Resolution 2021-31767 RESOLUTION NO. 2021-31767
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR DESIGNEE,
TO SELECT, NEGOTIATE, AWARD AND/OR REJECT ALL BIDS; EXECUTE
CONTRACTS AND AGREEMENTS; SUBMIT GRANT APPLICATIONS; RENEW
EXISTING CONTRACTS THAT MAY EXPIRE; AND TERMINATE EXISTING
CONTRACTS, AS NEEDED, DURING THE RECESS PERIOD. FROM JULY 29,
2021' UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION
.MEETING.ON SEPTEMBER 17, 2021, PROVIDED THAT SUCH ACTIONS BY THE
CITY, MANAGER SHALL BE SUBJECT TO RATIFICATION BY THE CITY
COMMISSION AT ITS REGULARLY SCHEDULED MEETING ON SEPTEMBER
17, 2021.
WHEREAS, the City Commission will be in recess and is not scheduled to be in session
between the City Commission meeting on July 28, 2021 and the first regularly scheduled City
Commission meeting on September 17, 2021; and
WHEREAS, during this period, there may be bids or contracts in excess of the $100,000 for
goods and services or $300,000 for construction, which may need to be issued, rejected, awarded,
or terminated; and
WHEREAS, the City Commission has historically, during its August recess, authorized the
City Manager to, as needed, select, negotiate, award and/or reject bids, execute contracts and
agreements, submit grant applications, renew existing contracts that may expire, and terminate
existing contracts, subject to subsequent ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or designee, be authorized to, as
needed, select, negotiate, award, and/or reject all bids, execute contracts and agreements, submit
grant applications, renew existing contracts that may expire, and terminate existing contracts, during
the recess period between the City Commission meeting on July 28, 2021 and the first regularly
scheduled City Commission meeting on September. 17, 2021, provided, that the City Manager's
actions pursuant to this Resolution shall be subject to ratification by the City Commission at its first
regularly scheduled meeting on September 17, 2021• .
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF: MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize
the City Manager, or designee, to select, negotiate, award and/or reject all bids; execute
contracts and agreements; submit grant applications; renew existing contracts that may expire;
and terminate existing contracts, as needed, during the recess period from July 29, 2021 until
the next regularly scheduled City Commission meeting on September 17, 2021, provided that
such actions by the City Manager shall be subject to ratification by the City Commission at its
regularly scheduled meeting on September 17, 2021.
PASSED AND ADOPTED this 2S day of A/ 2021.
ATTEST:. 7144;er, Mayor
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Resolutions -C7 G
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Aline T. Hudak, City Manager
DATE: July 28, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND/OR REJECT ALL
BIDS; EXECUTE CONTRACTS AND AGREEMENTS; SUBMIT GRANT
APPLICATIONS; RENEW EXISTING CONTRACTS THAT MAY EXPIRE;
AND TERMINATE EXISTING CONTRACTS, AS NEEDED, DURING THE
RECESS PERIOD FROM JULY 29, 2021 UNTIL THE NEXT REGULARLY
SCHEDULED CITY COMMISSION MEETING ON SEPTEMBER 17, 2021 ,
PROVIDED THAT SUCH ACTIONS BY THE CITY MANAGER SHALL BE
SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS
REGULARLYSCHEDULED MEETING ON SEPTEMBER 17, 2021.
RECOMMENDATION
It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida,for
the period during which the City Commission is in recess, allow the City Manager, or designee,
to select, negotiate, award and reject all bids, contracts, agreements, and grant applications;
renew existing contracts which may expire; and terminate existing contracts, as needed to
ensure a continuation of essential services, subject to ratification by the City Commission at its
first regularly scheduled meeting on September 17, 2021.
BACKGROUND/HISTORY
Between the last meeting on July 28, 2021, and the first regularly scheduled meeting on
September 17, 2021, the City Commission will not be in session. During this period there may
be bids or contracts in excess of the $100,000 for goods and services or $300,000 for
construction, which may need to be issued, rejected, awarded, or terminated.
Typically, during the City Commission's recess period,the City Manager has been authorized by
the City Commission to sign all contracts, agreements, and grant applications; renew any
existing contracts and terminate existing contracts, as needed, from the last Commission
meeting on July 28, 2021 until the first regularly scheduled Commission meeting on September
17, 2021, subject to ratification by the City Commission at its first regularly scheduled meeting
on September 17, 2021.
ANALYSIS
Page 369 of 2012
The requested authorization is necessary to ensure that essential services and projects
continue for the period during which the City Commission is in recess.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
Subject to funds availability approved through the City's budgeting process for specific projects.
CONCLUSION
I am requesting authorization from the Mayor and City Commission of the City of Miami Beach,
Florida, to allow myself, or my designee, to select, negotiate, award and reject all bids,
contracts, agreements, and grant applications; renew existing contracts which may expire; and
terminate existing contracts, as needed, from the last commission meeting on July 28, 2021
until the first regularly scheduled meeting on September 17, 2021, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 17, 2021.
Applicable Area
Not Applicable
Is this a "Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Office of the City Manager/Procurement
ATTACHMENTS:
Description
❑ Resolution
•
Page 370 of 2012