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Resolution 2021-31736 RESOLUTION NO. 2021-31736 A RESOLUTION OF THE MAYOR AND CITY COMMISSION-OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MIAMI BEACH POLICE DEPARTMENT TO DONATE FIVE (5) OBSOLETE POLICE VEHICLES, IN "AS IS" CONDITION, TO THE ROYAL TURKS AND CAICOS ISLANDS POLICE FORCE, WITH ALL COSTS SURROUNDING SUCH DONATION TO BE THE SOLE RESPONSIBILITY OF THE ROYAL TURKS AND CAICOS ISLANDS POLICE FORCE. WHEREAS, the Miami Beach Police Department has developed professional relationships with several international law enforcement agencies, including the Royal Turks and Caicos Islands Police Force, to whom the City of Miami Beach previously donated a Police Prisoner Transport Van in 2018, pursuant to Resolution No. 2018-30257; and WHEREAS, the Miami Beach Police Department has five (5) obsolete police vehicles -- four (4) 2011 Ford Explorers and one (1) 2014 Ford Interceptor -- that it wishes to donate to the Royal Turks and Caicos Islands Police Force; and WHEREAS, a recent inspection, based upon industry standard metrics such as age, mileage, maintenance and overall condition, concluded that the aforementioned vehicles have reached their end of useful life; and WHEREAS, the vehicles, which have an estimated value of $4,500 each, have already been declared surplus property and are scheduled for replacement by the Miami Beach Police Department; and WHEREAS, the Royal Turks and Caicos Islands Police Force, which has limited resources, is in dire need of additional police vehicles; and WHEREAS, no funds are required from the City of Miami Beach for this donation of police vehicles, as the Royal Turks and Caicos Islands Police Force shall be responsible for all costs surrounding the export, transportation and donation of these vehicles; and WHEREAS, the charitable donation of these outdated police vehicles to the Royal Turks • and Caicos Islands Police Force is in the best interest of the City of Miami Beach; and. WHEREAS, this donation of police vehicles is made in "as is" condition, and the City of Miami Beach makes no representation as to the condition of the four (4) 2011 Ford Explorers and the one (1) 2014 Ford Interceptor, and further makes no warranties (expressed or implied) and assumes no responsibility for the condition or operation of such vehicles. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Miami Beach Police Department to donate the five (5) obsolete police vehicles, in "as is" condition, to the Royal Turks and Caicos Islands Police Force, with all costs surrounding such donation to be the sole responsibility of the Royal Turks and Caicos Islands Police Force. PASSED and ADOPTED this 013 yv „.49r °f121. ATTEST: App *' NCORPII ° Dam, =Aber, Mayor / Co/ ?� 4 �...• �,I n APPROVED AS TO City G°lerk� f y ''`' FORM & LANGUAGE Rafael E. Granado, �' -�, •. 2 =- , _ ; &FOR EXECUTION ' Cs''. � F� —a -1—tip City Attorney Ail j Date Resolutions -C7 K MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: June 23,2021 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MIAMI BEACH POLICE DEPARTMENT TO DONATE FIVE (5) OBSOLETE POLICE VEHICLES, IN "AS IS" CONDITION, TO THE ROYAL TURKS AND CAICOS ISLANDS POLICE FORCE, WITH ALL COSTS SURROUNDING SUCH DONATION TO BE THE SOLE RESPONSIBILITY OF THE ROYAL TURKS AND CAICOS ISLANDS POLICE FORCE. ANALYSIS The Miami Beach Police Department (MBPD) has developed professional relationships with several international law enforcement agencies and entertained, with some of them, discussions about delivering training for their officers. In 2018 while doing so, James Smith, then Commissioner for the Royal Turks and Caicos Islands Police Force (TCPF), expressed a critical need for police vehicles through which to better carry out their law enforcement duties. In response to this identified need, the City of Miami Beach drafted a standing Letter of Understanding with TCPF (included below)and identified a prisoner transport vehicle at end-of- life that could be provided to their police force. In addition to the contribution of the 2011 Ford Police Prisoner Transport Van in 2018, the Department would now like to donate the following five vehicles to TCPF at no cost to the City of Miami Beach: 1. Vehicle 3388—2011 Ford Explorer 2. Vehicle 3389—2011 Ford Explorer 3. Vehicle 3390—2011 Ford Explorer 4. Vehicle 3394—2011 Ford Explorer 5. Vehicle 13030—2014 Ford Interceptor City vehicles are scheduled for review and/or replacement based on a pre-determined schedule and using various industry standard metrics to include age, mileage, maintenance, engine hour and overall condition. Once vehicles have reached the pre-determined criteria, they are considered to have reached their "end-of-life" following a physical inspection and determination of safety and maintenance cost effectiveness. Page 282 of 1884 The inspection of the aforementioned vehicles earlier this year determined that they had reached their end-of-life with the Department. Under normal circumstances, vehicles reaching their end-of-life are sold at regularly held public auctions as doing so positively impacts the City's overall cost of asset ownership. Proceeds from auction sales are used to reduce the cost of purchasing replacement vehicles. MBPD and fleet staff estimated the fair market value of the vehicles to determine whether any substantial cost associated with donating versus selling would be incurred. Upon review, Fleet Management estimated the auction value of the vehicles to be $4,500 each. The appraisal does not account for costs associated with preparing an end-of-life MBPD vehicle for auction, which would include costs to remove MBPD graphics, fuel management, and AVL system systems or the costs of administering the auction itself. The actual sale price of the vehicle is unknown and would be subject to the mechanical condition of the vehicle and market environment at the time of the final auction sale. The MBPD has approved the replacement of the five vehicles as part of the Fleet Management's annual fleet acquisition list, and the vehicles have officially been declared as surplus and of no further,use to the City. The donation, however, would make a significant and positive impact to an agency which does not easily have access to vehicles with similar capacities. It should be highlighted that the TCPF has committed to absorb any costs associated with the transport of said vehicles to Turks and Caicos. SUPPORTING SURVEY DATA N/A Applicable Area Not Applicable Is this a "Residents Right Does this item utilize G.O. to Know" item, pursuant to Bond Funds? City Code Section 2-14? No No Strategic Connection Neighborhoods-Work with partners to address regional safety issues. Legislative Tracking Police/Office of the City Attorney ATTACHMENTS: • Description Resolution © Letter of Understanding- Royal Turks&Caicos Islands Police Force Page 283 of 1884 [A MiAi\A : B Miami Beach Police Department, 1100 Washington Avenue, Miami Beach, Florida 33139, www.miamibeachfl.gov OFFICE OF THE CHIEF OF POLICE Tel: 305 673-7925, Fax: 305 673-7065 October 22, 2018 James Smith, Commissioner of Police Royal Turks and Caicos Islands Police Force 26B Old Airport Road Providenciales, Turks and Caicos Islands TCKA 1ZZ Re: Letter Agreement between the Miami Beach Police Department and the Royal Turks and Caicos Islands Police Force Dear Commissioner Smith: This letter agreement (the "Letter Agreement" or "Agreement") shall serve to confirm and ratify the prior verbal understanding between the Royal Turks and Caicos Islands Police Force (the "RTCIPF") and the Miami Beach Police Department (the "MBPD") with regard to the MBPD's continued assistance of the RTCIPF. This Letter Agreement shall be effective as of November 12, 2018, and will remain in effect so long as the RTCIPF continues to have a demonstrated need for such assistance, and neither the MBPD nor the RTCIPF has exercised its option to terminate the Agreement. Pursuant to this Agreement, the MBPD will support the RTCIPF by designing and delivering police officer training, and will also provide additional resources to augment the overall law enforcement efforts of the RTCIPF, as the MBPD is able. In recent months, examples of the foregoing include: an MBPD police officer traveling to the Turks and Caicos Islands where he was instrumental in training a select group of RTCIPF police officers in the use and deployment of Axon's Taser, a less lethal weapon, and the Miami Beach City Commission authorizing the MBPD to donate a surplus MBPD prisoner transport van to the RTCIPF. In order to ensure the essential objectives and goals of the RTCIPF are addressed, the MBPD and RTCIPF shall engage in ongoing communication and collaboration to identify the most crucial areas of need. Furthermore, the MBPD and the RTCIPF hereby establish the following responsibilities of the respective agencies: 1. The MBPD Chief of Police and the RTCIPF Police Commissioner will each appoint a designated agency liaison. We are committed to providing excel/ern public service aRasey2E5m3fhi 884 work, and play in our vibrant, tropical. historic community. 2. The respective MBPD and RTCIPF liaisons will be responsible for facilitating and managing this Agreement. The liaisons shall provide a joint, annual evaluation of this Agreement, along with an annual review of accomplishments for the MBPD Chief of Police and the RTCIPF Police Commissioner. 3. The RTCIPF will regularly evaluate and determine its training and resource needs, and inform the MBPD of such needs through the RTCIPF liaison. Resources needs may include vehicles, equipment or . other supplies. 4. The MBPD will make every effort to address and support the training and resource needs of the RTCIPF as is practicable and authorized by the Miami Beach City Commission and/or City of Miami Beach policies and procedures. 5. Travel expenses (airfare and lodging) incurred as a result of an MBPD employee providing training or support in the Turks and Caicos Islands shall be the sole responsibility of the RTCIPF. However, the MBPD employee's per diem cost for meals shall be the sole responsibility of the MBPD. 6. Any and all costs associated with the export and shipping of MBPD vehicles, equipment or other supplies donated to the RTCIPF will be the sole responsibility of the RTCIPF. 7. Either the MBPD or the RTCIPF may terminate this Agreement by providing written notice to the other, in which case the Agreement shall be deemed terminated five (5) days after receipt of such notice. For the Miami Beac• Police De•artment: 7z, ATi'ES Da fi: Oates, hief of Police 2/ ��k AA Date: (�Y Raf E.Cnanado,City Clerk For the Royal Turks and Caicos Islands Police Force ".. ..�- �\ •' James 'S ith, Commissioner of Police .1;".•• •-'_ j ',�� /jam. Date: We are committed to providing excellent public service aiPagey286,lofhl 884 work, and play in our vibrant, tropical, historic community.