e r i e s , o f f s e t b y $ 1 5 0 , 0 0 0 d o n a t i o n f r o m C i t i b a n k (m i d - y e a r ) Ge n e r a l 15 0 , 0 0 0 Mi a m i B e a c h T i m e C a p s u l e & R i s i n g A b o v e P r o j e c t ( O n e - t i m e ) (m i d - y e a r ) Ge n e r a l 19 0 , 0 0 0 Pe n s i o n M o r t a l i t y P a y m e n t S e t A s i d e ( O n e - t i m e ) Ge n e r a l 3,000,000 Gr a n t t o t h e U N I D A D S e n i o r C e n t e r (m i d - y e a r ) Ge n e r a l 50,000 Co m m o n T h r e a d s (m i d - y e a r ) Ge n e r a l 19,000 Mi a m i B e a c h G a y P r i d e P a r a d e (m i d - y e a r ) Ge n e r a l 10,000 Li v i n g W a g e I n c r e a s e RD A 3,000 6,000 Un i v e r s i t y o f M i a m i W e l l n e s s / P r e p C l i n i c ( O n e - t i m e ) Ge n e r a l 250,000 250,000 Co m m u n i t y E d u c a t i o n f o r 2 0 1 8 G . O . B o n d P r o g r a m E l e c t i o n Ge n e r a l 200,000 Li v i n g W a g e I n c r e a s e Re s o r t T a x 7,000 Em p l o y e e I n n o v a t i o n A c a d e m y ( O n e - t i m e ) Ge n e r a l 35,000 Ad d i t i o n a l M i a m i B e a c h G a y P r i d e C o nt r i b u t i o n ( O n e - t i m e ) Re s o r t T a x 73,000 En h a n c e d S e c r e t S h o p p e r P r o g r a m ( O n e - t i m e ) Re s o r t T a x 21,000 Co n t r i b u t i o n t o A y u d a , I n c . ( O n e - t i m e ) Ge n e r a l 35,000 Co n t r i b u t i o n t o W o l f s o n i a n B l o c k P a r t y ( O n e - t i m e ) Ge n e r a l 25,000 Li v i n g W a g e s Sp e c i a l R e v e n u e 30,000 Fu n d t h e c r e a t i o n o f a M i a m i B e a c h A r t i s t - i n - Re s i d e n c e p r o g r a m w h i c h a d d r e s s e s t h e n e e d t o ac t i v a t e e m p t y s p a c e s i n M i a m i B e a c h c o m m e r c i al d i s t r i c t s b y a t t r a c t i n g , r e t a i n i n g , a n d su p p o r t i n g t h e r e v i t a l i z a t i o n o f t h e a r t i s t i c c o m m u n i t y ( O n e - t i m e ) Ge n e r a l 200,000 Co n t r i b u t i o n t o t h e M i a m i B e a c h S e n i o r H i g h P a r e n t T e a c h e r S t u d e n t A s s o c i a t i o n ( P T S A ) f o r t h e re n o v a t i o n o f t h e s c h o o l c o u r t y a r d ( O n e - t i m e ) Ge n e r a l 60,000 Fu n d a r e i m b u r s e m e n t p r o g r a m t o r e s t a u r a n t s f o r d e l i v e r y s e r v i c es ( O n e - t i m e ) Ge n e r a l 60,000 Fu n d f e n c i n g a n d l a n d s c a p i n g a t t h e s c h o o l p l a y fi e l d a r e a , b a s k e tb a l l c o u rt s , a n d p a r k i n g l o t a t Mi a m i B e a c h S e n i o r H i g h S c h o o l t o p r o v i d e c o mm u n i t y a c c e s s o n S u n d a y s ( a d d i t i o n a l d a y s t o be d i s c u s s e d d u r i n g q u a r t e r l y s c h e d u l e d m e e t i n g s ) ( O n e - t i m e ) Ge n e r a l 33,000 Fu n d f e n c i n g a n d s e c u r i t y c a m e r a s a t M i a m i B e a c h S o u t h P o i n t e E l e m e n t a r y t o p r o v i d e a c c e s s t o th e o u t d o o r b a s k e t b a l l c o u r t s f o r c o m m u n i t y u s e d u r i n g w e e k e n d s a n d p o t e n t i a l l y n o n - s c h o o l da y s ( O n e - t i m e ) Ge n e r a l 25,000 Fu n d t a r g e t e d o u t r e a c h o n r e c o m m e n d e d m a s k f o r s c h o o l u s e a s r e c o m m e n d e d b y t h e Q u a l i t y o f Ed u c a t i o n C o m m i t t e e ( O n e - t i m e ) Ge n e r a l 10,000 1, 6 3 1 , 0 0 0 0 4 1 5 , 0 0 0 1 , 2 1 5 , 0 0 0 3 , 0 7 9 , 0 0 0 4 6 0 , 0 0 0 1 0 8 , 0 0 0 9 0 4 , 0 0 0 5 1 2 , 0 0 0 To t a l 110 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Ci t y A t t o r n e y Ad d i n g o n e A s s i s t a n t C i t y A t t o r n e y I p o s i t i o n G e n e r a l 81 , 0 0 0 Fe l l o w s h i p P r o g r a m t o h i r e o n e e n t r y - l e v e l a t t o r n ey a s a n i n d e p e n d e n t c o n t r a c t o r f r o m s c h o o l s su c h a s t h e U n i v e r s i t y o f M i a m i a n d F I U Ge n e r a l 45 , 0 0 0 Re c r u i t a S e n i o r A s s i s t a n t C i t y A t t o r n e y t o h a nd l e a d d i t i o n a l v o l u m e o f t r a n s a c t i o n a l w o r k . [R e s t o r e s o n e S e n i o r A s s i s t a n t C i t y A t t o r n e y p o s i t i o n e l i m i n a t e d d u r i n g t h e F Y 2 0 0 9 b u d g e t pr o c e s s ] - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - y e a r ) Ge n e r a l 1 0 9 , 0 0 0 In c r e a s e h o u r s f o r L e g a l S e c r e t a r y f r o m 3 0 h o u r s t o 4 0 h o u r s t o s u p p o r t n e w S e n i o r A s s i s t a n t Ci t y A t t o r n e y [ R e s t o r e s o n e L e g a l S e c r e t a r y p o s i t i o n e l i m i n a t e d d u r i n g t h e F Y 2 0 1 0 b u d g e t pr o c e s s ] - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - y e a r ) Ge n e r a l 3 2 , 0 0 0 Mo v e R e c e p t i o n i s t f o r m e r l y s p l i t b e t w e e n C i t y M a n a g e r , C i t y A t t o r n e y a n d M a y o r / C o m m i s s i o n [R e s t o r e s o n e R e c e p t i o n i s t p o s i t i o n e l i m i n a t e d d u r i n g t h e F Y 2 0 1 1 b u d g e t p r o c e s s ] - I n c l u d e d i n th e F Y 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - y e a r ) Ge n e r a l 1 7 , 0 0 0 Ci t y P r o s e c u t o r Ge n e r a l 72,000 Le g a l S e c r e t a r y t o C i t y P r o s e c u t o r G e n e r a l 68,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 1,000 0 1 5 8 , 0 0 0 8 1 , 0 0 0 4 5 , 0 0 0 0 1 4 0 , 0 0 0 1 , 0 0 0 0 0 Ci t y C l e r k A c h a n g e i n S t a t e l a w , e f f e c t i v e J u l y 1 , 2 0 1 3 , r e q u i r e s m u n i c i p a l i t i e s w i t h r e d l i g h t c a m e r a s t o se t u p l o c a l h e a r i n g o f f i c e r s f o r d r i v e r s w h o g e t v i o l a t i o n n o t i c e s a n d w a n t t o a p p e a l t h e m . T h i s en h a n c e m e n t i s f o r a C l e r k p o s i t i o n a n d S p e c i a l M a s t e r f u n d i n g t o h a n d l e a n a n t i c i p a t e d 1 , 2 0 0 ap p e a l s . ( O f f s e t b y r e v e n u e f r o m c o u r t f e e s ) - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t as r e s e r v e p e n d i n g f u r t h e r r e v i e w ( m i d - y e a r ) Sp e c i a l R e v e n u e 4 9 , 0 0 0 St r e a m l i n e t h e p r o c e s s o f r e c o r d s t o r a g e , c o m p li a n c e , m a i n t e n a n c e , a n d d e s t r u c t i o n o f p u b l i c re c o r d s o r g a n i z a t i o n - w i d e b y a d d i n g a R e co r d s M a n a g e m e n t S p e c i a l i s t p o s i t i o n Ge n e r a l 62 , 0 0 0 Li v i n g W a g e I n c r e a s e In t e r n a l S e r v i c e s 1,000 0 4 9 , 0 0 0 0 6 2 , 0 0 0 0 0 1 , 0 0 0 0 0 Ci t y M a n a g e r Im p r o v e t h e M a n a g e m e n t o f L i n c o l n R o a d I n f r a s tr u c t u r e b y t h e a d d i t i o n o f a M a l l M a n a g e r . Th e s e d u t i e s w i l l b e a b s o r b e d b y 5 0 % o f a n e x i s ti n g p o s i t i o n i n t h e C i t y M a n a g e r ' s O f f i c e - In c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w ( m i d - ye a r ) RD A 5 6 , 0 0 0 In c r e a s e r e s p o n s e t i m e f o r h i g h p r i o r i t y c i t i z e n co m p l a i n t s r e g a r d i n g a w i d e r a n g e o f i s s u e s b y ad d i n g t w o p a r t - t i m e po s i t i o n s t o t h e R a p i d R e s p o n s e T e a m Ge n e r a l 36 , 0 0 0 De d i c a t e d R e c e p t i o n i s t t o e f f e c t i v e l y m a n a g e t h e d a i ly f l o w o f i n q u i r i e s a n d r e q u e s t s r e c e i v e d b y th e C i t y M a n a g e r ' s O f f i c e ( C u r r e n t r e c e p t i o n i s t s w i l l b e m o v e d b a c k t o s o l e l y C i t y A t t o r n e y Of f i c e a n d M a y o r / C o m m i s s i o n O f f i c e ) [ R e s t o r e s o n e Re c e p t i o n i s t p o s i t i o n e l i m i n a t e d d u r i n g t h e FY 2 0 1 1 b u d g e t p r o c e s s ] - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r re v i e w (m i d - y e a r ) Ge n e r a l 1 1 , 0 0 0 Es t a b l i s h a R e s i l i e n c y P r o g r a m t o a d d r e s s c l im a t e c h a n g e & s e a l e v e l r i s e , e m e r g e n c y ma n a g e m e n t , a n d e n v i r o n m e n t a l i s s u e s t h r o u g h c o n t r a c t s e r v i c e s a n d t e m p o r a r y s t a f f . L a n d U s e & D e v e l o p m e n t C o m m i t t e e r e c o m m e n d a t i o n (m i d - y e a r ) Ge n e r a l 1 9 0 , 0 0 0 Ad d e d D e p u t y R e s i l i e n c y O f f i c e r p o s i t i o n (m i d - y e a r ) Ge n e r a l 15 7 , 0 0 0 0 2 5 7 , 0 0 0 0 1 9 3 , 0 0 000000 To t a l To t a l To t a l 111 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Co d e C o m p l i a n c e Im p r o v e m o n i t o r i n g o f w a s t e r u n o f f b y a d d i n g a G r e e n T e a m t o i n c l u d e 1 C o d e Co m p l i a n c e M a n a g e r , 1 e n g i n e e r i n g I n s p e c t o r a n d 1 C o d e C o m p l i a n c e O f f i c e r ( o f f s e t b y re v e n u e f r o m p e r m i t f o r g r e a s e t r a p s ( e s t i m a t e d a t $ 3 5 0 x 6 0 0 = $ 2 1 0 , 0 0 0 ) . P r o g r a m w a s n o t im p l e m e n t e d d u e t o r e g u l a t o r y i s s u e s Ge n e r a l 2 0 8 , 0 0 0 Im p l e m e n t B o d y C a m e r a p r o g r a m i n t h e C o d e C o mp l i a n c e , B u i l d i n g , a n d F i r e d e p a r t m e n t s . T h e ca m e r a s f o r C o d e C o m p l i a n c e w i l l b e f u n d e d o u t o f t h e G e n e r a l F u n d . T h e c a m e r a s i n B u i l d i n g ($ 7 9 , 0 0 0 ) a n d F i r e ( $ 5 7 , 0 0 0 ) w i l l b e f u n d e d b y t h e i r r e s p e c t i v e T r a i n i n g a n d T e c h n o l o g y f u n d s Ge n e r a l 8 6 , 0 0 0 Ad d i n g 2 C o d e C o m p l i a n c e O f f i c e r s i n t h e E n t e r t a i n m e n t D i s t r i c t ( O c e a n D r i v e , C o l l i n s A v e n u e , an d W a s h i n g t o n A v e n u e ) ; 2 C o d e C o m p l i a n c e O f f i ce r s t o e n f o r c e S h o r t - T e r m R e n t a l s / T r a n s i e n t Us e o n a f u l l - t i m e b a s i s ; a n d 1 A d m i n i s t r a t i v e A i de I p o s i t i o n t o s u p p o r t c a s e f i l e s a n d l e g a l no t i c e s f o r t h e n e w p o s i t i o n s Ge n e r a l 1 7 7 , 0 0 0 Ad d i n g 3 C o d e C o m p l i a n c e O f f i c e r s i n t h e E n t e rt a i n m e n t D i s t r i c t t o a u g m e n t t h e e x i s t i n g 2 po s i t i o n s a d d e d Ge n e r a l 24 0 , 0 0 0 Im p r o v e c o o r d i n a t i o n a n d ov e r s i g h t o f d e p a r t m e n t a l ac c r e d i t a t i o n , s t a f f c e r t i f i c a t i o n , t r a i n i n g , eq u i p m e n t m a i n t e n a n c e , a n d c u s t o m e r s e r v i c e l e v e l s b y a d d i n g 1 C o d e C o m p l i a n c e Ad m i n i s t r a t o r p o s i t i o n Ge n e r a l 69 , 0 0 0 Co d e E n f o r c e m e n t f o r S h o r t - Te r m R e n t a l s i n E n t e r t a i n m en t D i s t r i c t R e s o r t T a x 255,000 En h a n c e d C o d e C o m p l i a n c e E n f o r c e m e n t f o r 2 0 2 1 M e m o r i a l D a y W e e k e n d ( O n e - t i m e ) (m i d - ye a r ) Re s o r t T a x 50,000 0 2 0 8 , 0 0 0 2 6 3 , 0 0 0 3 0 9 , 0 0 0 2 5 5 , 0 0 0000 5 0 , 0 0 0 Co m m u n i c a t i o n s Ad d i n g 1 M e d i a S p e c i a li s t p o s i t i o n G e n e r a l 60 , 0 0 0 En h a n c e t h e o r i g i n a l p r o g r a m m i n g o n M i a m i B e a c h T V G e n e r a l 25 , 0 0 0 Me d i a A m b a s s a d o r p o s i t i o n f o r l a st 3 m o n t h s o f f i s c a l y e a r (m i d - y e a r ) Ge n e r a l 12 , 0 0 0 pa r t - t i m e M e d i a A s s i s t a n t t o t e l e v i se S p e c i a l M a s t e r H e a r i n g s Ge n e r a l 12,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 6,000 16,000 Re s i l i e n c e P r o g r a m C o m m u n i c a t i o n s ( O n e - t i m e ) Ge n e r a l 100,000 0 0 97 , 0 0 0 0 0 18,000 16,000 100,000 0 Ec o n o m i c D e v e l o p m e n t Ad d 1 f u l l - t i m e L e a s i n g S p e c i a l i s t Ge n e r a l 66 , 0 0 0 Co n v e r t p a r t - t i m e p o s i t i o n s h a r e d b e t w e e n R E H C D a n d T C D f o r f i e l d m o n i t o r i n g t o a f u l l t i m e po s i t i o n i n e a c h d e p a r t m e n t Ge n e r a l 12 , 0 0 0 Ta s t e B a k e r y - C i t y E m p l o y e e C a f é Ge n e r a l 200,000 O C i n e m a M a n a g e m e n t A g r e e m e n t Ge n e r a l 162,000 Wa s h i n g t o n A v e n u e M a s t e r P l a n ( O n e - t i m e ) Ge n e r a l 50,000 No r t h B e a c h C R A R e d e v e l o p m e n t P l a n ( O n e - t i m e ) Ge n e r a l 35,000 Cr e a t e a n E c o n o m i c V i t a l i t y S t r a t e g i c P l a n ( O n e - t i m e ) Ge n e r a l 200,000 So u t h B e a c h S t o r e F r o n t C o v e r s ( O n e - t i m e ) Ge n e r a l 35,000 Wa s h i n g t o n A v e n u e P a r k l e t s ( O n e - t i m e ) Ge n e r a l 50,000 Sm a l l B u s i n e s s D e v e l o p m e n t P r o g r a m ( O n e - t i m e ) Ge n e r a l 75,000 7 8 ,0 0 00 0 0 0 200,000 212,000 395,000 0 To t a l To t a l To t a l 112 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions En v i r o n m e n t a n d S u s t a i n a b i l i t y En h a n c e t h e e n v i r o n m e n t a l s u s t a i n a b i l i t y o f th e c o m m u n i t y t h r o u g h c o m p r e h e n s i v e c i t y w i d e Re c y c l i n g P r o g r a m • F i r s t y e a r i n c l u d e s a n i n t e n s i v e e d u c a t i o n an d o u t r e a c h c a m p a i g n a n d a f t e r s i x m o n t h s , be g i n n i n g J a n u a r y 2 0 1 3 , w a r n i n g s w i l l b e i s s u e d • S u s t a i n a b i l i t y O f f i c e r w i l l b e r e s p o n s i b l e f o r c o n d u c t i n g o u t r e a c h , r e c y c l i n g g u i d a n c e , a n d is s u e w a r n i n g s , i f n e c e s s a r y • O n c e t h e R e c y c l i n g P r o g r a m h a s b e e n i m p l e m e n te d , t h e S u s t a i n a b i l i ty O f f i c e r c a n a d d r e s s ot h e r s u s t a i n a b i l i t y i s s u e s ( g r e e n i n g r e s t a u r a n t s , e t c . ) • A d m i n i s t r a t i o n w i l l g o b a c k t o C o m m i s s i o n b e f o r e i s s u i n g f i n e s • E n h a n c e m e n t f u n d e d f r o m t h e W a s t e H a u l e r s Ad d i t i o n a l S e r v i c e s a n d P u b l i c B e n e f i t F u n d Sp e c i a l R e v e n u e 95 , 0 0 0 En v i r o n m e n t a n d S u s t a i n a b i l i t y De p a r t m e n t ( T h e E n v i r o n m e n t a n d Su s t a i n a b i l i t y De p a r t m e n t w a s cr e a t e d b y O r d i n a n c e 2 0 1 6 - 3 9 9 7 i n 2 0 1 6 a n d a m o u n t r e f l e c t s c u r r e n t F Y 2 0 1 8 C S L m i n u s t h e it e m s l i s t e d s e p a r a t e l y i n t h i s a n a l y s is f o r E n v i r o n m e n t a n d S u s t a i n a b i l i t y ) (m i d - y e a r ) . Pr i o r t o th e c r e a t i o n o f t h i s d e p a r t m e n t , t h e E n v i r o n m e n t a l d i v i s i o n w a s b u d g e t e d w i t h i n t h e B u i l d i n g de p a r t m e n t a n d t h e U r b a n F o r e s t r y d i v i s i o n w a s bu d g e t e d w i t h i n t h e P u b l i c W o r k s d e p a r t m e n t . Th e s e d i v i s i o n s w e r e c o m b i n e d t o f o r m t h e E n v i r o n m e n t a n d S u s t ai n a b i l i t y d e p a r t m e n t Ge n e r a l 1, 2 6 3 , 0 0 0 Fu n d i n g f o r m o t o r v e h i c l e s f o r f i e l d in s p e c t o r s ( T r e e P r e s e r v a t i o n F u n d ) (m i d - y e a r ) Sp e c i a l R e v e n u e 21 , 6 7 4 Fu n d i n g f o r C o m m e m o r a t i v e T r e e s ( C o m m e m o r a t i v e T r e e F u n d ) (m i d - y e a r ) Sp e c i a l R e v e n u e 10,000 Fu n d i n g f o r G l o b a l P o s i t i o n i n g S y s t e m Tr e e I n v e n t o r y ( T r e e P r e s e r v a t i o n F u n d ) (m i d - y e a r ) Sp e c i a l R e v e n u e 78,000 Re s i l i e n c y S i g n a g e ( O n e - t i m e O v er T w o Y e a r s ) Sp e c i a l R e v e n u e 50,000 Pi n e T r e e D r i v e A u s t r a l i a n P i n e s P r u n i n g ( O n e - t i m e ) Ge n e r a l 123,000 95 , 0 0 0 0 0 1 , 2 8 4 , 6 7 4 88,000 0 0 173,000 0 Em e r g e n c y M a n a g e m e n t Ad d r e s s s e c u r i t y u p g r a d e s i n c i t y f a c i l i t i e s b y f u n d i n g a d d i t i o n a l s e c u r i t y c a m e r a s a n d i n c r e a s e d ac c e s s c o n t r o l m e a s u r e s ( $ 2 5 , 0 0 0 ) a n d i m p l e m e n t a t i o n o f C r i m e P r e v e n t i o n t h r o u g h En v i r o n m e n t a l D e s i g n ( C P T E D ) i n f r a s t r u c t u r e e n h a n c e m e n t s ( $ 7 0 , 0 0 0 ) . A d d i t i o n a l f u n d i n g o f $1 0 0 , 0 0 0 t o $ 2 0 0 , 0 0 0 f o r C E P T E D i n f r a s t r u c t u r e e n h a n c e m e n t s i s a n t i c i p a t e d f r o m e x i s t i n g a n d up c o m i n g U A S I g r a n t f u n d s Ge n e r a l 95 , 0 0 0 En h a n c e h u r r i c a n e a n d d i s a s t e r p r e p a r a t i o n b y f u n d i n g t h e a c q u i s i t i o n o f k e y e q u i p m e n t in c l u d i n g a n e m e r g e n c y r e s p o n s e t r a i l e r , p o r t ab l e g e n e r a t o r s a n d l i g h t i n g u n i t s , e m e r g e n c y mo b i l e c o m m u n i c a t i o n k i t s , a n d a 4 w h e e l d r i v e v e h i c l e Ge n e r a l 10 1 , 0 0 0 Im p r o v e q u a l i t y o f 9 1 1 c a l l s b y i m p l e m e n t i n g Q u a l i t y A s s u r a n c e t o r e v i e w r e c o r d e d c a l l s t o en s u r e t h a t p r o p e r p r o t o c o l a n d p r o c e d u r e s a r e b e i n g a d h e r e d t o b y 9 1 1 o p e r a t i o n s Ge n e r a l 27 , 0 0 0 St o r a g e T a n k M a i n t e n a n c e P r o g r a m Ge n e r a l 135,000 Se c u r i t y G u a r d s ( o n e f u l l - t i m e g u a r d f o r 4 t h f l oo r , o n e f o r H o u s i n g , o n e f u l l - t i m e a n d o n e p a r t - ti m e f o r E x e c u t i v e S e r v i c e s p r o g r a m . A m o u n t r e f l e c t s c u r r e n t F Y 2 0 1 8 C S L ) (m i d - y e a r ) Ge n e r a l 23 0 , 0 0 0 De p a r t m e n t o f E m e r g e n c y M a n a g e m e n t ( T h e D e p a r t m e n t o f E m e r g e n c y M a n a g e m e n t w a s cr e a t e d b y O r d i n a n c e 2 0 1 4 - 3 8 9 3 i n 2 0 1 4 a n d a m o u n t r e f l e c t s c u r r e n t F Y 2 0 1 8 C S L m i n u s t h e it e m s l i s t e d s e p a r a t e l y i n t h i s a n a l y s i s fo r E m e r g e n c y M a n a g e m e n t - G e n e r a l F u n d ) ( m i d - y e a r ) . Pr i o r t o t h e c r e a t i o n o f t h i s d e p a r t m e n t , t h e e m e r g e n c y m a n a g e m e n t f u n c t i o n s w e r e b u d g e t e d wi t h i n t h e O f f i c e o f t h e C i t y M a n a g e r ' s b u d g e t Ge n e r a l 2, 8 1 2 , 0 0 0 Fu n d i n g f o r s e c u r i t y g u a r d e x p e n d i t u r e s i n t h e S o u t h P o i n t e A r e a ( m i d - y e a r ) Ge n e r a l 371,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 9,000 0 0 3 , 0 0 8 , 0 0 0 2 5 7 , 0 0 0 5 0 6 , 0 0 0 9,00 0000 To t a l To t a l 113 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Fi n a n c e Ex p e d i t e l i e n t u r n a r o u n d t i m e w i t h i n 4 8 h o u r s b y a d d i n g a F i n a n c i a l A n a l y s t p o s i t i o n . ( C o s t s o f $7 3 , 0 0 0 w o u l d b e c o m p l e t e l y o f f s e t b y r e v e n u e ) Ge n e r a l 0 Ad d i n g a F i n a n c i a l A n a l y s t I I I p o s i t i o n i n t h e G e n e r a l L e d g e r s e c t i o n Ge n e r a l 76 , 0 0 0 Ad d i n g a F i n a n c i a l A n a l y s t I I p o s i t i o n ( C a s h i e r S u p e r v i s o r ) i n t h e T r e a s u r y s e c t i o n 5 0 % f u n d e d by B u i l d i n g f u n d s Ge n e r a l 67 , 0 0 0 Ad d i n g a D e p u t y F i n a n c e Di r e c t o r p o s i t i o n Ge n e r a l 11 0 , 0 0 0 Ad d i n g o n e F i n a n c i a l A n a l y s t I I a n d o n e F i n a n c i a l A n a l y s t I p o s i t i o n t o s t r e n g t h e n I n t e r n a l Se r v i c e s c o n t r o l s p e r t h e B D O r e p o r t (m i d - y e a r ) Ge n e r a l 169,000 Bu s i n e s s T a x R e c e i p t ( B T R ) P r o c e s s I m p r o v e m e n t ( O n e - t i m e ) Ge n e r a l 200,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 1,000 0 0 1 4 3 , 0 0 0 1 1 0 , 0 0 0 1 6 9 , 0 0 0 0 201,000 0 0 Fi r e Re s c u e 4 4 ( 7 L i e u t e n a n t s / 6 f i r e f i g h t e r s ; a l s o s t a f f s F i r e B o a t ) Ge n e r a l 1,371,000 Re i n s t a t e t h e O c e a n R e s c u e C h i e f p o s i t i o n t o b e of f s e t b y t h e r e d u c t i o n o f a f u l l - t i m e l i f e g u a r d po s i t i o n t h a t w a s u l t i m a t e l y a d d e d to o f f s e t p o s i t i o n s w o r k i n g o u t o f c l a s s t o c o m p e n s a t e f o r t h e de l e t i o n o f t h e C h i e f p o s i t i o n . [ R e s t o r e s o n e O c ea n R e s c u e C h i e f p o s i t i o n e l i m i n a t e d d u r i n g t h e FY 2 0 0 8 b u d g e t p r o c e s s ] (m i d - y e a r ) Ge n e r a l 52 , 0 0 0 3 L i f e g u a r d I I a n d 7 L i f e g u a r d I p o si t i o n s , a s w e l l a s 2 a d d i t i o n a l al l - t e r r a i n v e h i c l e s , t o s t a f f ad d i t i o n a l l i f e g u a r d t o w e r s a p p r o v e d b y C o m m i s s i o n i n F e b r u a r y 2 0 1 5 (m i d - y e a r ) Ge n e r a l 69 3 , 0 0 0 Ad d i t i o n o f f o u r l i f e g u a r d p o s i t i on s a n d o n e a l l - t e r r a i n v e h i c l e t o s t a f f a d d i t i o n a l l i f e g u a r d t o w e r s ap p r o v e d b y C o m m i s s i o n F e b r u a r y 2 0 1 5 . T h e a m e n dm e n t i n c r e a s e d t h e R e s o r t T a x t r a n s f e r t o th e G e n e r a l F u n d a n d i n c r e a s e d t h e F i r e D e p a r t m e n t ' s b u d g e t i n t h e G e n e r a l F u n d a c c o r d i n g l y (m i d - y e a r ) Re s o r t T a x 11 0 , 0 0 0 Li v i n g W a g e I n c r e a s e Ge n e r a l 1,000 2,000 St a f f i n g o f 2 6 t h S t r e e t L i f e g u a r d T o w e r - W i l l p e r m a n e n t l y s t a f f t h e 2 6 t h S t r e e t L i f e g u a r d T o w e r wi t h t w o f u l l - t i m e L i f e g u a r d I a n d t w o f u l l - t i m e Li f e g u a r d I I p o s i t i o n s , w h i c h i s c u r r e n t l y b e i n g st a f f e d b y O c e a n R e s c u e u t i l i z i n g o v e r t i m e s i n c e it w a s p l a c e d i n t h a t l o c a t i o n N o v e m b e r 1 , 20 1 7 . T h e t o t a l c o s t o f t h i s e n h a n c e m e n t i s $ 2 4 9 , 0 0 0 i n Y e a r 1 a n d $ 3 1 5 , 0 0 0 i n Y e a r 2 , a n d wi l l b e o f f s e t b y s a v i n g s i n o v e r t i m e a n d h o l i d a y p a y o v e r t i m e o f a p p r o x i m a t e l y $ 2 1 9 , 0 0 0 an n u a l l y . I t i s p r o p o s e d t h a t t h i s e n h a n c e m e n t b e fu n d e d t h r o u g h a n i n c r e a s e i n t h e t r a n s f e r f r o m th e R e s o r t T a x F u n d t o t h e G e n e r a l F u n d Ge n e r a l 30,000 0 52 , 0 0 0 1 1 0 , 0 0 0 6 9 3 , 0 0 0 1 , 3 7 1 , 0 0 0 1,000 2,000 30,000 0 Fl e e t M a n a g e m e n t Im p r o v e W a r e h o u s e O p e r a t i o n s b y c o n v e r t i n g 2 p a r t-t i m e F l e e t S e r v i c e R e p r e s e n t a t i v e p o s i t i o n s to 1 f u l l - t i m e W a r e h o u s e M a n a g e r In t e r n a l S e r v i c e s 14 , 0 0 0 Im p r o v e d e l i v e r y o f f l e e t s e r v i c e s a n d e n h a n c e a d m i n i s t r a t i v e s u p p o r t b y a d d i n g a n O f f i c e As s o c i a t e I V p o s i t i o n . E s t i m a t e d y e a r o n e i m p a c t t o t h e G e n e r a l F u n d o f $ 3 2 , 0 0 0 w i l l b e o f f s e t by r e d u c i n g c o n t i n g e n c y , i f n e c e s s a r y (m i d - y e a r ) In t e r n a l S e r v i c e s 49 , 0 0 0 Li v i n g W a g e I n c r e a s e In t e r n a l S e r v i c e s 1,000 3,000 0 6 3 ,0 0 00 0 0 0 1 ,0 0 0 3 ,0 0 00 To t a l To t a l To t a l 114 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Ho u s i n g & C o m m u n i t y S e r v i c e s Ad d i n g t w o p a r t - t i m e o u t r e a c h w o rk e r s a n d a d d i t i o n a l o v e r t i m e f o r a P o l i c e d e t a i l t o i n i t i a t e 4 am s w e e p s i n t h e p a r k Ge n e r a l 11 8 , 0 0 0 Pr o g r a m f o r a t - r i s k t e e n s d e l i v e r i n g p r o d u c e t o s h u t - i n s i n c o n j u n c t i o n w i t h c o m m u n i t y s e r v i c e s Ge n e r a l 10 , 0 0 0 Ad d i n g a H o u s i n g a n d C o m m u n i t y D e v e l o p m e n t C ap i t a l P r o j e c t s C o o r d i n a t o r p o s i t i o n Ge n e r a l 93 , 0 0 0 Co n v e r t i n g t w o p a r t - t i m e C a s e W o rk e r I I p o s i t i o n s t o f u l l - t i m e , i n c l u d e d a s a n e n h a n c e m e n t i n t h e FY 2 0 1 5 b u d g e t Ge n e r a l 55 , 0 0 0 Wo r k T r a i n i n g P r o g r a m Ge n e r a l 60,000 Cr e a t i o n o f E l d e r M e a l S e r v i c e s a t U N I D A D S e n i o r C e n t e r ( m i d - y e a r ) Ge n e r a l 230,000 Ca m i l l u s H o u s e P i l o t P r o j e c t T a r g e t i n g C h r o n i c a l l y M e n t a l l y I l l H o m e l e s s P e r s o n s ( O n e - t i m e ) Ge n e r a l 92,000 Ad d i t i o n a l F u n d i n g f o r H o m e l e ss R e l o c a t i o n S e r v i c e s Ge n e r a l 10,000 Go D i g i t a l ( O n e - t i m e O v e r T w o Y e a r s ) Ge n e r a l 105,000 Ca m i l l u s H o u s e L a z a r u s P r o j e c t ( O n e - t i m e ) Ge n e r a l 47,000 Co n t i n u a t i o n o f R e n t A s s i s t a n c e P r o g r a m ( O n e - t i m e ) (m i d - y e a r ) Ge n e r a l 200,000 0 0 1 2 8 , 0 0 0 1 4 8 , 0 0 0 60,000 230,000 102,000 152,000 200,000 Hu m a n R e s o u r c e s / R i s k M a n a g e m e n t / M e d i c a l & D e n t a l Im p l e m e n t E m p l o y e e W e l l n e s s p r o g r a m t o e n c o u r a g e e m p l o y e e s t o m a i n t a i n a h e a l t h y l i f e s t y l e an d h e l p r e d u c e l o n g - t e r m m e d i c a l p l a n c o s t s In t e r n a l S e r v i c e s 53 , 0 0 0 Ad d r e s s b a c k l o g a n d i m p r o v e t u rn a r o u n d t i m e s f o r r e c l a s s i fi c a t i o n s b y a d d i n g a H u m a n Re s o u r c e s S p e c i a l i s t p o s i t i o n . [ R e s t o r e s o n e H u ma n R e s o u r c e s S p e c i a l i s t p o s i t i o n e l i m i n a t e d du r i n g t h e F Y 2 0 1 0 b u d g e t p r o c e s s ] (m i d - y e a r ) Ge n e r a l 64 , 0 0 0 En h a n c e c u s t o m e r s e r v i c e a n d i m p r o v e c l e r i c a l s u p p o r t b y c o n v e r t i n g a p a r t - t i m e O f f i c e As s o c i a t e I I I p o s i t i o n t o a f u l l - t i m e p o s i t i o n . [ R e s t o r e s o n e O f f i c e A s s o c i a t e I I p o s i t i o n e l i m i n a t e d du r i n g t h e F Y 2 0 0 8 b u d g e t p r o c e s s ] (m i d - y e a r ) Ge n e r a l 24 , 0 0 0 Fu n d i n g f o r e m p l o y e e e v e n t s t o i m p r o v e e m p l o y e e e n g a g e m e n t a n d r e c o g n i t i o n ( m i d - y e a r ) Ge n e r a l 30 , 0 0 0 Ad d i t i o n a l w i n d s t o r m c o v e r a g e (m i d - y e a r ) In t e r n a l S e r v i c e s 33 5 , 0 0 0 Li v i n g W a g e I n c r e a s e Ge n e r a l 1,000 Li v i n g W a g e I n c r e a s e In t e r n a l S e r v i c e s 1,000 0 4 5 3 , 0 0 0 53 , 0 0 00 0 0 2 ,0 0 000 In f o r m a t i o n T e c h n o l o g y Sp e c i a l P r o j e c t C o o r d i n a t o r / B u s i n e s s A n a l y s t t o f a c i l i t a t e t h e r e v i e w o f b u s i n e s s p r o c e s s re q u i r e m e n t s a n d d a t a g a t h e r i n g f o r d e p a r t m e n t s i n o r d e r t o i d e n t i f y t e c h n o l o g y i m p r o v e m e n t s , fo c u s i n g o n c u s t o m e r s o l u t i o n s In t e r n a l S e r v i c e s 85 , 0 0 0 Im p r o v e t h e c o m p u t i n g e n v i r o n m e n t b y c h a n g i n g t h e p e r s o n a l c o m p u t e r a n d l a p t o p r e p l a c e m e n t li f e - c y c l e f r o m 5 y e a r s t o 3 y e a r s , w h i c h i s c o n s id e r e d b e s t p r a c t i c e i n t h e i n d u s t r y . T h e r e w o u l d be n o a d d i t i o n a l c o s t i n F Y 2 0 1 5 , b u t t h e r e w o u l d b e a n a d d i t i o n a l $ 5 9 7 , 0 0 0 i n F Y 2 0 1 6 a n d $2 8 9 , 0 0 0 i n F Y 2 0 1 7 d u e t o a O n e - t i m e o v e r l a p f r o m r e p l a c i n g e q u i p m e n t f o r t w o d i f f e r e n t wa r r a n t y c y c l e s In t e r n a l S e r v i c e s 0 Ad d i n g a n I n f o r m a t i o n T e c h n o l o g y S p e c i a l i s t I p o s i t i o n . T h e $ 6 0 , 0 0 0 c o s t o f t h e f u l l - t i m e p o s i t i o n wo u l d b e o f f s e t b y $ 5 2 , 0 0 0 o f t e m p o r a r y s e r v i c e s f u n d s In t e r n a l S e r v i c e s 8, 0 0 0 Ad d i n g a S e n i o r S y s t e m s A n a l ys t p o s i t i o n In t e r n a l S e r v i c e s 71 , 0 0 0 Mu n i s A d m i n i s t r a t o r / S e n i o r S y s t e m s A n a l y s t In t e r n a l S e r v i c e s 71,000 Ne t w o r k P a t h D i v e r s i t y In t e r n a l S e r v i c e s 70,000 Im p r o v e d i s a s t e r p r e p a r e d n es s b y b a c k i n g u p C i t y t e c h n o l o g y d a t a / s y s t e m s i n a n o u t - o f - r e g i o n da t a c e n t e r . T h i s e n h a n c e m e n t w o u l d b e p h a s e d i n o v e r t h r e e y e a r s . Y e a r o n e w o u l d b e $2 0 0 , 0 0 0 i n c l u d i n g a $ 4 0 , 0 0 0 O n e - t i m e c h a r g e . Y e a r t w o w o u l d b e $ 1 7 5 , 0 0 0 a n d r e c u r r i n g co s t s t h e r e a f t e r w o u l d b e $ 7 5 , 0 0 0 In t e r n a l S e r v i c e s 20 0 , 0 0 0 Tw o S e n i o r S y s t e m An a l y s t p o s i t i o n s ( m i d - y e a r ) In t e r n a l S e r v i c e s 14 2 , 0 0 0 Pa t t e r n S t r e a m S o f t w a r e In t e r n a l S e r v i c e s 0 Ex e c u t i v e S c o r e c a r d P r o j ec t I n t e r n a l Se r v i c e s 220,000 85 , 0 0 0 0 0 4 2 1 , 0 0 0 1 4 1 , 0 0 0 0 0 220,000 0 To t a l To t a l To t a l 115 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Ma y o r & C o m m i s s i o n Mo v e R e c e p t i o n i s t f o r m e r l y s p l i t b e t w e e n C i t y M a n a g e r , C i t y A t t o r n e y a n d M a y o r / C o m m i s s i o n [R e s t o r e s o n e R e c e p t i o n i s t p o s i t i o n e l i m i n a t e d d u r i n g t h e F Y 2 0 1 1 b u d g e t p r o c e s s ] - I n c l u d e d in t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w ( m i d - y e a r ) Ge n e r a l 19 , 0 0 0 Co m m i s s i o n e r m o n t h l y a l l o w a n c e i n c r e a s e (m i d - y e a r ) Ge n e r a l 36,000 0 1 9 ,0 0 00 0 0 3 6 ,0 0 0000 Of f i c e o f M a n a g e m e n t & B u d g e t Ut i l i z e o u t s i d e a u d i t c o n t r a c t o r t o r e v i e w / a u d i t on e a r e a o f t h e c i t y ’ s o p e r a t i o n s p e r y e a r , C I P an d P l a n n i n g a n t i c i p a t e d f o r F Y 2 0 1 3 ( I n t e r n a l A u d i t , n o w O I G ) Ge n e r a l 15 0 , 0 0 0 Pr o c u r e G r a n t s r e s e a r c h s o f t w a r e ( 6 c i t y d e p a r tm e n t s ; i n c l u d i n g 2 l i c e n s e s f o r O B P I , a n d 1 f o r Co m m u n i t y S e r v i c e s w h o a l s o r e q u e s t e d s i m i l a r s o f t w a r e ) – ( b a s e d o n 3 y e a r c o n t r a c t ) Ge n e r a l 8, 0 0 0 Ad d i n g a n I n t e r n a l S e r v i c e s A u d i t o r p o si t i o n ( I n t e r n a l A u d i t , n o w O I G ) Ge n e r a l 60 , 0 0 0 Im p r o v e f i n a n c i a l o v e r s i g h t o f Ca p i t a l B u d g e t p r o c e s s ( i n c l u di n g R e n e w a l a n d R e p l a c e m e n t pr o j e c t s ) a n d i n c r e a s e d e p a r t m e n t ' s c a p a c i t y f o r p r o a c t i v e a n a l ys e s , p r o c e s s i m p r o v e m e n t a n d pe r f o r m a n c e i n i t i a t i v e s b y a d d i n g a M a n a g e m e n t a n d B u d g e t A n a l y s t . [ R e s t o r e s o n e Ma n a g e m e n t & B u d g e t A n a l y s t p o s i t i o n e l i m i n a t e d d u r i n g t h e F Y 2 0 0 8 b u d g e t p r o c e s s ] - In c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - y e a r ) Ge n e r a l 71 , 0 0 0 En h a n c e m o n i t o r i n g o f e x i s t i n g g r a n t s a n d r e s e ar c h o f n e w g r a n t o p p o r t u n i t i e s , f o r e x a m p l e Em e r g e n c y M a n a g e m e n t g r a n t s , b y a d d i n g a G r a n t s P o s i t i o n . ( I n t h e f u t u r e , w i l l b e o f f s e t b y re v e n u e / g r a n t f u n d i n g ) [ R e s t o r e s p a r t i a l s u p p o r t pr o v i d e d b y a M a n a g e m e n t C o n s u l t a n t p o s i t i o n eli m i n a t e d d u r i n g t h e F Y 2 0 1 0 b u d g e t p r o c e s s ] - In c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d bu d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w ( m i d - y e a r ) Ge n e r a l 57 , 0 0 0 15 8 , 0 0 0 1 2 8 , 0 0 0 60 , 0 0 00 0 0 0 0 0 Of f i c e o f t h e I n s p e c t o r G e n e r a l Of f i c e o f t h e I n s p e c t o r G e n e r a l ( O n e - t i m e ) Ge n e r a l 484,000 00 0 0 0 0 484,000 0 0 To t a l To t a l To t a l 116 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Or g a n i z a t i o n a l D e v e l o p m e n t an d P e r f o r m a n c e I n i t i a t i v e s Th e r e s u l t s o f t h e a s s e s s m e n t s a r e u s e d t o m o n i t o r t h e i m p a c t s o f r e c e n t l y i m p l e m e n t e d i n i t i a t i v e s to t a r g e t a r e a s f o r f u t u r e i m p r o v em e n t s , a n d a s s u r e t h e q u a l i t y o f s e r v i c e s . E a c h q u a r t e r 9 0 f o u r (4 ) h o u r a s s e s s m e n t s a r e c o n d u c t e d 7 d a y s a w e e k t o p r o v i d e a s t a t i s t i c a l l y v a l i d s a m p l i n g (1 , 4 4 0 h o u r s a n n u a l l y ) . T h e r e a r e 4 f o u r h o u r s h i f t s S u n d a y – T h u r s d a y a n d 6 f o u r h o u r s h i f t s Fr i d a y a n d S a t u r d a y . O u t s o u r c i n g w i l l e l i m i n a t e t h e n e e d t o u t i l i z e c i t y p e r s o n n e l t o c o n d u c t th e s e o n g o i n g a s s e s s m e n t s Ge n e r a l 36 , 0 0 0 Cr e a t e a n E m p l o y e e S u g g e s t i o n p r o g r a m Ge n e r a l 15 , 0 0 0 Co o r d i n a t e a n d h o s t a n I B p r o f e s s i o n a l w o r k s h o p fo r i n s t r u c t i o n a l s t a f f a t N a u t i l u s M i d d l e S c h o o l an d M i a m i B e a c h S e n i o r H i g h S c h o o l Ge n e r a l 94 , 0 0 0 An t i - D e f a m a t i o n L e a g u e ( a d d e d m i d - y e a r F Y 2 0 1 7 a n d a d d e d t o F Y 2 0 1 8 C S L a s d i r e c t e d b y th e F i n a n c e C o m m i t t e e a t t h e J u l y 1 0 , 2 0 1 7 m e e t i n g ) (m i d - y e a r ) Ge n e r a l 4,000 Co m m o n T h r e a d s ( a d d e d m i d - y e a r F Y 2 0 1 7 a n d a d d e d t o F Y 2 0 1 8 C S L a s d i r e c t e d b y t h e Fi n a n c e C o m m i t t e e a t t h e J u l y 1 0 , 2 0 1 7 m e e t i n g ) (m i d - y e a r ) Ge n e r a l 19,000 FI U D u a l E n r o l l m e n t E x p a n s i o n ( p r e v i o u s l y f u n d e d f r o m E d u c a t i o n C o m p a c t F u n d i n F Y 2 0 1 5 & FY 2 0 1 6 . E n h a n c e d l e v e l o f s e r v i c e i n F Y 1 7 ) (m i d - y e a r ) Sp e c i a l R e v e n u e 62,000 Mi a m i - D a d e C o l l e g e D u a l E n r o l l m e n t - a d d e d t o F Y 2 0 1 8 C S L a s d i r e c t e d b y t h e F i n a n c e Co m m i t t e e a t t h e J u l y 1 0 , 2 0 1 7 m e e t i n g ( p r e v i o u s l y f u n d e d f r o m E d u c a t i o n C o m p a c t F u n d i n F Y 20 1 6 . E n h a n c e d l e v e l o f s e r v i c e i n F Y 2 0 1 7 ) Ge n e r a l 28,000 Nu r s e E n h a n c e m e n t I n i t i a t i v e ( a d d e d m i d - y e a r F Y 2 0 1 7 a n d a d d e d t o F Y 2 0 1 8 C S L a s d i r e c t e d by t h e F i n a n c e C o m m i t t e e a t t h e J u l y 1 0 , 2 0 1 7 m e e t i n g ) ( p r e v i o u s l y f u n d e d f r o m E d u c a t i o n Co m p a c t F u n d i n F Y 1 5 & F Y 1 6 ) (m i d - y e a r ) Ge n e r a l 16,000 Nu r s e I n i t i a t i v e - B e h a v i o r a l H e a l t h Ge n e r a l 54,000 VP K P r o g r a m - Y e a r 3 ( $ 2 5 3 , 0 0 0 a d d e d m i d - y e a r i n F Y 2 0 1 6 f o r y e a r 1 i n E d u c a t i o n C o m p a c t Fu n d ) Sp e c i a l R e v e n u e 141,000 VP K P r o g r a m - O n e V P K c l a s s a t B i s c a y n e E l e m e n t a r y a t $ 3 5 , 0 0 0 w i t h M D C P S f u n d i n g t h e re m a i n i n g 5 0 % ( F Y 2 0 1 8 V P K p r o g r a m c o s t d e c r e a s e d b y 1 0 6 k ) (m i d - y e a r ) Sp e c i a l R e v e n u e (106,000) Su b s t a n c e A b u s e W o r k s h o p s (m i d - y e a r ) Ge n e r a l 3,000 Ex t r a c u r r i c u l a r a c t i v i t i e s f o r Fi e n b e r g F i s h e r a n d B i s c a y n e (m i d - y e a r ) Sp e c i a l R e v e n u e 60,000 Re a d i n g T u t o r i n g (m i d - y e a r ) Sp e c i a l R e v e n u e 50,000 Ma t h T u t o r i n g (m i d - y e a r ) Sp e c i a l R e v e n u e 20,000 Me n t a l H e a l t h (m i d - y e a r ) Sp e c i a l R e v e n u e 60,000 Co l l e g e P r e p P r o g r a m / M a t e r i a l s (m i d - y e a r ) Ge n e r a l 12,500 pa r t - t i m e E d u c a t i o n C o m p a c t I n i t i a t i v e s C o o r d i n a t o r P o s i t i o n Ge n e r a l 45,000 Yo u t h C o m m i s s i o n . W i l l p r o v i d e f u n d i n g f o r t h e C i ty o f M i a m i B e a c h ' s Y o u t h C o m m i s s i o n ( s e v e n me m b e r s ) t o a n n u a l l y a t t e n d a n d p a r t i c i p a t e i n t h e L e g i s l a t i v e A c t i o n D a y s Y o u t h C o u n c i l Pr o g r a m i n T a l l a h a s s e e t o b e c o m e e d u c a t e d a b o u t C i t y g o v e r n m e n t a l o n g w i t h r e p r e s e n t i n g a n d ar t i c u l a t i n g t h e n e e d s o f y o u t h w i t h i n t h e M i a m i B e a c h C o m m u n i t y . Ge n e r a l 5,000 Ea r l y C h i l d c a r e P i l o t P r o g r a m ( O n e - t i m e ) . T h i s e n h a n c e m e n t c o m m i t s t o f u n d i n g $ 2 5 0 , 0 0 0 f o r a pi l o t p r o g r a m f o r e a r l y c h i l d c a r e p r e - k i n d e r g a r t e n s t i p e n d f o r t h e 2 0 2 1 - 2 2 s c h o o l y e a r , w h i c h wo u l d r e q u i r e f u n d i n g t o b e a p p r o p r i a t e d a s p a r t o f t h e C i t y ' s F Y 2 0 2 2 b u d g e t Ge n e r a l 0 0 0 1 4 5 , 0 0 0 0 3 2 4 , 0 0 0 99,500 45,000 5,000 0 To t a l 117 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pa r k i n g Im p l e m e n t B o d y C a m e r a p r o g r a m i n t h e P a r k i n g d e p a r t m e n t E n t e r p r i s e 10 4 , 0 0 0 Th e G a r a g e I n d e x w i l l a s s e s s t h e t e n p u b l i c g a r a g e s t h r o u g h o u t M i a m i B e a c h f o r g a r a g e cl e a n l i n e s s , s t a i r w e l l s , c a s h i e r b o o t h s , e q u i p m e n t , e l e v a t o r s , a n d a p p e a r a n c e En t e r p r i s e 2 3 , 0 0 0 En h a n c e c l e a n l i n e s s a n d a p p e a r a n c e o f C i t y p a r k i ng g a r a g e s t h r o u g h t h e i m p l e m e n t a t i o n o f se v e r a l i n i t i a t i v e s t o i m p r o v e t h e a p p e a r a n c e o f t h e C i t y ’ s g a r a g e s En t e r p r i s e 6 2 0 , 0 0 0 Ad d r e s s t r a f f i c c h a l l e n g e s r e s u l t i n g f r o m c o m m e rc i a l l o a d i n g t h r o u g h t h e i m p l e m e n t a t i o n o f en h a n c e d l o a d i n g z o n e e n f o r c e m e n t . R e v e n u e s g e n e r a t e d b y t h e s e p r o g r a m s a r e e s t i m a t e d t o be $ 9 0 , 0 0 0 i n p e r m i t f e e s a n d $ 1 0 0 , 0 0 0 i n f i n e r e v e n u e s , f o r t o t a l a n n u a l r e v e n u e s o f $1 9 0 , 0 0 0 o r $ 9 5 0 , 0 0 0 o v e r f i v e y e a r s . E x p e n s e s f o r t h e p e r m i t t i n g c o m p o n e n t c o n s i s t s l a r g e l y of r e p l a c e m e n t o f e x i s t i n g " c o m m e r c i a l l o a d i n g z o ne " a n d " n o p a r k i n g i n a l l e y " s i g n s , m a n y o f wh i c h a r e p l a n n e d r e p l a c e m e n t s , r e s u l t i n g i n a n e g l i g i b l e e x p e n s e En t e r p r i s e 2 1 7 , 0 0 0 Ad d i n g a S e n i o r S y s t e m s An a l y s t p o s i t i o n E n t e r p r i s e 80 , 0 0 0 Ex p a n d F r e i g h t L o a d i n g Z o n e ( F L Z ) p r o g r a m t h ro u g h o u t t h e C i t y b y a d d i n g o n e P a r k i n g Op e r a t i o n s S u p e r v i s o r a n d s e v e n f u l l - t i m e P a r k i n g E n f o r c e m e n t S p e c i a l i s t I p o s i t i o n s . P r o j e c t e d re v e n u e i s a n t i c i p a t e d t o o f f s e t a l l c o s t s i n y e a r o n e b y $ 9 0 , 0 0 0 a n d b y $ 2 5 2 , 0 0 0 i n y e a r t w o En t e r p r i s e (9 0 , 0 0 0 ) Pa r k i n g A d m i n i s t r a t i o n R e c e p t i o n E n t e r p r i s e 48,000 En g i n e e r i n g A s s i s t a n t I I I p o s i t i o n t o a p p r o v e a n d e n f o r c e p a r k i n g p l a n s (m i d - y e a r ) En t e r p r i s e 6 7 , 0 0 0 Ga r a g e A p p e a r a n c e E n h a n c e m e n t - P a r k i n g ( a m o u n t r e f l e c t e d b a s e d o n c u r r e n t F Y 2 0 1 8 C S L ) (m i d - y e a r ) En t e r p r i s e 1 5 6 , 0 0 0 Ga r a g e A p p e a r a n c e E n h a n c e m e n t - 7 t h S t r e e t Ga r a g e ( a m o u n t r e f l e c t e d b a s e d o n c u r r e n t F Y 20 1 8 C S L ) (m i d - y e a r ) Sp e c i a l R e v e n u e 6 2 , 0 0 0 Ga r a g e A p p e a r a n c e E n h a n c e m e n t - P e n n a n d A n c h o r G a r a g e ( a m o u n t r e f l e c t e d b a s e d o n cu r r e n t F Y 2 0 1 8 C S L ) (m i d - y e a r ) RD A 1 0 6 , 0 0 0 Ad d 1 P a r k i n g O p e r a t i o n s S u p e r v i s o r (m i d - y e a r ) En t e r p r i s e 85 , 0 0 0 Ar t B a s e l / C i t y E m p l o y e e U b e r I n i t i a t i v e E n t e r p r i s e 50,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 103,000 Se c u r i t y G u a r d S e r v i c e s - P a r k in g E n t e r p r i s e F u n d E n t e r p r i s e 2,000 Se c u r i t y G u a r d S e r v i c e s - R D A A n c h o r G a r a g e R D A 2,000 Se c u r i t y G u a r d S e r v i c e s - R D A P e n n G a r a g e R D A 116,000 Li v i n g W a g e I n c r e a s e Sp e c i a l R e v e n u e 25,000 23,000 18,000 Li v i n g W a g e I n c r e a s e RD A 38,000 45,000 28,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 144,000 109,000 0 0 1 , 4 3 5 , 0 0 0 ( 5 , 0 0 0 ) 4 8 , 0 0 0 3 3 6 , 0 0 0 2 1 2 , 0 0 0 1 5 5 , 0 0 0 0 To t a l 118 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pa r k s & R e c r e a t i o n Lo c a t i o n s a d d e d t o t h e P a r k s & R e c r e a t i o n ' s Gr e e n s p a c e M a n a g e m e n t D i v i s i o n ' s a r e a s o f re s p o n s i b i l i t y a f t e r t h e c o m p l e ti o n o f t h e b u d g e t p r o c e s s w i th a d d i t i o n a l c o s t s i d e n t i f i e d (G r e e n s p a c e M a n a g e m e n t t r a n s f e r r e d t o P u b l i c W o r k s - G e n e r a l F u n d ) Ge n e r a l 81 , 0 0 0 FY 2 0 1 5 - I m p r o v e s e c u r i t y i n c i t y p a r k s b y i m p l e m e n t i n g a P a r k R a n g e r p r o g r a m FY 2 0 1 7 - P a r k R a n g e r s f o r L u m m u s P a r k ( O D T F R e q u e s t ) 6 f u l l - t i m e P a r k R a n g e r s & 2 p a r t - t i m e Pa r k R a n g e r s FY 2 0 1 8 - 2 p a r t - t i m e P a r k R a n g e r s a t N o r t h S h o r e P a r k & Y o u t h C e n t e r FY 2 0 1 9 - A d d i t i o n a l B e a c h w a l k C o v e r a g e ( S o u t h P o i n t P a r k t o 4 6 t h S t r e e t ) - A d d i n g f o u r p a r t - ti m e P a r k R a n g e r p o s i t i o n s t o e n h a n c e c o v e r a g e o f t h e B e a c h w a l k b e t w e e n S o u t h P o i n t P a r k a n d 46 t h S t r e e t , i n c l u d i n g S o u t h P o i n t e P a r k a n d C o l l i n s P a r k , f r o m 2 4 h o u r s W e d - S a t , a n d 7 a m - 11 p m S u n - T u e s ( 2 P a r k R a n g e r s / s h i f t ) Ge n e r a l 20 8 , 0 0 0 509,000 72,000 200,000 Ma i n t a i n s e r v i c e l e v e l f o r S e n i o r E n h a n c e m e n t T r a n s p o r t a t i o n S e r v i c e ( S E T S ) Ge n e r a l 30 , 0 0 0 Ma i n t a i n s e r v i c e l e v e l f o r t h e M i a m i B e a c h T e e n C l u b p r o g r a m Ge n e r a l 83 , 0 0 0 Im p r o v e g r o u n d s m a i n t e n a n c e a n d l a n d s c a p e p l a n t i n g s , r e p l a c e e x p i r e d g o l f c a r t l e a s e s , r e f i l l sa n d b u n k e r s , a n d r e p l a c e m a t s a n d g o l f b a l l s on t h e d r i v i n g r a n g e s f o r M i a m i B e a c h G o l f Co u r s e a n d N o r m a n d y S h o r e s G o l f C o u r s e G o l f e n h a n c e m e n t s . S p e n d i n g o n t h e s e i t e m s w e r e sc a l e d b a c k d u r i n g t h e r e c e s s i o n a n d a r e n e c e s s a r y t o m a i n t a i n t h e q u a l i t y o f t h e g o l f c o u r s e s . ($ 1 3 6 , 0 0 0 o f f s e t b y p r o p o s e d i n c r e a s e i n g o l f r a t e s ) Ge n e r a l En h a n c e p r o g r a m m i n g f o r v a r i o u s r e c r e a t i o n p r o g r a m s a s f o l l o w s : $ 5 4 , 0 0 0 f o r i n c l u s i o n a r y ai d e s t o m e e t t h e d e m a n d f o r s p e c i a l n e e d c h i l d r e n t o b e e n r o l l e d i n s u m m e r c a m p s ; $ 1 8 , 0 0 0 fo r t h e s e c o n d s e a s o n o f L i t t l e L e a g u e B a s e b a l l ; $ 1 0 , 0 0 0 t o e x p a n d e l d e r l y p r o g r a m m i n g f r o m No r t h S h o r e P a r k Y o u t h C e n t e r t o t w o a d d i t i o n a l l o c a t i o n s i n M i d d l e a n d S o u t h B e a c h ; $ 2 5 , 0 0 0 to i n c r e a s e t h e y e a r - r o u n d l e v e l o f s e r v i c e c i t y wi d e f o r y o u t h p r o g r a m m i n g w i t h n e w e d u c a t i o n a l an d c u l t u r a l p r o g r a m s a n d a t a d d i t i o n a l s i t e s ; $ 6 , 0 0 0 t o a d d N a u t i l u s M i d d l e S c h o o l a s a n ad d i t i o n a l s i t e f o r t e e n p r o g r a m m i n g ; $ 3 5 , 0 0 0 t o e n h a n c e s p e c i a l c o m m u n i t y e v e n t s s u c h a s Wi n t e r W o n d e r l a n d a n d C u p i d ' s C a r n i v a l w i t h a d d i t i o n a l r i d e s a n d a c t i v i t i e s ; a n d $ 1 5 , 0 0 0 t o me e t t h e i n c r e a s i n g d e m a n d f o r e l d e r l y p r o g r a ms a n d e v e n t s b y i n c r e a s i n g f u n d i n g f o r t h e Se n i o r E n h a n c e m e n t T r a n s p or t a t i o n S e r v i c e p r o g r a m Ge n e r a l 16 3 , 0 0 0 En h a n c e o p p o r t u n i t i e s f o r p e r s o n s w i t h d i s a b i l i t i es b y p a r t i a l l y f u n d i n g t h e p a r a - r o w i n g p r o g r a m at t h e S h a n e R o w i n g C e n t e r Ge n e r a l 85 , 0 0 0 Pa r t i c i p a t e i n t h e F a i r c h i l d B o t a n i c a l G a r d e n s M i l l i o n O r c h i d P r o j e c t a s o n e o f s e v e r a l mu n i c i p a l i t i e s t h a t w o u l d b e g i n t o r e c e i v e a s m a n y a s 1 5 0 o r c h i d s t h r o u g h o u t t h e n e x t 3 y e a r s st a r t i n g a s s o o n a s O c t o b e r , 2 0 1 5 Ge n e r a l 50 , 0 0 0 Ve n u e f o r S e n i o r P a r t i e s Ge n e r a l 100,000 UN I D A D R e s t r o o m C l e a n i n g S e r v i c e s E x p a n s i o n Ge n e r a l 95,000 Ad d i t i o n a l S e a s o n a l I n c l u s i o n a r y A i d e s Ge n e r a l 80,000 In s o u r c i n g o f N o r t h S h o r e P a r k T e n n i s C e n t e r ( o f f s e t b y r e v e n u e s ) (m i d - y e a r ) Ge n e r a l 90,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 88,000 25,000 Co n v e r t 1 p a r t - t i m e M S W I I t o 1 f u l l - t i m e M S W I I , an d r e m o v i n g 1 p a r t - t i m e R e c r e a t i o n L e a d e r I G e n e r a l 8,000 Se c o n d A n n u a l Y o u t h M u s i c F e s t i v a l Ge n e r a l 12,000 Up g r a d e d R e s t r o o m s & D a i l y P o r t e r S e r v i c e s f o r I T F T e n n i s T o u r n a m e n t Ge n e r a l 24,000 Gr o u n d s M a i n t e n a n c e R e o r g a n i z a t i o n 1. C o n v e r t 1 P a r k s O p e r a t i o n s S u p e r v i s o r i n t o t w o f u l l - t i m e L a n d s c a p e I n s p e c t o r s 2. A d d t h r e e f u l l - t i m e M S W I p o s i t i o n s a n d t h r e e p a r t - t i m e M S W I p o s i t i o n s t o a s s i s t w i t h d a i l y gr o u n d s m a i n t e n a n c e d u t i e s 3. C o n v e r t t w o f u l l - t i m e M S W I I I p o s i t i o n s i n t o t w o T r a d e s w o r k e r I p o s i t i o n s Ge n e r a l (41,000)119 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pa r k s & R e c r e a t i o n ( C o n t ' d ) Be a c h M a i n t e n a n c e D i v i s i o n O p e r a t i o n a l N e e d s ( i .e . , m o b i m a t s , r o p e s a n d p o s t s , a n d l u m b e r fo r t h e b o a r d w a l k s ) Ge n e r a l 129,000 2 M u n i c i p a l S e r v i c e W o r k e r I I I P o s i t i o n s & V a c t r o n U n i t f o r b e a c h s h o w e r s ( B e a c h M a i n t e n a n c e Di v i s i o n ) Ge n e r a l 201,000 No r m a n d y S h o r e s N e i g h b o r h o o d / G o l f C o u r s e S e c u r i t y G u a r d R o v e r ( S p l i t F u n d e d : 5 0 % No r m a n d y N e i g h b o r h o o d / 5 0 % N o r m a n d y G o l f C o u r s e ) Ge n e r a l 27,000 Ex p e d i t e a n d i m p r o v e o n t h e i m p l em e n t a t i o n o f c a p i t a l p r o j e c ts , p a r k i m p r o v e m e n t s , p r o g r a m an a l y s e s , c o n t r a c t m a n a g e m e n t , a n d f i s c a l o v e r si g h t b y a d d i n g a S e n i o r M a n a g e m e n t A n a l y s t p os i t i o n ( m i d - y ea r ) Ge n e r a l 99 , 0 0 0 Co n t r a c t e d g r o u n d s m a i n t e n a n c e f o r p a r k s a n d a t h l e t i c f i e l d s ( m i d - y e a r ) Ge n e r a l 52 3 , 0 0 0 Ad d i n g 1 B e a c h M a i n t e n a n c e D i r e c t o r ( p r o - r a t ed ) . T h e a m e n d m e n t i n c r e a s e d t h e R e s o r t T a x Fu n d t r a n s f e r t o t h e G e n e r a l F u n d a n d i n c r e a s e d t h e P a r k s & R e c r e a t i o n b u d g e t i n t h e G e n e r a l Fu n d a c c o r d i n g l y (m i d - y e a r ) Ge n e r a l 50 , 0 0 0 Ad d i n g 6 p a r t - t i m e P a r k R a n g e r s a n d 1 f u l l - t i m e P a r k R a n g e r S u p e r v i s o r . C o s t s o f f s e t b y el i m i n a t i n g 4 f u l l - t i m e D i s p a t c h e r p o si t i o n s f r o m P S C U . N e t i m p a c t s h o w n ( m i d - y e a r ) Ge n e r a l 39,000 Co n v e n t i o n C e n t e r P a r k - A d d i n g 2 f u l l - t i m e M u n i c i p a l Se r v i c e W o r k e r ( M S W ) I I p o s i ti o n s a n d 1 M S W I p o s i t i o n En t e r p r i s e 432,000 Ba r r y K u t u n R a m p - M a u r i c e G i b b M e mo r i a l P a r k - A d d i n g P a r k R a n g e r p o s i t i o n t o b e d e d i c a t e d to t h e B a r r y K u t u n B o a t R a m p l o c a t e d i n M a u r i c e G i b b P a r k a n d w o u l d p r o v i d e c o v e r a g e 4 da y s / w e e k , d u r i n g h i g h d e m a n d p e r i o d s , T h u r s : 1 2 p m - 5 p m , F r i - S u n : 1 2 p m - 8 p m ( 1 P a r k Ra n g e r / s h i f t ) . Ge n e r a l 50,000 So u t h P o i n t e P a r k C u t w a l k / G o v e r n m e n t C u t E r o s i o n R e v e t m e n t ( O n e - t i m e ) Ge n e r a l 200,000 Se n i o r s G o t T a l e n t E v e n t ( O n e - t i m e ) Ge n e r a l 38,000 Cu l t u r a l E v e n t s P r o g r a m m i n g ( O n e - t i m e ) Ge n e r a l 50,000 Yo u t h M u s i c F e s t i v a l M a n a g e m e n t ( O n e - t i m e ) Ge n e r a l 40,000 81 , 0 0 0 99 , 0 0 0 8 9 4 , 0 0 0 2 9 8 , 0 0 0 8 7 4 , 0 0 0 5 5 9 , 0 0 0 7 0 7 , 0 0 0 3 2 8 , 0 0 0 0 To t a l 120 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pl a n n i n g Im p r o v e e f f i c i e n t a n d t i m e l y d e l i v e r y o f p l a n re v i e w s e r v i c e s b y p r o v i d i n g o p t i o n a l e x p e d i t e d re v i e w i n c o o r d i n a t i o n w i t h t h e B u i l d i n g D e p a r t m e n t . ( C o s t s o f $ 2 3 , 0 0 0 w o u l d b e c o m p l e t e l y of f s e t b y r e v e n u e ) Ge n e r a l E-r e c o r d i n g o f d e v e l o p m e n t o r d e r s (m i d - y e a r ) Ge n e r a l 5 0 , 0 0 0 Ad d i n g a n O f f i c e A s s o c i a t e V p o s i t i o n ( C o s t s o f $ 6 0 , 0 0 0 w o u l d b e 7 5 % o f f s e t b y r e v e n u e ) G e n e r a l 1 5 , 0 0 0 Ad d i n g a F i e l d S u p e r v i s o r p o s i t i o n ( C o s t s o f $ 7 0 , 0 0 0 w o u l d b e 7 5 % o f f s e t b y r e v e n u e ) G e n e r a l 1 8 , 0 0 0 Ad d i n g a n O f f i c e A s s o c i a t e V p o s i t i o n G e n e r a l 59 , 0 0 0 Of f i c e A s s o c i a t e I I I ( B e s t B u d d i e s ) G e n e r a l 50,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 5,000 2,000 Pr o f e s s i o n a l S e r v i c e s f o r C o m p r e h e n s i v e P l an ( R e q u i r e d b y F l o r i d a S t a t u t e s ) G e n e r a l 100,000 Se a L e v e l R i s e I m p a c t S t u d y ( O n e - t i m e ) G e n e r a l 300,000 Pr o f e s s i o n a l S e r v i c e s t o r e - w r i t e C i t y ' s L a n d D e v e l o p m e n t R e g u l a t i o n s ( O n e - t i m e O v e r T w o Y e a r s ) G e n e r a l 400,000 0 5 0 , 0 0 0 3 3 , 0 0 0 5 9 , 0 0 0 5 0 , 0 0 0 1 0 5 , 0 0 0 2 , 0 0 0 7 0 0 , 0 0 0 0 Po l i c e Ad d 1 I n v e s t i g a t o r S u p e r v i s o r a n d e l i m i n a t e a M a j o r p o s i t i o n a f t e r 5 m o n t h s i n F Y 2 0 1 3 t h r o u g h at t r i t i o n . C u r r e n t l y , t h e P o l i c e D e p a r t m e n t h a s o n e L i e u t e n a n t p o s i t i o n u n d e r f i l l i n g a v a c a n t M a j o r po s i t i o n d u e t o R e o r g a n i z a t i o n , w h e n a L i e u t e n a n t p o s i t i o n i s v a c a t e d i n F e b r u a r y 2 0 1 3 , t h e Ma j o r p o s i t i o n c a n b e e l i m i n a t e d Ge n e r a l 5 0 , 0 0 0 Ad d 2 A T V P o l i c e O f f i c e r s i n t h e N o r t h a r e a w o r k i n g 2 2 0 0 t o 0 8 0 0 h o u r s ( 1 0 p m t o 8 a m ) t o im p l e m e n t a n d e n f o r c e t h e b e a c h c l o s u r e . T h i s n u m b e r h a s b e e n r e f i n e d t o e x c l u d e n e w v e h i c l e s , fu e l , m a i n t e n a n c e a n d d e p r e c i a t i o n c o s t s f o r t h e a d d i t i o n a l P o l i c e D e p a r tm e n t u n i o n p o s i t i o n s be i n g p r o p o s e d , a s t h e y w i l l n o t i m p a c t t h e F Y 2 0 1 3 b u d g e t . T h e s e v e h i c l e c o s t s o f $ 7 6 , 2 0 0 wi l l i m p a c t s u b s e q u e n t y e a r s Ge n e r a l 1 6 5 , 0 0 0 Te a m ( S e r g e a n t f o r t h e s q u a d w o u l d b e a s s i g n e d f r o m t h e I A r e o r g . ) T h i s e n h a n c e m e n t w i l l b e of f s e t b y t h e e l i m i n a t i o n o f $ 1 0 0 , 0 0 0 i n o v e r t i m e . T h i s n u m b e r h a s b e e n r e f i n e d t o e x c l u d e n e w ve h i c l e s , f u e l , m a i n t e n a n c e a n d d e p r e c i a t i o n c o st s f o r t h e a d d i t i o n a l P o li c e D e p a r t m e n t u n i o n po s i t i o n s b e i n g p r o p o s e d , a s t h e y w i l l n o t i m p a c t t h e F Y 2 0 1 3 b u d g e t . T h e s e v e h i c l e c o s t s o f $1 5 2 , 4 0 0 w i l l i m p a c t s u b s e q u e n t y e a r s Ge n e r a l 2 3 0 , 0 0 0 Ad d 6 P o l i c e O f f i c e r s i n t h e S o u t h a r e a f o r a w a l k i n g b e a t a l o n g W a s h i n g t o n A v e n u e G e n e r a l 4 6 1 , 0 0 0 Ad d 1 D e t e n t i o n O f f i c e r t o a u g m e n t c u r r e n t s t a f f i n g l e v e l s i n a l l t h r e e s h i f t s i n c l u d i n g w e e k e n d s . Th i s n u m b e r h a s b e e n r e f i n e d t o e x c l u d e n e w v e h i c l e s , f u e l , m a i n t e n a n c e a n d d e p r e c i a t i o n c o s t s fo r t h e a d d i t i o n a l P o l i c e D e p a r t m en t u n i o n p o s i t i o n s b e i n g p r o p o s ed , a s t h e y w i l l n o t i m p a c t t h e FY 2 0 1 3 b u d g e t . T h e s e v e h i c l e c o s t s o f $ 3 8 , 1 0 0 w i l l i m p a c t s u b s e q u e n t y e a r s Ge n e r a l 6 6 , 0 0 0 Re c o r d s U n i t E n h a n c e m e n t . A d d i t i o n a l R e c o r d s T e ch n i c i a n a n d D a t a E n t r y C l e r k w i l l r e d u c e t h e ne e d f o r o v e r t i m e i n t h e u n i t b y $ 8 0 , 0 0 0 Ge n e r a l 5 , 0 0 0 Ad d i t i o n a l O v e r t i m e f o r t h e N e i g h b or h o o d R e s o u r c e O f f i c e r f o r a d d i t i on a l H o m e l e s s O u t r e a c h G e n e r a l 20 , 0 0 0 To t a l 121 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Po l i c e ( C o n t ' d ) Pu b l i c S a f e t y C o m m u n i c a t i o n s U n i t s ( P S C U ) D i s p a t c h e r s E n h a n c e m e n t . S e v e n ( 7 ) a d d i t i o n a l di s p a t c h e r p o s i t i o n s f o r t h e P u b l i c S a f e t y C o m m u n i c a t i o n s U n i t ( P S C U ) t o e n s u r e t h e c o n t i n u i t y o f op e r a t i o n s o n a 2 4 / 7 b a s i s . T h i s e n h a n c e m e n t i n c l u d e s a n o f f s e t t i n g r e d u c t i o n i n o v e r t i m e o f $1 9 9 , 0 0 0 . [ R e s t o r e s f o u r D i s p a t c h e r p o s i t i o n s e l i m i n a t e d d u r i n g t h e F Y 2 0 0 8 b u d g e t p r o c e s s ] Ge n e r a l 15 7 , 0 0 0 Se n i o r L a t e n t E x a m i n e r p o s i t i o n p r e v i o u s l y f u n d e d f r o m C o n f i s c a t e d T r u s t F u n d s Ge n e r a l 75 , 0 0 0 Ad d i n g t w o p o s i t i o n s t o e n s u r e pr o p e r v i d e o e v i d e n c e r e c o v e r y a n d m a i n t a i n c h a i n o f c u s t o d y . Th e p o s i t i o n s i n c l u d e a S e r g e a n t a n d a P r o p e r t y & E v i d e n c e T e c h I . T h e a c q u i s i t i o n o f 5 0 b o d y ca m e r a s f o r $ 3 1 0 , 0 0 0 i s p r o p o s e d t o b e c o v e r e d b y C o n f i s c a t i o n T r u s t f u n d s Ge n e r a l 19 8 , 0 0 0 Ad d i n g a L i c e n s e P l a t e R e a d e r ( L P R ) s y s t e m o n M a c A r t h u r C a u s e w a y , a s w e l l a s t w o p o r t a b l e ki t s ( O n e - t i m e m u l t i - y e a r i m p l e m e n t a t i o n p r o j e c t ) Ge n e r a l 27 6 , 0 0 0 Pr o v i d e s u p p o r t t o t h e S t a t e A t t o r n e y ' s O f f i c e ' s H u m a n T r a f f i c k i n g T a s k F o r c e b y a s s i g n i n g a De t e c t i v e p o s i t i o n t o p a r t i c i p a t e o n t h e t a s k f o r c e Ge n e r a l 98 , 0 0 0 En h a n c e t h e p o o l o f q u a l i f i e d c a n d i d a t e s t h a t c o ul d b e h i r e d a s p o l i c e of f i c e r s b y r e i m b u r s i n g te n p o l i c e r e c r u i t s t o c o m p l e t e P o l i c e A c a d e m y t r ai n i n g s u p e r v i s e d b y a T r a i n i n g A d v i s o r ( P o l i c e Of f i c e r p o s i t i o n ) Ge n e r a l 18 9 , 0 0 0 Ad d r e s s t r a f f i c c o n g e s t i o n b y a d d i n g a M o t o r U n i t c o n s i s t i n g o f o n e S e r g e a n t a n d f o u r P o l i c e Of f i c e r p o s i t i o n s . C o s t s w o u l d b e o f f s e t b y a n e s t i m a t e d $ 1 1 0 , 0 0 0 i n r e v e n u e Ge n e r a l 56 3 , 0 0 0 12 P o l i c e O f f i c e r s f o r n e w E n t e rt a i n m e n t D i s t r i c t Re s o r t T a x 1,093,000 3 P o l i c e O f f i c e r s - M i d B e a c h Ge n e r a l 212,000 2 P o l i c e O f f i c e r s - N o r t h B e a c h Ge n e r a l 143,000 AT V ' s - S i x t o s u p p o r t a p p r o v e d Po l i c e e n h a n c e m e n t s Re s o r t T a x Sc h o o l L i a i s o n S u p e r v i s o r Ge n e r a l 45,000 Ex p a n s i o n o f L i c e n s e P l a t e r e a d e r s t o M a c A r t h u r C a u s e w a y w h i c h i n c l u d e s t w o a d d i t i o n a l p a t r o l ve h i c l e s a n d t w o p o r t a b l e k i t s . T h i s a m e n d m e n t i n c r ea s e d t h e R e s o r t T a x t r a n s f e r t o t h e G e n e r a l Fu n d a n d i n c r e a s e d t h e P o l i c e D e p a r t m e n t ' s b u d g e t a c c o r d i n g l y (m i d - y e a r ) Ge n e r a l 11 5 , 0 0 0 Po l i c e O f f i c e r s i n S c h o o l s - A d d 1 S e r g e a n t & 6 Po l i c e O f f i c e r P o s i t i o n s a n d E l i m i n a t e 5 S c h o o l Li a i s o n O f f i c e r P o s i t i o n s Ge n e r a l 871,000 Po l i c e O f f i c e r s i n S c h o o l s - S c h o o l L i a i s o n S u pe r v i s o r ( C o n v e r t t o f u l l - t i m e P o s i t i o n ) Ge n e r a l 34,000 Ad d i t i o n a l H i g h I m p a c t O v e r t i m e Re s o r t T a x 700,000 Pr o p e r t y & E v i d e n c e T e c h n i c i a n P o s i t i o n t o a s s i s t wi t h f i l l i n g a l l o f t h e p u b l i c r e c o r d r e q u e s t s a n d qu a l i t y a s s u r a n c e r e v i e w s Sp e c i a l R e v e n u e 60,000 Oc e a n D r i v e - T o u r i s t O r i e n t e d P o l i c i n g S e r v i c e s ( T O P S ) P r o g r a m ( O r i g i n a l l y w a s O n e - t i m e , n o w in c l u d e d i n r e c u r r i n g b u d g e t ) Re s o r t T a x 151,000 151,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 16,000 Su p e r B o w l P o l i c e S e r v i c es ( O n e - t i m e ) Re s o r t T a x 1,500,000 Ci t y H a l l S e c u r i t y I m p r o v e m e n t s ( O n e - t i m e ) Ge n e r a l 200,000 122 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Po l i c e ( C o n t ' d ) Do m e s t i c V i o l e n c e E m e r g e n c y S h e l t e r . T h i s w i l l p r o v i d e f u n d i n g f o r t h e C i t y t o p r o v i d e v i c t i m s o f do m e s t i c v i o l e n c e w i t h t e m p o r a r y e m e r g e n c y h o te l p l a c e m e n t b a s e d o n t h e p r o j e c t e d n e e d s o f th e P o l i c e D e p a r t m e n t ( a v e r a g e o f $ 1 5 0 p e r n i g h t f o r s e v e n n i g h t s f o r t w e n t y v i c t i m s ) , w h i c h i s in t e n d e d t o b e a s t o p g a p w h i c h w i l l a l l o w a s s i gn e d a d v o c a t e s t h e o p p o r t u n i t y t o s e e k m o r e pe r m a n e n t o p t i o n s s u c h a s r e l o c a t i o n o r s h e l t e r . Ge n e r a l 21,000 Ma r c h m a n A c t T r e a t m e n t S p a c e . T h i s w i l l p r o v i d e f u n d i n g f o r t h e C i t y t o p r o v i d e s a f e s h e l t e r a n d se r v i c e s f o r v i c t i m s o f d o m e s t i c v i o l e n c e a n d / o r h o m e l e s s c i t i z e n s s e e k i n g d r u g a b u s e t r e a t m e n t . Th i s r e q u e s t w i l l p r o v i d e t h e C i t y w i t h a c c e s s t o th r e e t r e a t m e n t b e d s o n a ye a r - r o u n d b a s i s f r o m a p r i v a t e p r o v i d e r w i t h f u l l w r a p - a r o u n d s e r v i c e s a t a n a v e r a g e r a t e o f $ 1 6 7 p e r d a y p e r as s i g n e d t r e a t m e n t b e d w h i c h a r e a n t i c i p a t e d t o t u r n - o v e r f o u r t i m e s p e r y e a r . Ge n e r a l 183,000 Co l l e g e F o o t b a l l P l a y o f f C h a m p i o n s h i p ( O n e - t i m e ) . T h i s e n h a n c e m e n t r e q u e s t i s t o f u n d ne c e s s a r y o v e r t i m e , r e n t a l s , s e c u r i t y g u a r d s , an d e q u i p m e n t t o p r o v i d e c o m p r e h e n s i v e p o l i c e se r v i c e s a n d r e s o u r c e s f o r t h e 2 0 2 1 N a t i o n a l C o l l e g e F o o t b a l l C h a m p i o n s h i p . T h e r e q u e s t am o u n t i s b a s e d o n e x p e r i e n c e w i t h p a s t S u p e r B o w l s , M e m o r i a l D a y , S p r i n g B r e a k a n d o t h e r hi g h - i m p a c t e v e n t s . Re s o r t T a x 900,000 Pu b l i c S a f e t y C i t i z e n s o n P a t r o l V o l u n t e e r P r o g r a m . T h i s e n h a n c e m e n t i s t o e s t a b l i s h a P u b l i c Sa f e t y C i t i z e n s o n P a t r o l V o l u n t e e r P r o g r a m t o m e e t t h e c h a n g i n g n e e d s o f t h e c o m m u n i t y a n d fu r t h e r p r o m o t e a n e n h a n c e m e n t o f t h e C i t y ' s C o m m u n i t y P o l i c i n g p h i l o s o p h y b y h a v i n g m e m b e r s of t h e n e w p r o g r a m a s s i s t i n p a t r o l l i n g n e i g h b o r ho o d s , p a r k s , s c h o o l s , a n d c o m m e r c i a l a r e a s a s ad d i t i o n a l e y e s i n p u b l i c s p a c e s t h r o u g h o u t t h e C i t y . Ge n e r a l 27,000 En h a n c e d P o l i c e S t a f f i n g i n A r t D e c o C u l t u r a l D i s t r i c t ( 1 5 P o l i c e O f f i c e r s & 2 S e r g e a n t s ) ( O n e - ti m e o v e r 3 Y e a r s ) (m i d - y e a r ) Ge n e r a l 1,782,000 Ac c e l e r a t e I n s t a l l a t i o n o f S e c u r i t y C a m e r a s ( O n e - t i m e ) (m i d - y e a r ) Ge n e r a l 500,000 Re a l T i m e C r i m e C e n t e r B u i l d o u t & E q u i p m e n t (m i d - y e a r ) Ge n e r a l 1,500,000 Re a l T i m e C r i m e C e n t e r S t a f f i n g ( 2 N o n - S w o r n P o s i t i o n s ) (m i d - y e a r ) Ge n e r a l 90,000 En h a n c e d P o l i c e S t a f f i n g f o r 2 0 2 1 M e m o r i a l D a y W e e k e n d ( O n e - t i m e ) (m i d - y e a r ) Re s o r t T a x 250,000 99 7 , 0 0 0 1 5 7 , 0 0 0 3 8 8 , 0 0 0 1 , 1 2 6 , 0 0 0 1 , 4 9 3 , 0 0 0 0 1 , 8 3 2 , 0 0 0 2 , 0 5 5 , 0 0 0 5 , 0 4 9 , 0 0 0 Pr o c u r e m e n t Re c l a s s i f y i n g a p a r t - t i m e P r o c u r e m e n t C o o r d i n a t o r p o s i t i o n t o f u l l - t i m e G e n e r a l 2 5 , 0 0 0 Ad d i n g a P r o c u r e m e n t C o n t r a c t i n g O f f i c e r I I p o s i t i o n Ge n e r a l 70 , 0 0 0 Ad d i n g t w o P r o c u r e m e n t C o n t r a ct i n g O f f i c e r p o s i t i o n s Ge n e r a l 12 0 , 0 0 0 El e c t r o n i c T r a c k i n g S y s t e m Ge n e r a l 45,000 Im p r o v e p r o c u r e m e n t c o m p l i a n c e a n d r e d u c e s o li c i t a t i o n b a c k l o g b y a d d i n g a P r o c u r e m e n t Co o r d i n a t o r [ R e s t o r e s o n e P r o c u r e m e n t C o o r d i n a t o r p o s i t i o n c o n v e r t e d t o p a r t - t i m e d u r i n g t h e F Y 20 1 1 - 1 2 b u d g e t p r o c e s s ] - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r re v i e w (m i d - y e a r ) Ge n e r a l 68 , 0 0 0 St r e n g t h e n t h e C a p i t a l a n d I n f r a s t r u c t u r e C o n t r a c t in g T e a m t o e x p e d i t e c o n t r a c t i n g a c t i v i t i e s f o r ca p i t a l p r o j e c t s b y a d d i n g a P r o c u r e m e n t T e c h n i c i a n p o s i t i o n (m i d - y e a r ) Ge n e r a l 0 0 68 , 0 0 0 95 , 0 0 0 1 2 0 , 0 0 0 45,00 00000 To t a l To t a l 123 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pr o p e r t y M a n a g e m e n t Li v i n g W a g e I n c r e a s e In t e r n a l S e r v i c e s 9, 0 0 0 44,000 Ha n d S a n i t i z e r s a t C i t y F a c i l i t i e s In t e r n a l S e r v i c e s 29 , 0 0 0 AV L F u n d i n g f o r P u b l i c W o r k s P r o p e r t y M a n a g e m e n t V e h i c l e s In t e r n a l S e r v i c e s 30 , 0 0 0 Ad d a C o n s t r u c t i o n M a n a g e r t o o v e r s e e C a p i t a l Re n e w a l & R e p l a c e m e n t C a p i t a l P r o j e c t s r e l a t e d to C i t y F a c i l i t i e s o v e r a n d a b o v e r o u t i n e m a i n te n a n c e . T h i s p o s i t i o n w i l l o v e r s e e w o r k o n a l l as p e c t s o f t h e p r o j e c t s i n c l u d i n g d e s i g n , c o n s t r uc t i o n , i n s p e c t i o n , a n d r e n o v a t i o n . T h e y e a r o n e im p a c t o f t h i s p o s i t i o n w i l l b e c h a r g e d t o f u n d b a l a n c e ; t h e y e a r t w o i m p a c t w i l l b e $ 6 8 , 0 0 0 o f wh i c h $ 4 8 , 0 0 0 i m p a c t s t h e G e n e r a l F u n d . ( T h i s c o s t w i l l b e o f f s e t b y R e n e w a l a n d R e p l a c e m e n t fu n d i n g ) [ R e s t o r e s o n e C o n s t r u c t i o n M a n a g e r p o s i t i o n e l i m i n a t e d d u r i n g t h e F Y 2 0 0 9 - 1 0 b u d g e t pr o c e s s ] - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - ye a r ) In t e r n a l S e r v i c e s 68 , 0 0 0 Li v i n g W a g e I n c r e a s e In t e r n a l S e r v i c e s 44,000 71,000 Ho l i d a y L i g h t i n g a n d V i s u a l D é c o r Re s o r t T a x 40 , 0 0 0 235,000 140,000 140,000 No r m a n d y S h o r e s N e i g h b o r h o o d / G o l f C o u r s e S e c u r i t y G u a r d R o v e r ( S p l i t F u n d e d : 5 0 % No r m a n d y N e i g h b o r h o o d / 5 0 % N o r m a n d y G o l f C o u r s e ) Sp e c i a l R e v e n u e 27,000 Pa i n t i n g o f L i f e g u a r d T o w e r s Re s o r t T a x 36,000 Fu l l - t i m e A d m i n O f f i c e r P o s i t i o n . Th i s e n h a n c e m e n t r e q u e s t i s f o r t h e a d d i t i o n o f a f u l l - t i m e A d m i n Of f i c e r p o s i t i o n i n t h e P r o p e r t y M a n a g e m e n t D e p a r t m e n t t o : ( 1 ) m a n a g e t h e d a y t o d a y op e r a t i o n s o f t h e C i t y ' s c u r r e n t S p e c i a l T a x i n g D i st r i c t , a s w e l l a s t h e a d d i t i o n a l t w o t h a t w i l l b e tr a n s f e r r e d e f f e c t i v e F Y 2 0 2 1 f r o m M i a m i - D a d e C o u n t y ; a n d ( 2 ) e n h a n c e p r o p e r t y m a i n t e n a n c e an d s e r v i c e s o f t h e C i t y ' s a s s e t s In t e r n a l S e r v i c e s 69,000 10 8 , 0 0 0 68 , 0 0 00 0 0 306,000 211,000 220,000 69,000 Pu b l i c W o r k s Li v i n g W a g e I n c r e a s e En t e r p r i s e 25 3 , 0 0 0 Ad d i n g a S t r e e t s a n d L i g h t i n g S u p e r i n t e n d e n t p o s i t i o n Ge n e r a l 10 1 , 0 0 0 Ad d i n g a C i v i l E n g i n e e r p o s i t i o n ( 3 0 % G F , 3 0 % S t o r m w a t e r , 4 0 % W a t e r & S e w e r ) Ge n e r a l 19 , 0 0 0 Ad d i n g a C i v i l E n g i n e e r p o s i t i o n . T h i s p o s i t i o n w o u l d b e s p l i t f u n d e d a s f o l l o w s : 3 0 % G e n e r a l Fu n d , 3 0 % S t o r m w a t e r , 2 0 % W a t e r , 2 0 % S e w e r Ge n e r a l 23 , 0 0 0 Ad d i n g t w o S t r e e t L i g h t T e ch n i c i a n I p o s i t i o n s Ge n e r a l 10 3 , 0 0 0 Ad d i n g t w o F i e l d I n s p e c t o r p o s i t i o n s Ge n e r a l 11 6 , 0 0 0 Ad d i n g t w o F i e l d I n s p e c t o r p o s i t i o n s a n d a F i e l d S u p e r v i s o r p o s i t i o n fo r a d e q u a t e o v e r s i g h t o f th e U r b a n F o r e s t r y T r e e P r e s e r v a t i o n P r o g r a m an d e n f o r c e m e n t o f t h e T r e e P r e s e r v a t i o n Or d i n a n c e N o . 2 0 1 4 - 3 9 0 4 t h a t w a s a p p r o v e d b y C o m m i s s i o n o n N o v e m b e r 1 9 , 2 0 1 4 . O f f s e t by a n t i c i p a t e d r e v e n u e o f 2 2 0 k Ge n e r a l 0 Al l o w f o r t h e p r o p e r m o n i t o r i n g , m a i n t e n a n c e , a n d e n h a n c e m e n t o f t h e c i t y w i d e u r b a n f o r e s t b y cr e a t i n g a G I S T r e e I n v e n t o r y Ge n e r a l 16 0 , 0 0 0 Me e t i n c r e a s i n g d e m a n d f o r G I S p r o g r a m m i n g an d s u p p o r t b y a d d i n g a S e n i o r G I S A n a l y s t po s i t i o n Ge n e r a l 76 , 0 0 0 Tw o ( 2 ) G r e e n s p a c e M g t . T r e e T r i m m e r s a n d o n e b u c k e t t r u c k f o r R i g h t - o f W a y T r e e Ma i n t e n a n c e t h r o u g h o u t t h e C i t y o f M i a m i B e a c h Ge n e r a l 187,000 Li v i n g W a g e I n c r e a s e Ge n e r a l 12,000 24,000 Ca t N e t w o r k P r o g r a m Ge n e r a l 10,000 Th i s e n h a n c e m e n t i s t o a l l o c a t e a d d i t i o n a l f u n d i n g o f $ 1 0 , 0 0 0 t o c o n t i n u e t h e T r a p , N e u t e r , Va c c i n a t e , a n d R e l e a s e ( T V N R ) P r o g r a m f o r F Y 2 0 2 1 b a s e d o n d i r e c t i o n f r o m t h e F i n a n c e a n d Ec o n o m i c R e s i l i e n c y C o m m i t t e e a t i t s J u l y 1 7 , 2 0 2 0 m e e t i n g . Ge n e r a l 10,000 To t a l 124 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pu b l i c W o r k s - S a n i t a t i o n Wa s h i n g t o n A v e n u e T o u r i s m E n h a n c e m e n t I n i t i a t i v e - I n c r e a s e d p r e s s u r e c l e a n i n g f r o m b i - w e e k l y to w e e k l y ( 1 M S W I & 1 M S W I I ; i n c l u d e s $ 3 4 , 0 0 0 f o r v e h i c l e & e q u i p m e n t c o s t s ) En t e r p r i s e 1 1 5 , 0 0 0 Th e B a t h r o o m I n d e x w i l l a s s e s s t h e 6 4 p u b l i c r e st r o o m s t h r o u g h o u t M i am i B e a c h f o r o v e r a l l cl e a n l i n e s s a n d m a i n t e n a n c e t o e n s u r e t h e s e p u b l i c f a c i l i t i e s a r e w e l l m a i n t a i n e d En t e r p r i s e 2 1 , 0 0 0 Ad d i n g a t t e n d a n t s t o t h e b e a c h f r o n t r e s t r o o m s in L u m m u s P a r k a n d 2 1 s t s t r e e t o n w e e k e n d s , ho l i d a y s , a n d s p e c i a l e v e n t s . T h e a t t e n d a n t s w i l l b e r e s p o n s i b l e f o r s t o c k i n g a n d p e r f o r m i n g l i t t e r co n t r o l . E a c h r e s t r o o m r e q u i r e s t w o a t t e n d a n t s . T h i s e n h a n c e m e n t w o u l d b e f u n d e d f r o m t h e Re s o r t T a x f u n d En t e r p r i s e 4 7 6 , 0 0 0 1 f u l l - t i m e M S W I I I a n d 2 f u l l - t i m e M S W I I p o s i t i o n s t o i m p r o v e p a r k i n g l o t c l e a n l i n e s s ( m i d - ye a r ) En t e r p r i s e 1 0 5 , 0 0 0 FY 2 0 1 5 - I n s u p p o r t o f t h e C a n o n E v e r y C o r n e r I n i t i a t i v e , a d d m o r e l i t t e r c a n s a c r o s s t h e C i t y : $1 2 9 , 0 0 0 i n N o r t h B e a c h ; $ 4 0 , 0 0 0 f o r c i t y w i d e - ( O n e - t i m e ) FY 2 0 1 6 - E x p a n d t h e " C a n o n E v e r y C o r n e r " i n i t i a t i v e b y a n a d d i t i o n a l 1 0 0 l o c a t i o n s . T h e cu r r e n t i n v e n t o r y o f t r a s h c a n s i s 2 , 0 6 5 . T h e n e w l o c a t i o n s w o u l d b e d e t e r m i n e d b y p o t e n t i a l de m a n d - ( O n e - t i m e ) En t e r p r i s e 1 6 9 , 0 0 0 1 3 2 , 0 0 0 1 4 5 , 0 0 0 Se c u r i t y G u a r d S e r v i c e s - S a n i t a t i o n ( W a s t e H a u l e r s ) S p e c i a l R e v e n u e 2,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 43,000 32,000 61,000 Li v i n g W a g e I n c r e a s e Sp e c i a l R e v e n u e 1,000 Pu b l i c W o r k s - S e w e r AV L F u n d i n g f o r P u b l i c W o r k s Se w e r V e h i c l e s E n t e r p r i s e 1 8 , 0 0 0 Ad d i n g a C i v i l E n g i n e e r p o s i t i o n . T h i s p o s i t i o n w o u l d b e s p l i t f u n d e d a s f o l l o w s : 3 0 % G e n e r a l Fu n d , 3 0 % S t o r m w a t e r , 2 0 % W a t e r , 2 0 % S e w e r En t e r p r i s e 15 , 0 0 0 Ad d i n g t w o M u n i c i p a l W o r k er I I p o s i t i o n s E n t e r p r i s e 79 , 0 0 0 Ci v i l E n g i n e e r I ( 1 / 3 b e t w e e n W a t e r / S e w e r / S t o r m w a t e r ) En t e r p r i s e 26,000 TP C T r a i n c o T r a i n i n g ( 5 0 % W a t e r & 5 0 % S e w e r ) En t e r p r i s e 21,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 1,000 3,000 Ne i g h b o r h o o d I m p r o v e m e n t De s i g n C r i t e r i a P a c k a g e (O n e - t i m e ) ( S p l i t - f u n d e d ) En t e r p r i s e 750,000 Th i s e n h a n c e m e n t r e q u e s t i s t o e n h a n c e e m e r g e n c y m a i n t e n a n c e a n d r e p a i r s f o r s e w e r p u m p i n g st a t i o n s t o a d d r e s s u n p l a n n e d i s s u e s s u c h a s se w e r m a i n b r e a k s f o r t h e C i t y ' s a g i n g s e w e r in f r a s t r u c t u r e s y s t e m . En t e r p r i s e 200,000 Th i s e n h a n c e m e n t r e q u e s t i s f o r t h e S e w e r S y s t e m E v a l u a t i o n S u r v e y ( S S E S ) p r o g r a m . S S E S i s a n EP A i s s u e d C o n s e n t D e c r e e p r o g r a m wi t h r e q u i r e m e n t s a s o u t l i n e d i n M i a m i - D a d e C o d e C h a p t e r 24 f o r a l l p r i v a t e a n d p u b l i c l y o p e r a t e d V o l u m e Se w e r C u s t o m e r s t o a i m t o e l i m i n a t e o r r e d u c e I& I . S S E S r e q u i r e m e n t s a r e p a r t o f D o m e s t ic W a s t e w a t e r A n n u a l O p e r a t i n g P e r m i t En t e r p r i s e 400,000 125 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pu b l i c W o r k s - S t o r m W a t e r AV L F u n d i n g f o r P u b l i c W o r k s S t o r m w a t e r V e h i c l e s En t e r p r i s e 6, 0 0 0 Mi t i g a t i o n P l a n t o a d d r e ss s e a - l e v e l r i s e En t e r p r i s e 25 0 , 0 0 0 Ex p a n d u t i l i z a t i o n o f o u t s o u r c e d v a c - c o n s e r v i c e s f o r a n n u a l s t o r m w a t e r m a i n c l e a n i n g b y in c r e a s i n g c o n t r a c t u a l m a i n t e n a n c e En t e r p r i s e 64 4 , 0 0 0 Pr o v i d e e n h a n c e d s t o r m w a t e r p u m p m a i n t e n a n c e w i t h m o r e p r e v e n t i v e m a i n t e n a n c e a n d b i - mo n t h l y i n s p e c t i o n s b y i n c r e a s i n g c o n t r a c t u a l m a i n t e n a n c e En t e r p r i s e 22 5 , 0 0 0 Pr o v i d e a d d i t i o n a l l e a d e r s h i p o f t h e e x p a n d e d st o r m w a t e r p r o g r a m b y a d d i n g a S t o r m w a t e r Su p e r i n t e n d e n t p o s i t i o n En t e r p r i s e 10 9 , 0 0 0 En h a n c e c l e a n i n g o p e r a t i o n s a n d s t o r m w a t e r m a i n t e n a n c e p r o j e c t s b y a d d i n g t w o F i e l d In s p e c t o r p o s i t i o n s En t e r p r i s e 10 0 , 0 0 0 Im p r o v e c a p a b i l i t i e s i n d r a i n a g e an a l y s i s a n d s t o r m w a t e r m o d e l i n g b y a d d i n g a C i v i l E n g i n e e r po s i t i o n En t e r p r i s e 75 , 0 0 0 Im p r o v e a b i l i t y t o p r o d uc e d r a w i n g s , s k e t c h e s , a n d m a p s b y a d d i n g a n E n g i n e e r i n g A s s i s t a n t I po s i t i o n En t e r p r i s e 50 , 0 0 0 Re d u c e b a c k l o g o f p r o j e c t s a n d e n h a n c e a b i l i t y t o p e r f o r m i n - h o u s e e n g i n e e r i n g b y a d d i n g a Ci v i l E n g i n e e r p o s i t i o n ( 3 0 % G F , 3 0 % S t o r m w a t e r , 4 0 % W a t e r & S e w e r ) En t e r p r i s e 19 , 0 0 0 Ad d i n g a C i v i l E n g i n e e r p o s i t i o n . T h i s p o s i t i o n w o u l d b e s p l i t f u n d e d a s f o l l o w s : 3 0 % G e n e r a l Fu n d , 3 0 % S t o r m w a t e r , 2 0 % W a t e r , 2 0 % S e w e r En t e r p r i s e 23 , 0 0 0 Ad d i n g t w o M u n i c i p a l W o r k er I I p o s i t i o n s En t e r p r i s e 79 , 0 0 0 Ci v i l E n g i n e e r I ( 1 / 3 s p l i t b e t w e e n w a t e r / s e w e r / s t o r m ) En t e r p r i s e 26,000 En h a n c e S t o r m w a t e r P u m p S t a t i o n M a i n t e n a n c e . D u e t o t h e i n c r e a s e d n u m b e r o f p u m p s t a t i o n s (4 ) , a d d i t i o n a l m a i n t e n a n c e i s c r i t i c a l t o m e e t t h e d e m a n d s o f e f f e c t i v e s t o r m w a t e r c o n t r o l . Ad d i t i o n a l m a i n t e n a n c e c o s t s a r e a l r e a d y b e i n g in c u r r e d a n d t h i s e n h a n c e m e n t p r o p e r l y f u n d s th i s k e y f u n c t i o n - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r r e v i e w (m i d - y e a r ) En t e r p r i s e 17 5 , 0 0 0 Li v i n g W a g e I n c r e a s e En t e r p r i s e 1,000 3,000 Ne i g h b o r h o o d I m p r o v e m e n t De s i g n C r i t e r i a P a c k a g e (O n e - t i m e ) ( S p l i t - f u n d e d ) En t e r p r i s e 1,500,000 1 f u l l - t i m e A s s i s t a n t P u m p i n g M e c h a n i c P o s i t i o n a n d 2 f u l l - t i m e E l e c t r i c i a n P o s i t i o n s En t e r p r i s e 364,000 Te m p o r a r y P u m p s ( O n e - t i m e ) T h i s e n h a n c e m e n t r e q u e s t i s t o i n c r e a s e f u n d i n g f o r r e n t a l o f te m p o r a r y p u m p s a n d a c c e s s o r i e s t o f u l f i l l t h e C i t y C o m m i s s i o n ' s r e q u e s t t o i n c r e a s e d e p l o y m e n t of p o r t a b l e t e m p o r a r y p u m p s d u r i n g K i n g T i d e s , Hu r r i c a n e S e a s o n , a n d r a i n e v e n t s . T h e a m o u n t re q u e s t e d i s f o r t h e d e p l o y m e n t o f 1 4 t e m p o r ar y p u m p s f o r s i x ( 6 ) m o n t h s . T h i s i s b e i n g su b m i t t e d a s a O n e - t i m e r e q u e s t f o r F Y 2 0 2 1 . T h e n e e d f o r t e m p o r a r y p u m p s w i l l b e r e v a l u a t e d as p a r t o f t h e F Y 2 0 2 2 b u d g e t p r o c e s s En t e r p r i s e 418,000 St o r m W a t e r S y s t e m M a i n t e n a n c e B a c k l o g ( O n e - t i m e ) . T h i s e n h a n c e m e n t r e q u e s t i s t o i n c r e a s e fu n d i n g t o a d d r e s s t h e b a c k l o g o f m a i n t e n a n c e f o r 4 8 e x i s t i n g i n j e c t i o n w e l l s t o i m p r o v e dr a i n a g e a n d d e c r e a s e f l o o d i n g t h r o u g h o u t t h e C i t y En t e r p r i s e 400,000 126 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Pu b l i c W o r k s - W a t e r AV L F u n d i n g f o r P u b l i c W o r k s W a t e r V e h i c l e s En t e r p r i s e 25 , 0 0 0 Re d u c e b a c k l o g o f p r o j e c t s a n d e n h a n c e a b i l i t y t o p e r f o r m i n - h o u s e e n g i n e e r i n g b y a d d i n g a Ci v i l E n g i n e e r p o s i t i o n ( 3 0 % G F , 3 0 % S t o r m w a t e r , 4 0 % W a t e r & S e w e r ) En t e r p r i s e 32 , 0 0 0 Ad d i n g a C i v i l E n g i n e e r p o s i t i o n . T h i s p o s i t i o n w o u l d b e s p l i t f u n d e d a s f o l l o w s : 3 0 % G e n e r a l Fu n d , 3 0 % S t o r m w a t e r , 2 0 % W a t e r , 2 0 % S e w e r En t e r p r i s e 15 , 0 0 0 Wa t e r M e t e r s En t e r p r i s e 225,000 Ci v i l E n g i n e e r I ( 1 / 3 b e t w e e n wa t e r / s e w e r / s t o r m ) En t e r p r i s e 26,000 TP C T r a i n c o T r a i n i n g ( 5 0 % W a t e r & 5 0 % S e w e r ) En t e r p r i s e 21,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 1,000 3,000 Ne i g h b o r h o o d I m p r o v e m e n t De s i g n C r i t e r i a P a c k a g e (O n e - t i m e ) ( S p l i t - f u n d e d ) En t e r p r i s e 750,000 Fi r e H y d r a n t D e n s i t y E v a l u a t i o n ( O n e - t i m e ) . T h i s e nh a n c e m e n t r e q u e s t i s f o r t h e e v a l u a t i o n o f t h e fi r e h y d r a n t s t h r o u g h o u t t h e C i t y ' s t h e w a t e r s y s t e m , w h i c h s e r v e a s a n e s s e n t i a l p a r t o f t h e fi r e f i g h t i n g p r o c e s s , a s t h e y a l l o w f i r e f i g h t e rs t o a c c e s s a s t e a d y f l o w w a t e r s u p p l y d u r i n g em e r g e n c y o p e r a t i o n s En t e r p r i s e 150,000 Wa t e r F u e l T a n k ( O n e - t i m e ) . T h i s e n h a n c e m e n t r e q u e s t i s t o u p g r a d e t h e C i t y ' s i n f r a s t r u c t u r e b y re p l a c i n g o l d d i e s e l t a n k s t h a t a r e c o r r o d i n g a n d in e f f i c i e n t s o t h a t t h e y a r e c o m p l i a n t w i t h t h e Mi a m i - D a d e C o u n t y D e p a r t m e n t o f R e g u l a t o r y a n d E c o n o m i c R e s o u r c e s ( D E R M ) En t e r p r i s e 51,000 41 7 , 0 0 0 1 7 5 , 0 0 0 2 , 3 9 5 , 0 0 0 8 2 1 , 0 0 0 6 3 5 , 0 0 0 99,000 70,000 3,434,000 1,629,000 RD A Li v i n g W a g e I n c r e a s e RD A 20 , 0 0 0 9, 0 0 0 In c r e a s e S e c u r i t y c o v e r a g e o n L i n c o l n R o a d b e t w e e n t h e h o u r s o f 1 a m - 6 a m , a l l o w i n g f o r 2 4 ho u r c o v e r a g e b e t w e e n s e c u r i t y a n d P o l i c e O f f i c e r s RD A 35 , 0 0 0 Li n c o l n R o a d T o u r i s m E n h a n c e m e n t I n i t i a t i v e - I n c r e a s e d p r e s s u r e c l e a n i n g f r o m b i w e e k l y t o we e k l y ( 1 M S W I & 1 M S W I I ; i n c l u d e s $ 3 4 , 0 0 0 f o r v e h i c l e & e q u i p m e n t c o s t s ) RD A 10 1 , 0 0 0 Lo c a t i o n s a d d e d t o t h e P a r k s & R e c r e a t i o n ' s Gr e e n s p a c e M a n a g e m e n t D i v i s i o n ' s a r e a s o f re s p o n s i b i l i t y I n t h e R D A : • B a s s M u s e u m ( R e n o v a t e d S i t e ) C I T Y C E N T E R / R D A $ 8 , 1 0 0 • S o u n d s c a p e P a r k S p e c i a l E v e n t s ( a d d i t i o n a l s e r v ic e r e q u i r e d t o f a c i l i t a t e t h e 3 8 p l u s e v e n t s he l d a t t h i s P a r k : M o v i e s , W a l l c a s t s , O p e r a N i g h t s , e t c . ) - $ 1 9 , 2 0 0 RD A 28 , 0 0 0 Ne w p o l i c e s q u a d f o r t h e R D A , w h i c h w i l l p r o v i d e 2 4 h o u r c o v e r a g e , p a r t i c u l a r l y o n L i n c o l n Ro a d a n d s u r r o u n d i n g a r e a s . T h i s n e w s q u a d w i l l i n c l u d e o n e ( 1 ) S e r g e a n t a n d t w o ( 2 ) P o l i c e Of f i c e r s . T h e c o s t o f t h i s e n h a n c e m e n t w i l l b e o f f s e t b y $ 2 5 4 , 0 0 0 f r o m t h e c u r r e n t s e c u r i t y co n t r a c t w h i c h w i l l b e d i s c o n t i n u e d - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e pe n d i n g f u r t h e r r e v i e w (m i d - y e a r ) RD A 55 , 0 0 0 Im p r o v e t h e M a n a g e m e n t o f L i n c o l n R o a d i n f r a s t r u c tu r e b y t h e a d d i t i o n o f a M a n a g e r . T h e i n i t i a l fo c u s o f t h e p o s i t i o n w i l l b e L i n c o l n R o a d a n d o v e r t i m e i t m a y a l s o s u p p o r t o t h e r b u s i n e s s a r e a s li k e W a s h i n g t o n A v e n u e , O c e a n D r i v e , e t c . T h e s e du t i e s w i l l b e a b s o r b e d b y 5 0 % o f a n e x i s t i n g po s i t i o n i n t h e C i t y M a n a g e r ' s O f f i c e - I n c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e pe n d i n g f u r t h e r r e v i e w (m i d - y e a r ) RD A 11 2 , 0 0 0 Im p r o v e a b i l i t y t o q u i c k l y a d d r e ss c o d e i s s u e s o n L i n c o l n R o ad b y a d d i t i o n o f t w o d e d i c a t e d co d e o f f i c e r s - In c l u d e d i n t h e F Y 2 0 1 4 a d o p t e d b u d g e t a s r e s e r v e p e n d i n g f u r t h e r re v i e w ( m i d - y e a r ) RD A 99 , 0 0 0 18 4 , 0 0 0 2 6 6 , 0 0 0 9, 0 0 00 0 0 0 0 0 To t a l To t a l 127 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions Re s o r t T a x In c r e a s e d f u n d i n g f o r O v e r t i m e f o r S p r i n g B r e a k a n d M e m o r i a l D a y W e e k e n d c o n s i s t e n t w i t h le v e l s d e p l o y e d i n F Y 2 0 1 2 Re s o r t T a x 6 8 0 , 0 0 0 Wa s h i n g t o n A v e n u e T o u r i s m E n h a n c e m e n t I n i t i a t i v e - M a r k e t i n g ( $ 7 3 , 0 0 0 ) a n d F I U W o l f s o n i a n ($ 7 5 , 0 0 0 f u n d e d o v e r 2 y e a r s ) Re s o r t T a x 1 4 8 , 0 0 0 Sp o n s o r s h i p f e e t o h e l p o f f s e t m a r k e t i n g a n d a d v er t i s i n g e x p e n s e s a s s o c i at e d w i t h t h e M s . U S A ev e n t . I n t h e e v e n t t h a t M s . U S A i s n o t h e l d i n M i a m i B e a c h , t h i s f u n d i n g w i l l b e u s e d f o r o t h e r ev e n t s Re s o r t T a x 1 0 0 , 0 0 0 De p l o y i n t e r i m I n t e l l i g e n t T r a n s p o r t a t i o n S y s t e m ( I T S ) s o l u t i o n f o r m a j o r s p e c i a l e v e n t s a n d h i g h im p a c t p e r i o d s Re s o r t T a x 2 0 0 , 0 0 0 Ad d i t i o n o f f o u r l i f e g u a r d p o s i ti o n s a n d o n e a l l - t e r r a i n v e h i c l e . T h e a m e n d m e n t i n c r e a s e d t h e Re s o r t T a x t r a n s f e r t o t h e G e n e r a l F u n d a n d in c r e a s e d t h e F i r e D e p a r t m e n t ' s b u d g e t i n t h e Ge n e r a l F u n d a c c o r d i n g l y Re s o r t T a x 0 Ex p a n s i o n o f L i c e n s e P l a t e r e a d e r s t o M a c A r t h u r C a u s e w a y w h i c h i n c l u d e s t w o a d d i t i o n a l p a t r o l ve h i c l e s a n d t w o p o r t a b l e k i t s . T h i s a m e n d m e n t i n c r ea s e d t h e R e s o r t T a x t r a n s f e r t o t h e G e n e r a l Fu n d a n d i n c r e a s e d t h e P o l i c e D e p a r t m e n t ' s b u d g e t a c c o r d i n g l y Re s o r t T a x 0 1 B e a c h M a i n t e n a n c e D i r e c t o r ( p r o - r a t e d ) . T h e a m e n d m e n t i n c r e a s e d t h e R e s o r t T a x F u n d tr a n s f e r t o t h e G e n e r a l F u n d a n d i n c r e a s e d t h e Pa r k s & R e c r e a t i o n b u d g e t i n t h e G e n e r a l F u n d ac c o r d i n g l y Re s o r t T a x 0 Co n t r i b u t i o n t o M o u n t S i n a i - 1 5 y e a r a g r e e m e n t ( m i d - y e a r ) Re s o r t T a x 1, 0 0 0 , 0 0 0 92 8 , 0 0 0 0 2 0 0 , 0 0 0 1 , 0 0 0 , 0 0 000000 To u r i s m & C u l t u r e Co n v e r t p a r t - t i m e p o s i t i o n s h a r e d b e t w e e n R E H C D a n d T C D f o r f i e l d m o n i t o r i n g t o a f u l l - t i m e po s i t i o n i n e a c h d e p a r t m e n t Ge n e r a l 1 2 , 0 0 0 In s t a l l a t i o n o f e x t e r i o r l i g h t i n g a t t h e C o l o n y T h e a t e r G e n e r a l 1 5 , 0 0 0 Pu r c h a s e o f c l e a n i n g E q u i p m e n t , c a r p e t c l e a n e r / e x t r a c t o r , w e t - v a c , a n d b u r n i s h e r f o r t h e C o l o n y Th e a t e r w h i c h c u r r e n t l y d o e s n o t h a v e i t s o w n e q u i p m e n t Ge n e r a l 4 , 0 0 0 Ad d i n g a n A s s i s t a n t D i r e c t o r po s i t i o n [ F u n d e d 5 0 % f r o m C o nv e n t i o n C e n t e r F u n d ] Ge n e r a l 10 5 , 0 0 0 In t e r n a t i o n a l T e n n i s F e d e r a t i o n Re s o r t T a x 100,000 100,000 Mi a m i B e a c h A i r & S e a S h o w Re s o r t T a x 350,000 350,000 Mi a m i D e s i g n P r e s e r v a t i o n L e a g u e - A rt D e c o W e e k e n d ( O n e - t i m e ) Ge n e r a l 100,000 Fi l m I n c e n t i v e Ge n e r a l 100,000 Lu m m u s P a r k C u l t u r a l A c t i v a t i o n a n d P r o g r a m m i n g Ge n e r a l 100,000 Ba s s M u s e u m M a n a g e m e n t A g r e e m e n t Ge n e r a l 234,000 Co l o n y T h e a t r e M a n a g e m e n t A g r e e m e n t - M I N D Ge n e r a l 330,000 Me m o r i a l D a y W e e k e n d C u l t u r a l A c t i v a t i o n Re s o r t T a x 100,000 Mi a m i B e a c h P r i d e F e r r i s W h e e l Re s o r t T a x 25,000 Mi a m i B e a c h P r i d e S p o n s o r s h i p Re s o r t T a x 90,000 Cu l t u r a l A r t s P r o g r a m m i n g Re s o r t T a x 100,000 Ci t y S e r v i c e s - S u p e r B o w l 2 0 2 0 ( O n e - t i m e ) Re s o r t T a x 250,000 Or a n g e B o w l ( O n e - t i m e ) Re s o r t T a x 150,000 Cu l t u r a l A r t s C o u n c i l ( C A C ) T e m p o r a r y A r t I n s t a l l a t i o n s (O n e - t i m e ) Sp e c i a l R e v e n u e 300,000 Co n s e r v a t i o n o f t h e C i t y ' s P u b l i c A r t P r o j e c t s ( O n e - t i m e ) Ge n e r a l 70,000 Fi l m , T e l e v i s i o n , a n d P h o t og r a p h y : S t r a t e g i c P l a n (O n e - t i m e ) Re s o r t T a x 21,000 Mi a m i D e s i g n P r e s e r v a t i o n L e a g ue - A r t D e c o W e e k e n d Re s o r t T a x 100,000 Ad d i t i o n a l C O V I D - 1 9 R e l i e f F u n d i n g f o r C u l t u r a l O r g a n i z a t i o n s ( O n e - t i m e ) Sp e c i a l R e v e n u e 500,000 31 , 0 0 0 0 0 1 0 5 , 0 0 0 0 750,000 1,114,000 1,106,000 500,000 To t a l To t a l 128 NI N E Y E A R S U M M A R Y O F E N H A N C E M E N T S / A D D I T I O N S De p a r t m e n t Fu n d F Y 2 0 1 3 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 4 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 5 En h a n c e m e n t s / Ad d i t i o n s F Y 2 0 1 6 En h a n c e m e n t s / Ad d i t i o n s FY 2017 Enhancements/ Additions FY 2018 Enhancements/ Additions FY 2019 Enhancements/ Additions FY 2020 Enhancements/ Additions FY 2021 Enhancements/ Additions To u r i s m & C u l t u r e - C o n v e n t i o n C e n t e r Co n v e n t i o n C e n t e r C o m m u n i t y G r a n d O p e n i n g & G a l a ( O n e - t i m e ) E n t e r p r i s e 250,000 Co n v e n t i o n C e n t e r T r a n s p o r t a t i o n E n h a n c e m e n t P a c k a g e E n t e r p r i s e 360,000 Ci t y o f M i a m i B e a c h H a l l o f F a m e D i g i t a l D i s p l a y ( O n e - t i m e ) E n t e r p r i s e 200,000 Li v i n g W a g e I n c r e a s e En t e r p r i s e 22,000 50,000 26,000 Fu l l - t i m e T r a n s p o r t a t i o n M a n a g e r P o s i t i o n ( 1 C o n t r a c t o r P o s i t i o n ) E n t e r p r i s e 77,000 Co d e / P e r m i t t i n g P r o f e s s i o n a l S e r v i c e s E n t e r p r i s e 150,000 Gu e s t S e r v i c e s A s s o c i a t e s / C u r b s i d e M a n a g e r s E n t e r p r i s e 117,000 Fu l l - t i m e S e c u r i t y S u p e r v i s o r P o s i t i o n ( 1 C o n t r a c t o r P o s i t i o n ) E n t e r p r i s e 24,000 Fu l l - t i m e S e c u r i t y O f f i c e r P o s i t i o n s ( 2 C o n t r a c t o r P o s i t i o n s ) E n t e r p r i s e 42,000 Fu l l - t i m e P l u m b e r P o s i t i o n ( 1 C o n t r a c t o r P o s i t i o n ) E n t e r p r i s e 41,000 Fu l l - t i m e E v e n t O p e r a t i o n s M a n a g e r P o s i t i o n ( 1 C o n t r a c t o r P o s i t i o n ) E n t e r p r i s e 41,000 Ev e n t s I n t e r n Sp e c i a l R e v e n u e 22,000 So c i a l T a b l e s S o f t w a r e ( S p e c t r a ) E n t e r p r i s e 16,000 Fu l l - t i m e C a t e r i n g S a l e s M a n a g e r P o s i t i o n ( 1 C o n t r a c t o r P o s i t i o n ) E n t e r p r i s e 88,000 Fu l l - t i m e H o s p i t a l i t y D i r e c t o r o f B a n q u e t s / C a t e r in g P o s i t i o n ( 1 C o n t r a c t or P o s i t i o n ) E n t e r p r i s e 94,000 Fu l l - t i m e A c c o u n t i n g M a n a g e r / C o n t r o l l e r P o s i t i o n ( 1 C o n t r a c t o r P o s i t i o n ) E n t e r p r i s e 75,000 00 0 0 0 2 2 , 0 0 0 860,000 813,000 0 Tr a n s p o r t a t i o n Ad d i n g a T r a n s p o r t a t i o n P l a nn e r p o s i t i o n Sp e c i a l R e v e n u e 11 8 , 0 0 0 Th e M y s t e r y R i d e r P r o g r a m f o r t r a n s i t a s s e s s e s t h e l e v e l o f s e r v i c e p r o v i d e d t o t r a n s i t u s e r s o f th r e e d i f f e r e n t t r a n s i t r o u t e s , t h e S o u t h B e a c h L o ca l , a n d b o t h t h e A l t o n - W e s t a n d N o r t h B e a c h Tr o l l e y s Sp e c i a l R e v e n u e 21 , 0 0 0 Bi c y c l e s a f e t y c a m p a i g n ( R e c o m m e n d e d b y F i n a n c e C o m m i t t e e i n F e b r u a r y ) Sp e c i a l R e v e n u e 10 , 0 0 0 Ci c l o v i a Sp e c i a l R e v e n u e 120,000 Im p r o v e t r a n s p o r t a t i o n p l a n n i n g a n d t r a n s i t o p e r a t i o n s b y a d d i n g a T r a n s p o r t a t i o n O p e r a t i o n s Su p e r v i s o r p o s i t i o n . T h i s p o s i t i o n w i l l b e r e s p o n s i b l e f o r pl a n n i n g , d e v e l o p i n g , i m p l e m e n t i n g , an d m o n i t o r i n g d a i l y o p e r a t i o n s o f p r i v a t el y o p e r a t e d m u n i c i p a l c i r c u l a t o r s y s t e m s (m i d - y e a r ) Sp e c i a l R e v e n u e 80 , 0 0 0 Tr a n s p o r t a t i o n D e p a r t m e n t ( T h e T r a n s p o r t a t i o n D e p a r t m e n t w a s c r e a t e d b y O r d i n a n c e 2 0 1 4 - 38 6 5 i n 2 0 1 4 a n d a m o u n t r e f l e c t s c u r r e n t F Y 2 0 1 8 C S L m i n u s t h e i t e m s l i s t e d s e p a r a t e l y i n t h i s an a l y s i s f o r T r a n s p o r t a t i o n ) ( m i d - y e a r ) . P r i o r t o t h e c r e a t i o n o f t h i s d e p a r t m e n t , t h e t r a n s p o r t a t i o n di v i s i o n w a s b u d g e t e d w i t h i n t h e b u d g e t o f t h e P u b l i c W o r k s d e pa r t m e n t . T h e c o s t o f t r o l l e y se r v i c e s w a s a d d e d m i d - y e a r Sp e c i a l R e v e n u e 6, 8 5 5 , 0 0 0 Ad d i t i o n a l f u n d i n g f o r t h e S o u t h B e a c h L o c a l (m i d - y e a r ) Sp e c i a l R e v e n u e 12 6 , 0 0 0 Ad d i t i o n a l f u n d i n g f o r T r o l l e y o p e r a t i o n s (m i d - y e a r ) Sp e c i a l R e v e n u e 21 7 , 0 0 0 Ad d i t i o n a l f u n d i n g f o r t h e e x p a n s i o n o f t h e C i t y ' s t r o l l e y s y s t e m . A d d i t i o n s t o t h e C i t y ' s T r o l l e y sy s t e m i n c l u d e d t h e M i d - B e a c h L o o p , C o l l i n s L i n k , a n d S o u t h B e a c h L o o p (m i d - y e a r ) Sp e c i a l R e v e n u e 3, 6 8 7 , 0 0 0 4 T r a f f i c F l o w S p e c i a l i s t s & 2 T r a n s p o r t a t i o n A n a l y s t s (m i d - y e a r ) Sp e c i a l R e v e n u e 44 1 , 0 0 0 Li v i n g W a g e I n c r e a s e Sp e c i a l R e v e n u e 32,000 35,000 102,000 In t e l l i g e n t T r a n s p o r t a t i o n S y s t e m an d S m a r t P a r k i n g S y s t e m O p e r a t i o n s a n d M a i n t e n a n c e Sp e c i a l R e v e n u e 100,000 Tr a n s i t S u b s i d y f o r C i t y E m p l o y e e s Sp e c i a l R e v e n u e 87,000 0 80 , 0 0 0 1 1 , 0 3 4 , 0 0 0 4 4 1 , 0 0 0 1 2 0 , 0 0 0 32,000 222,000 102,000 0 Ge n e r a l F u n d 2 , 9 7 6 , 0 0 0 1 , 2 5 8 , 0 0 0 5 , 6 7 2 , 0 0 0 6 , 4 8 1 , 0 0 0 6 , 8 6 2 , 0 0 0 2 , 0 7 5 , 5 0 0 2 , 8 9 6 , 0 0 0 3 , 1 9 0 , 0 0 0 4 , 5 1 6 , 0 0 0 In t e r n a l S v c s I m p a c t o n G e n F u n d ( % v a r i e s b y F i s c a l Y e a r ) 1 2 6 , 0 0 0 38 3 , 0 0 0 31 , 0 0 0 34 6 , 0 0 0 116,000 37,000 61,000 216,000 54,000 3, 1 0 2 , 0 0 0 1 , 6 4 1 , 0 0 0 5 , 7 0 3 , 0 0 0 6 , 8 2 7 , 0 0 0 6 , 9 7 8 , 0 0 0 2 , 1 1 2 , 5 0 0 2 , 9 5 7 , 0 0 0 3 , 4 0 6 , 0 0 0 4 , 5 7 0 , 0 0 0 Bu i l d i n g 7 0 2 , 0 0 0 71 0 , 0 0 0 50 , 0 0 0 12 , 0 0 0 0 37,000 8,000 0 0 In t e r n a l S e r v i c e s 1 5 3 , 0 0 0 46 6 , 0 0 0 81 , 0 0 0 42 1 , 0 0 0 141,000 44,000 74,000 267,000 78,000 Re s o r t T a x 9 6 8 , 0 0 0 0 31 0 , 0 0 0 1 , 0 0 0 , 0 0 0 1 , 3 4 8 , 0 0 0 692,000 1,614,000 2,584,000 1,200,000 RD A 1 8 4 , 0 0 0 32 2 , 0 0 0 11 5 , 0 0 0 0 0 159,000 45,000 28,000 6,000 En t e r p r i s e 4 1 7 , 0 0 0 17 5 , 0 0 0 3 , 7 1 2 , 0 0 0 33 8 , 0 0 0 496,000 262,000 1,471,000 4,334,000 1,679,000 Sp e c i al R e ve n u e 95 , 0 0 0 12 9 , 0 0 0 1 1 , 0 9 6 , 0 0 0 46 2 , 6 7 4 411,000 170,000 306,000 492,000 530,000 5, 4 9 5 , 0 0 0 3 , 0 6 0 , 0 0 0 2 1 , 0 3 6 , 0 0 0 8 , 7 1 4 , 6 7 4 9 , 2 5 8 , 0 0 0 3 , 4 3 9 , 5 0 0 6 , 4 1 4 , 0 0 0 1 0 , 8 9 5 , 0 0 0 8 , 0 0 9 , 0 0 0 To t a l To t a l 129 This page has been intentionally left blank N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S Bu i l d i n g Mo v e t h e E l e v a t o r S e c t i o n t o t h e P u b l i c W o r k s D e p a r t m e n t B u i l d i n g 65 8 , 0 0 0 Re d u c e f u n d i n g f o r t h e r e p l a c e m e n t o f v a r i o u s w o r k s t a t i o n s a n d o f f i c e f u r n i t u r e w i t h i n t h e d e p a r t m e n t B u i l d i n g 6,000 El i m i n a t e O n e ( 1 ) E n g i n e e r i n g I n s p ec t o r P o s i t i o n ( f i l l e d ) B u i l d i n g 88,000 El i m i n a t e O n e ( 1 ) R e c e p t i o n i s t P o si t i o n ( V a c a n t P o s i t i o n ) B u i l d i n g 58,000 0 0 0 6 5 8 , 0 0 0 6 , 0 0 0 8 8 , 0 0 0 5 8 , 0 0 0 0 0 Ca p i t a l I m p r o v e m e n t P r o j e c t s ( C I P ) El i m i n a t e O n e ( 1 ) V a c a n t F i e l d I n s p e c t o r P o s i t i o n G e n e r a l 51 , 0 0 0 El i m i n a t e O n e ( 1 ) V a c a n t F i n a n c i a l A n a l y s t I P o s i t i o n G e n e r a l 66,000 El i m i n a t e O n e ( 1 ) V a c a n t F i e l d I n s p ec t o r S u p e r v i s o r P o s i t i o n Ge n e r a l 107,000 Re d u c e c o s t b u r d e n t o t h e P a r k i n g F u n d b y r e a l l o c a t i n g a p o r t i o n o f a S e n i o r C a p i t a l P r o j e c t s Co o r d i n a t o r p o s i t i o n t o t h e G e n e r a l F u n d Ge n e r a l (118,000) 0 5 1 ,0 0 00 0 0 173,000 0 0 (118,000) Ce n t r a l S e r v i c e s De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a v e l In t e r n a l S e r v i c e s 2,000 00 0 0 0 2 ,0 0 0000 Ci t y w i d e Re p l a c e C A C s u p p l e m e n t a l f u n d i n g f r o m G e n e r a l F u n d w i t h a n i n c r e a s e i n Q u a l i t y o f L i f e F u n d i n g Ge n e r a l 15 2 , 0 0 0 El i m i n a t e p a y o u t f o r E x e c u t i v e P l a n n i n g D a y s , b y a l l o w i n g e m p l o y e e s t o u s e t h e h o u r s a n n u a l l y b u t el i m i n a t i n g t h e o p t i o n t o r e c e i v e a p a y o u t f o r a n y u n u s e d p o r t i o n a t y e a r e n d Ge n e r a l 12 8 , 0 0 0 El i m i n a t e p a y o u t f o r E x e c u t i v e P l a n n i n g D a y s , b y a l l o w i n g e m p l o y e e s t o u s e t h e h o u r s a n n u a l l y b u t el i m i n a t i n g t h e o p t i o n t o r e c e i v e a p a y o u t f o r a n y u n u s e d p o r t i o n a t y e a r e n d In t e r n a l S e r v i c e s 5, 0 0 0 El i m i n a t e p a y o u t f o r E x e c u t i v e P l a n n i n g D a y s , b y a l l o w i n g e m p l o y e e s t o u s e t h e h o u r s a n n u a l l y b u t el i m i n a t i n g t h e o p t i o n t o r e c e i v e a p a y o u t f o r a n y u n u s e d p o r t i o n a t y e a r e n d En t e r p r i s e 11 , 0 0 0 Es t i m a t e d S a v i n g s t o t h e G e n e r a l F u n d - Fr o m I n f o r m a t i o n T e c h n o l o g y e f f i c i e n c y b e l o w Ge n e r a l 36 2 , 0 0 0 El i m i n a t e M a n a g e m e n t I n t e r n s Ge n e r a l 43,000 Re d u c e G e n e r a l F u n d C o n t i n g e n c y Ge n e r a l 332,000 Re d u c e R e s o r t T a x F u n d C o n t i n g e n c y Re s o r t T a x 726,000 Tr a n s f e r A n n u a l M i a m i B e a c h G a y P r i d e C o n t r i b u t i o n Ge n e r a l 10,000 El i m i n a t e M i a m i D e s i g n P r e s e r v a t i o n L e a g u e ( M D P L) G r a n t C o n t r i b u t i o n a s r e c o m m e n d e d b y t h e Fi n a n c e a n d C i t y w i d e P r o j e c t s C o m m i t t e e Ge n e r a l 23,000 Ci t y w i d e T u i t i o n R e i m b u r s e m e n t Ge n e r a l 100,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) Ge n e r a l 111,000 Ci t y w i d e F u r l o u g h s ( O n e - t i m e ) . F u r l ou g h d a y s f o r a l l e m p l o y e e s i n a l l b a r g a i n i n g u n i t s u s i n g a t i e r e d ap p r o a c h b a s e d o n e m p l o y e e s a l a r y Ge n e r a l 1,757,000 Ci t y w i d e F u r l o u g h s ( O n e - t i m e ) . F u r l ou g h d a y s f o r a l l e m p l o y e e s i n a l l b a r g a i n i n g u n i t s u s i n g a t i e r e d ap p r o a c h b a s e d o n e m p l o y e e s a l a r y In t e r n a l S e r v i c e s 150,000 Ci t y w i d e F u r l o u g h s ( O n e - t i m e ) . F u r l ou g h d a y s f o r a l l e m p l o y e e s i n a l l b a r g a i n i n g u n i t s u s i n g a t i e r e d ap p r o a c h b a s e d o n e m p l o y e e s a l a r y Re s o r t T a x 22,000 Ci t y w i d e F u r l o u g h s ( O n e - t i m e ) . F u r l ou g h d a y s f o r a l l e m p l o y e e s i n a l l b a r g a i n i n g u n i t s u s i n g a t i e r e d ap p r o a c h b a s e d o n e m p l o y e e s a l a r y RD A 33,000 Ci t y w i d e F u r l o u g h s ( O n e - t i m e ) . F u r l ou g h d a y s f o r a l l e m p l o y e e s i n a l l b a r g a i n i n g u n i t s u s i n g a t i e r e d ap p r o a c h b a s e d o n e m p l o y e e s a l a r y En t e r p r i s e 310,000 Ci t y w i d e F u r l o u g h s ( O n e - t i m e ) . F u r l ou g h d a y s f o r a l l e m p l o y e e s i n a l l b a r g a i n i n g u n i t s u s i n g a t i e r e d ap p r o a c h b a s e d o n e m p l o y e e s a l a r y Sp e c i a l R e v e n u e 26,000 Ci t y w i d e T r a v e l a n d T r a i n i n g F r e e z e ( O n e - t i m e ) . F r ee z e 8 0 % o f e x p e n d i t u r e s b u d g e t e d f o r t r a i n i n g an d t r a v e l Ge n e r a l 430,000 No n - E s s e n t i a l T u i t i o n R e i m b u r s e m e n t F r e e z e ( O n e -t i m e ) . F r e e z e e x p e n d i t u r e b u d g e t e d f o r n o n - es s e n t i a l t u i t i o n r e i m b u r s e m e n t Ge n er a l 115,000 C it y w i d e H i r i n g F r e e z e ( O n e - t i m e ) . F r e e z e v a c a n t p o s i ti o n s i n c l u d e d i n t h e b u d g e t , a l l o w i n g f o r t h e fl e x i b i l i t y t o f i l l c r i t i c a l p o si t i o n s o n a n a s - n e e d e d b a s i s Ge n e r a l 2,799,000 Fr e e z e o n N o n - E s s e n t i a l E x p e n d i t u r e s ( O n e - t i m e ) . F r e e z e b u d g e t f o r n o n - e s s e n t i a l e x p e n d i t u r e s w h i l e th e u n c e r t a i n t y o f r e v e n u e s p e r s i s t s Ge n e r a l 4,000,000 15 2 , 0 0 0 5 0 6 , 0 0 00 0 0 0 1 ,134,000 211,000 9,642,000 FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s To t a l FY 2017 Efficiencies/ Reductions To t a l FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s To t a l F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s To t a l FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d 131 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Ci t y A t t o r n e y De c r e a s e i n f u n d i n g b u d g e t e d f o r L e g a l F e e s ( P u b l i c ) G e n e r a l 33,000 Re d u c e P r o f e s s i o n a l F e e s f o r O u t s i d e C o u n s e l G e n e r a l 50,000 00 0 0 0 3 3 , 0 0 0 5 0 , 0 0 0 0 0 Ci t y C l e r k El i m i n a t e o n e ( 1 ) O f f i c e A s s o c i a t e I I P o s i t i o n G e n e r a l 57 , 0 0 0 Re d u c t i o n o f t h e f o l l o w i n g m i s c e l l a n e o u s o p e r a t i n g ex p e n d i t u r e s : 1 ) T r a v e l a t a c o s t o f $ 2 K ; 2 ) Tr a i n i n g & A w a r d s a t $ 2 K , a n d 3 ) S u b s c r i p t i o n s a t a c o s t o f $1 K . T h e s e r e d u c t i o n s w i l l i m p a c t ed u c a t i o n a n d t r a i n i n g r e c e i v e d b y e m p l o y e e s o f th e O f f i c e o f t h e C i t y C l e r k a n d p o s s i b l y i m p a c t se r v i c e s Ge n e r a l 5,000 5 7 , 0 0 0 0 0 0 5 , 0 0 0 0 0 0 0 Ci t y M a n a g e r Fr e e z e o n e ( 1 ) A s s i s t a n t C i t y M a n a g e r P o s i t i o n a n d on e ( 1 ) A s s i s t a n t P o s i t i o n f o r 6 m o n t h s d u r i n g in t e r i m t r a n s i t i o n p e r i o d Ge n e r a l 13 2 , 0 0 0 Of f s e t 5 0 % o f a n e x i s t i n g p o s i t i o n i n t h e C i t y M a n a g e r ' s O f f i c e t h a t w i l l a b s o r b L i n c o l n R o a d M a l l Ma n a g e r d u t i e s Ge n e r a l 56 , 0 0 0 El i m i n a t e E t h i c s H o t l i n e Ge n e r a l 70 , 0 0 0 El i m i n a t e t w o ( 2 ) P a r t - T i m e R a p i d Re s p o n s e T e a m P o s i t i o n s Ge n e r a l 48,000 Re d u c e R a p i d R e s p o n s e T e a m s u p p l y b u d g e t Ge n e r a l 15,000 El i m i n a t e o n e ( 1 ) V a c a n t O f f i c e A s s o c i a t e I V P o s i t i o n Ge n e r a l 61,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a v e l Ge n e r a l 8,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l S e r v i c e s Ge n e r a l 10,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s Ge n e r a l 4,000 El i m i n a t e o n e ( 1 ) P a r t - T i m e O f f i c e A s s i st a n t P o s i t i o n ( V a c a n t P o s i t i o n ) Ge n e r a l 11,000 El i m i n a t e o n e A s s i s t a n t C i t y M a n a g e r P o s i t i o n o n c e V a c a t e d ( F i l l e d P o s i t i o n ) Ge n e r a l 75,000 El i m i n a t e R a p i d R e s p o n s e T e a m (T w o F i l l e d P o s i t i o n s ) Ge n e r a l 147,000 El i m i n a t e d f u l l - T i m e L e g i s l a t i v e M a n a g e r P o s i t i o n ( F i l l e d ) Ge n e r a l 86,000 13 2 , 0 0 0 56 , 0 0 0 0 70 , 0 0 0 63,000 83,000 233,000 0 86,000 Co d e C o m p l i a n c e El i m i n a t e G r e e n T e a m Ge n e r a l 11 5 , 0 0 0 Mo v e t h e e x p e n d i t u r e s o f t w o e x i s t i n g C o d e C o m p l i an c e O f f i c e r p o s i t i o n s d e d i ca t e d t o h a n d l i n g s h o r t - te r m r e n t a l i n v e s t i g a t i o n s f r o m G e n e r a l F u n d t o R e s o r t T a x ( S a l a r y , H e a l t h , U n i f o r m s , S o c i a l S e c u r i t y , et c . ) Ge n e r a l 146,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r L o t C l e a r a n c e S e r v i c e s G e n e r a l 12,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r D e p a r t m e n t A c c r e d i t a t i o n G e n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r O v e r t i m e an d A d d i t i o n a l O p e r a t i n g E x p e n d i t u r e s G e n e r a l 38,000 El i m i n a t e t w o C o d e C o m p l i a n c e O f f i c e r I P o s i t i o n s ( V a c a n t P o s i t i o n s ) G e n e r a l 122,000 Re c l a s s i f i c a t i o n o f A s s i s t a n t D i r e c t o r P o s i t i o n t o a n A d m i n i s t r a t i v e S e r v i c e s M a n a g e r P o s i t i o n ( V a c a n t ) G e n e r a l 30,000 El i m i n a t i o n o f F u l l - T i m e C o d e C o m p l i a n c e O f f i c e r I P o s i t i o n ( V a c a n t ) G e n e r a l 62,000 Sa v i n g s f r o m r e n e g o t i a t i o n o f b o d y c a m e r a c o n t r a c t G e n e r a l 6,000 0 0 0 1 1 5 , 0 0 0 1 6 0 , 0 0 0 3 8 , 0 0 0 1 2 2 , 0 0 0 9 2 , 0 0 0 6 , 0 0 0 Co m m u n i c a t i o n s Re d u c e c o n t r a c t u a l t e l e v i s i o n p r o d u c t i o n c o s t s o f $ 1 2 0 , 0 0 0 b y 5 0 % b y a d d i n g a n i n - h o u s e M e d i a Sp e c i a l i s t p o s i t i o n Ge n e r a l 6 0 , 0 0 0 Re d u c e t r a v e l f o r s t a f f w h i c h w o u l d l i m i t t h e o p t i o n f o r t r a v e l f o r o u t o f t o w n t r a i n i n g , e t c . G e n e r a l 10,000 De c r e a s e i n f u n d i n g f o r O f f i c e S u p p l i e s G e n e r a l 4,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s G e n e r a l 8,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a v e l G e n e r a l 2,000 El i m i n a t i o n o f F u l l - T i m e M a r k e t i n g a n d C o m m u n i c a t i o n s P o s i t i o n G e n e r a l 97,000 0 0 6 0 , 0 0 0 0 1 4 , 0 0 0 1 0 , 0 0 0 0 9 7 , 0 0 0 0 Ec o n o m i c D e v e l o p m e n t El i m i n a t e f u n d i n g b u d g e t e d f o r Tr a i n i n g a n d A w a r d s G e n e r a l 8,000 00 0 0 0 8 , 0 0 0 0 0 0 To t a l To t a l To t a l To t a l To t a l To t a l 132 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Em e r g e n c y M a n a g e m e n t Re d u c t i o n i n S e c u r i t y G u a r d S e r v i c e s in E n t e r t a i n m e n t D i s t r i c t R e s o r t T a x 371,000 El i m i n a t e o f o n e E m e r g e n c y M a n a g e m e n t T e c h n i c i a n P o s i t i o n ( F i l l e d P o s i t i o n ) G e n e r a l 58,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s G e n e r a l 45,000 Re d u c e F u n d i n g f o r S e c u r i t y C a m e r a s A s s e s s m e n t a n d C r i m e P r e v e n t i o n T h r o u g h E n v i r o n m e n t a l De s i g n ( C E P T E D ) P r o g r a m ( R e c u r r i n g ) Ge n e r a l 25,000 Em e r g e n c y M a n a g e m e n t D e p a r t m e n t R e - o r g a n i z a t i o n ( R e c u r r i n g ) G e n e r a l 238,000 00 0 0 0 474,000 263,000 0 0 En v i r o n m e n t a n d S u s t a i n a b i l i t y De c r e a s e i n f u n d i n g b u d g e t e d f o r I n - H o u s e T r a i n i n g S u p p l i e s Ge n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s Ge n e r a l 12,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r m i s c e l l a n e o u s I n f o r m a t i o n T e c h n o l o g y e q u i p m e n t Ge n e r a l 2,000 El i m i n a t e o n e E n v i r o n m e n t a l T e c h n i c i a n P o s i t i o n ( V a c a n t P o s i t i o n ) Bu i l d i n g 60,000 El i m i n a t e F u l l - T i m e A s s i s t a n t E n v i r o n m e n t & S u s t ai n a b i l i t y D i r e c t o r P o si t i o n ( V a c a n t ) Ge n e r a l 136,000 00 0 0 0 1 6 ,0 0 0 6 0 ,0 0 00 1 3 6 ,0 0 0 Fi n a n c e Re d u c t i o n i n I n v e s t m e n t A d v i s o r y S e r v i c e s f e e s Ge n e r a l 20 7 , 0 0 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l S e r v i c e s Ge n e r a l 80,000 Re d u c t i o n i n f u n d i n g b u d g e t e d f o r c u b i c l e r e d e s i g n p r o j e c t Ge n e r a l 45,000 El i m i n a t e F i n a n c i a l A n a l y s t I p o s i t i o n (P a y r o l l A n a l y s t ) , c u r r e n t l y f i l l e d Ge n e r a l 63,000 El i m i n a t e f u l l - T i m e F i n a n c i a l A n a l y s t I I P o s i t i o n ( F i l l e d ) Ge n e r a l 91,000 0 0 0 2 0 7 , 0 0 0 80,000 108,000 0 0 91,000 Fi r e De c r e a s e i n f u n d i n g b u d g e t e d f o r Ot h e r O p e r a t i n g E x p e n d i t u r e s Ge n e r a l 74,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a v e l Ge n e r a l 55,000 El i m i n a t e f u n d i n g b u d g e t e d f o r T e m p o r a r y L a b o r Ge n e r a l 35,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r C o n t r a c t u a l S e r v i c e s Ge n e r a l 20,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r O f f i c e S u p p l i e s Ge n e r a l 16,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r S u b s c r i p t i o n s Ge n e r a l 6,000 2,500 De c r e a s e i n f u n d i n g b u d g e t e d f o r F u rn i t u r e , F i x t u r e s & E q u i p m e n t Ge n e r a l 5,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r D u e s & M e m b e r s h i p s Ge n e r a l 4,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r Ot h e r O p e r a t i n g E x p e n d i t u r e s Ge n e r a l 150,000 50,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r P r i n t i n g Ge n e r a l 500 De c r e a s e i n f u n d i n g b u d g e t e d f o r R e n t - B u i l d i n g & E q u i p m e n t Ge n e r a l 6,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T e m p o r a r y L a b o r Ge n e r a l 10,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r C o n t r a c t e d S e r v i c e s - R e p a i r s a n d M a i n t e n a n c e Ge n e r a l 15,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s Ge n e r a l 45,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r U n i f o r m s Ge n e r a l 50,000 El i m i n a t e o n e A d m i n i s t r a t i v e A i d e I P o s i t i o n ( V a c a n t P o s i t i o n ) Ge n e r a l 53,000 El i m i n a t e o n e Q u a r t e r m a s t e r P o s i ti o n ( V a c a n t P o s i t i o n ) Ge n e r a l 60,000 El i m i n a t i o n o f C o d e R e d S y s t e m Ge n e r a l 46,000 El i m i n a t i o n o f F u l l - T i m e E m e r g e n c y M a n a g e m e n t P o s i t i o n ( F i l l e d ) Ge n e r a l 46,000 El i m i n a t i o n o f F u l l - T i m e D a t a E n t r y C l e r k P o s i t i o n ( V a c a n t ) Ge n e r a l 53,000 Re d u c t i o n o f M i s c e l l a n e o u s O p e r a t i n g E x p e n d i t u r e s i n c l u d i n g T r a v e l a n d T r a i n i n g Ge n e r a l 103,000 El i m i n a t e f u l l - T i m e E m e r g e n c y S p e c i a l i s t P o s i t i o n ( F i l l e d ) Ge n e r a l 101,000 Sa v i n g s f r o m r e n e g o t i a t i o n o f b o d y c a m e r a c o n t r a c t Ge n e r a l 1,000 Te m p o r a r i l y r e d u c e l i f e g u a r d h o u r s d u r i n g n o n - pe a k t i m e s a n d u s e o f O c e a n R e s c u e b o a t t o we e k e n d s a n d s p e c i a l e v e n t s ( O n e - t i m e ) Ge n er a l 329,000 00 0 0 215,000 150,000 292,000 248,000 431,000 To t a l To t a l To t a l To t a l 133 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Fl e e t M a n a g e m e n t De c r e a s e i n f u n d i n g b u d g e t e d f o r a u t o m o b i le c a r w a s h i n g s e r v i c e s I n t e r n a l S e r v i c e s 15,000 Co n v e r t o n e v a c a n t O f f i c e A s s o c i a t e V P o s i t i o n to a n O f f i c e A s s o c i a t e I V I n t e r n a l S e r v i c e s 26,000 El i m i n a t e o n e v a c a n t M e c h a n i c I I I p o s i t i o n I n t e r n a l S e r v i c e s 61,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) I n t e r n a l S e r v i c e s 1,000 El i m i n a t e f u l l - T i m e F l e e t M a n a g e m e n t D i r e c t o r P o s i t i o n ( F i l l e d ) I n t e r n a l S e r v i c e s 215,000 Re c l a s s i f i c a t i o n o f a n O f f i c e A s s o ci a t e I V p o s i t i o n t o a S e n i o r A d m i ni s t r a t i v e M a n a g e r p o s i t i o n a s a re s u l t o f t h e c o n s o l i d a t i o n o f t h e F l e e t M a n a g e me n t d e p a r t m e n t t o a d i v i s i o n i n t h e P r o p e r t y Ma n a g e m e n t d e p a r t m e n t In t e r n a l S e r v i c e s (27,000) El i m i n a t i o n o f O f f i c e A s s o c i a t e I V p o s i t i o n f r o m c o n s o l i d a t i o n o f th e F l e e t M a n a g e m e n t d e p a r t m e n t t o a d i v i s i o n i n t h e P r o p e r t y Ma n a g e m e n t d e p a r t m e n t ( F i l l e d ) In t e r n a l S e r v i c e s 70,000 00 0 0 1 5 ,0 0 0 8 7 ,0 0 00 1 ,0 0 0 2 5 8 ,0 0 0 Ho u s i n g & C o m m u n i t y S e r v i c e s De c r e a s e i n f u n d i n g b u d g e t e d f o r m e d i c a l s h e l t e r b e d s Ge n e r a l 27 , 4 5 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r c r i m i n a l b a c k g r o u n d c h e c k s Ge n e r a l 4, 8 0 0 Re d u c e v a c a n t p a r t - t i m e C a s e W o r k e r I I b y 1 0 h o u r s p e r w e e k Ge n e r a l 11,000 El i m i n a t e o n e ( 1 ) O f f i c e A s s o c i a t e V P o s i t i o n i n H o u s i n g D i v i s i o n ( c u r r e n t l y f i l l e d ) a n d S h i f t 2 5 % o f CD B G C o o r d i n a t o r P o s i t i o n t o C D B G A d m i n i s t r a t i o n f u n d s ( c u r r e n t l y f i l l e d ) Ge n e r a l 78,000 00 0 3 2 ,2 5 00 8 9 ,0 0 0000 Hu m a n R e s o u r c e s / R i s k M a n a g e m e n t / M e d i c a l & D e n t a l De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l S e r v i c e s Ge n e r a l 40,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T e m p o r a r y L a b o r Ge n e r a l 13,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s Ge n e r a l 3,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s Ge n e r a l 2,000 De f e r h i r i n g o f o n e A s s i s t a n t H u m a n R e s o u r c e s D i r e c t o r ( V a c a n t P o s i t i o n ) Ge n e r a l 120,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r Ot h e r O p e r a t i n g E x p e n d i t u r e s Ge n e r a l 33,000 El i m i n a t e o n e A s s i s t a n t H u m a n R e s o u r c e s D i r e c t o r P o s i t i o n ( V a c a n t P o s i t i o n ) Ge n e r a l 121,000 Re d u c t i o n o f T r a v e l a n d T r a i n i n g Ge n e r a l 5,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) In t e r n a l S e r v i c e s 2,000 El i m i n a t e f u l l - T i m e S a f e t y O f f i c e r P o s i t i o n ( F i l l e d ) In t e r n a l S e r v i c e s 80,000 Sa v i n g s f r o m r e n e g o t i a t i o n o f H u m a n a ( W e l l n e s s ) a n d C o r v e l ( W o r k e r s C o m p e n s a t i o n ) c o n t r a c t s f o r se v e r a l p r o g r a m s In t e r n a l S e r v i c e s 72,000 00 0 0 5 8 ,0 0 0 153,000 121,000 7,000 152,000 In f o r m a t i o n T e c h n o l o g y Re d u c e f u n d i n g f o r I T T e c h n o l o g y p r o j e c t s b a s e d o n d e p a r t m e n t r e q u e s t s In t e r n a l S e r v i c e s 32 0 , 0 0 0 Re s c o p e t h e M u n i c i p a l W i - F i P r o j e c t t o d e l i v e r a W i - F i s i g n a l t o s e l e c t f a c i l i t i e s r a t h e r t h a n C i t y w i d e . Es t i m a t e d s a v i n g s t o t h e G e n e r a l F u n d o f $ 3 2 3 , 0 0 0 . In t e r n a l S e r v i c e s 36 7 , 0 0 0 Ac c e l e r a t e p l a n n e d i m p l e m e n t a t i o n o f V i r t u a l D e s k t o p I n f r a s t r u c t u r e In t e r n a l S e r v i c e s 10 0 , 0 0 0 An t i c i p a t e d s a v i n g s f r o m T e l e c o m A u d i t In t e r n a l S e r v i c e s 50 , 0 0 0 Re d u c e t h e a m o u n t o f S t o r a g e A r e a N e t w o r k g r o w t h b y c o n v e r g i n g s t o r a g e t e c h n o l o g i e s In t e r n a l S e r v i c e s 160,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) In t e r n a l S e r v i c e s 9,000 32 0 , 0 0 0 3 6 7 , 0 0 0 0 1 5 0 , 0 0 0 1 6 0 , 0 0 0 0 0 9,000 0 In t e r n a l A u d i t De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e ss i o n a l S e r v i c e s ( E x t e r n a l A u d i t s ) Ge n e r a l 71,000 Re d u c e f u n d i n g f o r O u t s i d e E x t e r n al R e s o r t T a x A u d i t o r s a n d R e p l a c e w i t h a F u l l - T i m e T a x A u d i t o r Po s i t i o n Re s o r t T a x 48,000 00 0 0 0 7 1 ,0 0 0 4 8 ,0 0 000 To t a l To t a l To t a l To t a l To t a l 134 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Of f i c e o f M a n a g e m e n t a n d B u d g e t De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g a n d A w a r d s G e n e r a l 10,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l S e r v i c e s G e n e r a l 4,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a v e l G e n e r a l 4,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r A d v e r t i s i n g G e n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r O t h e r O p e r a t i n g G e n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r D u e s a n d M e m b e r s h i p G e n e r a l 2,000 00 0 0 2 4 , 0 0 0 0 0 0 0 Or g a n i z a t i o n a l D e v e l o p m e n t an d P e r f o r m a n c e I n i t i a t i v e s De c r e a s e i n f u n d i n g b u d g e t e d f o r O t h e r S u p p l i e s - E q u i p m e n t Ge n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r O f f i c e S u p p l i e s - P r o j e c t o r Ge n e r a l 1,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r D u e s & M e m b e r s h i p s Ge n e r a l 1,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T e l e p h o n e s Ge n e r a l 1,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r : E - L e a r n i n g v i d e o s f o r r e q u e s t e d t o p i c s ( c o a ch i n g , l e a d e r s h i p , e t c . ) ; Ad d i t i o n a l A d o b e l i c e n s e s ; R e fr e s h m e n t s , c o p i e s , s u p p l i e s Ge n e r a l 15,000 El i m i n a t e T w e l v e ( 1 2 ) U n d e r g r a d u a t e I n t e r n s h i p s a n d T e n ( 1 0 ) G r a d u a t e I n t e r n s h i p s ( O n e - T i m e ) Ge n e r a l 69,000 00 0 0 5 ,0 0 0 1 5 ,0 0 0 6 9 ,0 0 000 Of f i c e o f t h e I n s p e c t o r G e n e r a l Re d u c e c o s t b u r d e n t o t h e P a r k i n g F u n d b y r e a l l o c a t i n g a p o r t i o n o f a D e p u t y C h i e f A u d i t o r a n d Au d i t o r p o s i t i o n t o t h e n e w I n s p e c t o r G e n e r a l F u n d In t e r n a l S e r v i c e s (69,000) 00 0 0 0 0 0 0 ( 6 9 ,0 0 0 ) Pa r k i n g Co n v e r t o n e P a r k i n g O p e r a t i o n s S u p e r v i s o r P o s i t i o n f r o m F u l l - T i m e t o P a r t - T i m e En t e r p r i s e 18 , 0 0 0 Co n v e r t o n e M e t e r T e c h I I p o s i t i o n a n d o n e f u l l - t i m e M e t e r T e c h I p o s i t i o n t o t h r e e p a r t - t i m e M e t e r Te c h I p o s i t i o n s En t e r p r i s e 4, 0 0 0 Co n v e r t t h r e e f u l l - t i m e P a r k i n g E n f o r c e m e n t S p e c i a l i s t I p o s i t i o n s t o f o u r p a r t - t i m e P a r k i n g E n f o r c e m e n t Sp e c i a l i s t I p o s i t i o n s En t e r p r i s e 16 , 0 0 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r Ga r a g e W a s h - d o w n se r v i c e s En t e r p r i s e 26,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r H i g h -g r a d e C o n c r e t e t r e a t m e n t En t e r p r i s e 164,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r H o l i d a y L i g h t i n g En t e r p r i s e 55,000 Re d u c e f u n d i n g f o r O u t s i d e C o n t r a c t f o r O n l i n e I m pl e m e n t a t i o n a n d P a p e r P e r m i t C o s t b y A d d i n g a Se n i o r S y s t e m s A n a l y s t P o s i t i o n En t e r p r i s e 70,000 Re d u c t i o n i n A t t e n d a n t L a b o r a n d S e c u r i t y G u a r d C o s t s A s s o c i a t e d w i t h t h e P r o p o s e d R a t e C h a n g e a t th e 4 6 t h & C o l l i n s A v e n u e M u n i c i p a l P a r k i n g L o t ( P 7 1 ) f r o m a n H o u r l y t o D a i l y F l a t R a t e , M o n d a y th r o u g h F r i d a y En t e r p r i s e 149,000 In c r e a s e S p a c i n g b e t w e e n S u r f a c e L o t a n d O n - s t r e e t P a r k i n g P a y S t a t i o n s En t e r p r i s e 123,000 El i m i n a t e o n e P a r k i n g M e t e r T e c h I P o si t i o n ( V a c a n t P o si t i o n ) En t e r p r i s e 32,000 El i m i n a t e o n e P a r k i n g O p e r a t i o n s M a n a g e r P o s i t i o n ( V a c a n t Po s i t i o n ) En t e r p r i s e 76,000 El i m i n a t e t w o P a r k i n g C o i n R o o m P o s i t i o n s ( F i l l e d P o s i t i o n s ) En t e r p r i s e 90,000 In c r e a s e S p a c e B e t w e e n P a y S t a t i o n s En t e r p r i s e 63,000 Co n v e r t F u l l - T i m e S i g n M a k e r P o s i t i o n t o P a r t - T i m e ( F i l l e d ) En t e r p r i s e 49,000 El i m i n a t i o n o f F u l l - T i m e P a r k i n g F r e i g h t Lo a d i n g Z o n e P o s i t i o n s ( V a c a n t ) En t e r p r i s e 124,000 Re d u c t i o n o f C o n t r a c t e d S e c u r i t y i n P a r k i n g G a r a g e s En t e r p r i s e 81,000 Re d u c t i o n o f C o n t r a c t e d S e c u r i t y i n 7 t h S t r e e t G a r a g e Sp e c i a l R e v e n u e 32,000 Re d u c t i o n o f C o n t r a c t e d S e c u r i t y i n R D A A n c h o r G a r a g e RD A 68,000 Re d u c t i o n o f C o n t r a c t e d S e c u r i t y i n R D A P e n n s y l v a n i a A v e n u e G a r a g e RD A 37,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) En t e r p r i s e 6,000 Th i s r e d u c t i o n r e m o v e s a l l o n - s t r e e t a n d o f f - s t r e e t pa r k i n g p a y s t a t i o n s t h u s p r o v i d i n g f o r t h e p h o n e ap p l i c a t i o n a s t h e o n l y P a r k i n g p a y m e n t o p t i o n . I n a d d i t i o n , i t i n c l u d e s t h e e l i m i n at i o n o f f o u r f u l l - t i m e po s i t i o n s t h a t m a i n t a i n t h e p a y s t a t i o n s , a s w e ll a s r e p u r p o s i n g o f o t h e r P a r k i n g p o s i t i o n s t o pe r f o r m a n c e m a i n t e n a n c e i n t h e C i t y ' s g a r a g e s En t e r p r i s e 1,691,000 Th i s r e d u c t i o n r e m o v e s a l l o n - s t r e e t a n d o f f - s t r e e t pa r k i n g p a y s t a t i o n s t h u s p r o v i d i n g f o r t h e p h o n e ap p l i c a t i o n a s t h e o n l y P a r k i n g p a y m e n t o p t i o n Sp e c i a l R e v e n u e 80,000 To t a l To t a l To t a l 135 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Pa r k i n g ( C o n t ' d ) Th i s r e d u c t i o n w o u l d r e m o v e a l l o n - s t r e e t a n d o f f - s t re e t p a r k i n g p a y s t a t i o n s t h u s p r o v i d i n g f o r t h e ph o n e a p p l i c a t i o n a s t h e o n l y P a r k i n g p a y m e n t o p t i o n RD A 198,000 Ch a n g e t h e s t a t u s o f 2 8 f u l l - t i m e P a r k i n g E n f o r c e m e n t S p e c i a l i s t p o s i t i o n s a n d 5 f u l l - t i m e D i s p a t c h e r po s i t i o n s t o p a r t - t i m e s t a t us , a n d e l i m i n a t e s 2 2 p a r t - t i m e P a r k i n g En f o r c e m e n t S p e c i a l i s t p o s i t i o n s a n d 4 p a r t - t i m e P a r k i n g D i s p a t c h e r p o s i t i on s t h a t a r e p r o p o s e d t o b e r e p l a c e d w i t h a n o u t s i d e c o n t r a c t e d se r v i c e s p r o v i d e r En t e r p r i s e 772,000 El i m i n a t e t h r e e p o s i t i o n s f u n d e d b y P a r k i n g f o r t h e F i n a n c e D e p a r t m e n t a n d o n e p o s i t i o n f u n d e d b y Pa r k i n g f o r P r o p e r t y M a n a g e m e n t , a s w e l l a s t r a n s f e r a p o r t i o n o f o n e p o s i t i o n f u n d e d b y P a r k i n g f o r th e O f f i c e o f C a p i t a l I m p r o v e m e n t P r o j e c t s t o C I P a n d t w o p o s i t i o n s p a r t i a l l y f u n d e d b y P a r k i n g f o r t h e Of f i c e o f t h e I n s p e c t o r G e n e r a l t o t h e O I G ' s o f f i c e En t e r p r i s e 509,000 Re d u c e P a r k i n g s e r v i c e s a n d a c t i v i t i e s r e l a t e d to t h e m a i n t e n a n c e a n d o p e r a t i o n o f t h e C i t y ' s mu n i c i p a l g a r a g e s a n d l o t s . En t e r p r i s e 1,163,000 Re d u c e t h e l e v e l o f s e r v i c e s f o r g r o u n d s m a i n t e n a n c e i n t h e C i t y ' s p a r k i n g f a c i l i t i e s f r o m 3 6 t o 2 4 , a s we l l a s r e c o g n i z e t h e p r o j e c t e d sa v i n g s f r o m t h e n e w G r e e n s p a c e M a n a g e m e n t c o s t p r o p o s a l an t i c i p a t e d t o b e i m p l e m e n t e d i n F Y 2 0 2 1 En t e r p r i s e 277,000 Re d u c e t h e l e v e l o f s e r v i c e s f o r g r o u n d s m a i n t e n a n c e i n t h e C i t y ' s p a r k i n g f a c i l i t i e s f r o m 3 6 t o 2 4 , a s we l l a s r e c o g n i z e t h e p r o j e c t e d sa v i n g s f r o m t h e n e w G r e e n s p a c e M a n a g e m e n t c o s t p r o p o s a l an t i c i p a t e d t o b e i m p l e m e n t e d i n F Y 2 0 2 1 Sp e c i a l R e v e n u e 80,000 Re d u c e t h e l e v e l o f s e r v i c e s f o r g r o u n d s m a i n t e n a n c e i n t h e C i t y ' s p a r k i n g f a c i l i t i e s f r o m 3 6 t o 2 4 , a s we l l a s r e c o g n i z e t h e p r o j e c t e d sa v i n g s f r o m t h e n e w G r e e n s p a c e M a n a g e m e n t c o s t p r o p o s a l an t i c i p a t e d t o b e i m p l e m e n t e d i n F Y 2 0 2 1 RD A 11,000 Re d u c e t h e l e v e l o f S a n i t a t i o n s e r v i c e s u t i l i z e d b y t h e P a r k i n g D e p a r t m e n t f o r t h e f i r s t q u a r t e r o f F Y 20 2 1 w h i l e t h e p r o c u r e m e n t p r o c e s s f o r a n o u t s i d e c o n t r a c t o r i s t a k i n g p l a c e En t e r p r i s e 556,000 El i m i n a t e 6 o p e r a t i o n a l a n d a d m i n i s tr a t i v e p o s i t i o n s a n d c o n v e r t t h e t w o A s s i s t a n t P a r k i n g D i r e c t o r po s i t i o n s t o a S e n i o r P a r k i n g O p e r a t i o n s M a na g e r a n d C o n t r a c t C o m p l i a n c e A d m i n i s t r a t o r En t e r p r i s e 500,000 3 8 , 0 0 0 0 0 0 245,000 0 540,000 460,000 5,837,000 Pa r k s & R e c r e a t i o n El i m i n a t e o n e M S W I p o s i t i o n a n d f o u r M S W I I p o s i t i o n s an d r e p l a c e w i t h o u t s i d e c o n t r a c t e d s e r v i c e s G e n e r a l 43 , 0 0 0 El i m i n a t e o n e p a r t - t i m e M S W I I I p o s i t i o n Ge n e r a l 21 , 0 0 0 El i m i n a t e o n e T r e e M a i n t e n a n c e S u p e r v i s o r p o s i t i o n Ge n e r a l 59 , 0 0 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r O v e r t i m e Ge n e r a l 93,000 El i m i n a t i o n o f P a r k F a c i l i t i e s F u r n it u r e & F i x t u r e s R e p l a c e m e n t Ge n e r a l 47,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r r e p l a c e m e n t o f p l a n t m a t e r i a l s ( B u d g e t w i l l r e m a i n s a m e a s F Y 1 6 ) G e n e r a l 20,000 Re d u c t i o n i n S t a f f C o n f e r e n c e s ( 1 S T M C , 1 N A R C E , a n d 3 F R P A ) Ge n e r a l 8,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r O f f i c e S u p p l ie s ( P a r k F a c i l i t i e s a n d A d m i n i s t r a t i o n ) Ge n e r a l 8,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r A d v e r t i s i n g Ge n e r a l 5,000 3,000 Re d u c t i o n i n D i r e c t o r C o n f e r e n c e s (1 O u t o f S t a t e C o n f e r e n c e ) Ge n e r a l 3,000 El i m i n a t i o n o f F u r n i t u r e a n d F i x t u r e R e p l a c e m e n t s Ge n e r a l 20,000 Re d u c t i o n o f D e p a r t m e n t T r a i n i n g B u d g e t t o A t t e n d C o n f e r e n c e s Ge n e r a l 8,000 Re d u c t i o n o f P a l m P r u n i n g & P l a n t B e d / S h r u b P r u n i n g S e r v i c e s i n C i t y P a r k s Ge n e r a l 100,000 Re d u c e f u n d i n g f o r C i t y w i d e O r c h i d P r o j e c t Ge n e r a l 20,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & T r a v e l Ge n e r a l 10,000 Re d u c e f u n d i n g f o r P a i n t i n g o f P a r k F a c i l i t i e s Ge n e r a l 10,000 Re d u c e f u n d i n g f o r L o c k s m i t h S e r v i c e s Ge n e r a l 5,000 Re d u c e f u n d i n g f o r R e n t a l E q u i p m e n t f r o m P a r k s M a i n t e n a n c e Ge n e r a l 5,000 El i m i n a t e S a f e t y S u r f a c e M a i n t e n a n c e a n d R e p a i r s Ge n e r a l 50,000 El i m i n at e t h r e e p a r t - t i m e M u n i ci p a l S e r v i c e W o rk e r I P o s i t i o n s ( V a c a n t P o s i t i o n s ) Ge n e r a l 48,000 To t a l 136 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Pa r k s & R e c r e a t i o n ( C o n t ' d ) El i m i n a t e t h r e e p a r t - t i m e M u n i c i p a l S e r v i c e W o r k er T r a i n e e P o s i t i o n s ( V ac a n t P o s i t i o n s ) G e n e r a l 47,000 Fr e e z e t h r e e p a r t - t i m e M u n i c i p a l S e r v i c e W o r k er I P o s i t i o n s ( V a c a n t P o s i t i o n s ) G e n e r a l 51,000 Re s t r u c t u r i n g o f P a r k s a n d R e c r e a t i o n G r o u n d s M a i n t e n a n c e C o n t r a c t (O n e - T i m e ) Ge n e r a l 219,000 El i m i n a t i o n o f F u l l - T i m e a n d P a r t - T i m e P a r k s a n d R e c r e a t i o n P o s i t i o n s ( V a c a n t ) G e n e r a l 313,000 Ou t s o u r c i n g o f M i a m i B e a c h T e n n i s C e n t e r ( N e t I m p a c t A s s u m i n g E f f e c t i v e D a t e o f J a n u a r y 1 , 2 0 2 0 ) G e n e r a l 182,000 Sa v i n g s f r o m r e n e g o t i a t i o n o f g r o u n d s m a i n t e n a n c e c o n t r a c t G e n e r a l 500,000 64 , 0 0 0 5 9 , 0 0 0 0 0 1 8 4 , 0 0 0 1 5 8 , 0 0 0 2 1 9 , 0 0 0 7 1 4 , 0 0 0 5 0 0 , 0 0 0 Pl a n n i n g De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l S e r v i c e s Ge n e r a l 40,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a v e l Ge n e r a l 5,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r D u e s & M e m b e r s h i p s Ge n e r a l 3,000 Fu n d s o v e r t i m e p a y f o r p l a n n e r s p e r f o r mi n g p l a n s r e v i e w a f t e r h o u r s Ge n e r a l 50,000 Re d u c e f u n d s f o r p o s t a g e a n d c o u r i e r s e r v i c e s t o e n s u r e c o m p l i a n c e w i t h C M B C o d e a n d e n h a n c e d tr a n s p a r e n c y o f t h e p u b l i c p r o c e s s Ge n e r a l 10,000 Re d u c e s u p p l i e s n e e d e d t o c o n d u c t b u s i n e s s , d e v e l o p p r e s e n t a t i o n s , p r o d u c e ma p s a n d g r a p h i c s Ge n e r a l 5,000 00 0 0 4 8 ,0 0 0 6 5 ,0 0 0000 Po l i c e El i m i n a t e o n e P o l i c e C o m m a n d e r i n T e c h n i c a l S e r v i c e s P o s i t i o n a n d o n e A d m i n i s t r a t i v e A i d e I P o s i t i o n in C I D a n d r e p l a c e w i t h t h r e e C r i m e A n a l y s t p o s i t i o n s Ge n e r a l 67 , 0 0 0 Ad d o n e S e n i o r S y s t e m s A n a l y s t p o s i t i o n o f f s e t b y $ 8 0 , 0 0 0 r e d u c t i o n i n o v e r t i m e Ge n e r a l 8, 0 0 0 Co n v e r t o n e E m e r g e n c y M a n a g e r p o s i t i o n f r o m f u l l - t i m e t o p a r t - t i m e Ge n e r a l 61 , 0 0 0 Re p l a c e o n e O f f i c e A s s o c i a t e V a t m a x o f s a l a r y ra n g e w i t h o n e O f f i c e A s s o c i a t e V a t m i n i m u m o f ra n g e Ge n e r a l 32,000 Re d u c e S p e c i a l E v e n t s O v e r t i m e Re s o r t T a x 250,000 El i m i n a t e o n e O f f i c e A s s o c i a t e V po s i t i o n ( V a c a n t Po s i t i o n ) Ge n e r a l 112,000 El i m i n a t e o n e P u b l i c S a f e t y S p e c i a l i st P o s i t i o n ( V a c a n t P o s i t i o n ) Ge n e r a l 61,000 De f e r H i r i n g o f 1 0 P o l i c e O f f i c e r P o s i t i o n s f o r 6 M o n t h s Ge n e r a l 515,000 El i m i n a t e o n e p a r t - t i m e O f f i c e A s s o c i a t e I V P o s i t i o n ( F i ll e d P o s i t i o n ) Ge n e r a l 34,000 Re d u c e C i t y H a l l C a m p u s P r i v a t e S e c u r i t y Ge n e r a l 159,000 Re d u c t i o n o f C o n t r a c t e d S e c u r i t y i n C i t y H a l l Ge n e r a l 57,000 Re d u c t i o n o f M i s c e l l a n e o u s P o l i c e O p e r a t i n g E x p e n d i t u r e s Ge n e r a l 197,000 Ci v i l i a n i z a t i o n o f t w o s w o r n p o s i t i o n s i n t h e T e c h n i c a l S e r v i c e s d i v i s i o n Ge n e r a l 120,000 Le s s o v e r t i m e d u e t o s t a f f i n g p l a n c h a n g e s w h i c h i n c l u d e a d d i n g m o r e o f f i c e r s t o t h e d a i l y s t a f f i n g co n f i g u r a t i o n Ge n e r a l 795,000 Sa v i n g s f r o m r e n e g o t i a t i o n o f b o d y c a m e r a c o n t r a c t Ge n e r a l 59,000 13 6 , 0 0 00 0 0 0 970,000 193,000 254,000 974,000 Pr o c u r e m e n t El i m i n a t e d i s t r i b u t i o n o f s o l i c i t a t i o n d o c u m e n t s vi a c o m p a c t d i s c Ge n e r a l 1, 5 0 0 Re d u c t i o n i n f u n d i n g b u d g e t e d f o r A d v e r t i s e m e n t s Ge n e r a l 5, 0 0 0 Co n v e r t o n e P r o c u r e m e n t O f f i c e r I I I p o s i t i o n i n t o t w o P r o c u r e m e n t C o n t r a c t A n a l y s t I p o s i t i o n s a n d el i m i n a t e o n e P r o c u r e m e n t C o n t r a c t A n a l y s t I p o s i t i o n Ge n e r a l 17,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l S e r v i c e s Ge n e r a l 14,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T e l e p h o n e Ge n e r a l 2,000 De c r e a s e i n f u n d i n g b u dg e t e d f o r S u pp l i e s - O t h e r Ge n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r F u r n i t u r e & F i x t u r e s Ge n e r a l 1,000 El i m i n a t e o n e v a c a n t p a r t - t i m e P r o c u r e m en t C o n t r a c t i n g A n a l y s t p o s i t i o n Ge n e r a l 27,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r U n i f o r m s Ge n e r a l 2,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g a n d A w a r d s Ge n e r a l 16,000 00 0 6 ,5 0 0 3 6 ,0 0 0 4 5 ,0 0 0000 To t a l To t a l To t a l To t a l 137 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Pr o p e r t y M a n a g e m e n t El i m i n a t e o n e v a c a n t C a r p e n t e r p o s i t i o n a n d r e p l a c e wi t h o u t s i d e c o n t r a c t e d s e r v i c e s I n t e r n a l S e r v i c e s 1, 0 0 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & A w a r d s I n t e r n a l S e r v i c e s 5,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) I n t e r n a l S e r v i c e s 2,000 0 1 , 0 0 0 0 0 0 5 , 0 0 0 0 2 , 0 0 0 0 Pu b l i c W o r k s El i m i n a t e o n e S t r e e t O p e r a t i o n s S u p e r v i s o r p o s i t i o n Ge n e r a l 71 , 0 0 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r P r o f e s s i o n a l C o n s u l t i n g S e r v i c e s Ge n e r a l 25,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r E - bu i l d e r l i c e n s e s ( 4 l i c e n s e s ) Ge n e r a l 6,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r U n f o r e s e e n E n g i n e e r i n g E x p e n d i t u r e s Ge n e r a l 20,000 El i m i n a t e o n e v a c a n t E n g i n e e r i n g A s s i s t a n t I I I Ge n e r a l 63,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r O u t s i d e C o ns u l t i n g S e r v i c e s a n d O f f i c e S u p p l i e s Ge n e r a l 14,000 De c r e a s e i n f u n d i n g b u d g e t e d f o r T r a i n i n g & T r a v e l Ge n e r a l 10,000 El i m i n a t e o n e M u n i c i p a l S e r v i c e W o r k e r I I I P o s i t i o n ( V a c a n t P o s i t i o n ) Ge n e r a l 52,000 Re d u c t i o n i n f u n d i n g b u d g e t e d f o r C i t y w i d e G r e e n s p a c e M a i n t e n a n c e Ge n e r a l 136,000 Re s t r u c t u r i n g o f P u b l i c W o r k s G r o u n d s M a i n t e n a n c e C o n t r a c t ( O n e - T i m e ) Ge n e r a l 250,000 El i m i n a t i o n o f F u l l - T i m e E n g i n e e r i n g A s s i s t a n t I P o s i t i o n ( V a c a n t ) Ge n e r a l 58,000 El i m i n a t i o n o f F u l l - T i m e S t r e e t L i g h t i n g T e c h n i c i a n I P o s i t i o n ( V a c a n t ) Ge n e r a l 54,000 El i m i n a t i o n o f F u l l - T i m e O f f i c e A s s o ci a t e I V P o s i t i o n ( V a c a n t ) Ge n e r a l 57,000 Re d u c t i o n o f T r a v e l a n d T r a i n i n g Ge n e r a l 5,000 Sa v i n g s f r o m r e n e g o t i a t i o n o f g r o u n d s m a i n t e n a n c e c o n t r a c t Ge n e r a l 795,000 Sa n i t a t i o n El i m i n a t e o n e v a c a n t W a s t e D r i v e r S u p e r v i s o r En t e r p r i s e 49 , 0 0 0 Ou t s o u r c e M a i n t e n a n c e o f B e a c h f r o n t R e s t r o o m s - E l i m i n a t i o n o f t w o M S W I I I p o s i t i o n s a n d t w o M S W II p o s i t i o n s En t e r p r i s e 62 , 0 0 0 El i m i n a t e o n e v a c a n t H e a v y E q u i p m en t O p e r a t o r I p o s i t i o n En t e r p r i s e 55 , 0 0 0 El i m i n a t i o n o f F u l l - T i m e M u n i c i p a l S e r v i c e W o r k e r I P o s i t i o n s ( V a c a n t ) En t e r p r i s e 92,000 Re d u c t i o n i n L i t t e r / D e b r i s R e m o v a l C r e w En t e r p r i s e 138,000 El i m i n a t i o n o f S a n i t a t i o n - F u n d e d F u l l - T i m e C o d e C o m p li a n c e P o s i t i o n s ( 1 V a c a nt & 1 F i l l e d ) En t e r p r i s e 113,000 El i m i n a t i o n o f F u l l - T i m e M u n i c i p a l S e r v i c e W o r k e r I P o s i t i o n s ( V a c a n t ) En t e r p r i s e 43,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) En t e r p r i s e 2,000 El i m i n a t e 1 1 S a n i t a t i o n p o s i t i o n s i n t h e S a n i t a t i o n F u n d En t e r p r i s e 559,000 Re d u c e t e m p o r a r y l a b o r w h i c h m a y r e s u l t i n d e c r e a se d r e s p o n s e t i m e t o s e r v i c e r e q u e s t s i n a r e a s su c h a s R D A , N B R C & M X E a n d l o w e r c l e a n l i n e s s s c o r e s . En t e r p r i s e 506,000 El i m i n a t e t h e B i g B e l l y c o n t r a c t a l o n g w i t h o t h e r m i s c e l l a n e o u s r e d u c t i o n s . En t e r p r i s e 145,000 Pu b l i c W o r k s - S e w e r El i m i n a t e o n e A s s i s t a n t P u m p i n g M e c h a n i c p o s i t i o n En t e r p r i s e 47 , 0 0 0 De c r e a s e i n f u n d i n g b u d g e t e d f o r E m e r g e n c y R e p a i r s f r o m $ 2 5 0 K t o $ 2 1 0 K En t e r p r i s e 40,000 El i m i n a t e o n e M u n i c i p a l S e r v i c e W o r k e r I p o s i t i o n En t e r p r i s e 41,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) En t e r p r i s e 2,000 Pu b l i c W o r k s - S t o r m W a t e r El i m i n a t i o n o n e M u n i c i p a l S e r v i c e W o r k e r I I p o s i t i o n En t e r p r i s e 45,000 Re n t B u i l d i n g & E q u i p m e n t En t e r p r i s e 270,000 Op e r a t i o n a l E f f i c i e n c i e s En t e r p r i s e 46,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) En t e r p r i s e 2,000 To t a l 138 N I N E Y E A R S U M M A R Y O F E F F I C I E N C I E S / R E D U C T I O N S FY 2020 Efficiencies/ Reductions FY 2018 Efficiencies/ Reductions F Y 2 0 1 4 Ef f i c i e n c i e s / Re d u c t i o n s FY 2017 Efficiencies/ Reductions FY 2019 Efficiencies/ Reductions F Y 2 0 1 3 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 5 Ef f i c i e n c i e s / Re d u c t i o n s F Y 2 0 1 6 Ef f i c i e n c i e s / Re d u c t i o n s FY 2021 Efficiencies/ Reductions De p a r t m e n t Fu n d Pu b l i c W o r k s - W a t e r Re c a l l W a r r a n t y o n V a r i a b l e Fr e q u e n c y D r i v e s E n t e r p r i s e 50,000 El i m i n a t i o n o f B a c k f l o w C o o r d i n a to r P o s i t i o n ( V a c a n t ) E n t e r p r i s e 66,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) E n t e r p r i s e 2,000 22 9 , 0 0 0 5 5 , 0 0 0 0 0 1 2 1 , 0 0 0 1 9 3 , 0 0 0 1 8 8 , 0 0 0 1 , 2 0 0 , 0 0 0 2 , 0 0 5 , 0 0 0 To u r i s m & C u l t u r e Re d u c e f u n d i n g f o r A r t E d u c a t i o n P r o g r a m ( 3 0 % r e d u c t i o n , C A C D i v i s i o n w o u l d s t i l l f u n d $ 7 5 K p e r Fi s c a l Y e a r ) Ge n e r a l 30,000 Re d u c e f u n d i n g f o r A r t s i n t h e P a r k P r o g r a m ( A b o u t 9 % R e d u c t i o n o f S o u n d s c a p e C i n e m a S e r i e s a n d li v e p e r f o r m a n c e s i n t h e P a r k s ) Ge n e r a l 5,000 Re d u c t i o n o f T r a v e l a n d T r a i n i n g Ge n e r a l 5,000 Am e n d e d a g r e e m e n t w i t h t h e G M C V B f o r o n e y e a r t o a s s i s t t h e C i t y a b s o r b t h e p r o j e c t e d l o s s o f re s o r t t a x r e v e n u e d u r i n g F Y 2 0 2 1 d u e t o t h e i m p a c t o f C O V I D - 1 9 Re s o r t T a x 2,600,000 Re v i s e d V C A a g r e e m e n t f o r o n e y e a r to a s s i s t t h e C i t y a b s o r b t h e p r o j e c t e d l o s s o f r e s o r t t a x r e v e n u e du r i n g F Y 2 0 2 1 Re s o r t T a x 1,087,000 00 0 0 3 5 , 0 0 0 0 0 5 , 0 0 0 3 , 6 8 7 , 0 0 0 Co n v e n t i o n C e n t e r Co n v e r t o n e ( 1 ) E x e c u t i v e O f f i c e A s s o c i a t e I P o s i t i o n t o t w o ( 2 ) P a r t - T i m e O f f i c e A s s o c i a t e I I I P o s i t i o n s E n t e r p r i s e 1 7 , 0 0 0 0 1 7 , 0 0 0 0 0 0 0 0 0 0 Tr a n s p o r t a t i o n El i m i n a t e f u n d i n g b u d g e t e d f o r A d v e r t i s i n g S p e c i a l R e v e n u e 27,000 El i m i n a t e f u n d i n g b u d g e t e d f o r T r o l l e y S e r v i c e P r o m o t i o n a l I t e m s S p e c i a l R e v e n u e 5,000 Re d u c e f u n d i n g b u d g e t e d f o r T r o l l e y S e r v i c e R e l a t e d P r i n t i n g S p e c i a l R e v e n u e 3,000 El i m i n a t e f u n d i n g b u d g e t e d f o r C i c l o v i a S p e c i a l R e v e n u e 124,000 El i m i n a t e T r a f f i c C o n g e s t i o n F i e l d S p e c i a li s t P o s i t i o n s ( F i l l e d ) S p e c i a l R e v e n u e 223,000 El i m i n a t i o n o f 1 % C O L A i n A p r i l 2 0 2 0 f o r P o s i t i o n s $ 1 0 0 , 0 0 0 a n d o v e r ( U n c l a s s i f i e d O n l y ) S p e c i a l R e v e n u e 2,000 El i m i n a t e a n O f f i c e A s s o c i a t e I V po s i t i o n ( F i l l e d ) S p e c i a l R e v e n u e 73,000 El i m i n a t e a T r a n s p o r t a t i o n M a n a g e r po s i t i o n ( F i l l e d ) . S p e c i a l R e v e n u e 147,000 Re c l a s s i f i c a t i o n o f a T r a n s p o r t a t i o n A n a l y s t p o s i t i o n ( V a c a n t ) t o a S e n i o r T r a n s p o r t a t i o n p o s i t i o n t o ef f e c t i v e l y a b s o r b w o r k l o a d f r o m t w o p o s i t i o n r e d u c t i o n s Sp e c i a l R e v e n u e (27,000) Re d u c e t h e s e r v i c e l e v e l o f t h e t r o l l e y p r o g r a m S p e c i a l R e v e n u e 5,526,000 00 0 0 0 0 159,000 225,000 5,719,000 Ge n e r a l F u n d 6 1 2 , 0 0 0 6 5 6 , 0 0 0 6 0 , 0 0 0 4 3 0 , 7 5 0 9 5 8 , 0 0 0 2 , 1 4 5 , 0 0 0 2 , 1 5 8 , 0 0 0 2 , 0 5 0 , 0 0 0 1 2 , 0 0 2 , 0 0 0 In t e r n a l S v c s I m p a c t o n G e n F u n d ( % v a r i e s b y F i s c a l Y e a r ) 2 6 3 , 0 0 0 3 0 6 , 0 0 0 0 1 2 3 , 0 0 0 1 4 4 , 0 0 0 7 8 , 0 0 0 0 1 1 , 0 0 0 3 4 2 , 0 0 0 87 5 , 0 0 0 9 6 2 , 0 0 0 6 0 , 0 0 0 5 5 3 , 7 5 0 1 , 1 0 2 , 0 0 0 2 , 2 2 3 , 0 0 0 2 , 1 5 8 , 0 0 0 2 , 0 6 1 , 0 0 0 1 2 , 3 4 4 , 0 0 0 Bu i l d i n g 0 0 0 6 5 8 , 0 0 0 6 , 0 0 0 8 8 , 0 0 0 1 1 8 , 0 0 0 0 0 In t e r n a l S e r v i c e s 3 2 0 , 0 0 0 3 7 3 , 0 0 0 0 1 5 0 , 0 0 0 1 7 5 , 0 0 0 9 4 , 0 0 0 0 1 4 , 0 0 0 4 9 1 , 0 0 0 R e s o r t T a x 0 0 0 0 0 621,000 774,000 0 3,709,000 R D A 0 0 0 0 0 0 0 105,000 242,000 En t e r p r i s e 1 9 6 , 0 0 0 8 3 , 0 0 0 0 0 3 3 5 , 0 0 0 8 6 , 0 0 0 5 4 0 , 0 0 0 1 , 0 9 9 , 0 0 0 6 , 9 8 8 , 0 0 0 S p e c i a l R e v e n u e 0 0 0 0 0 0 159,000 257,000 5,905,000 1, 1 2 8 , 0 0 0 1 , 1 1 2 , 0 0 0 6 0 , 0 0 0 1 , 2 3 8 , 7 5 0 1 , 4 7 4 , 0 0 0 3 , 0 3 4 , 0 0 0 3 , 7 4 9 , 0 0 0 3 , 5 2 5 , 0 0 0 2 9 , 3 3 7 , 0 0 0 To t a l To t a l To t a l To t a l 139