Resolution 2021-31857RESOLUTION NO. 2021-31857
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR
FISCAL YEAR 2022 SUBJECT TO A SECOND PUBLIC
HEARING SCHEDULED ON THURSDAY, SEPTEMBER 30,
2021, AT 5:01 P.M.
WHEREAS, the City Manager's total proposed Fiscal Year (FY) 2022 operating budget,
net of transfers and Internal Service Funds, as amended at the September 17, 2021 City
Commission meeting, is $675,225,500 including the General, General Obligation (G.O.) Debt
Service, RDA Ad Valorem Taxes, Enterprise, and Special Revenue Funds, as reflected in the
attached Composite Exhibit "A"; and
WHEREAS, the proposed General Fund operating budget, as amended, totals
$353,881,000; and
WHEREAS, the proposed budgets for the Enterprise Funds, as amended, total
$230,287,000; and
WHEREAS, the proposed budgets for the Internal Service Funds, which are wholly
supported by transfers from the General Fund, Enterprise Funds, the Redevelopment District,
and Special Revenue Funds, total $115,023,000; and
WHEREAS, the proposed budgets for the Special Revenue Funds, as amended, total
$106,191,000; and
WHEREAS, in order to utilize prior year fund balance/reserves to fund recurring costs in
the FY 2022 budgets for the Resort Tax, Building, Sanitation, and Red Light Camera Funds in
accordance with the proposed FY 2022 budgets presented at the Finance and Economic
Resiliency Committee Budget Briefings, the Mayor and City Commission would need to waive the
City's established policy of not utilizing one-time, non-recurring revenue to fund recurring
personnel, operating, and maintenance costs; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscated Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscated Trust Fund are
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request to
the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "B") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for. Local Law Enforcement Agencies; and -
WHEREAS, the Police Confiscation Trust Fund budgets for FY 2022 in the amount of
$187,000 shall be funded from State Confiscation Funds in the amount of $57,000 and Federal
Treasury and Justice Confiscation Funds in the amount of $130,000, as reflected in the attached
Exhibit "B"; and
WHEREAS, funds in the amount of $187,000 are available in the Police Confiscated Trust
Funds; and
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of $25,000, as reflected in the attached Exhibit "C";
and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $25,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida for education degree
programs and training courses for officers and support personnel of the Miami Beach Police
Department; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for unclaimed
evidence which is in the custody of the Miami Beach Police Department and permanently vests
in the Miami Beach Police Department sixty (60) days after the conclusion of the criminal
proceeding; and
WHEREAS, $29,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Unclaimed Property Account, as provided by. Resolution
No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items identified
in the attached Exhibit "D" with funds in the Unclaimed Property Account Fund; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing;
facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,286,000 budget allocation for FY
2022 to continue implementation of its programs; and
WHEREAS, from January 11, 2021 through June 3, 2021, the Cultural Affairs staff and
the CAC conducted its application and review process for its FY 2022 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members, yielded 46 viable
applications; and
WHEREAS, the CAC, at its regular meeting on July 8, 2021, reviewed the grant panelists'
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$818,085 for FY 2022, as more specifically identified in the "Recommended FY 21/22 Funding"
column in Exhibit "E," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created
pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the
Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the proposed work plan and
budget for FY 2022, in the amount of $3,145,000, to continue implementation of its programs as
shown in Exhibit T."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt the tentative budgets, as amended
at the September 17, 2021 City Commission meeting, for the General, G.O. Debt Service, RDA
Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2022
as shown in Composite Exhibit "A" (Total Revenues and Expenditures by Fund and Department),
Exhibit "B" (Confiscated Trust Funds), Exhibit "C" (Police Training & School Resources Fund),
Exhibit "D" (Police Unclaimed Property Account), Exhibit "E" (Cultural Arts Council Grants), and
Exhibit "F" (MBVCA), subject to a second public hearing scheduled on Thursday, September 30,
2021, at 5:01 p.m., and waive the City's policy of not utilizing one-time, non-recurring revenue to
fund recurring personnel, operating, and maintenance costs in the Resort Tax, Building,
Sanitation, and Red Light Camera Funds budgets for FY 2022 in accordance with the proposed
budgets presented at the Finance and Economic Resiliency Committee Budget Briefings.
PASSED AND ADOPTED this 17th day of September, 2021.
ATTEST:
SEP 9,2202]
Rafael E. Granado, City Clerk
1 13 ..............
INCORP ORATED
Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
C[-��-Z�
City Attorney PRI-7—
Date
FUNCTION/DEPARTMENT
MAYOR & COMMISSION
MAYOR & COMMISSION
ADMINISTRATIVE SUPPORT SERVICES
CITY ATTORNEY
CITY CLERK
Central Services
CITY MANAGER
Resiliency Fund
INSPECTOR GENERAL
FINANCE
HUMAN RESOURCES/LABOR RELATIONS
Risk Management
Medical & Dental Insurance
INFORMATION TECHNOLOGY
IT Tech
MARKETING & COMMUNICATIONS
OFFICE OF MANAGEMENT AND BUDGET
ORG DEV & PERFORMANCE INITIATIVES
Education Compact
PROCUREMENT
ECONOMIC DEV. & CULTURAL ARTS
BUILDING
CODE COMPLIANCE
ECONOMIC DEVELOPMENT
ENVIRONMENT & SUSTAINABILITY
Tree Preservation
Commemorative Tree Trust Fund
Sustainability
Beach Renourishment
Beachfront Concession Initiatives
Sustainability, and Resiliency Fund
Biscayne Bay Protection Trust Fund
HOUSING & COMM. SERVICES
Residential Housing
PLANNING
TOURISM & CULTURAL DEV.
Convention Center
Resort Tax
Tourism & Hospitality Scholarships
Art in Public Places
Cultural Arts Council
OPERATIONS
CAPITAL IMPROVEMENT PROJECTS
FACILITIES AND FLEET MANAGEMENT
Property Management
Fleet Management
Normandy Shores
Biscayne Point
Allison Island
Biscayne Beach
PARKING
5th & Alton Garage
71h Street Garage
PARKS & RECREATION
Adopt -A -Bench
PUBLIC WORKS
Sanitation
Sewer
Storm Water
Water
Waste Haulers
TRANSPORTATION
People's Transportation Plan
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2022
G.O. DEBT SPECIAL
GENERAL SERVICE RDA ENTERPRISE REVENUES
TOTALS
INTERNAL
SERVICE
$ 2,644,000
$ 2,644,000
$ 32,358,000
6,160,000
1,802,000
1,021,000
4,858,000
1,332,000
1,532,000
6,526,000
2,926,000
23,325,000
41,543,000
19,121,000
300,000
2,356,000
1,507,000
1,701,000
90,000
2,800,000
$ 152,724,000
17,449,000
6,550,000
'
1,578,000
1,300,000
'
240,000
4,000
753,000
1,500,000
44,000
193,000
85,000
3,538,000
824,000
5,014,000
3,445,000
27,332,000
81,388,000
80,000
121,000
1,286,000
$ 262,943,000
5,752,000
2,502,000
11,709,000
16,772,000
252,000
229,000
226,000
232,000
43,477,000
676,000
2,470,000
38,632,000
20,000
15,001,000
22,170,000
52,916,000
31,911,000
35,032,000
109,000
7,776,000
3,560,000
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2022
FY 2022. APPROPRIATION BY.FUND TYPE
$400,000,000
$350,000,000
$300,000,000
$250,000,000
$200,000,000
$150,000,000
$100,000,000
$50,000,000
$0
TOTAL- ALL FUNDS
■ General Fund . Enterprise Fund, " mi Internal Svcs Fund 0 Debi Service ai Special Revenues w, RDA _ "
G.O. DEBT
SPECIAL
INTERNAL.
FUNCTION/DEPARTMENT
GENERAL
SERVICE " RDA
ENTERPRISE REVENUES
TOTALS SERVICE
" .. PUBLIC SAFETY
..
..
$ 219;625,000 . .
FIRE" ."
95,995000.
"
E-911
591,000
POLICE
- 121,229,000
Police Confiscations - Federal
130,000.
' .Police Confiscations - State
57,000
Police Unclaimed" Property
-
29,000
- Police Training
25,000
Police Crash Report Sales
_ 146,000
-
" Red Light Camera
1,4231000"
-
CITYWIDEACCOUNTS
$ 20,065,000
-
CITYWIDE ACCTS
9,733,000
CITYWIDE ACCTS -Normandy Shores
252;000
- CITYWIDE ACCTS -Operating Contingency
5,449,000
CITYWIDE ACCTS -Transfers
Info.$ Comm Technology Fund
.300,000
-
Pay-As-You�Go.Capital
3,516,000
-
-
- - Capital Renewal & Replacement -
" 815,000
- -
" "Parking Contribution -
0"
G.O. DEBT. SERVICE
S 11,491,000
G.O. DEBT SERVICE
11,491,000
" 'RDA -City TIF Transfer only
- " "
-
" $ 29,805,000
CITY CENTER .
29,805,000
TOTAL - ALL FUNDS
$ 353;881,000
$ 11.,491,000 $ "29,805,000
$ 230,287;000. $ 106,191,000'
$ 731,655,000 $ 115,023,000
" .Less Transfers
-
(56,429,500)
GRAND TOTAL -:ALL FUNDS
$ 675,225,500
FY 2022. APPROPRIATION BY.FUND TYPE
$400,000,000
$350,000,000
$300,000,000
$250,000,000
$200,000,000
$150,000,000
$100,000,000
$50,000,000
$0
TOTAL- ALL FUNDS
■ General Fund . Enterprise Fund, " mi Internal Svcs Fund 0 Debi Service ai Special Revenues w, RDA _ "
COMPOSITE EXHIBIT A
TOTAL REVENUE SUMMARY BY FUND AND MAJOR CATEGORY
Fiscal Year 2022
G.O. DEBT SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes
$ 196,201,000
Ad Valorem -Capital Renewal & Repl.
815,000
Ad Valorem-Pay-As-Y—Capital
2,616,000
Ad Valorem -Normandy Shores
252,000
Other Taxes
23,986,000
Licenses and Permits
15,054,000
Intergovernmental
11,598,000
Charges for Services
13,192,000
Fines & Forfeits
. 966,000
Interest Earnings
2,662,000
Rents & Leases
6,091,000
Miscellaneous
14,196,000
Resort Tax Contribution
24,866,000
Other N—Ciperating Revenue
14,214,000
American Rescue Plan Act (ARPA) Funds
23,600,000
Use of General Fund Reserves
3,572,000
FUND TOTAL
S 353,881,000
G.O. DEBT SERVICE FUND
Ad Valorem Taxes
FUND TOTAL
RDA FUND -CITY TIF Only
AD VALOREM TAXES
Property Taxes RDA City Center )net)
FUNDTOTAL
ENTERPRISE FUNDS
Building
Convention Center
Parking
Sanitation
Sewer Operations
Storm Water Operations
Water Operations
FUND TOTAL
INTERNAL SERVICE FUNDS
Central Services
Flees Management
Information Technology
Medical & Dental Insurance
Office of Inspector General
Property Management
Risk Management
FUND TOTAL
SPECIAL REVENUE FUNDS
Education Compact
Resort Tax
Tourism & Hospitality Scholarships
Cultural Arts Council
Sustainability
Waste Haulers
Normandy 5hores
Biscayne Point
Allison Island
Biscayne Beach
511, & Alton Garage
Al, St. Garage
Transportation
Tree Preservation
Commemorative Tree Trust Fund
People's Transportation Plan
Police Confiscations - Federal
Police Confiscations - State
Police Crash Report Sales
Police Unclaimed Properly
Police Training
Red Light Camera
Residennal Housing
E-91 1
Information & Technology Tech
Art in Public Places
Beach Renourishment
Beachfront Concession Initiatives
Resiliency Fund
Sustainabifity and Resiliency Fund
Biscayne Bay Protection Trust Fund
Adopt -A -Bench
FUND TOTAL
11,491,000
S 11891,000
29,805,000
$ 29,805,000
TOTAL ALL FUNDS $ 353,881,000 $ 11,491,000 $ 29,805,000
Less Transfers
GRAND TOTAL - ALL FUNDS
$ 353,881,000
$ 11,491,000
$ 29,805,000
17,449,000
27,332,000
43,477,000
22,170,000
52,916,000
31,911,000
35,032,000
$ 230,287,000 $ 230,287,000
1,021,000
16,772,000
19,121,000
41,543,000
1,532,000
11,709,000
23,325,000
$ 115,023,000
90,000
81,388,000
80,000
1,286,000
753,000
109,000
252,000
229,000
226,000
232,000
676,000
2,470,000
7,776,000
240,000
4,000
3,560,000
130,000
57,000
146,000
29,000
25,000
1,423,000
824,000
591,000
300,000
121,000
1,500,000
44,000
1,332,000
193,000
85,000
20,000
$ 106,191,000 $ 106,791,000
$ 731,655,000 $ 115,023,000
)56,429,5001
$ 675,225,500
EXHIBIT B
CERTIFICATION
EXHIBIT B
Miami Beach Police Department
Confiscations - Federal & State Funds
FY 2022 Proposed Budget
Federal Funds
FY 2022
Proposed Budget
Organizational development travel & off-site testing $ 70,000
Bulletproof vest partnership 60,000
Total Federal Funds (603) $ 130,000
State Funds (6071:
Total Federal & State Funds $ 187,000
2
FY 2022
Proposed Budget
Crime prevention initiatives & School Liaison projects
$ 30,000
Costs connected with the prosecution/processing of forfeitures
18,000
Organizational supplement training to Law Enforcement Training Trust Fund
9,000.
Total State.Funds (607)
$ 57,000
Total Federal & State Funds $ 187,000
2
EXHIBIT.0
CERTIFICATION
EXHIBIT C
Miami Beach Police Department
-Police Training and School Resources Fund
FY 2022 Proposed Budget
Police Training and School Resources Funds (6081:
FY 2022
Proposed Budget
Education of police personnel at various schools, conferences, and workshops, as well 25,000
as training and operational supplies
Total Funds $ 25,000
2
EXHIBIT D
Miami Beach Police Department
Unclaimed Property Account
FY 2022 Proposed Budget
Special Revenue Funds:
FY 2022
Proposed Budget
Community activities
$ 16,000
Law enforcement equipment and supplies
8,000
Facilities maintenance
5,000
Total Funds
$ 29,000
Miami Beach Cultural Anchors
Recommended FY
" 21/22 Funding
Florida International University- Miami Beach Urhan Studios
$20,916
Florida International University= Wolfsonian -
$26;754
Florida International University -Jewish Museum of Florida
$21,672
Friends of the Bass Museum, Inc.
.$23,688
Miami Beach Garden Conservancy, Inc; -
$22,176
Miami City Ballet
$22,176
Miami Design Preservation League
$21,420
Miami Music Festival
$22;176
Miami. New Drama
$23,436
New World Symphony
. $27,342
O'C!nema (Living Arts Trust)" - " "" - "-
$20,916
Oolite Arts "
$26,460
The Holocaust Memorial Committee, Inc.
$22;176
The Rhythm Foundation, Inc.
$23;184
University of Wynwood
$2
SUBTOTAL -
$34
2,428
6,920
Miami Beach Cultural Presenters
Recommended FY
21/22 Funding
FILM
Center for the Advancement of.Jewish Education (CAJE)
$17,600
Inffinito Art .& Cultural Foundation, Inc. (Brazilian Film Festival)
$16,600
Miami Gay and Lesbian Film Festival; Inc.
- '$17,400
Miami Short Film Festival
$8,200
SUBTOTAL
$59,800,
MULTI -DISCIPLINARY
Edge Zones
$16,800
FUNDARTE,Inc. '-
$17,400
Miami Light Project -
- $8,600
National Foundation for the Advancement in the.Arts, Inc. (Young Arts)
$17,600
Yidd!shkayt Initiative, Inc.
$16,000
SUBTOTAL
$76,400
THEATER
Fantasy Theater Factory
$18,000
SUBTOTAL
$18,000
VISUAL ARTS
Bas Fisher Invitational, Inc:
$18,000
SUBTOTAL ' '
' " $18,000
OPERA
Florida Grand Opera
- $17,200
SUBTOTAL - '-
$17,200
DANCE
Ballet Flamenco La Rosa, Inc. - -
$16,200
Cuban Classical Ballet of Miami Corp.
$16,600
Miami Hispanic Ballet Corp.
- $16,800
Peter London Global Dance Company, Inc. -
$16,600
Siempre Flamenco, Inc.
$16,200
The Dance NOW! Ensemble, Inc.
$17,0006
SUBTOTAL
$99,400
MUSIC
Community Arts and Culture, Inc.
$16,200
Great Miami Youth Symphony of Dade County
$1,260
Miami Chamber Music Society - - - - - - -
- $17,400.
Miami. Children's Chorus, Inc.
$10,560
Miami Gay Men's Chorus - -
$3,045
Miami Music Project
$17;800
Miami Symphony Orchestra.
$16;600
Nu Deco Ensemble, Inc.
.$18,200
Orchestra Miami
$16,600
Power -Access, Inc. (South Beach Jazz Festival)
$17,200
Seraphic Fire
$17,000
South Beach Chamber Ensemble, Inc.'
$12,900
Young Musicians Unite
$17;600
SUBTOTAL
$182,365
SUBTOTAL (Cultural Presenters)
$471,165
TOTAL (Cultural Anchors and Cultural Presenters)
- $818,085
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
ADMINISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority (MBVCA) was created and exists pursuant to Chapter
67-930 of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City
of Miami Beach (CMB).
According to Sec. 102-25.1, the MBVCA is to take "all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional
programs, the recommendations and development of tourist attractions and facilities within the city, and
to carry out programs of information, special events, convention sales and marketing, advertising
designed to attract tourists, visitors and other interested persons." The MBVCA also has the duty of
making all necessary rules and. regulations for the efficient operations of the authority.
The MBVCA is a seven -member authority. Each member is appointed by the City of Miami Beach
Commission, with the goal of encouraging, developing and promoting the image of Miami Beach locally,
nationally and internationally as a vibrant community and tourist destination. To this end, the MBVCA
strategically focuses its funding investments in a balanced manner, fostering outstanding, existing
programs, stimulating new activities, and encouraging partnerships. The MBVCA is committed to a careful,
long-term plan for. allocation of resources to build the uniqueness of Miami Beach as one of the world's
greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually
based on 5% of the 2% Resort Tax, less 4% for administrative allowance. On an annual basis the MBVCA
must provide the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252,
before October 15t
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism,
economic issues or storms. In 2008, revenue collections came in $48,000 under the estimated projection,
and in 2001 the revenue collection was down approximately $300,000 from projection. When and if there
are unallocated funds remaining at the end of the budget year, those funds are either rolled over and
allocated in the next budget year, or retained in MBVCA accounts for future reserves, endowment
funding; to address any funding reductions in future years. In 2001, by statute, the MBVCA began
investing -in the creation of an endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with
sufficient reserves to cover one,year of funding; which it does'. Reserves are maintained to pay grant
recipients (contracted) for the previous program funding cycle, and to ensure that sufficient funds can be
invested to stimulate tourism in the.future. The level of reserves was modified in 2011 in order to
maximize the value and impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required.by Sec. 102-281.
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
FY 2020/2021 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAP)
The. MBVCA: Tourism Advancement Program (TAP) was. established to promote Miami. Beach as a
sophisticated tourist destination by increasing the number of visitors; through the enhancement of
visitors' experiences; through .the allocation of funds granted to events or programs that bring visitors to
the CMB and strengthen the CMB brand. In fiscal year 2020/2021, the MBVCA funded the TAP in seven
categories, including: Development Opportunities, Film Incentive, Major One Time Special. Event, Special
Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships.
A total of $686,625 was awarded in FY 2020/2021, compared to $804,000 in FY 2019/2020. Due to the
COVID-19 global pandemic, the events scheduled between March 2020 and March 2021 were cancelled
or postponed; therefore, decreasing the grants the MBVCA normally awards.
Grants funded in partnership with the CMB are critical, branded tourism -related programs, such as the
Food Network& Cooking Channel South Beach Wine + Food Festival and UNTITLED, Art in Miami. Beach;
both examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA;
events that could easily be recruited by other destinations.
FY 2021/2022 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses its funding to maximize tourism and brand; to improve Miami Beach by
focusing on -events and projects that generate significant publicity; strengthen brand and increase tourism
(generating critical resort taxes for Miami Beach). The Board pays significant attention to marquee
events.
Review process.-
For
rocess:For over a decade, the. MBVCA has used a multi-level review process for its grant program and the process
is reviewed annually..The process includes a mandatory pre -proposal staff conference to discuss MBVCA
policies, procedures,.and the TAP. During the meeting, MBVCA administration advises each potential .
applicant regarding the eligibility and appropriateness of the proposed project and determines the grant
category best suited to the potential applicant. Once it is determined that the project is eligible, the
MBVCA administration provides further detail, including required attachments, relevant meeting dates,
deadlines, and access to the online Application Portal. The applicant is provided with an overview of the
application submission process. All applications are submitted through the online Application Portal in a
multi -step format. All grant formats and policies are available on the MBVCA website. By Florida law, all
MBVCA meetings are advertised and open to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and
effectiveness. In FY 2012/2013, the MBVCA implemented changes to its funding caps and declining scale.
The new declining;scale and funding caps allowed the MBVCA to diversify their funding into other areas
and initiatives as requested by the City Administration and/or the Board. In FY 2020/2021 the MBVCA
voted to revise the Major One Time. Special Event and Special Events Recurring minimum criteria by
reducing the.hotel requirement from 275 hotel room nights to 200 hotel room nights, while maintaining
the media impressions and, viewership minimum requirements at 1,000,000 each. The Special Projects
and Special Projects Recurring hotel room night requirements were reduced from 1,500 hotel room nights
to1,000 hotel room nights; with the media impressions reduced. from 150,000,000 to 100,000,000 and
the viewership requirement reduced from 15,000,000 to 10,000,000. In addition, the Board continued to
.allow for the submission of,hotel agreements in place of fully.executed hotel contracts, to meet the hotel
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
requirement, as Fong as they were entered into by the Applicant Organization. This allowed for groups to
assume less risk when entering agreements and to encourage new events to apply.
The Board also continued to allow- applicants to submit their reviews and/or audits using Generally
Accepted Accounting Principles (GAAP), as well as, prepared in accordance with Statements on Standards
for Accounting and Review: Services promulgated by the Accounting and Review_Services Committee of
the AICPA, for tax basis financial.statements.
The grant criteria guidelines were reviewed for clarity and accuracy, requiring fully executed agreements
and contracts to be submitted prior to proceeding with the next step in the application process. The
application requires hotel room block agreements and/or blocks; fully executed media contracts or
confirmed and generated media impressions, and/or broadcast/cable/TV contracts, in order to proceed
with the grant submission. The criteria must be confirmed before and after funding is awarded and grant
applicants must meet two of the three criteria in place -for each of the MBVCA grant categories. MBVCA
grants are paid upon performance; therefore, grantees are required to provide post -performance reports
in the form of reservation or pick-up reports from Miami Beach hotels; impressions reports garnered from
the organization's PR Firm, or accompanied by third party confirmation from a media'monitoring/press
clipping service such as:Burrellesl_uce to prove media impressions, and/or a broadcast post -performance
report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands (000) from
Nielsen, Over The Top (OTT), or Comscore/Rentrak for viewership.
The MBVCA guidelines and application process place emphasis on defining and measuring the economic
impact of each event, as well as, considering the impact and value of marketing, publicity, and television
origination/viewership. Questions concerningthe economic impact of the program, including requiring an
explanation .of various aspects, of the marketing. plan, and how the numbers of hotel room nights are
calculated and where they are contracted, are also required as part of the application. Standardized recap
sheets and point systems have been developed to give each applicant:a score that rates potential success.
In 2020/2021, specific point systems were developed and implemented for each of the grant categories.
The redesign allowed for abetter alignment with the minimum requirements in place within each grant
category, focusing the scoring on the 3 grant criteria in place, of which an applicant must meet two.
Using this tool, the MBVCA is better equipped to evaluate the applicant's long-term commitment to the
community; commitment to brand enhancement; value to tourism, and overall economic. impact. The
MBVCA Board then votes on each specific and individual grant, and evaluates the grant request, funds
.available, and possible extenuating circumstances. after a. formal presentation is. made by the grant
applicant to the Board. A question -and -answer period follow, with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a -current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to.recruit corporate and private sponsorship and therefore, not solely rely
on MBVCA funds as a means of sustaining the event year after year. The award category establishes
funding. caps for recurring events, funding that can be reduced based on the maximum request for the
specific grant category. Below is the -current scale, implemented in FY 2012/2013, -and applicable to both
non- and for-profit agencies. The declining scale will remain in place for FY 2021/2022.
3
*:I:I11111d�
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
Year 1
Initial Grant Award
Year 2
No more than 80% of Eligible Request
Year 3
No more than 70% of Eligible Request
Year 4
No more than 60% of Eligible Request
Year 5
New Cycle Begins
CATEGORIES:
TAP funds are currently awarded in seven categories, including: Development Opportunities, Film
Incentive, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects
Recurring, and Tourism Partnerships. The MBVCA has developed pre -eligibility criteria for grants within
these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Category
Contracted Hotel
Room Nights
Contracted Media
Impressions
Contracted Television and/or Cable
Broadcast
Development
Opportunities
70
200,000
500,000
Film Incentive*
200
N/A
N/A
Major One Time Special
Event
200
1,000,000
1,000,000
Special Events Recurring
200
1,000,000
1,000,000
Special Projects
1,000
100,000,000
10,000,000
Special Projects Recurring
1,000
100,000,000
10,000,000
Tourism Partnerships
175
500,000
5,000 (visitors/attendees/participants)
* Specific requirements are in place for the Film Incentive Grant Program.
Budget
Budget (TAP) FY202112022:
The MBVCA has budgeted $1,668,000 for FY 2021/2022 for its Tourism Advancement Program which
reflects 53% of the total budget. This grant funding reflects an increase of $469,100 from FY
2020/2021. This increase is due to the return of many events that were cancelled or postponed due to
the global pandemic during FY 2019/2020 and FY 2020/2021.
The Tourism Partnerships category is budgeted at $90,000, reflecting 3% of the total budget for
2021/2022. The category currently includes applicants at the maximum request cap of $30,000.
Three applications are anticipated to be received.
The Major One Time Special Event category, representing 7% of the total budget, is budgeted at
$225,000 for 2021/2022. The MBVCA expects four to five new events to apply at a_ maximum
request of $45,000 each. The MBVCA works tirelessly to stimulate and recruit new events and is
willing and prepared to fund valuable tourism and brand related events. In fact, the MBVCA works
with all partners, city leadership and media to solicit appropriate new projects. New applicants
are expected to include the Slamdance Film Festival, North Beach Music Festival, and two to three
additional projects.
4
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
• The Special Events Recurring category, reflecting 14% of the total budget, has been calculated at
$456,000 for FY 2021/2022 based on the established declining scale and the number of applicants
anticipated to return.
• The Special Projects category is budgeted at $180,000 with two applicants expected at the
maximum request of $90,000 representing 6% of the total budget.
• The Special Projects Recurring category is budgeted at $527,000 and represents 17% of the total
budget. Anticipated applicants include Art Basel Miami Beach; the Orange Bowl Marketing
Campaign; the Food Network & Cooking Channel South Beach Wine+ Food Festival; Paraiso Swim
Fashion Miami Beach; and the Miami International Boat Show. These events, recruited and
sustained by the MBVCA, are all marquee events and annually fill the City's hotel rooms.
• The Film Incentive category is budgeted at $100,000 for FY 2021/2022 representing 3% of the
budget.
• The Development Opportunities category is budgeted at $90,000 for FY 2021/2022, representing
3% of the budget; in anticipation of 2 applicants at the maximum request of $30,000 each.
Partnerships
Tourism Enrichment and has been budgeted at $130,000 for FY 2021/2022, representing 4% of the
budget. This will allow for partnerships with the Miami Beach Cultural Arts Council, for the No Vacancy
and other institutions to generate and attract between 1- 3 citywide projects and initiatives that highlight
the entire destination.
Another project is the Miami Beach Visual Memoirs Project that was launched in 2011/2012 to record,
catalogue and warehouse personal and eyewitness accounts of the history of the City of Miami Beach.
The deliverables included a recorded detailed history of Miami Beach through personal interviews,
creating collateral materials about the history of Miami Beach and identifying comprehensive exhibit
concepts that can be implemented to execute a comprehensive visual memoir library and promotional
campaign.
The Miami Design Preservation League (MDPL) in partnership with Close -Up Productions has conducted
a total of 137 interviews to date. In previous years, components have included an exhibit that was open
to the public daily and free of charge, initially from mid-October through late November 2012, re -opening
during Art Deco Weekend 2013. The documentary played on a loop in the lecture hall portion of the Art
Deco Welcome Center. An educational component was also developed that included a video and teacher
guide for Miami Beach Middle Schools and used as a model for other educational videos to be used with
Elementary and High School students. Videos were prepared for archival as part of a statewide university
consortium. A digital promotional portal showcasing the video archive with links highlighting other Miami
Beach historical resources and housed at institutions in Miami Beach and Miami Dade County, were also
developed. The "Windows on Miami Beach" portal generated local interest and support through school
contests and online displays created by students and portal partners; daily and weekly calendars of
partners' events; social media linkages that drove people to the new website and its resources; easier
access to the interviews, educational videos and curricula produced by the Visual Memoirs Project;
patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a tourist
destination through historic and artistic connections.
5
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
Additionally, the project developed a video on Barbara Baer Capitman, "Barbara's Crusade", that
premiered during Art Deco 2017. The project's website, miamibeachvisualmemoirs. com, was rebuilt for
new and readily expandable internet access. The project stored archives through FIU's Digital Archive and
continued to expand full-length interviews in an effort to stimulate interest in Miami Beach's history and
historic venues. The social media exposure attracted nearly 500 followers on the project's Facebook page.
The ON-MiamiBeach.com Portal added a separate "Learning and Teaching" section that included links to
current videos and mini co-curations and videos about Miami Beach by the portal partners and students.
The Project has continued to enhance its community and visitor awareness of the Portal through partner
organizations' cross -promotional efforts and increased social media integration. New interviews continue
to take place; thereby, augmenting the existing database. In addition, an architectural discussion was
mounted at the Wolfsonian Museum during Art Deco Weekend 2018 that included leading architects
discussing preservation architecture and the combining of styles within the expansion on Miami Beach.
The Project has also continued to expand its distribution on cable, social media, digital libraries, and their
linked websites. A YouTube channel has been launched featuring additional interviews conducted
throughout FY 2018/2019. In addition, a total of 6 segments were produced using video material culled
from the Visual Memoirs archive, along with an additional 10 interviews.
In FY 2019/2020, the Project's mission was to continue to add interviews with interesting people and also
enter an intensive phase of promoting the archive and video mini features to an even wider range of
tourists, documentary makers, journalists, scholars and history buffs. The organizers continued to explore
strategic partnerships with other institutions with a shared interest in Miami Beach history, such as a
partnership with Florida International University's Digital Library. This resulted in a link with the National
Digital Public Library, where usage of the archived material has increased dramatically in the past year.
In addition, a program for students to produce videos incorporating interviews from the Miami Beach
Visual Memoirs (MBVM) archive was created. After several in -school presentations, the program was put
on hold due to COVID-19 precautions; however, the instructor plans to make the program part of her
ongoing curriculum, with plans to introduce the program on the college level in the fall of 2021. In
addition, the extensive library of edited videos was used as part of the live promotional video streaming
for Art Deco Weekend by the City of Miami Beach, in addition to their existing promotional
outlets. Additional interviews were also held.
In 2020/2021, the program's emphasis was on the development of 6 news -style videos featuring the
people and events that have been part of the fabric and history of Miami Beach. They included character
profiles of interesting people who have been influential in some aspect of the Beach's culture. Key places
on Miami Beach, such as Lincoln Road Mall, South Beach and the impact of the Giovanni Versace murder,
and the "Minto" phenomenon, were highlighted. These virtual tours were accentuated historic events
and figures into the fabric of the Beach today. The news features included 3 - 5 -minute reports that
archived resources to produce informative stories on themes relevant to Miami Beach. An additional 6
interviews with persons involved in City development and events important to Miami Beach, were also
conducted. The MBVCA expects to partner with the Miami Beach Visual Memoirs Project once again in
FY 2021/2022.
!•j
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
In FY 2020/2021, the MBVCA partnered with the City of Miami Beach to assist with the funding of the No
Vacancy, Miami Beach project that was scheduled to take place May 7 — 17, 2020. The project is a
contemporary art experience that celebrates artists, provokes critical discourse, and invites the public to
experience Miami Beach's famed hotels as destination art spaces by turning hotels into temporary cultural
institutions. The art was to have been exhibited throughout ten (10) hotels in Miami Beach - lobbies,
restaurants, lounges, patio areas, rooms, balconies, and swimming pools were available to serve as the
canvas. Due to the pandemic, the project was postponed and took place December 2 - 12, 2020. During
its inaugural year, the project hosted 10 artists in 10 Miami Beach hotels. It is estimated that at least
10,000 persons experienced at least one of the art projects in person, throughout its 10 -day activation.
The 10 selected artists included Coral Morphologic, Miami, FL.; Diecast, Philadelphia, PA; Scenocosme,
Rhone-Alpes, France; Anna Kell, Lewisburg, PA; Karelle Levy, Miami Beach, FL; Jillian Mayer, Miami, FL;
Kerry Phillips, Miami, FL; Birgit Rathsmann, Brooklyn, NY; Sterling Rook, Miami, FL; Federico Uribe, Bogota,
Colombia & Miami, FL. The participating hotels included the Avalon Hotel, The Betsy Hotel South Beach;
Catalina Hotel & Beach Club; Hotel Croydon; Hyatt Centric; Kimpton Palomar; Lennox Miami Beach;
Plymouth Hotel; Riviera South Beach, and The Confidante.
No Vacancy, Miami Beach is committed to providing art experiences that are accessible to everyone, free
and open to the public as well as reinventing Cultural Tourism on Miami Beach.
In FY 2021/2022, the MBVCA expects to once again partner with the City to assist with the promotion and
expansion of No Vacancy, Miami Beach.
Initiatives
The MBVCA expects to support new initiatives in FY 2021/2022. Strategic plans, goals and initiatives are
developed through consultation; the result of ongoing communications with the Mayor, Commission, and
City Administration.
Public Relations Initiative
In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012.
The MBVCA selected Hill & Knowlton/SAMCOR (H+K) to support the MBVCA efforts by continuing to
increase brand awareness through strategic media outreach to consumer and travel trades, major event
recruitment, and business and corporate communications programs. There is an allotment of $250,000,
representing 8% of the total budget, towards this effort.
The current contract with H+K runs through September 30, 2021, in FY 2020/2021. Objectives include
comprehensive destination marketing and communications consulting services to continue to expand
public relations and marketing; an increase to the overall social media footprint through all social media
handles, both MBVCA and Experience Miami Beach; and marketing of Miami Beach to international and
national visitors, complimenting the efforts of the GMCVB. H+K has an extensive presence in the US and
internationally. The agency's ability to network and leverage its global relationships is crucial to the
growth ofthe'Miami Beach' brand.
H+K created and distributed a total of 15 press releases and pitches during their first year as agency of
record, garnering 3,416,581,560 media impressions and 12 press releases during their second year,
generating 3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media
7
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
impressions through the issuance of 12 press releases and a Harris Poll Survey that was conducted to
determine why people visit Miami Beach. During their fourth year, H+K developed and released a total of
12 press releases and 1 pitch, generating a total of 1,492,734,059 media impressions, valued at
$15,615,214.75. During its fifth year H+K wrote and released 12 press releases, generating 1,410,465,887
media impressions, valued at $15,638,438.52. During its sixth year, a total of 15 press releases were
written and distributed, generating 1,272,729,422 impressions valued at $14,353,222.76. During their
seventh year, a total of 15 press releases and 1 Audio News Release (ANR) were distributed generating
1,302,477,118 impressions valued at $1,583,728.46. During their eighth year, a total of 13 press releases
were distributed, generating a total of 1,042,610,221 impressions with a value of $1,041,811.24. In their
ninth year in working with the MBVCA, H+K released a total of 9 press releases to date, generating a total
of 1,037,774,810 media impressions, with a value of $1,125,659,124.31. In addition, H+K worked with the
MBVCA, in collaboration with the GMCVB and the City of Miami Beach, to develop specific marketing
campaigns to ensure the development and delivery of a cohesive message to lure tourists back to Miami
Beach.
In FY 2021/2022, the PR contract will go out to bid via an RFP process. A cohesive scope of services has
been developed in conjunction with the GMCVB, to avoid duplicity of efforts and deliver a united message
that Miami Beach is open and welcoming back its visitors, post -pandemic.
Destination Marketing
The Destination Marketing allocation reflects 13% of the total budget for FY 2021/2022. This allocation
provides for the additional placement of stories and press releases on the PR Newswire as well as the
continuation of our Blogger Program, FAM trips, online sweepstakes to promote increased activity on our
social media channels, as well as ticket giveaway promotions/sweepstakes from MBVCA-funded events.
Projects will include the continuation of the Forbes Travel Guide Online Hospitality Training, offered free
of charge to Miami Beach -based employees. The online training allows for a larger number of employees
to be trained virtually and according to their role within the organization through the availability of specific
Learning Paths. The MBVCA's partnership with Forbes Travel Guide will also include online "live" webinars
that were incorporated during the pandemic when live trainings could not be conducted. Due to their
popularity, they will again be offered during the upcoming fiscal year, for both Frontline and Leadership
level employees, and available to all hospitality employees.
App Marketing
The MBVCA wishes to continue to provide visitors with timely and relevant information about the City of
Miami Beach; its public and private attractions, services, hotels, businesses, and events in order to
enhance visitors' (and residents') experiences. Visitors to Miami Beach - all visitors worldwide — are
increasingly using technology to navigate cities or make decisions about leisure experiences, dining,
parking, entertainment, and travel in general. Worldwide, technology is king. Many visitors already use
the free Miami Beach Wi-Fi service, CMBWiFi, to access the information they need at select public
locations around town.
Since its latest version release, the newly renamed Experience Miami Beach (EMB) App, formerly the
Miami Beach Information (MBI) App, has added new and exciting features for the end-user that include a
side -swipe feature; listing the information in an A -Z format; the addition of new categories that included
Shopping, Nightlife, Art & Culture, and Restaurants, and the creation of the "My Miami Beach" section
M.
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
where users can add events, photos, and itineraries as they navigate the App. The App also features a
"Deals" section that has special promotional rates or offers developed by MBVCA grantees that can be
cross -promoted through MBVCA grantees and social media pages such as Facebook, Twitter, and
Instagram. The App has now been downloaded nearly 16,027 times (as of July 2020), across the Android
and iOS platforms. Approximately half of all downloads come from European users seeking to learn about
Miami Beach.
During FY 2020/2021, the App's name was changed to Experience Miami Beach, from Miami Beach
Information, to be better aligned with the MBVCA's social media accounts. In addition, the App was
promoted through partnerships with the MBVCA grantees, featuring various events and upcoming
grantee events.
In 2021/2022, the MBVCA will continue to promote the App through social media; the MBVCA website,
and grantee partnerships. Deals, promotions, and special notices will be posted and promoted through
the App as well.
IT Development
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation
with area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis.
The MBVCA released an RFP in January 2012 and awarded a one-year contract to Just Program LLC dba
Solodev on May 22, 2012. The purpose of the RFP was to develop a Miami Beach -focused web -based
digital content management system (CMS) and modifiable database to support third party mobile
applications via an application programming interface (API).
Currently, the API is fully functional with 253 different categories of businesses, each averaging 90
different services and amenities. Web and App developers can use these attributes to create new and
exciting experiences for their end-users.
In FY 2020/2021, the API upgrades included the updating of various sections within the business
categories. They also included adding whether a restaurant/bar/nightclub's event space is considered
small, medium, or large; the changing of celebrity chef to executive chef, expanding the Cuisine type,
adding services, and what the restaurant is "good for" within the restaurant category; adding services and
amenities to the Bars category; changing form fields and services within the Nightclub category; adding
"Dorm Style" to the type of hotel room within the hotel category, as well as, adding property and room
amenities; adding additional services to the Beauty Parlors category, and adding Health & Safety Measures
throughout all of the business categories.
In 2021/2022, $0 has been allocated towards IT development and marketing of the API/App. The MBVCA
will continue to work with City personnel to ensure the business information within the API is the most
up to date.
N
EXHIBIT F
MBVCA FY 2021/2022 COMMISSION MEMO AND BUDGET
Research and Development
The MBVCA will develop a strategic list of major events worldwide as the result of ongoing
communications and consulting with all partners. We expect to investigative some of these events with
the goal of the development of a new major event for the destination. They will continue to work with
their PR firm of record, to compile a list of major events that could be attracted to the destination. The
MBVCA will also continue to work with local partners. A total of $3,000 has been allotted for Research
and Development.
Projected Cash Flow Reserve
The MBVCA has budgeted $2,000 of the total budget, for cash flow reserve in FY 2021/2022. The City of
Miami Beach allots resort tax payments to the MBVCA a month after its collection; therefore, as a fiscal
responsibility, the MBVCA has built in a projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at $457,000 for FY 2021/2022. This figure
represents 15% of the total budget. The overhead allocation is budgeted at $160,000 which reflects 5%
of the overall budget. The increase from FY 2020/2021 is attributed to a fully open office, post pandemic,
along with a 1% COLA increase for all employees. The total administration and overhead are 20% of the
total budget.
Reserves
A total of $700,000 is being transferred from reserves to supplement the FY 2021/2022 budget
Conclusion
During their July 21, 2021 meeting, the MBVCA Board recommended the Mayor and City Commission
adopt the MBVCA Budget for FY 2021/2022 in the amount of $3,145,000, as reflected in Exhibit A.
om
EXHIBIT F
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY
FY 2021/2022
% OF
APPROVED PROPOSED PROPOSED
FY 2020.2021 FY 2021.2022 VARIANCE FY 2021.2022
BUDGET
REVENUES
Unrestricted
Rollover
$ 0
$ 0
$ 0
Reserves
$ 1,500,000
$ 700,000
$ (800,000)
22%
Projected Resort Tax
$ 1,075,000
$ 2,445,000
$ 1,370,000
78%
$ 3,145,000
$ 570,000
100%
TOTAL REVENUES
$ 2,575,000
EXPENDITURES
Administration & Benefits
$ 432,000
$ 457,000
$ 25,000
15%
Operating Expenses
$ 150,000
$ 160,000
$ 10,000
5%
Capital
$ 0
0%
Total Administration
$ 582,000
$ 617,000
$ 35,000
20%
GRANTS - Tourism Advancement Program
Tourism Partnerships
$ 81,000
$ 90,000
$ 9,000
3%
Major One Time Special Event
$ 180,000
$ 225,000
$ 45,000
7%
Special Events Recurring
$ 500,400
$ 456,000
$ (44,400)
14%
Special Projects
$ 72,000
$ 180,000
$ 108,000
6%
Special Projects Recurring
$ 229,500
$ 527,000
$ 297,500
17%
Film Incentive
$ 100,000
$ 100,000
$ 0
3%
Development Opportunities .
$ 36,000
$ 90,000
$ 54,000
3%
$ 1,668,000
$ 469,100
53%
Total Tourism Adv. Program
$ 1,198,900
PARTNERSHIPS
Tourism Enrichment
$ 105,000
$ 130,000
$ 25,000
4%
Total
$ 105,000
$ 130,000
$ 25,000
4%
MARKETING/PR/TECH N O LOGY
Marketing/Communications and PR
$ 250,000
$ 250,000
$ 0
8%
Destination Marketing
$ 387,100
$ 400,000
$ 12,900
13%
APP Marketing
$ 0
$ 0
$ 0
0%
IT Development
$ 0
$ 0
$ 0
0%
Total
$ 637,100
$ 650,000
$ 12,900
21%
OTHER
Initiatives
$ 50,000
$ 75,000
$ 25,000
2%
R&D
$ 0
$ 3,000
$ 3,000
0%
Projected Cash Flow Reserve
$ 2,000
$ 2,000
$ 0
0%
$ 80,000
$ 28,000
3%
Total Other
$ 52,000
TOTAL
$ 2,575,000
$ 3,145,000
$ 570,000
100%
Resolutions - R7 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 17, 2021
5:01 p.m. First Reading Public Hearing
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE BUDGETS
FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES,
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2022 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON THURSDAY, SEPTEMBER 30, 2021, AT 5:01 P.M.
RECOMMENDATION
See attached Memorandum.
SUPPORTING SURVEY DATA
N/A
Applicable Area
Citywide
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-147
Yes
Does this item utilize G.O.
Bond Funds?
No
Strategic Connection
Organizational I nnovation - Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
❑ Memo - FY 2022 Operating Budgets
D Resolution
Page 952 of 1657
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 17, 2021
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA. AD VALOREM TAXES,
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR
FISCAL YEAR 2022 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON THURSDAY, SEPTEMBER 30, 2021, AT 5:01 P.M.
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes the tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes,
Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2022.
PROCEDURE
As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida
Statutes, specifies the manner in which budgets are adopted. First, the tentative millage rate for
both the general operating and debt service is adopted, then immediately thereafter, the tentative
budgets by fund are adopted. The attached Resolution adopting the tentative budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special
Revenue Funds for FY 2022 is, therefore, presented to you at this time for adoption.
FINANCIAL IMPACT OF COVID-19
As a result of the COVID-19 pandemic, the City continues to experience adverse impacts to its
Resort Tax, Convention Center, General Fund, and to some extent, Parking revenues, as the City
is highly dependent on the tourism and hospitality industries. The FY 2022 budget includes
assumptions based on conservative estimates of improving economic conditions, as a result of a
gradual return to normal conditions with the expansion of the country's vaccination program.
Page 953 of 1657
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September 17, 2021
Page 2
At the June 4, 2021 Commission Budget Retreat, the Administration presented an update on the
FY 2022 Operating Budget based on the June 1, 2021 Estimated Taxable Values from the Miami -
Dade County Property Appraiser. The chart below summarizes the total projected gap between
the FY 2022 General Fund and Resort Tax Fund budgets, as presented at the FY 2022
Commission Budget Retreat on June 4, 2021.
AMERICAN RESCUE PLAN ACT FUNDS
The American Rescue Plan Act of 2021 (ARPA) is an emergency legislative package intended to
"fund vaccinations, provide direct relief to families bearing the brunt of the COVID-19 crisis, and
support struggling communities." The bill provides a total of $1.9 trillion to governments and other
entities such as hospitals, public schools, and universities to promote recovery from the COVID-
19 pandemic.
Signed into law by President Biden on March 11, 2021, the bill allocated $350 billion in fiscal
recovery funds to State, Local, Tribal, and Territorial (SLTT) Governments, of which $45.6 billion
was allocated for metropolitan cities, such as the City of Miami Beach, to:
• Respond to the COVID-19 public health emergency or its negative economic impacts
including (but not limited to): assistance to households, small businesses, and nonprofits,
or aid to impacted industries such as tourism, travel, and hospitality
• Provide premium pay to eligible State workers, or grants to eligible employers with
employees that perform essential work during the COVID-19 public health emergency
• Provide government services to compensate for the reduction in revenue in the community
due to the pandemic (budget shortfalls)
• Make necessary investments in water, sewer, or broadband infrastructure
The City is projected to receive an allocation of $23.6 million in one-time federal dollars from the
American Rescue Plan Act to address the projected revenue shortfalls attributed to COVID-19, of
which $11.8 million has been received to date. The Administration recommends that these one-
time funds be used to offset the projected $19.5 million gap attributed to the impact of COVID-19
on the City's revenues in the FY 2022 budget.
PROPERTY VALUES UPDATE
The FY 2022 General Fund budget based on the 2021 Estimated Taxable Values as of June 1,
2021 provided by the Miami -Dade Property Appraiser's Office reflected a property tax revenue
decrease of $448,000 for FY 2022, resulting in a preliminary net General Fund gap of $6.2 million,
as further detailed in the Letter to Commission (LTC# 230-2021) dated June 1, 2021 and
presented at the FY 2022 Commission Budget Retreat on June 4, 2021.
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September 17, 2021
Page 3
On July 1, 2021, the City received the 2021 Certified Taxable Values from the Miami -Dade County
Property Appraiser indicating that the overall taxable value for the City of Miami Beach increased
approximately $123.7 million, or 0.3%, from the 2020 Certified Taxable Values of $41.7 billion to
the 2021 Certified Taxable Values of $41.9 billion. Compared to the 2021 Estimated Taxable
Values as of June 1, 2021, the Certified Taxable Values as of July 1, 2021 provided by the Miami -
Dade County Property Appraiser increased $217.7 million, or 0.5%.
35.0% 30.3%
30.0%
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%
-5.0%
-10.0%
-15.0%
Overall Property Value Trend
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
More specifically, the values include a $91.9 million, or 0.2%, decrease in existing property values
and a $215.6 million increase in new construction values.
30.0% 25.8%
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%
-5.0%
-10.0%
-15.0%
-20.0%
Existing Property Value Trend
-14.8%
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Page 955 of 1657
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September 17, 2021
Page 4
C
0
m
$1.8
New Construction Trend
$1.2
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
The FY 2022 General Fund budget based on the 2021 Estimated Taxable Values as of June 1,
2021 provided by the Miami -Dade Property Appraiser's Office reflected a property tax revenue
decrease of $448,000, or 0.2%, from the 2020 Certified Taxable Values provided by the Miami
Dade County Property Appraiser's Office as of July 1, 2020. The FY 2022 General Fund budget
based on the 2021 Certified Taxable Values provided by the Miami -Dade County Property
Appraiser's Office as of July 1, 2021 reflected an increase in values of $217.7 million, or 0.5%,
compared to the 2021 Estimated Taxable Values provided by the Miami -Dade County Property
Appraiser's Office as of June 1, 2021, for an overall increase in citywide General Fund property
tax revenues of $2.3 million. Of this increase, approximately $1.2 million was due to the increase
in property values.
In addition, the preliminary property tax revenue projections as of June 1, 2021 assumed property
values within the City Center RDA would decrease by approximately 0.2% over the certified July
1, 2020 values based on historical trends. Based on the certified July 1, 2021 values provided by
the Miami -Dade County Property though, property values within the City Center Redevelopment
Agency (RDA) actually decreased by approximately $226.5 million, or 3.7%, from the certified
July 1, 2020 values. This reduction in the RDA property values resulted in a $1.1 million increase
in citywide General Fund property tax revenues over the preliminary property tax revenues
projected as of June 1, 2021.
Page 956 of 1657
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September 17, 2021
Page 5
Increase in Property Tax Revenues from June 1st based onI 1,184,000
Receipt of July 1st Certified Taxable Values
Increase in Property Tax Revenues from June 15' based onI 1,108,000
Receipt of City Center RDA Property Values
Total Increase in Property Tax Revenue Projection $2,292,000
(from Estimated June 1"t to Certified July 15t Values)
Based on the increase in the 2021 Certified Taxable Values as of July 1, 2021 over the 2021
Estimated Taxable Values as of June 1, 2021 provided by the Miami -Dade County Property
Appraiser and the increase in General Fund property tax revenues resulting from the actual
decrease in the City Center RDA property values, General Fund property tax revenues increased
by approximately $2.3 million resulting in a decrease in the preliminary net General Fund gap
without the impact of COVID-19 on revenues from $6.2 million to $3.9 million. The additional Qap
attributed to the impact of COVID-19 on revenues for FY 2022 remained at $19.5 million.
GENERAL FUND
The General Fund is the primary source of funding for many City services. Revenues are derived
from ad valorem property taxes, franchise and utility taxes, business license and permit fees,
revenue sharing from various statewide taxes, user fees for services, fines, rents and concession
fees, and interest income. Additionally, intergovernmental revenues from Miami -Dade County and
Resort Tax contribute funding for tourist -related activities provided by General Fund departments.
Page 957 of 1657
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September 17, 2021
Page 6
At the June 18, 2021 Finance and Economic Resiliency Committee (FERC) 1st Budget Briefing,
the Mayor and City Commission were briefed regarding the FY 2022 General Fund budget,
including the projected impact of COVID-19 on the City's revenues. The preliminary budget
represents the cost of providing the same level of services as in the prior year and serves as the
baseline of funding for the annual budget development process.
Based on the 2021 Certified Taxable Values provided by the Miami -Dade County Property
Appraiser's Office as of July 1, 2021, citywide values increased approximately $123.7 million, or
0.3%, over the 2020 Certified Taxable Values. Property taxes comprise approximately 56.5% of
total FY 2022 General Fund revenues and are a key driver of the proposed revenues.
At the July 16th and 23rd FERC meetings, the Administration identified a combination of revenue
and expenditure refinements, as well as revenue enhancements to close the projected Non-
COVID-19 and COVID-19 General Fund gaps, as well as expenditure enhancements. These
recommendations, if approved by the Committee, would have resulted in a proposed unallocated
General Fund surplus of $94,000.
Surplus/(Gap) based on July 11"Values
($3,930,000)
($19,581,000)
American Rescue Plan Act (ARPA) Funds
19,581,000
Revenue Refinements
4,420,000
Expenditure Refinements
997,000
Recommended Recurring Expenditure
(689,000)
Enhancements
Recommended One -Time Expenditure
(780,000)
Enhancements
Recommended Revenue Enhancements
76,000
Net
$94,000
$0
The Committee accepted the Administration's recommendations summarized above and made
recommendations on additional expenditure enhancements.
Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2022 budget based on the
recommendations from the FERC Budget Briefings and refinements to recommended
enhancements. These adjustments are summarized and further detailed below.
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September 17, 2021
Page 7
American Rescue Plan Act (ARPA) Funds — $4.019,000
The City is projected to receive a total allocation of approximately $23.6 million in one-time
Federal dollars from the American Rescue Plan Act. The preliminary FY 2022 budget as of the
July 231d FERC meeting included the use of $19.5 million of these funds to offset the gap
attributed to the impact of COVID-19 on the City's revenues in the FY 2022 budget. Over the
summer, the City received guidance that the ARPA funds will need to be obligated before
providing quarterly project and expenditure reports to the Federal government on the use of
these dollars. Since the remaining $11.8 million is expected to be received during FY 2022,
the Administration recommends appropriating the entire $23.6 million in the FY 2022 budget,
which will allow for the efficient reporting of the use of these funds for government services to
the extent of the reduction in revenue experienced due to the COVID-19 public health
emergency. This increase in projected revenue would be offset by an increase in the Citywide
Contingency (as noted below), to allow for unexpected expenditures resulting from the
uncertainties surrounding COVID-19.
Revenue Refinements — $1,409,000
• Finalization of FY 2022 General Fund Administrative Fees — $621,000
• Elimination of the City's Subsidy to Normandy Shores based on July 23, 2021 FERC
Recommendation — $83,000
• Decrease in Enterprise Fund Rent to General Fund for Space Occupied in City Hall
Campus (attributed to Building vacating 3rd floor space in City Hall) — ($235,000)
• Use of General Fund Fund Balance/Reserves for "One -Time" Expenditure
Enhancements Recommended for FY 2022 (includes $900,000 for the Chambers
Renovation Project) — $940,000
Expenditure Refinements — ($5,372,000)
• Increase in Citywide Contingency (ARPA Funds) — ($4,019,000)
• One -Time Transfer to the Capital Pay -As -You -Go Fund (PayGo) for the
Recommended Commission Chambers Renovation Project — ($900,000)
• Increase in Citywide Operating Contingency — ($319,000)
• Finalization of FY 2022 Internal Service Department Allocations — ($79,000)
• Other Miscellaneous Expenditure Adjustments — ($55,000)
Page 959 of 1657
COVID-19
NON-COVID-19
FY 2022 Balancing Strategies
..
Surplus/(Gap) as of July 23, 2021 FERC
$94,000
$0
American Rescue Plan Act (ARPA) Funds
4,019,000
Revenue Refinements
1,409,000
Expenditure Refinements
(1,353,000)
(4,019,000)
Recommended Recurring Expenditure
(110,000)
Enhancements
Recommended One -Time Expenditure
(40,000)
Enhancements
Net
$0
$0
American Rescue Plan Act (ARPA) Funds — $4.019,000
The City is projected to receive a total allocation of approximately $23.6 million in one-time
Federal dollars from the American Rescue Plan Act. The preliminary FY 2022 budget as of the
July 231d FERC meeting included the use of $19.5 million of these funds to offset the gap
attributed to the impact of COVID-19 on the City's revenues in the FY 2022 budget. Over the
summer, the City received guidance that the ARPA funds will need to be obligated before
providing quarterly project and expenditure reports to the Federal government on the use of
these dollars. Since the remaining $11.8 million is expected to be received during FY 2022,
the Administration recommends appropriating the entire $23.6 million in the FY 2022 budget,
which will allow for the efficient reporting of the use of these funds for government services to
the extent of the reduction in revenue experienced due to the COVID-19 public health
emergency. This increase in projected revenue would be offset by an increase in the Citywide
Contingency (as noted below), to allow for unexpected expenditures resulting from the
uncertainties surrounding COVID-19.
Revenue Refinements — $1,409,000
• Finalization of FY 2022 General Fund Administrative Fees — $621,000
• Elimination of the City's Subsidy to Normandy Shores based on July 23, 2021 FERC
Recommendation — $83,000
• Decrease in Enterprise Fund Rent to General Fund for Space Occupied in City Hall
Campus (attributed to Building vacating 3rd floor space in City Hall) — ($235,000)
• Use of General Fund Fund Balance/Reserves for "One -Time" Expenditure
Enhancements Recommended for FY 2022 (includes $900,000 for the Chambers
Renovation Project) — $940,000
Expenditure Refinements — ($5,372,000)
• Increase in Citywide Contingency (ARPA Funds) — ($4,019,000)
• One -Time Transfer to the Capital Pay -As -You -Go Fund (PayGo) for the
Recommended Commission Chambers Renovation Project — ($900,000)
• Increase in Citywide Operating Contingency — ($319,000)
• Finalization of FY 2022 Internal Service Department Allocations — ($79,000)
• Other Miscellaneous Expenditure Adjustments — ($55,000)
Page 959 of 1657
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September 17, 2021
Page 8
Recurring Expenditure Enhancements — ($110,000)
• At the July 23, 2021 FERC meeting, the Committee recommended including a
placeholder for funding for the Camillus House Lazarus Project, or an equivalent
project, to address homelessness in the City. The Administration recommends using
these funds to support the Camillus House Lazarus Project — ($100,000)
• At the July 23, 2021 FERC meeting, the Committee recommended funding Dual
Enrollment Transcript Costs for Miami Beach students — ($10,000)
One -Time Expenditure Enhancements — ($40,000)
• At the July 23, 2021 FERC meeting, the Committee recommended funding the "Stop
the Bleed" Kits at All Miami Beach and Feeder Pattern Schools — ($40,000)
PROPOSED FY 2022 GENERAL FUND BUDGET
Based on the direction given at the various Budget Briefings during the summer and the budget
adjustments made over the summer recess, the Administration proposes the FY 2022 General
Fund budget as noted below, which, if approved, will result in a balanced budget.
Revenues
Expenditures
Surplus / (Gap)
353,575,000
353,575,000
$0
The charts below reflect the major revenue and expenditure categories of the Proposed FY 2022
General Fund budget.
FY 2022 GENERAL FUND REVENUES
Non Operating
Charges for Services Revenue
(incl. Golf Courses) Miscellaneous 4.0%
3.7% 4.0%
Intergovernmental __
Other Taxes 3.3'
6.Vc
f.3=_
Resort Tax
Contribution
7.0%
_Other Revenues
2.7% Use of General Fund
Reserves
0.9%
^—^ can Rescue
Mitt (ARPA)
=unds
6.7%
Page 960 of 1657
perty Tax
36.55.
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September 17, 2021
Page 9
FY 2022 GENERAL FUND EXPENDITURES
-Fire
27.1%
Tice
3%
Recommended One -Time Expenditure Enhancements — Attachment A — ($820,000)
As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for
capital expenditures or one-time expenditures and not to subsidize recurring personnel,
operational and maintenance costs. The additional General Fund enhancements below, which
are considered one-time in nature, are being recommended for funding utilizing General Fund
reserves for FY 2022.
License Plate Reader for Miami Beach Re -Entry Plan: ($210,000)
This request is to fund three mobile vehicle -mounted License Plate Readers (LPR) at an
estimated cost of $70,000 per unit (including the vehicles) for the proposed Miami Beach
re-entry plan to facilitate access for City residents across the MacArthur, Julia Tuttle, and
Venetian Causeways and other points of entry during high -impact periods as discussed
at the June 23, 2021 City Commission meeting.
Appraisals, Studies, Assessments, & Analysis: ($150,000)
The Economic Development Department anticipates negotiating public -private -
partnerships to include the development of City -owned properties, which will require the
City to appraise and assess all impacted properties, as well as various analysis and
studies to identify and evaluate the benefits of these partnerships for the City.
Pilot Program to Incentivize City Employees to Establish City Residency: ($150,000)
This request is to fund the implementation of a three-year pilot program to provide a $250
per month incentive for 50 Police Officers and/or Firefighters to live in the City.
Public Relations and Marketing: ($75,000)
This request is to enhance targeted public relations and marketing efforts to assist in the
attraction and relocation of at least three (3) financial services or technology firms to Miami
Beach since the City has now taken on a broader economic development role including
Page 961 of 1657
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September 17, 2021
Page 10
targeted business attraction and retention, working more closely with our public and
private sector partners, and developing an enhanced public relations and marketing
campaign.
ADA Compliance: ($70,000)
The City of Miami Beach must use all reasonable efforts to make all electronic documents
accessible with Web Content Accessibility Guidelines (WCAG). In discussions with the
Information Technology and Marketing and Communications Departments, the City
should extend these efforts to ensure all digital information (not only in documents) is also
accessible and compliant with WCAG. This request is to train City staff to ensure all
information shared digitally is created with accessibility in mind, and monitoring of the
progress is required to ensure the City/staff is qualified and able to continue to do it
independently in the future.
Citywide Store Front Covers: ($45,000)
The Economic Development Department recognizes the need to prevent the harmful
impacts caused by vacant storefront windows and doors on the ground floor of commercial
properties. On May 8, 2019, the Mayor and City Commission adopted Resolution 2019-
30810 approving the use of five artistic designs created by Design and Architect Senior
High students for storefront covers and prior funding for this program was designated by
area (North Beach, Middle Beach, and South Beach). This request will allocate funding to
properties in all areas of the City on a first-come, first -serve, basis going forward.
Commercial Lease Subsidy: ($40,000)
This request is to cultivate a carefully curated experience in the Art Deco Cultural District,
which will require commercial lease subsidies to attract or retain culturally oriented
businesses needed. This incentive would provide rent stabilization to new or existing
businesses that promote a positive, family -friendly, cultural experience for residents and
tourists.
CRA Planning Reports: ($40,000)
During the process of establishing the North Beach Community Redevelopment Agency
(CRA), some residents and stakeholders indicated an interest in expanding the proposed
CRA boundaries. In order to accomplish this, State Statute dictates that a Finding of
Necessity must be completed and accepted by the governing body. The Redevelopment
Plan would also need to be amended to increase the Redevelopment Area as stipulated
by the Finding of Necessity and subsequently be approved by the CRA Board, City
Commission, and Board of County Commissioners.
Implementation of Stop the Bleed Kits at Miami Beach and Feeder Pattern Schools:
($40,000)
This request is to fund the implementation of Stop the Bleed Kits at Biscayne Beach
Elementary, North Beach Elementary, Miami Beach South Pointe Elementary, Miami
Beach Feinberg Fisher K-8, Miami Beach Nautilus Middle School, and Treasure Island
Elementary.
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Page 11
Recommended Recurring Expenditure Enhancements — Attachment A — ($1,603,000)
Attachment A reflects a listing of all recurring FY 2022 expenditure enhancements with detailed
descriptions, of which those recommended for FY 2022, are also detailed below:
Additional Sworn Police Officer (2) Positions: ($336,000)
This request is for the addition of two sworn Police Officer positions, as recommended by
the Mayor and Commission at its June 23, 2021 meeting, contingent on approval by voter
referendum in November of the new proposed Smith & Wollensky lease. The lease
revenue is projected to increase by $340,000 in FY 2022, and incrementally ever year
thereafter until 2025, for a total projected increase of $1,142,000, which is the equivalent
of six Police Officers, should these additional funds be allocated for Police Officers.
Additional Lifeguard Towers and Staffing at 55th and 62nd Street: ($309,000)
This request is to enhance public safety on the City's beaches by adding two lifeguard
towers at 55th and 62nd Streets and staffing these towers with four additional Lifeguard
positions. This enhancement request would be funded through an additional transfer from
the Resort Tax Fund to the General Fund in FY 2022.
Pre -Kindergarten Program: ($250,000)
This request is to expand access to high quality PreK providers by providing up to $2,700
per school year to 92 eligible Miami Beach families to use with any PreK provider who has
partnered with the City. Continuation of this program, which was approved in FY 2021 as
a pilot, will attract new families to the City of Miami Beach and support the City's economic
development goals.
Addition of Park Rangers for 500-700 Alton Road Park: ($189,000)
With the 500-700 Alton Road Park coming online in the next few months, it is important to
prepare to have security coverage for this new facility. As a result, this request is to add
four part-time Park Ranger positions to provide coverage 15 hours/day, 7 days a week.
Job Incentive Creation Program: ($180,000)
This request is for the creation of a performance-based incentive known as the Job
Creation Incentive Program (JCIP). The purpose of the JCIP will be to strategically attract
companies and expand existing businesses within the City of Miami Beach while
increasing the number of quality, high -wage jobs, in the community.
Addition of Park Rangers and Janitorial Services at Polo Park: ($139,000)
Polo Park has funding for a sports lighting project that will expand the time of play at the
park. As a result, this request is to add two (2) part-time Park Ranger positions to provide
coverage in the evenings, as well as provide additional janitorial services to maintain the
school restrooms for park users in the evenings.
Homelessness in the City: ($100,000)
This request is to allocate additional funding to address Homelessness in the City of Miami
Beach as recommended by the Finance and Economic Resiliency Committee (FERC) at
its July 23, 2021 Budget Briefing.
Page 963 of 1657
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September 17, 2021
Page 12
Cat Network Program: ($44,000)
The Cat Network Program is a spay/neuter program for surgeries, vaccines, and wellness.
This request is to provide funding to replace the previous grant from PetSmart (which has
not been renewed) for operating expenditures necessary for the program to be successful.
This request is in addition to the existing $31,000 currently funded by the City, for a total
of $75,000.
Math Tutors Afterschool: ($15,000)
As a result of the closing of schools, virtual learning, and interrupted school site instruction
due to COVID-19, Miami Beach youth at Miami Beach Nautilus Middle and Miami Beach
Senior High School have suffered significant learning losses and fallen behind in
mathematics classes. To support youth mathematics achievement and to allow students
to meet annual mathematics performance levels in classes such as Algebra I and
Geometry with end or course exams, afterschool tutors from Florida International
University will provide individual and small group mathematics support after schools which
will allow students to self -enroll, as needed, as approved by the City Commission on
January 13, 2021 through Resolution 2021-31562.
Flu Vaccines: ($15,000)
According to the Center for Disease Control (CDC), influenza rates among kids and young
adults have been higher in the past flu season pre-COVID. Getting a flu vaccine will not
protect against COVID-19; however, flu vaccination has many other important benefits.
To provide future protection from the flu, the City allocated $15,000 in FY 2020 to
administer flu shots in Miami Beach for any Miami Beach resident. This funding would
provide continued City support for this program.
GED/ESOL Classes: ($11,000)
This request is to prepare resident adult learners to enter career and technical fields and/or
post -secondary education, employment, and participation in civic life.
• GED: Motivates students to obtain the diploma and use acquired skills in the workforce
and to achieve career and job placement success
• ESOL: Provides literacy instruction for English language learner adults, in order to
increase their ability to communicate in English
Dual Enrollment Transcripts: ($10.000)
This request is to fund the transcript costs for Miami Beach students who have taken dual
enrollment courses funded by the City as discussed and recommended by the Finance
and Economic Resiliency Committee at its July 23, 2021 Budget Briefing.
Substitute Teacher Incentive Program: ($5,000)
This request is to recruit residents of Miami Beach to become substitute teachers for Miami
Beach public schools and offers them an incentive such as a citywide parking permit or
funding of the cost to attain a substitute teacher certification.
Page 964 of 1657
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September 17, 2021
Page 13
Recommended Revenue Enhancements — Attachment B — $76,000
Attachment B includes a listing of all revenue enhancements, including detailed descriptions, of
which those recommended for FY 2022, are summarized below:
Sidewalk Caf6 Application Fee (from $159 to $865) to offset
the cost of the new Project Engineer position created in FY 76,000
2021 to manage the City's existing Sidewalk Caf6 procedures
Total $76,000
USE OF GENERAL FUND RESERVES
The pre-COVID-19 reserve in the General Fund was $80.6 million. The projected General Fund
reserve in FY 2022 is $79.7 million, which is $900,000 less than the pre-COVID-19 amount. The
$79.7 million represents 22.5%, which is lower than the target financial policy of 25% but exceeds
the minimum 17% General Fund unrestricted budgetary fund balance recommended by the
Government Finance Officers Association.
Pre-COVID Reserve $80.6 million
Use of Reserve in FY 2020 ($3.3 million)
Projected Increase in Reserve in FY 2021 $7.8 million
Projected Use of Reserve in FY 2022 ($5.4 million)
Projected FY 2022 Reserve $79.7 million
PARKING & RDA FUND TRANSFERS TO THE GENERAL FUND
The General Fund budget adopted for FY 2021 included a $3.3 million decrease in pension debt
expenditures that resulted from the planned retirement of the City's pension debt obligations
during FY 2021. The FY 2022 budget includes an additional $1.2 million in savings as there will
be no further pension debt expenditures anticipated, which represents $4.5 million of recurring
savings in the operating budget.
The Administration's long-term objective has been to reduce the subsidy from the Parking
Enterprise Fund to the General Fund in order reduce the burden on the Parking Enterprise Fund.
Consistent with this strategy, as part of the FY 2021 budget, the subsidy from the Parking
Enterprise Fund to the General Fund was eliminated and the Administration recommends that
this continues in subsequent years.
Page 965 of 1657
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September 17, 2021
Page 14
History of Transfer to General Fund from Parking Fund
$9.0 M
$8.0 M
$7.0 M
$6.0 M
$5.0 M
$4.0 M
$3.0 M
N
N
$2.0M
61!k
60.
O
O
$1.0 M
$0.0 M
FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
FY20
FY21
LFY22
Similarly, the Administration's objective has been to reduce the General Fund's reliance on the
transfer from the City Center Redevelopment Agency (RDA), which became available through
approval of the Fourth Amendment to the Interlocal Agreement between the City of Miami Beach,
the Miami Beach Redevelopment Agency, and Miami Dade County. The City's long-term objective
is to reduce the General Fund's reliance on this one-time source of funding from the RDA, which
will end in FY 2024.
To eliminate the City's reliance on these RDA one-time funds, the Administration recommends
offsetting the savings from the pension debt expenditures with the reduction in the transfer from
the RDA, which would release the RDA funds to be utilized for one-time purposes in the budget,
such as the replacement of General Fund vehicles, through FY 2023.
Recommended Use of RDA Funds
Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund
Based on an outside consultant study conducted in FY 2020 using actual expenses for FY 2019,
the study estimated that there are approximately $151.5 million in eligible Resort Tax
expenditures in the General Fund.
These include expenditures associated with police officers serving entertainment areas; a portion
of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced code
Page 966 of 1657
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September 17, 2021
Page 15
compliance provided to respond to evening entertainment area violations and staffing of special
events; other code compliance activities in tourism and visitor related facilities/areas; operations
of the Tourism and Culture Department and the Cultural Arts Council; museums and theaters
(Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial
Day and other special event costs; homeless services; July 4th; Visitor Center funding; holiday
lighting; Jewish Museum; Miami Design Preservation League (MDPL); etc.
Due to the projected impact of COVID-19 on the City's Resort Tax revenues for FY 2022, the total
Resort Tax Fund transfer to the General Fund for FY 2022 is approximately $24.9 million, which
is a $11.9 million, or 32.3%, decrease from the budgeted FY 2020 transfer of $36.8 million.
Although the uncertainty of when the economy will return to normalcy still remains, it is anticipated
that FY 2023 Resort Tax revenues transferred to the General Fund will return to a level that is
closer to historical actuals.
2% RESORT TAX FUND
At the FY 2022 Commission Budget Retreat on June 4, 2021, the Mayor and City Commission
were also briefed regarding the FY 2022 Resort Tax budget.
Preliminary 2% Resort Tax revenues are estimated to increase approximately $5.2 million, or
11.2%, from the Adopted FY 2021 budget based on revenues being projected at 85% of FY 2019
(pre-COVID-19) actuals due to strong domestic travel during COVID-19 and the City being
recognized as an attractive outdoors destination although conventions and meetings, as well as
the cruise industry and international travel, are still recovering from the COVID-19 pandemic.
Increase in 2% collections based on actuals as of April 2021 5,875,000
(assuming 85% of actual FY 20.19 collections)
Decrease in projected interest income (646,000)
(lower interest rate environment)
Decrease in other miscellaneous revenues
Total
(43,000)
$5,186,000
Similarly, Preliminary 2% Resort Tax expenditures are estimated to increase approximately $5.2
million, or 11.2%, from the Adopted FY 2021 budget, as summarized below.
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Transfer to General Fund for Tourism -Eligible Expenditures in the
General Fund (approx. $25.OM of $ 36.8M Budgeted in FY 2020
6,399,000
and $151.5 Eligible to be Reimbursed per 2019 Study)
Sanitation Contribution (FY 2021 Budget Included "One -Time"
Contribution of $2.7M for Reimbursement of Prior Year Services
(2,740,000)
Provided)
GMCVB Contribution (Reflects proposed contract terms: 10% of
the gross 2% collections net of the 4% City allowance, plus up to
2,362,000
$2M incentive fee)
1 % Convention Center Bed Tax Subsidy (2% Subsidy for Annual
Convention Center Debt Service Coverage based on 1% Bed Tax
(1,414,000)
Collections)
Miami Beach VCA Contribution (5% of the gross 2% collections
1,370,000
net of the 4% City allowance)
One -Time Expenditure Enhancements Budgeted in FY 2021
(1,050,000)
Increase in Personnel Expenditures (2% Merit for all groups,
except 5% Step for Police and Fire, and 10% increase in health
219,500
over FY 2021 projections)
Increase in Miscellaneous Operating Expenditures
39,500
Total
$5,186,000
Approach to Balance
At the July 16th and 231d FERC meetings, the Administration identified a combination of revenue
and expenditure refinements, as well as recommended expenditure enhancements that would
have to be funded from Resort Tax reserves on a one-time basis until resort taxes grew enough
to cover these expenditures on a recurring basis. These recommendations, if approved by the
Committee, would have resulted in a balanced 2% Resort Tax budget.
Preliminary Surplusi(Gap)
Revenue Refinements
Expenditure Refinements
Recommended "One -Time" Expenditure Enhancements
Recommended Recurring Expenditure Enhancements
Net
The above-mentioned recommendations were approved by the Committee.
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$0
5,435,000
(309,000)
(1,084,000)
(4,042,000)
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Page 17
Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2022 2% Resort Tax budget
based on recommendations from the Budget Briefings and subsequent FERC meetings that are
further detailed below.
Preliminary Surplusi(Gap) $0
Revenue Refinements 25,000
Expenditure Refinements 0
Recommended "One -Time" Expenditure Enhancements (25,000)
Recommended Recurring Expenditure Enhancements 0
Net $0
Revenue Refinements — $25,000
• Additional Use of Resort Tax Reserves for Additional "One -Time" Expenditure
Enhancement recommended by the FERC at its July 30, 2021 meeting — $25,000
One -Time Expenditure Enhancements — ($25,000)
• At the July 30, 2021 FERC meeting, the Committee recommended funding of a
sponsorship for the South Beach Jazz Festival — ($25,000)
Revenue Refinements — $5,460,000
As presented at the FY 2022 Commission Budget Retreat on June 4, 2021, the Mayor and City
Commission were informed that all Resort Tax enhancements recommended for FY 2022 would
need to be funded from Resort Tax reserves on a one-time basis until resort taxes grew enough
to cover these expenditures on a recurring basis. As a result, approximately $5.4 million of Resort
Tax reserves are recommended to be appropriated based on the recommended FY 2022
expenditure refinements and enhancements detailed further below.
Expenditure Refinements — ($309,000)
To enhance public safety on the City's beaches by adding two additional lifeguard towers at 55th
and 62nd Street and staffing these towers with four additional Lifeguard positions, the
Administration recommended that the Resort Tax contribution to the General Fund, which is
intended to fund tourism -eligible expenditures in the General Fund, be increased by $309,000 to
fund the costs of these additional towers and staffing budgeted in the General Fund.
Recommended One -Time and Recurring Resort Tax Enhancements — Attachment A —
($5,151,000)
The following one-time and recurring Resort Tax enhancements, which will have to be funded on
a one-time basis from Resort Tax reserves, are being recommended for funding in FY 2022:
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Spring Break Producer, Infrastructure & Programming: ($2,400,000)
Spring Break cultural programming, specifically in the Art Deco Cultural District and
Lummus Park/beachfront areas, help mitigate a high impact tourist season for the City of
Miami Beach. Curated programming can engage the elevated number of tourists and
guests and potentially drive commercial activities, entertain, increase hotel room
occupancy, reduce traffic impact, and enhance the narrative and reputation of Miami
Beach during this period. This enhancement would provide for the acquisition of a highly
skilled and qualified production company to assist in the creation and activation of a safe,
healthy, and responsible cultural programming. As a result, this will improve the reputation
and impact of Spring Break on City commercial districts, residents, and overall
environment. The programming would be located directly on the beach, in the Lummus
Park area of Miami Beach, between 7th Street and 11th Street, and would occur during
several weekends during the months of March and April 2022 as approved by the City
Commission on June 23, 2021.
Enhanced Police Staffing for Spring Break: ($1,022,000)
Spring Break is an unsanctioned large-scale event that occurs each year beginning in mid-
February until mid-April for a period of approximately 8 weeks and draws tens of
thousands of college aged students and individuals with a free-for-all party mindset that
has presented numerous challenges to maintain public safety and prevent disorder.
Therefore, this request is to provide $750,000 in additional overtime, $37,000 for
barricades to separate businesses from pedestrians, $45,000 for meals for personnel
during Alpha Bravo shifts to remain in the deployment areas, and $190,000 in security
guard services to support police checkpoints during Spring Break.
Temporary Code Compliance I Positions (6) for Art Deco Cultural District (ADCD):
589 000
This request is for the addition of 6 temporary Code Compliance Officer I positions to be
dedicated to the Art Deco Cultural District (ADCD), formerly known as the Entertainment
(MXE) District, to provide a steady uniformed presence in the ADCD to address quality of
life concerns as the district is reimagined as the Art Deco Cultural District. As discussed
and recommended by the Finance and Economic Resiliency Committee (FERC) at its July
16, 2021 Budget Briefing, this will be a three-year pilot program.
Temporary Full -Time Code Compliance I Positions (3) for Short -Term Rental Enforcement
(One -Time): ($295,000)
This request is for the addition of 3 temporary Code Compliance Officer I positions to
enhance enforcement of short-term rentals. As discussed and recommended by the
Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
this will be a three-year pilot program.
American Black Film Festival (One -Time): $200,000
The American Black Film Festival (ABFF) is an annual event dedicated to recognizing
Black artists and showcasing quality film and television content by and about people of
African descent. ABFF founder Jeff Friday conceived the festival in 1997 as a vehicle to
strengthen the black entertainment community by fostering resource sharing, education
and artistic collaboration. This is a one-time enhancement over 2 years with the Year 1
cost including two events that fall within the same fiscal year. Based on direction from the
Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
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the Administration's recommendation is that $100;000 be funded for each of the two
events planned in FY 2022.
Increased Funding for High Impact Periods: ($170,000)
This request is to increase Resort Tax funding allocated for the Fire Department for high
impact periods by an additional $170,000 to more closely reflect the actual costs incurred
by the Fire Department during these periods in prior years. Currently, the Fire Department
receives an allocation of $180,000 which includes Halloween on Lincoln Road, New Year's
Eve, Spring Break, Memorial Day, and July 4th.
Homeless Trust: ($125,000)
This request is to allocate funding to support enhanced homeless services as
recommended by the Finance and Economic Resiliency Committee (FERC) at its April 19,
2019 meeting and adopted by the City Commission through Resolution 2019-30811 on
May 8, 2019. The original approved funding source was revenues from short term rental
fine collections. Of the $125,000 allocated in FY 2020, only $20,000 was spent. The FY
2021 budget did not include funding for the Homeless Trust. Based on direction from the
Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
the Administration's recommendation is that $125,000 be allocated in FY 2022.
Domestic Violence: ($125.000)
This request is to allocate funding to support enhanced domestic violence services as
recommended by the Finance and Economic Resiliency Committee (FERC) at its April 19,
2019 meeting and adopted by the City Commission through Resolution 2019-30811 on
May 8, 2019. The original approved funding source was revenues from short term rental
fine collections. The FY 2021 General Fund budget includes $125,000 for domestic
violence that was rolled over from FY 2020 and remains unspent. Based on direction from
the Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget
Briefing, the Administration's recommendation is that an additional $125,000 be allocated
in FY 2022.
Pride Park, Collins Canal Park, Collins Park Cultural Arts Programming: ($75,000)
This request is to allocate funding for activation of cultural programming to encourage and
attract community and neighborhood engagement. There has been a strong desire to
activate Miami Beach's parks and public spaces. Funding for additional cultural
programming would increase the City's portfolio of free arts and culture events happening
throughout our community and engage our residents.
Enhanced In -Kind Staffing for Orange Bowl Championship: ($75,000)
This 2022 Orange Bowl Game is similar to most large-scale events that brings tourists to
the City since the championship game will be played at Hardrock Stadium. The Police
Department expects excessive crowd conditions in the Art Deco Cultural District (ADCD)
and at major hotels venues for which comprehensive police services and resources will
be needed.
No Vacancy, Miami Beach: ($50,000)
No Vacancy garnered extensive national and international press coverage during its debut
in December 2020, reaching a total of 853,818,000 unique visitors per month (UVPM). In
addition to a feature in the New York Times, the program was featured in national art
i
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publications, including Artnet, Whitewall and Art Newspaper, among others. The program
is a joint collaboration between the Cultural Arts Council and Miami Beach Visitors and
Convention Authority. The event provides rewarding visitor experiences, revitalizes
neighborhoods (hotels, restaurants, and businesses), attracts residents, artistic
businesses, and other members of the creative economies. This also creates a creative
place for tourists year-round. No Vacancy is free and open to the public.
South Beach Jazz Festival Sponsorship (One -Time): ($25,000)
This request is to provide a sponsorship to the South Beach Jazz Festival for FY 2022 as
discussed and recommended by the Finance and Economic Resiliency Committee at its
July 30, 2021 meeting.
PROPOSED FY 2022 2% RESORT TAX BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess, the Administration proposes the FY 2022 2% Resort
Tax budget as noted below, which, if approved, will result in a balanced budget.
Revenues
Expenditures
Surplus / (Gap)
56, 748, 000
56,748,000
$0
Overall, the total combined FY 2022 Resort Tax budget is $81.3 million, which is an increase of
approximately $12.1 million, or 17.4%, from the adopted FY 2021 budget. During the second half
of FY 2021, revenues have begun to return to pre-COVID-19 levels, thanks in large part to the
City of Miami Beach becoming a premier destination in the United States, as domestic travel has
begun to pick up again. However, COVID-19 cases have begun to resurge, creating some
uncertainty in the tourism industry. For this reason, the FY 2022 budget reflects a cautiously
optimistic rebound in revenues for FY 2022. For FY 2022, the assumptions utilized by the
Administration project that the City will collect, on average, approximately 85% of the revenues
that would have been collected without the impact of COVID-19 based on prior year trends. The
FY 2022 Resort Tax budget includes:
$24,866,000 (increase of $6,227,000 from FY 2021) provided to the General Fund to
support continuing tourism eligible expenditures such as Code enforcement, cleanliness,
the Park Ranger program, homelessness at Lummus Park, increased support for the
Miami Beach Botanical Gardens and the City's cultural facilities, public safety programs
such as Ocean Rescue, Police services on Lincoln Road, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and staffing during high impact periods. Funding also supports Code
Compliance enforcement in the entertainment areas, a portion of the operational costs of
the Tourism and Culture Department and the Economic Development Department.
$3,040,000 (decrease of $2,740,000 over FY 2021) contribution to the .Sanitation Fund for
cleaning services provided throughout the entertainment areas. It is important to note that
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the FY 2021 budget included a one-time contribution of $2,758,000 in Sanitation Fund
services provided throughout the City's tourism areas in prior years.
$6,889,000 (increase of $2,362,000 over FY 2021) contribution to the Greater Miami
Convention and Visitors Bureau (GMCVB) based on the currently proposed performance-
based contract for FY 2022.
$4,939,600 (increase of $616,600 over FY 2021) for enhancing City services, inclusive of
Goodwill Ambassadors, during high impact periods such as Memorial Day, July 4th,
Spring Break, and Art Basel. This includes three (3) recurring enhancements: $170,000
for Increased Funding for High Impact Periods (Fire), $1,022,000 for Additional Spring
Break Staffing (Police).
$2,445,000 (increase of $1,370,000 over FY 2021) contribution to the Miami Beach Visitor
and Convention Authority (VCA) based on the legislated funding formula.
$2,400,000 for Spring Break Producer, Infrastructure & Program Funding (FY 2022
Recurring Enhancement).
$1,000,000 (year seven of a fifteen -year annual grant) contribution to Mount Sinai Medical
Center to fund the design and construction of a new emergency room facility. It is important
to note that the FY 2020 contribution was deferred to a subsequentfiscal year as part of
the City's COVID-19 balancing plan.
$600,000 (decrease of $400,000 over FY 2021) in contingency for unforeseen
expenditures incurred during FY 2022.
$542,000 to support the initiative to provide better service by adding attendants to the
beachfront restrooms in Lummus Park and 21st street on weekends, holidays, and during
high impact periods.
$500,000 for enhanced holiday decorations throughout the City's tourism areas.
$400,000 for sponsorship agreements as approved by the City Commission.
$350,000 contribution to partially offset expenditures for the Miami Beach Air and Sea
Show.
$200,000 to continue the local Miami Beach marketing campaign, which is matched with
funds from the Greater Miami Convention and Visitors Bureau (GMCVB), the Miami Beach
Visitor and Convention Authority (VCA), and the Cultural Arts Council (CAC).
$200,000 for American Black Film Festival. $100,000 in funding for each of the two events
planned in FY 2022 (FY 2022 One -Time Enhancement).
$188,000 sponsorship to Miami Beach Pride for its annual festival, which includes $25,000
for rental of a ferris wheel.
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$151,000 City subsidy for the Ocean Drive Tourist Oriented Policing Services Off -Duty
Police program.
$135,000 for Memorial Day weekend cultural activation events.
$125,000 for Domestic Violence (FY 2022 Recurring Enhancement).
$125,000 for Homeless Trust (FY 2022 Recurring Enhancement).
$100,000 contribution to partially offset expenditures for Miami Design Preservation
League's Art Deco Weekend.
$100,000 to provide funding for activation of cultural programming to increase the City's
portfolio of free arts and cultural events throughout the City.
$100,000 for Lummus Park cultural activation events.
$100,000 contribution towards the July 4th fireworks event in North Beach.
$79,100 for professional consulting fees ($60,100) and annual audit services ($19,000).
$75,000 for Pride Park, Collins Canal Park, Collins Park Cultural Arts Programming (FY
2022 Recurring Enhancement).
$50,000 for No Vacancy, Miami Beach (FY 2022 Recurring Enhancement).
$50,000 for Special Events Marketing Sponsorship.
$45,300 for continuation of the Enhanced Secret Shopper Program.
$36,000 for the painting of lifeguard stands on the beach every other year so that they are
on a constant painting cycle instead of an ad-hoc or as -needed basis.
$25,000 for South Beach Jazz Festival Sponsorship (FY 2022 One -Time Enhancement).
$25,000 for completion of an updated Resort Tax Cost Allocation Study.
$20,000 for year 2 of Seafood Festival Sponsorship Agreement.
$12,184,000 for North, Middle, and South Beach Quality of Life (QOL) Capital Projects
that enhance Miami Beach's tourist related areas, plus continued support of transportation
initiatives and various arts and cultural programs based on the following allocation adopted
by the City Commission commencing FY 2019: Transportation — 60%, North Beach (QOL)
—10%, Middle Beach (QOL) —10%, South Beach (QOL) —10%, Arts —10%.
$12,456,000 for debt service associated with the Resort Tax revenue bonds issued in
2015 for the expansion and renovation of the Miami Beach Convention Center and
Convention Center Renewal and Replacement projects in accordance with Resolution
2012-27902. It is important to note that due to the impact of COVID-19 on the City's Resort
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Tax revenues, an additional $272,000 contribution is budgeted from the 2% Resort Tax
Fund for required FY 2022 debt service coverage.
USE OF RESORT TAX RESERVES
The pre-COVID-19 reserve in the Resort Tax Fund was $15.2 million. Due to higher than projected
resort tax revenue during FY 2021, the projected Resort Tax reserve in FY 2022 is $21.6 million,
which is $6.4 million higher than the pre-COVID-19 amount. The $21.6 million represents 33.6%
or approximately 4 months, which is lower than the target financial policy of 50%, or 6 months,
but significantly exceeds the minimum 17% General Fund unrestricted budgetary fund balance
recommended by the Government Finance Officers Association.
Pre-COVID Reserve $15.2 million
Use of Reserve in FY 2020 ($3.5 million)
Projected Increase in Reserve in FY 2021 $15.3 million
Projected Use of Reserve in FY 2022 ($5.4 million)
Projected FY 2022 Reserve $21.6 million
PROPOSED FY 2022 ENTERPRISE FUND BUDGETS
The City accounts for those goods and services provided by a particular department to external
users for which a fee is charged as Enterprise Funds. The City's Sanitation, Water, Storm Water,
Sewer, Parking, Convention Center, and Building operations comprise this category of proprietary
funds. The FY 2022 Enterprise Funds budgets total $230.0 million. This represents an increase
of approximately $11.5 million, or 5.3%, from the FY 2021 Enterprise Funds budgets totaling
$218.5 million, primarily due to the following:
Water reflects an overall decrease of $465,000, or 1.3%, primarily due to a decrease in
capital expenditures for vehicles, machinery, and equipment scheduled for replacement
in FY 2022 per Fleet Management and decrease in debt service expenditures based on
the current debt repayment schedule of outstanding debt issued for ongoing water
infrastructure improvement projects, which were partially offset by increases in personnel
and internal services expenditures.
Sewer reflects an overall increase of approximately $3.7 million, or 7.5%, primarily due to
increases in the budgeted set-aside for renewal and replacement of Sewer assets that is
based on projected revenues in excess of expenditures and sewage treatment services
provided by Miami -Dade County, which were partially offset by decreases in capital
expenditures for vehicles, machinery, and equipment scheduled for replacement in FY
2022 per Fleet Management.
• Storm Water reflects an overall increase of $752,000, or 2.4%, primarily due to increases
in debt service based on the current debt repayment schedule of outstanding debt issued
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for ongoing storm water infrastructure improvement projects and the budgeted set-aside
for renewal and replacement of Storm Water assets that is based on projected revenues
in excess of expenditures, which were partially offset by a decrease in capital expenditures
based on vehicles, machinery, and equipment scheduled for replacement in FY 2022 per
Fleet Management.
Sanitation reflects an overall increase of $36,000, or 0.2%, primarily due to increases in
capital expenditures for vehicles, machinery, and equipment scheduled for replacement
in FY 2022 per Fleet Management and contracted temporary labor to supplement
department staffing on an as -needed basis, which were largely offset by a decrease in
transfer to reserves due to a one-time reimbursement from the Resort Tax Fund for prior
year services that were provided by the Sanitation Fund and budgeted to be reimbursed
in FY 2021.
• Building reflects an overall increase of $593,000, or 3.6%, primarily due to increases
personnel expenditure resulting from applicable merit increases and increases in the City's
premiums for health and life insurance for all City employees budgeted in FY 2022, as well
as increases in operating expenditures based on anticipated department needs in FY
2022.
Parking reflects an overall increase of $5.9 million, or 15.8%, primarily due to increases in
the budgeted set-aside for renewal and replacement of Parking assets that is based on
projected revenues in excess of expenditures, debt service expenditures for the Parking
Department's outstanding bond, and capital expenditures for vehicles, machinery, and
equipment scheduled for replacement in FY 2022 per Fleet Management, which were
offset by decreases in personnel, operating, and internal service expenditures based on
current department operations.
CONVENTION CENTER FUND
Due to the impact and gradual recovery in operations resulting from the COVID-19 pandemic, the
FY 2022 Convention Center Fund budget presented at the Commission Budget Retreat on June
4, 2021 reflected a projected $0.5 million gap that was based on 45 events comprised of 11
Priority 1 (P1), 16 Priority 2 (P2), and 18 Priority 3 (133) events.
Based on updated projections since May, seven new events and two cancellations have been
factored into the FY 2022 Convention Center Fund budget, resulting in additional revenues of
approximately $0.4 million, as well as a reduction in projected expenditures for operations of Pride
Park, Collins Canal Park, and the Carl Fisher Clubhouse of $0.6 million.
As a result, the updated FY 2022 Convention Center Fund budget reflects a surplus of
approximately $0.5 million based on 50 events comprised of 13 Priority 1 (P1), 16 Priority 2 (P2),
and 21 Priority 3 (P3) events, which is an increase of approximately $1.0 million, from the
projected $0.5 million gap presented at the FY 2022 Commission Budget Retreat on June 4, 2021.
The chart below outlines the projected use of the Convention Center's Reserves since before the
impact of COVID-19.
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Pre-COVID Reserve $13.7 million
Use of Reserve in FY 2020 ($5.4 million)
Projected Use of Reserve in FY 2021 ($4.5 million)
Projected Additional Reserve in FY 2022 $0.4 million
Projected FY 2022 Reserve $4.2 million
PROPOSED FY 2022 INTERNAL SERVICE FUND BUDGETS
The City accounts for goods and services provided by one department to other departments
citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Fleet
Management, Information Technology, Property Management, Risk Management, Medical and
Dental, and the Office of the Inspector General comprise this category of proprietary funds. The
FY 2022 budgets for Internal Service Funds total $115.0 million, which is an increase of
approximately $8.0 million, or 7.5%, over the FY 2021 budgets for the Internal Service Funds.
A major driver of the budget increase for FY 2022 is a $3.6 million, or 26.9%, increase in the Fleet
Management Fund budget based primarily on a projected increase in capital expenditures for
replacement of General Fund vehicles utilizing cash instead of financing resulting from an
increase in the City Center Redevelopment Agency's (RDA) contribution in accordance with the
01 Amendment to the Interlocal Agreement with Miami -Dade County.
Another significant driver of the FY 2022 budget increase is a $1.5 million, or 8.3%, increase in
the Information Technology Fund budget primarily due to increases in maintenance and licensing
costs for existing software products utilized citywide, as well as new software solutions
implemented and managed by the Information Technology Department.
To conclude, the Medical and Dental Fund budget increased by approximately $1.3 million, or
3.2%, primarily due to projected increases in paid medical and prescription claims based on FY
2021 third quarter actuarial projections and claims experience.
Internal Service costs are completely allocated to the General Fund and Enterprise Fund
departments, as well as Special Revenue Funds. The Risk Management Fund, however,
reimburses the General Fund for the cost of legal services provided.
TRANSPORTATION FUND
As a result of the continuing impact of COVID-19 on the City's Resort Tax revenues that fund a
large part of the Transportation Fund's operations and actions taken by the Administration to
balance the budgets by reducing costs as much as possible to mitigate the projected ongoing
revenue loss, the FY 2022 Transportation Fund budget reflects a balanced budget based on the
recommended trolley service levels and expenditure enhancements detailed below.
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Preliminary Surplus/(Gap) $0
Expenditure Refinements 339,000
Recommended "One -Time" Expenditure Enhancements (200,000)
Recommended Recurring Expenditure Enhancements (139,000)
Net $0
Expenditure Refinements — $339,000
Based on the one-time and recurring expenditure enhancements recommended for FY 2022, as
well as finalization of the FY 2022 Internal Service Department allocations, the Transportation
Fund's budgeted operating contingency was reduced by $339,000 to primarily fund the costs of
the one-time and recurring expenditure enhancements recommended for FY 2022.
Recommended One -Time and Recurring Transportation Fund Enhancements —
Attachment A — ($339,000)
As presented at the June 4, 2021 Budget Retreat and July 16th and 23rd FERC meetings, the
following Transportation Fund enhancements are being recommended for funding in FY 2022:
Fund Maintenance of Existing Bicvcle Pedestrian Pilot Proiect for Flamingo Park
Neighborhood Open Slow Streets: ($75,000)
Fund maintenance of existing bicycle pedestrian pilot project for Flamingo Park Open Slow
Streets. The Transportation and Mobility Department successfully implemented this pilot
project in FY 2021, requested by City Commission during the pandemic to promote
economic recovery and outdoor social distancing. This pilot was not budgeted in the FY
2021 budget. Based on the expenditure tracking of deployment and maintenance of these
pilots, the department is requesting a budget enhancement to secure proper maintenance
of the existing pilots and implement/maintain new planned pilots.
Fund Implementation & Maintenance of Temporary Bike Lanes on Pennsylvania Avenue:
($64,000)
This request is to fund the implementation and maintenance of a pilot project for
Temporary Bicycle Lanes on Pennsylvania Avenue that would promote economic
recovery and outdoor social distancing in the City of Miami Beach by continuing the
advancement of bicycle and pedestrian mobility instead of the Washington Avenue
Protected Bicycle Lanes Project.
South Beach Promenade Short -Term Enhancements (One -Time): ($200,000)
This request is for the design and construction of short-term/quick-build enhancements for
the South Beach Promenade discussed at the June 11, 2021 FERC meeting.
The above-mentioned recommendations were approved by the Committee and resulted in 'a
balanced Transportation Fund budget.
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Trolley Service
As presented at the June 4, 2021 Budget Retreat and July 161h and 23rd FERC meetings, the
FY 2022 Transportation Fund budget assumes the continuation of reduced trolley service levels
that commenced on February 15, 2021 and are outlined in the table below. It is important to note
that trolley vehicle assignment, service frequency, and service hours will be subject to change
based on demand and service levels could be increased incrementally depending on budget
availability. Also included are resumption of the Middle Beach On -Demand Freebee at the service
level approved by the City Commission, as well as the costs for cleaning and sanitizing the
vehicles.
*Except for Sundays which was 16 hours (8 am to 12 am)
PROPOSED TRANSPORTATION FUND BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess, the Administration proposes the FY 2022
Transportation Fund budget as noted below, which, if approved, will result in a balanced budget.
Revenues 7,776,000
Expenditures 7,776,000
Surplus i (Gap) $0
NORMANDY SHORES
During the latter portion of the FY 2021 budget development process, there were several
questions raised regarding the City's annual subsidy of 35% of the annual cost of the operation
of the community guard gate for the Normandy Shores Local Government Neighborhood
Improvement District. While the Mayor and Commission adopted the final FY 2021 millage and
budget for the Normandy Shores Local Government Neighborhood Improvement District on
September 29, 2020 through Resolutions 2020-31429 and 2020-31430, the Mayor and City
Commission directed the Administration to refer an item to the Finance and Economic Resiliency
Committee (FERC) to discuss the City's annual subsidy of 35% of the annual cost of the operation
of the community gate guard further during the FY 2022 budget development process.
Page 979 of 1657
Adopt Tentative Budgets for FY 2022
September 17, 2021
Page 28
At the July 23, 2021 Finance and Economic Resiliency Committee meeting, the Committee
recommended the elimination of the 35% City subsidy totaling $91.,700 in the FY 2022 preliminary
budget, while maintaining the City's 50% contribution, or $30,000, toward the total cost of $60,000
for the security rover.
On July 28, 2021, the City Commission, through Resolution No. 2021-31819, approved the
recommendation of the Finance and Economic Resiliency Committee (FERC) eliminating the
City's 35% subsidy, while maintaining the City's 50% contribution, or $30,000, toward the total
cost of $60,000 for the security rover.
USE OF ONE-TIME REVENUES FOR RECURRING EXPENDITURES
The City's current policy regarding the use of one-time revenues states that "the City of Miami
Beach will use one-time, non-recurring revenue for capital expenditures or one-time expenditures
and not subsidize recurring personnel, operations, and maintenance costs." Due to the projected
impact of COVID-19 on the City's revenues, the FY 2022 budgets for the Resort Tax, Building,
Sanitation, and Red Light Camera Funds require the use of fund balance for recurring FY 2022
operating expenditures as set forth in the proposed budgets presented for FY 2022.
As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted
by Resolution No. 2006-26341, providing for the one-time use of fund balance to be utilized for
the FY 2022 Resort Tax, Building, Sanitation, and Red Light Camera Funds budgets for recurring
personnel, operations, and maintenance costs. During the upcoming fiscal year, the
Administration will continue to explore and recommend further actions to ensure that these funds
move toward being structurally balanced.
BUDGET AND POSITION TRENDS
Based on the recommended one-time and recurring expenditure enhancements detailed above
for FY 2022, the proposed full-time position count is 25 positions, or 1.2%, less in FY 2022 than
in FY 2007, as reflected in the chart below. It is important to note that the FY 2022 count does
not include the 15 Police Officers and 2 Sergeants added during FY 2021 as one-time
enhancements.
Page 980 of 1657
Adopt Tentative Budgets for FY 2022
September 17, 2021
Page 29
Position Count FY 2007 - FY 2022
It is also important to note that between FY 2017 and FY 2022, a total of 78 non-public safety
positions, or 6.3%, have been eliminated from the budget, of which 38 are from Parking. This
reduction in non-public facing positions has negatively impacted the organization's administrative
capacity as workloads have increased or remained the same.
Non -Public Safety Position Count FY 2017 - FY 2021
1,250 _1 .
_41
1,200
1,150
1,100
1,050
1,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Page 981 of 1657
2,400
2,300
2,200
2,127
2;050
2,069
2,160
2,156
2,157
2,129
2,085
2,102
21007
2,027
2,100
1,927
1,896
1,903
1,942
2,000
1,794
}
�-
i
1,900
_
1,800
1,700
1,600-
-
1,500
_..
i 1,400
1,300
1,200
1,100
1,000
900
i
800
700
600
500
400
300
200
100
0
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
I
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
i
Other Funds
618
609
608
582
521
574
566
571
585
600
624
620
620
603
657
666
In General Fund
1,509
1,441
1,399
1,345
1,273
1,322
1,337
1,371
1,442
1,469
1,536
1,536
1,537
1,526
1,428
1,436
{
Total
2,127
2,050
2,007
1,927
1,794
1,896
1,903
1,942
2,027
2,069
2,160
2,156
2,157
2,129
2,085
2,102
It is also important to note that between FY 2017 and FY 2022, a total of 78 non-public safety
positions, or 6.3%, have been eliminated from the budget, of which 38 are from Parking. This
reduction in non-public facing positions has negatively impacted the organization's administrative
capacity as workloads have increased or remained the same.
Non -Public Safety Position Count FY 2017 - FY 2021
1,250 _1 .
_41
1,200
1,150
1,100
1,050
1,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Page 981 of 1657
Adopt Tentative Budgets for FY 2022
September 17, 2021
Page 30
ADDITIONAL FY 2022 BUDGET ITEMS
Based on direction given at the FY 2022 FERC Budget Briefing on July 23, 2021, as well as
Committee meetings that have taken place since then, the following items below, which have not
been included in the Proposed FY 2022 Budgets, are being presented for the City Commission's
consideration to be included in the FY 2022 Budgets.
Buildinci Department
At the July 23, 2021 FERC Budget Briefing, the City Commission directed the Administration to
present a recommendation regarding an ombudsman position or any other resources needed due
to new legislation resulting from the building collapse in the Town of Surfside at the 1 St Public
Hearing on the FY 2022 budget on September 17, 2021.
The Surfside tragedy has called for a review of the 40 -year recertification process, in an effort to
look toward a safer and more complete recertification process. Some areas of concern include
the private provider jobs and the need for additional oversite on large construction projects. After
careful review of the costs and time needed to be dedicated to the projects (review and
inspection), the Building Department has found that the private provider discount will need to be
adjusted to best reflect the actual expenses and to keep fees in-line with other municipalities and
Miami Dade County. This will require a modification to the existing Ordinance that will be brought
to the City Commission for consideration.
To provide more rapid timelines for the review of the building recertifications and owner
notifications and to provide better oversight of the process, the Building Department has
restructured the existing staff to create dedicated positions. Additionally, due to new legislation
effective October 1, 2021 mandating shorter turnaround times on residential permit applications,
increased staffing to cover this new requirement will also be needed.
As a result, the Building Department will need to increase the violations staff by one Code
Compliance Officer, the building inspections staff by one Senior Building Inspector, and clerical
staff by two Permit Clerk I positions. Additionally, the department will work to fill the vacancies of
Chief Structural Engineer, Senior Mechanical Inspector, Senior Electrical Inspector, as well as
vacant Permit Clerk I positions.
Changes to the Florida Building Code and reference standards will require additional expenditures
in overtime and training, in order to ensure a uniformed level of service, while transitioning to new
legislative and structural requirements. The Building Department has dedicated training funds to
cover these additional costs.
It is important to note that the State of Florida has also passed legislation that will require a 10%
daily reduction in permit fees if the reviews and finalization are not completed within certain
timelines.
Given these changes, the Building Department is recommending the following measures to offset
the projected increases in personnel costs and potential loss of revenues:
1) Reducing the Private Provider discounts to 30% for the review and inspections (currently
40%) and 15% for inspections only (currently 25%). This adjustment is estimated to
Page 982 of 1657
Adopt Tentative Budgets for FY 2022
September 17, 2021
Page 31
generate a $350,000 increase in revenues.
2) Increasing the building permit fees, which is estimated to generate a $1.0 million increase
in revenues. While the Building Fund currently has an available balance, if no adjustments
are made to the fees, this balance is projected to be depleted by the end of FY 2023. An
analysis is in progress and will be presented to the City Commission at a'later time.
Should the above-mentioned considerations be approved by the City Commission, FY 2022
Building Department budget will be adjusted to reflect a $1.35 million increase in operating
revenues and a $260,000 increase in expenditures (for proposed additional positions), resulting
in a net impact of $1.1 million.
Proposed Revenue Increase 1,350,000
Proposed Expenditure Increase -260,000
Surplus / (Gap) $1,090,000
As an update to the previous FERC recommendation for a dedicated homeowner telephone line,
the Building Department now has a dedicated staff member who has a direct line to assist
homeowners with questions and concerns in the permitting process. Additional updates on the
progress of these changes will be presented to the City Commission at a date to be determined.
South of Fifth Traffic Calming Study
The South of Fifth neighborhood is a popular mixed-use neighborhood with high vehicular
demand and high pedestrian activity. The neighborhood is bound by 511 Street on the north, South
Pointe Drive on the South, Alton Road on the West, and Ocean Drive on the East. The re -opening
of businesses in the area and high levels of activity in the neighboring Art Deco Cultural District
(ADCD) have generated an increase in vehicular traffic in the neighborhood.
In June 2021, Transportation and Mobility Department staff conducted various observations in
the evening hours to assess traffic conditions. Based on staffs review, various contributing factors
were observed to generate cut -through traffic and speeding in the neighborhood, including poor
valet parking operations, low driver compliance with existing traffic control signage, and excessive
speeding on Alton Road and South Pointe Drive during off-peak hours. Staff also conducted
observations on 2nd Street to identify mitigation measures to enhance the safety of Michigan
Avenue and 2nd Street. Based on staffs observations, the City has made a recommendation to
Miami -Dade County to allow the City to install traffic signal louvers for the westbound movement
approaching the intersection of Alton Road and 2nd Street to mitigate vehicles speeding to reach
the signal while on green. This request is currently under review by DTPW staff. Furthermore, to
increase pedestrian safety at the uncontrolled crosswalk at Michigan Avenue and 2nd Street, City
staff is exploring the feasibility of a raised intersection to improve pedestrian visibility.
While these improvements are intended to mitigate some of the current traffic and pedestrian
safety issues in the South of Fifth neighborhood, the Administration believes that a
comprehensive neighborhood -wide traffic calming study would be more effective to identify
Page 983 of 1657
Adopt Tentative Budgets for FY 2022
September 17, 2021
Page 32
specific issues and opportunities and holistically address the traffic calming needs of the entire
neighborhood.
The estimated cost of the recommended traffic calming study is $125,000; however, funding is
not currently allocated in the Transportation and Mobility Department's FY 2022 budget. Should
completion of this study be approved by the City Commission, the FY 2022 budget would not
need to be amended, as there is a contingency included that can absorb this additional study.
Connectins Heroes Program
The Connecting Heroes Program, which was introduced by T -Mobile, is a 10 -year commitment to
provide every public and non-profit state and local law enforcement, fire, and EMS first responder
agency across the country the ability to get free unlimited talk, text, and smartphone data.
For the City of Miami Beach, the issuance of wireless devices to police officers is intended to
solve several issues that the Department has needed to address. Over the summer recess, the
Police Department prepared an analysis concluding that participation in the Connecting Heroes
Program would provide a cellular telephone to each sworn police employee and address certain
operational and technology issues and limitations that are summarized below.
• Each employee is already issued an 1Pod device to connect to their Body Worn Camera
(BWC) for video categorization and labeling. These devices have outlived their useful life
(over 7 years old) and need to be replaced. These devices were always problematic due
to the software updates required by the Apple operating system and the Axon application
being in conflict with the Wi-Fi connection to the BWC. The cellular connection of the
recommended T -Mobile phones would eliminate the need to bring devices in for manual
updates. In addition, officers could now use additional features of the Axon application
which allow for more robust citizen collaboration without using their personal devices.
• The City, including Police Department, has now adopted TEAMS as a meeting and
collaboration platform. Providing these phones allows officers to attend video conference
meetings, collaborate with supervisors and investigators, and most importantly, conduct
safe and socially -distanced virtual roll calls in -field.
• Since the onset of COVID-19, the Miami -Dade Clerk of Court's and State Attorney's office
have made most court appearances and employee conferences virtual meetings. In the
past, this required employees to schedule pre -file conferences and court appearances in
the one video chat room at Police Headquarters. A phone would allow employees to attend
video court and pre -filing conferences from any location.
• There have been several instances where employees have used their personal cell
phones to conduct city business, including sharing photos of suspects or missing persons
in emergency circumstances. This could result in personal devices being subpoenaed and
potentially seized. A City -issued cell phone used for all official City business would protect
the City and the employee.
• Various other employee notification and community engagement concerns can be
supplemented by providing a City -issued phone.
In order to implement this plan recommended by the Police Department, additional one-time
funding in the amount of $86,000 to purchase new wireless devices will be needed in FY 2022.
The Administration recommends that this expenditure be funded using available Police Crash
Report Sales Fund balance currently totaling approximately $121,00. Revenues in the Police
Page 984 of 1657
Adopt Tentative Budgets for FY 2022
September 17, 2021
Page 33
Crash Report Sales Special Revenue Fund are derived from the sales of vehicle accident reports
that the Police Department utilizes to purchase necessary equipment and supplies.
Juneteenth
Juneteenth is the oldest nationally celebrated commemoration of the ending of slavery in the
United States, which has been celebrated annually on June 19 in various parts of the United
States since 1865.
On June 15, 2021, the United States Senate passed a bill to recognize the day, and the U.S.
House of Representatives approved the measure the next day. On June 17, 2021, Juneteenth
became the 11th holiday recognized by the Federal government after being signed into law by
President Biden immediately giving Federal employees the day off this year.
The City Administration is recommending that commencing in 2022, Juneteenth be recognized
as a paid City holiday. If approved by the City Commission, this would have a projected fiscal
impact of $270,000 in FY 2022, which is not currently included in the proposed budgets. Should
the City Commission approve the recommendation of the City Administration, the FY 2022
budgets will be adjusted accordingly.
CONCLUSION
The Administration recommends adoption of the attached Resolution which adopts the tentative
budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service,
and Special Revenue Funds budgets for FY 2022, subject to a second public hearing to be held
on Thursday, September 30, 2021, at 5:01 P.M.
Attachment A — FY 2022 One -Time Expenditure Enhancements
Attachment A — FY 2022 Recurring Expenditure Enhancements
Attachment B — FY 2022 Recurring Revenue Enhancements
ATH/JW/TOS
Page 985 of 1657
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
R Nota+dslntrht
a�undis
r
nhan�+mlAf
R ttmttl,d d
EaihI m t» '
T 011
Iinpd4t
> M
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Rtwar#pt�on .
This request is for funding to be allocated For LGBTQ initiatives, as
motioned by the LGBTQ Advisory Committee in LTC no. 258-2020
dated 7/16/20. The advisory, Committee recommended that the
LGBTQ Community Initiatives
General Fund
$150,000
$0
Grants & Contributions
funds be used to "supplement the low barrier efforts currently
(One -Time)
operating to bring economic relief to LGBTQ people in the City of
Miami Beach with a particular focus on the transgender community
and people of color."
Consistent with the settlement agreement regarding ADA
Compliance, the City of Miami Beach must use all reasonable
efforts to make all electronic documents accessible with Web
Content Accessibility Guidelines (WCAG). The City should extend
ADA Compliance (One Time)
General Fund
$70,000
$70,000
$0
ADA
these efforts to ensure all digital information (not only in documents)
is also accessible and compliant with WCAG. This request is to
train City staff to ensure all information shared digitally is created
with accessibility in mind, and monitoring of the progress is
required to ensure the City/staff is qualified and able to continue to
do it independently in the future.
This request is to fund the implementation of a three-year pilot
program to provide a $250 per month incentive for 50 Police
Pilot Program to Incentivize City
Employees to Establish City
General Fund
$150,000
$150,000
$150,000
Multiple Programs
Officers and/or Firefighters to live in the City as discussed and
Residency (One -Time)
recommended by the Finance and Economic Resiliency Committee
(FERC) at its June. 11, 2021 meeting and July 16, 2021 Budget
CODE COMPLIANCE
Briefing.
This request is for the addition of 6 temporary Code Compliance
Officer I positions to be funded three years and dedicated to the Art
Deco Cultural District (ADCD), formerly known as the Entertainment
Additional Temporary Full -Time
(MXE) District, to provide a steady uniformed presence in the ADCD
Code Compliance I Positions (b) For
Resort Tax
$589,000
$589,000
$495,000
6
Field Operations
to address quality of life concerns as the district is reimagined as the
Art Deco Cultural District
Art Deco Cultural District.
As discussed and recommended by the Finance and Economic
Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
this will be a three-year pilot program.
This request is for the addition of 3 Code Compliance Officer I
Additional Temporary Full -Time
positions to enhance enforcement of short-term rentals.
Code Compliance I Positions (3) For
Resort Tax
$295,000
$295,000
$248,000
3
Short -Term Rental
As discussed and recommended by the Finance and Economic
Short -Term Rental Enforcement
Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
this will be a three-year pilot program.
Page 986 of 1657
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Page 987 of 1657
F.
ECONOMIC & DEVELOPMENT
The Economic Development Department anticipates negotiating
Appraisals, Studies, Assessments, &
public -private -partnerships to include the development of City -owned
Analysis
General Fund
$160,000
$150,000
$0
Economic Development
properties, which will require the City to appraise and assess all
(One -Time)
impacted properties, as well as various analysis and studies to
identify and evaluate the benefits of these partnerships for the City.
This request is to cultivate a carefully curated experience in the Art
Deco Cultural District, which will require commercial lease subsidies
Commercial Lease Subsidy Business
General Fund
$40,000
$40,000
$0
Economic Development
to attract or retain culturally oriented businesses needed. This
Attraction (One -Time)
incentive would provide rent stabilization to new or existing
businesses that promote a positive, family -friendly, cultural
experience for residents and tourists.
The Economic Development Department recognizes the need to
prevent the harmful impacts caused by vacant storefront windows
and doors on the ground floor of commercial properties. On May
8, 2019, the Mayor and City Commission adopted Resolution
Citywide Store Front CoversGeneral
Fund
$45,ODO
$45,000
$0
Economic Development
2019-30810 approving the use of five artistic designs created by
(One -Time)
Design and Architect Senior High students for storefront covers and
prior funding for this program was designated by area (North
Beach, Middle Beach, and South Beach). This request will allocate
funding to properties in all areas of the City on a first-come, first -
serve, basis going forward.
This request is to enhance targeted public relations and marketing
efforts to assist in the attraction and relocation of at least three (3)
financial services or technology firms to Miami Beach since the City
Public Relations and Marketing
General Fund
$75,000
$75,000
$0
Economic Development
has now taken on a broader economic development role including
(One -Time)
targeted business attraction and retention, working more closely
with our public and private sector partners, and developing an
enhanced public relations and marketing campaign.
During the process of establishing the North Beach Community
Redevelopment Agency (CRA), some residents and stakeholders
indicated an interest in expanding the proposed CRA boundaries. In
order to accomplish this, State Statute dictates that a Finding of
CRA Planning Reports
General Fund
$40,000
$40,000
$0
Economic Development
Necessity must be completed and accepted by the governing body.
(One -Time)
The Redevelopment Plan would also need to be amended to
increase the Redevelopment Area as stipulated by the Finding of
Necessity and subsequently be approved by the CRA Board, City
Commission, and Board of County Commissioners.
Page 987 of 1657
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Page 988 of 1657
ENVIRONMENT & SUSTAINABILITY
This is a one-time request to conduct a scientific inventory and
assessment of the City's coastal ecosystems to identify what natural
resources exist and determine where the City can create on-site
Environmental Resources
mitigation banks for coastal projects, such as seawalls, docks, and
On -Site Mitigation Inventory & Special Revenue
$75,000
$75,000
$0
Management
other projects requiring mitigation.
Assessment (One -Time)
The study would also detail how much mitigation this could cover
and the process for obtaining regulatory agency approval For their
use during future permitting of construction projects.
ORGANIZATIONAL DEVELOPMENTPERFORMANCE
This request is to fund the implementation of Stop the Bleed Kits at
Biscayne Beach Elementary, North Beach Elementary, Miami Beach
Implementation of Stop the Bleed
Kits at Miami Beach and Feeder General Fund
$40,000
$40,000
$0
Education Initiatives
South Pointe Elementary, Miami Beach Feinberg Fisher K-8, Miami
Beach Nautilus Middle School, and Treasure Island Elementary as
Pattern Schools (One -Time)
discussed and recommended by the Finance and Economic
Resiliency Committee at its July 23, 2021 Budget Briefing.
POLICE
This request is to fund three mobile vehicle -mounted License Plate
Readers (LPR) at an estimated cost of $70,000 per unit (including
License Plate Reader (LPR) for Miami
the vehicles) for the proposed Miami Beach reentry plan to facilitate
Beach Re -Entry Plan
General Fund
$210,000
$210,000
$0
Technical Services Unit
access for City residents across the MacArthur, Julia Tuttle, and
(One -Time)
Venetian Causeways and other points of entry during high -impact
periods as discussed at the June 23, 2021 City Commission
meeting.
WORKSPUBLIC
This request is to allocate funding for warehouse improvements that
include the installation of a Stak System which consists of a dynamic
pallet -based storage and handling system that will allow one
operator to safely and efficiently manage loads weighing up to
4,000 lbs. all in a footprint that's as much as 70% smaller than
Warehouse Improvements
Enterprise
$57,000
$57,000
$0
Warehouse
fixed a horizontal beam rack storage system without the need for a
(Split -Funded) (One -Time)
forklift. These improvements are needed to continue addressing
P 9 the
safety and storage space needs of the Public Works warehouse and
to address the comments of the Office of the Inspector General
(OIG) during the annual warehouse inventory audit. This reguest,.1
aw-md,.w.auld bairlit-funded.behyet:n the Watec.iSewm.and.
Storm. Watrr.Funds.
Page 988 of 1657
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Page 989 of 1657
t
Y
n
WORKSPUBLIC
This request is to allocate funding for warehouse improvements that
include the installation of a Stak System which consists of a dynamic
pallet -based storage and handling system that will allow one
operator to safely and efficiently manage loads weighing up to
4,000 lbs. all in a footprint that's as much as 70% smaller than
Warehouse Improvementsfixed
Enterprise
$57,000
$57,000
$0
Warehouse
a horizontal beam rack storage system without the need for a
forklift. These improvements are needed to continue addressing the
p g
(Split -Funded) (One -Time)
safety and storage space needs of the Public Works warehouse and
to address the comments of the Office of the Inspector General
(OIG) during the annual warehouse inventory audit..This request
approvd._ecau)d bo splitfunded between the -Water ..SeW-ar.. and_
Storm�lgterFunds.
PUBLIC WORKS DEPARTMENT -
WATER
This request is to allocate funding for warehouse improvements that
include the installafion of a Stak System which consists of a dynamic
pallet -based storage and handling system that will allow one
operator to safely and efficiently manage loads weighing up to
4,000 lbs. all in a footprint that's as much as 70% smaller than
Warehouse Improvemenhfixed
Enterprise
$57,000
$57,000
$0
Warehouse
a horizontal beam rack storage system without the need for a
(Split -Funded) (One -Time)
forklift. These improvements are needed to continue addressing the
safety and storage space needs of the Public Works warehouse and
to address the comments of the Office of the Inspector General
(OIG) during the annual warehouse inventory audit. Ibis mwe2A
approved,.Aould-kap hndedbetws= the. W9ter._Se�ver ansl-
Storm Water Funds.
Surge pressure and water hammer can create serious risks for
piping integrity including, pipe rupture , collapse, cavitation, etc.
Surge and Water Hammer Analysis
Enterprise
$200,000
$0
Water System Management
This request is allocate Funding for a project that will extend the
(One -Time)
useful life of the water main and reduce preventative maintenance
and repairs of the City's water system making our infrastructure
more durable and resilient.
This request is for the development of a Distribution System Flushing
Plan that will extend the useful life of the water mains and reduce
Distribution System Flushing Plan
Enterprise
$200,000
$0
Water System Maintenance
preventative maintenance and repairs of the City's water system
(One -Time)
making our infrastructure more durable and resilient. This includes a
model evaluation and verification of valve locations in the field
throughout the City's water system.
This request is for the installation of pressure monitoring devices that
Pressure Monitoring Devices
Enterprise
$200,000
$200,000
$0
Water System Maintenance
will allow for preventive maintenance and repairs of the City's
(-One-Time)
water system making our infrastructure more durable and resilient.
Page 989 of 1657
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Page 990 of 1657
Internal Service impact f% based on FY 2022 Preliminary Allocations)
ONE-TIME
Fund
Requested
Recommended
Year 2
Enhancement
Enhancement
Enhancement
Enhancement
Impact
General Fund
$980,000
$820,000
$150,000
$0
$0
$0
WORKSPUBLIC
•
$150,000
Internal Service
$0
$0
$0
Resort Tax
This request is For the installation of additional blowoff valves that
$1,109,000
$843,000
RDA
$0
$0
$0
Enterprise
$821,000
will extend the useful life of the water main and reduce preventative
Blow Off Valves (One -Time)
Enterprise
$50,000
$50,000
$0
Water System Maintenance
maintenance and repairs of the City's water system making our
infrastructure more durable and resilient.
TOURISM
The American Black Film Festival (ABFF) is an annual event
dedicated to recognizing Black artists and showcasing quality film
and television content by and about people of African descent.
ABFF founder Jeff Friday conceived the festival in 1997 as a vehicle
to strengthen the black entertainment community by Fostering
resource sharing, education and artistic collaboration. This is a one -
American Black Film Festival
Resort Tax
$400,000
$200,000
$100,000
Special Events
time enhancement over 2 years with the Year 1 cost including two
(One -Time)
events that fall within the some fiscal year.
Based on direction fcom.the Finance ond_Economic_Resiliency_
Committee (FERC) at itsluly 15,2021 -Budget Briefing, -the
Administration's r�-s c rnmQndotion is that $100,049. balunded.foL
aach.of.lbe two. avents-plannedin FY 2922,
This request is to provide a sponsorship to the South Beach Jazz
South Beach Jazz Festival
Resort Tax
$25,000
$25,000
$0
Special Events
Festival for FY 2022 as discussed and recommended by the Finance
Sponsorship (One -Time)
and Economic Resiliency Committee at its July 30, 2021 meeting -
TRANSPORTATION
This request is for the design and construction of short-term/quick-
South Beach Promenade Short -Term
Special Revenue
$200,000
$200,000
$0
Multiple Programs
build enhancements for the South Beach Promenade discussed at
Enhancements (One -Time)
the June 11, 2021 FERC meeting.
This request is for the design of long-term improvements For the
South Beach Promenade totaling $250,000 that was presented and
South Beach Promenade Long -Term
Special Revenue
$3,250,000
$0
Multiple Programs
discussed at the June 11, 2021 FERC meeting, which has been
Enhancements (One Time)
revised by the department to $3,250,000 due to a scrivener's
error.
TOW tiA>f
Page 990 of 1657
Internal Service impact f% based on FY 2022 Preliminary Allocations)
ONE-TIME
Fund
Requested
Recommended
Year 2
Enhancement
Enhancement
Enhancement
Enhancement
Impact
General Fund
$980,000
$820,000
$150,000
$0
$0
$0
$980,000
$820,000
$150,000
Internal Service
$0
$0
$0
Resort Tax
$1,309,000
$1,109,000
$843,000
RDA
$0
$0
$0
Enterprise
$821,000
$421,000
$0
Special Revenue
$3,525,000
$275,000
$0
Page 990 of 1657
Internal Service impact f% based on FY 2022 Preliminary Allocations)
ATTACHMENT A
FY 2022 RECURRINSz EXPENDITURE ENHANCEMENTS
Page 991 of 1657
CODE COMPLIANCE
Additional Full -Time Code
This request is for the addition of 6 Code Compliance Officer
Compliance I Positions (6) for
General Fund
$589,000
$495,000
6
Field Operations
positions to expand enforcement capacity citywide based on the
Expansion of Enforcement Capacity
increasing number of ordinances for which the Deportment is
Citywide
DEVELOPMENT
charged with enforcing.
ECONOMIC
This request is for the creation of a performance-based incentive
known as the Job Creation Incentive Program (1CIP). The purpose
Job Creation Incentive Program
General Fund
$180,000
$180,000
$180,000
Economic Development
OF the JCIP will be to strategically attract companies and expand
existing businesses within the City of Miami Beach while
increasing the number of quality, high -wage jobs in the
ENVIRONMENT & SLISTAINABILITY
community.
This position is responsible for technical work enforcing applicable
Full -Time Tree Inspector/Code
Special Revenue
$60,000
$74,000
1
Reforestation
national, state, and local laws, codes, ordinances, and regulations
Compliance Officer Position
in the City's Tree Preservation Program.
FIRE
This request is to increase Resort Tax funding allocated for the Fire
Department for high impact periods by an additional $170,000 to
Increased Funding for High
High Impact Periods Special
more closely reflect the actual costs incurred by the Fire
Impact Periods
Resort Tax
$170,000
$170,000
$170,000
Events
Deportment during these periods in prior years. Currently, the Fire
Department receives an allocation of $180,000 which includes
Halloween on Lincoln Road, New Year's Eve, Spring Break,
Memorial Day, and July 4th.
This request is to enhance public safety on the City's beaches by
adding two additional lifeguard towers at 55th and 62nd Street
Additional Lifeguard Towers and
General Fund
$309,000
$309,000
$334,000
4
Ocean Rescue
and staffing these towers with four additional Lifeguard positions.
Staffing at 55th and 62nd Street
This enhancement request would be funded through an additional
transfer From the Resort Tax Fund to the General Fund in FY 2022
Page 991 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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HOUSINGCOMMUNITY
This request is to allocate funding for continuation of the Camillus
House Lazarus Project to deliver specialized outreach to engage,
Homeless Outreach and
assess, treat, and support persons who are chronically homeless
Camillus House Lazarus Project
General Fund
$100,000
$103,000
Shelter Placement Services
and vulnerable in the City in order to secure housing placements
as recommended by the Finance and Economic Resiliency
Committee (FERC) at its February 19, 2021 meeting.
This request is to allocate additional funding to address
Homelessness in the City
General Fund
$100,000
$100,000
$100,000
Homeless Outreach and
Homelessness in the City of Miami Beach as recommended by the
of Miami Beach
Shelter Placement Services
Finance and Economic Resiliency Committee (FERC) at its July 23,
2021 Budget Briefing.
This request is to allocate funding to support enhanced domestic
violence services as recommended by the Finance and Economic
Resiliency Committee (FERC) at its April 19, 2019 meeting and
adopted by the City Commission through Resolution 2019-30811
on May 8, 2019. The original approved funding source was
revenues from short term rental fine collections. The FY 2021
Domestic Violence
Resort Tax
$125,000
$125,000
$125,000
Multiple Programs
General Fund budget includes $125,000 for domestic violence
that was rolled over from FY 2020 and remains unspent.
Based on direction from the Finance and Economic Resiliency
Committee (FERC) at its July 16, 2021 Budget Briefing, the
Administration's recommendation is that an additional $125,000
be allocated in FY 2022.
This request is to allocate funding to support enhanced homeless
services as recommended by the Finance and Economic Resiliency
Committee (FERC) at its April 19, 2019 meeting and adopted by
the City Commission through Resolution 2019-30811 on May 8,
2019. The original approved funding source was revenues from
short term rental fine collections. Of the $125,000 allocated in FY
Homeless Trust
Resort Tax
$125,000
$125,000
$125,000
Multiple Programs
2020, only $20,000 was spent. The FY 2021 budget did not
include funding for the Homeless Trust.
Based on direction from the Finance and Economic Resiliency
Committee (FERC) at its July 16, 2021 Budget Briefing, the
Administration's recommendation is that $125,000 be allocated in
FY 2022.
Page 992 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Page 993 of 1657
PT
INFORMATION TECHNOLOGY
This request is to augment software engineer staffing in the
Information Technology Department through a staffing agency to
meet increased City needs for development of city wide
Contracted Software
Internal Service
$150,000
$150,000
Process Improvement &
applications, modernizing legacy systems, and securing citizen
Developer Services
Digitization
offerings. Prior to the pandemic, these had been approved.
However, as cost cutting and position Freezes continued, the IT
department was directed to use vacancies to fill the new needs, but
no consideration was left for existing current service level needs.
This request is to augment software engineer staffing in the
Information Technology Department through a staffing agency to
meet increased City needs for development of city wide
Contracted SoftwareInternal
Service
$150,000
$150,000
Operations & Maintenance
applications, modernizing legacy systems, and securing citizen
Developer Services
offerings. Prior to the pandemic, these had been approved.
However, as cost cutting and position Freezes continued, the IT
department was directed to use vacancies to fill the new needs, but
no consideration was left for existing current service level needs.
This request is allocate funding for Gartner Executive Programs that
will personalize a cost optimization roadmap for the City to deliver
near and long term benefits, including (1) conducting budget
baseline measurements to see where there is overspending or
Gartner Executive Program
Internal Service
$66,000
$66,000
Operations & Maintenance
underutilization; (2) diagnostic too] analysis of dollars spent in
hardware, software, professional services, opplications, security,
etc.; (3) evaluating current vendor purchase negotiations,
renewals, and maintenance agreements for cost savings
opportunities; and (4) implementing quick wins for areas of
opportunity.
Page 993 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Page 994 of 1657
"d.Q
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77
MARKETING & COMMUNICATIONS
This request is to add a Neighborhood Affairs Associate position
to the Neighborhood Affairs Division in the Office of Marketing
and Communications to serve as a liaison to the City Manager's
and assist in the creation of project databases,
Full -Time Neighborhood AffairsOffice
General Fund
$48,000
$58,000
0.7
Community Outreach
communications with residents, and development of purchase
Associate Position (Split-Funcled)
orders, as well as be responsible for keeping the public informed
of programs and events and creating and maintaining databases
for e-mail communications and correspondence. Thisposition
approved, would be splii,funcled between different funds
Thisrequest is to add a Neighborhood Affairs Associate position
to the Neighborhood Affairs Division in the Office of Marketing
and Communications to serve as a liaison to the City Manager's
and assist in the creation of project databases,
Full -Time Neighborhood AffairsOffice
Enterprise
$14,000
$17,000
0.2
Community Outreach
communications with residents, and development of purchase
Associate Position (SplitFunded)
orders, as well as be responsible for keeping the public informed
of programs and events and creating and maintaining databases
for e-mail communications and correspondence. This pgsitoon if
approved, would be split -funded between different funds.
This request is to add a Neighborhood Affairs Associate position
to the Neighborhood Affairs Division in the Office of Marketing
and Communications to serve as a liaison to the City Manager's
Office and assist in the creation of project databases,
Full -Time Neighborhood Affairs
Internal Service
$2,000
$3,000
0.0
Community Outreach
communications with residents, and development of purchase
Associate Position (Split -Funded)
orders, as well as be responsible for keeping the public informed
of programs and events and creating and maintaining databases
for e-mail communications and correspondence. This position
approved, would be split -funded between different funds.
This request is to add a Neighborhood Affairs Associate position
to the Neighborhood Affairs Division in the Office of Marketing
and Communications to serve as a liaison to the City Manager's
Office and assist in the creation of project databases,
Full -Time Neighborhood Affairs
Special Revenue
$4,000
$5,000
0.1
Community Outreach
communications with residents, and development of purchase
Associate Position (Split -Funded)
orders, as well as be responsible for keeping the public informed
of programs and events and creating and maintaining databases
for e-mail communications and correspondence. This position, if
approved. would be splitfuncled between different funds.
Page 994 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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1syrIlton
ORGANIZATIONAL DEVELOPMENT
PERFORMANCE
INITIATIVES
This request is to expand access to high quality PreK providers by
providing up to $2,700 per school year to 92 eligible Miami
Beach families to use with any PreK provider who has partnered
Pre -Kindergarten Program
General Fund
$250,000
$250,000
$250,000
Education Initiatives
with the City. Continuation of this program, which was approved
in FY 2021 as a pilot, will attract new families to the City of Miami
Beach and support the City's economic development goals.
As a result of the closing of schools, virtual learning, and
interrupted school site instruction due to COVID-1 9, Miami Beach
youth at Miami Beach Nautilus Middle and Miami Beach Senior
High School have suffered significant learning losses and fallen
behind in mathematics classes. To support youth mathematics
achievement and to allow students to meet annual mathematics
Moth Tutors Afterschool
General Fund
$15,000
$15,000
$15,000
Education initiatives
performance levels in classes such as Algebra I and Geometry with
end or course exams, afterschool tutors from Florida International
University will provide individual and small group mathematics
support after schools which will allow students to self enroll, as
needed, as approved by the City Commission on January 13,
2021 through Resolution 2021-31562.
According to the Center for Disease Control (CDC), influenza rates
among kids and young adults have been higher in the past flu
season pre-COVID. Getting a flu vaccine will not protect against
Flu Vaccines
General Fund
$15,000
$15,000
$15,000
Education Initiatives
COVID-1 9; however, flu vaccination has many other important
benefits. To provide future protection from the flu, the City
allocated $15,000 in FY 2020 to administer flu shots in Miami
Beach for any Miami Beach resident.
This request is to prepare resident adult learners to enter career
and technical fields and/or post -secondary education,
employment, and participation in civic life.
GED/ESOL Classes
General Fund
$11,000
$11,000
$11,000
Education Initiatives
GED: Motivates students to obtain the diploma and use acquired
skills in the workforce and to achieve career and job placement
success.
ESCL: Provides literacy instruction for English language learner
adults, in order to increase their ability to communicate in English.
Page 995 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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-
ORGANIZATIONAL DEVELOPMENT
This request is to recruit residents of Miami Beach to become
Substitute Teacher
General Fund
$5,000
$5,000
$5,000
Education Initiatives
substitute teachers for Miami Beach public schools and offers them
an incentive such as a citywide parking permit or funding of the
Incentive Program
cost to attain a substitute teacher certification.
This request is to fund the transcript costs for Miami Beach students
Dual Enrollment Transcripts
General Fund
$10,000
$10,000
$10,000
Education Initiatives
who have taken dual enrollment courses funded by the City as
discussed and recommended by the Finance and Economic
Resiliency Committee at its July 23, 2021 Budget Briefing.
OFFICE OF THE INSPECTOR GENERAL
This request is allocate funding for the creation of a new full-time
position to monitor and track procurement engagements across
City departments and agencies to help ensure vendors,
Full -Time Contract Oversight
Internal Service
$126,000
$160,000
1
Investigations
contractors, and firms interested in doing business with the City are
•
Specialist Position
competing on an even lam field. In addition, this position
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would monitor and investigate to determine if awarded contract
expenditures are justified and contracted deliverables have been
received.
This request is to create an additional full time Internal Auditor
position, which is needed due to the increased demand for audits,
reviews, inspections, and investigations from the City Commission,
Full -Time InternalCity
Internal Service
$80,000
$100,000
1
Infernal Audit
Administration, City departments/divisions, whistleblowers,
Auditor Position
Miami Beach citizens, etc. as well as the need to complete such
P
required annual projects as the State Beachfront Management
Agreement, Cultural Arts Council, BDO review, bank reconciliation
review, etc.
This request is to create an additional full-time Process Improvement
Specialist position to review and streamline processes as a result of
Full -Time Process Improvement
Internal Service
$106,000
$133,000
1
Investigations
9
the Ci Commission's recent requests to have the Office of the
City e9
Specialist Position
Inspector Genera (OIG) review existing current City processes to
make them more efficient and streamlined.
This request is to create an additional full-time position to review
the four Resort Tax Auditors' completed audits and to complete
Full -Time Resort Tax II
Resort Tax
$80,000
$100,000
1
Resort Tax
large and/or complex assigned audits. These audits are currently
Supervisory Position
reviewed by the Chief Auditor and/or the Deputy Chief Auditor,
but their time would be better spent supervising other Audit
Division staff and their more complex engagements.
Page 996 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Page 997 of 1657
PARKS & RECREATION
7
Polo Park has funding for a sports lighting project that will expand
Addition of Park Rangers and
the time of play at the park. As a result, this request is to add two
Janitorial Services at Polo Park
General Fund
$139,000
$139,000
$136,000
2
Park Ranger Program
(2) part-time Park Ranger positions to provide coverage in the
evenings, as well as provide additional janitorial services to
maintain the school restrooms for park users in the evenings.
With the 500-700 Alton Road Park coming online within the next
Addition of Park Rangers for
Few months, it is important to prepare to have security coverage for
500-700 Alton Road Park
General Fund
$189,000
$189,000
$171,000
4
Park Ranger Program
this new facility. As a result, this request is to add four part-time
Park Ranger positions to provide coverage 15 hours per day,
POLICE
seven days a week.
This 2022 Orange Bowl Game is similar to most large scale events
that brings tourists to the City since the championship game will be
Enhanced In -Kind Staffing for
Resort Tax
$75,000
$75,000
$75,000
RTX Fund
played at Hardrock Stadium. The Police Department expects
Orange Bowl Championship
excessive crowd conditions in the Art Deco Cultural District (ADCD)
and at major hotel venues for which comprehensive police services
and resources will be needed.
This request is for the addition of two sworn Police Officer
positions, as recommended by the Mayor and Commission at its
June 23, 2021 meeting, contingent on approval by voter
Additional Sworn Police
referendum in November of the new proposed Smith & Wollensky
Officer (2) Positions
General Fund
$336,000
$336,000
$344,000
2
Area I
lease. The lease revenue is projected to increase by $340,000 for
FY 2022 and incrementally ever year thereafter until 2025 for a
total projected increase of $ 1,142,000, which is the equivalent of
six Police Officers, should these additional funds be allocated for
Police Officers.
Spring Break is an unsanctioned large-scale event that occurs each
year beginning in mid-February until mid-April for a period of
approximately 8 weeks and draws tens of thousands of college
aged students and individuals with a free-for-all party mindset that
has presented numerous challenges to maintain public safety and
Additional Spring Break Staffing
Resort Tax
$1,022,000
$1,022,000
$1,022,000
Support Services
prevent disorder. Therefore, this request is to provide $750,000 in
additional overtime, $37,000 for barricades to separate
businesses from pedestrians, $45,000 for meals for personnel
during Alpha Bravo shifts to remain in the deployment areas, and
$190,000 in security guard services to support police checkpoints
during Spring Break. This is in addition to the $1.1 million
currently funded for Spring -Break for a total of $2.1- million.
Page 997 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
. .. 1. NOW*W.
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PROPERTY MANAGEMENT
This request will provide funding for the painting of the City's 29
Facilities Operations and
pedestrian and vehicular bridges on an annual basis so that they
Bridge Painting Citywide
Internal Service
$60,000
$65,000
Maintenance
are on a constant painting cycle instead of an ad-hoc or as -needed
basis.
This request is to add a Full-time Real Estate Asset Specialist to be
responsible for the City's security development, oversight, and
Full -Time Real Estate Asset
Management of City Real
strategies relating to the protection of people, intellectual assets,
General Fund
$95,000
$123,000
Estate Assets
and property that will work with the Police, Information
Specialist Position
Technology, and Capitol Improvement Projects Office to
coordinate, manage, and implement security and safety projects,
policies, procedures and the maintenance thereafter.
This request is to allocate an additional $200,000 over the
Additional Holiday Lighting
Resort Tax
$200,000
$200,000
Holiday Decorations
$500,000 included in the FY 2022 budget to mitigate a potential
increase in the cost of this service for FY 2022.
PUBLIC WORKS - GENERAL FUND
The Cat Network Program is a spay/neuter program for surgeries,
vaccines, and wellness. This request is to provide funding to
replace the previous grant from PetSmart (which has not been
renewed) for operating expenditures necessary for the program to
be successful.
Cat Network
General Fund
$44,000
$44,000
$44,000
Cat Network
Based on direction from the Finance and Economic Resiliency
Committee (FERC) at its July 16, 2021 Budget Briefing, the
Administration's recommendation is that an additional $44,000
be funded in addition to the existing $31,000 currently funded by
the City for a total of $75,000.
PUBLIC WORKS DEPARTMENT
- SEWER
This request is to inspect, recertify, replace, maintain, and repair
sewer system tanks. Storage tanks are regulated by the U.S.
Environmental Protection Agency (EPA), Florida Department of
Environmental Protection (FDEP), and the Miami -Dade County
Sewer System Tanks
Enterprise
$55,000
$55,000
$55,000
Sewer System Maintenance
Division of Environmental Resources Management (DERM). Code
and Repairs
of Federal Regulations (CFR) Tide 33, 40 & 49, Florida
Administrative Code (FAC) 62-761; 762; 770, 777, 780, and
Miami -Dade Code of Ordinances Chapters 10 and 24 mandate
the inspection, recertification, replacement, maintenance, repair of
storage tank systems.
Page 998 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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PUBLIC WORKS D_
- STORM WATER
This request is to increase funding allocated for groundwater
monitoring wells that determine the groundwater elevation of the
fresh water lens and pressure of the salt water. The goal is to
Groundwater Monitoring Wells
Enterprise
$18,000
$18,000
$18,000
Stormwater Maintenance
develop groundwater contour maps for multiple water stages at the
bay such as low, mean, high and extreme high fides. These
monitoring wells also test water quality and contamination
parameters.
This request is to replace at least 10 valves will need to be
replaced because they are leaky or have other issues that affect the
Inflow, Infiltration (I&Q Prevention,
Enterprise
$411,000
$200,000
$411,000
Stormwater Maintenance
Stormwater Pump Station's performance. In addition, this request
and Valves
funds necessary repairs to reduce inflow and infiltration in areas
such as PS 32 (6th and West Ave), PS 25 (West and 10th) and PS
4 (Bay Road and 14th Terrace).
This request is to fund the maintenance and repair of the outfalls to
reduce the impact of flooding due to sea level rise, sunny day
flooding, and King Tides. The Stormwater system has a total of
Outfall Maintenance and Repairs
Enterprise
$200,000
$200,000
Stormwater Maintenance
367 outfalls throughout the City. In an effort to reduce the impact
of sea level rise throughout the City in some low lying areas, the
outfalls require maintenance, repairs, and installation of backflow
devices.
This request is to inspect, recertify, replace, maintain, and repair
fuel storage tanks. Storage tanks are regulated by the U.S.
Environmental Protection Agency (EPA), Florida Department of
Environmental Protection (FDEP), and the Miami -Dade County
Fuel Storage Tanks
Enterprise
$55,000
$55,000
$55,000
Stormwater Maintenance
Division of Environmental Resources Management (DERM). Code
of Federal Regulations (CFR) Tile 33, 40 & 49, Florida
Administrative Code (FAC) 62-761; 762; 770, 777, 780, and
Miami -Dade Code of Ordinances Chapters 10 and 24 mandate
the inspection, recertification, replacement, maintenance, repair of
PUBLIC WORKS DEPARTMENT
- WATER
storage tank systems.
This request is to inspect, recertify, replace, maintain, and repair
water system tanks. Storage tanks are regulated by the U.S.
Environmental Protection Agency (EPA), Florida Deportment of
Environmental Protection (FDEP), and the Miami -Dade County
Water System Tanks
Enterprise
$30,000
$30,000
$30,000
Water Operations
Division of Environmental Resources Management (DERM). Code
of Federal Regulations (CFR) Title 33, 40 & 49, Florida
Administrative Code (FAC) 62-761; 762; 770, 777, 780, and
Miami -Dade Code of Ordinances Chapters 10 and 24 mandate
the inspection, recertification, replacement, maintenance, repair of
I
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Istoragelank systems.
Page 999 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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TOURISM & CULTURE
Obtaining this position will enable the department to not only
promote our Cultural and City events but provide a detailed look of
Full -Time Special Events Production
General Fund
$60,000
$73,000
1
Special Events
the demographics of our target market. Personnel could also
Coordinator Position
structure a strong market plan with a clear emphasis on City brand
positioning.
No Vacancy garnered extensive national and international press
coverage during its debut in December 2020, reaching a total of
853,818,000 unique visitors per month (UVPM). In addition to a
feature in the New York Times, the program was featured in
national art publications, including Artnet, Whitewall and Art
Newspaper, among others. The program is a joint collaboration
No Vacancy, Miami Beach
Resort Tax
$75,000
$50,000
$75,000
Cultural Arts Council (CAC)
between the Cultural Arts Council and Miami Beach Visitors and
Convention Authority. The event provides rewarding visitor
experiences, revitalizes neighborhoods (hotels, restaurants, and
businesses), attracts residents, artistic businesses, and other
members of the creative economies. This also creates a creative
place for tourists year-round. No Vacancy is free and open to the
public.
Activation of cultural programming to encourage and attract
community and neighborhood engagement. There has been a
Pride Park, Collins Canal Park,
Collins Park Cultural Arts
Resort Tax
$75,000
$75,000
$75,000
Cultural Programming
strong desire to activate Miami Beach's parks and public spaces.
Funding for additional cultural programming would increase the
Programming
City's portfolio of free arts and culture events happening
throughout our community and engage our residents.
10
Page 1000 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Page 1001 of 1657
. . ..... ...
0-
TOURISM & CULTURE (CONT'D)
Spring Break cultural programming, specifically in the Art Deco
Cultural District and Lummus Park/beachfront areas, help mitigate
a high impact tourist season for the City of Miami Beach. Curated
programming can engage the elevated number of tourists and
guests and potentially drive commercial activities, entertain,
increase hotel room occupancy, reduce traffic impact, and
enhance the narrative and reputation of Miami Beach during this
period. This enhancement would provide for the acquisition of a
Spring Break Producer,
Resort Tax
$2,400,000 $2,400,000
$2,400,000
Special Events
highly skilled and qualified production company to assist in the
Infrastructure & Program Funding
creation and activation of a safe, healthy, and responsible cultural
programming. As a result, this will improve the reputation and
impact of Spring Break on City commercial districts, residents, and
overall environment. The programming would be located directly
on the beach, in the Lummus Park area of Miami Beach, between
7th Street and 11 th Street, and would occur during several
weekends during the months of March and April 2022 as
approved by the City Commission on June 23, 2021.
TRANSPORTATION & MOBILITY
DEPARTMENT
This request is to add a full-time Office Associate V position to
provide administrative support to the department director, assistant
director and managers. This position is essential and will serve as
Full -Time Office
Special Revenue
$67,000
$85,000
1
Multiple Programs
the primary customer service representative in the Transportation &
Associate V Position
Mobility department, Adding this position (salary and benefits)
would bring the department to full staffing level prior to the FY
2021 reductions as a result of the COVID-1 9 pandemic.
This request is to add a full-time Transportation Coordinator
Full -Time Transportationltipl
Special Revenue
$85,000
$106,000
1
Multiple Programs
position to assist in the delivery of priority projects to achieve the
Coordinator Position
City's vision of becoming less car -centric and advance Strategic
Plan goals to improve the walking and biking experience.
Page 1001 of 1657
. ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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TRANSPORTATION.:
Fund maintenance of existing bicycle pedestrian pilot project for
Flamingo Park Open Slow Streets. The Transportation and Mobility
Department successfully implemented this pilot project in FY 2021,
requested by City Commission during the pandemic to promote
economic recovery and outdoor social distancing.
This pilot was not budgeted in the FY 2021 budget. Based on the
Fund Maintenance of Existing
expenditure tracking of deployment and maintenance of these
Bicycle Pedestrian Pilot Project forpilots,
Flamingo Park Neighborhood
Special Revenue
$137,000
$75,000
$75,000
Multiple Programs
the department is requesting a budget enhancement to
secure proper maintenance of the existing pilots and
Open Slow Streets
implement/maintain new planned pilots.
If this enhancement is not approved the existing slow street project
will need to be eliminated, as there is no funding on the current
service level for maintenance. The recommendation for FY 2022
has been reduced from $137,000 to $75 000 based on direction
from the Finance and Economic Resiliency Committee. (FERC) at its
July 16, 2021 Budget Briefing.
Fund maintenance of existing bicycle, pedestrian pilot project for
Washington Avenue Protected Bicycle Lanes. The Transportation
and Mobility Department successfully implemented this pilot project
in FY 2021, requested by City Commission during the pandemic to
promote economic recovery and outdoor social distancing.
Fund Maintenance of Existing
This pilot was not budgeted in the FY 2021 budget. Based on the
Bicycle Pedestrian Pilot Project for
Special Revenue
$86,000
$86,000
Multiple Programs
expenditure tracking of deployment and maintenance of these
Washington Avenue Protected
pilots, this budget enhancement would allow for the proper
Bicycle Lanes
maintenance of the existing pilots and implement/maintain new
planned pilots.
The Administration recommends that this pilot project be
discontinued tnd.recommends funding the Temporary Bicycle
Lanes Project on Pennsylvania Avenue instead due to negative
traffic impacts.
12
Page 1002 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
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,.TRANSPORTATION
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& MOBILITY
This request is to fund the implementation and maintenance of a
pilot project for Temporary Bicycle Lanes on Pennsylvania Avenue
that would promote economic recovery and outdoor social
distancing in the City of Miami Beach by continuing the
Fund Implementation &
Maintenance of Temporary Bike
Special Revenue
$64,000
$64,000
$10,000
Multiple Programs
advancement of bicycle and pedestrian mobility instead of the
Washington Avenue Protected Bicycle Lanes Project.
Lanes on Pennsylvania Avenue
The Administration recommends funding this project in lieu of the
Bicycle Pedestrian Pilot Project for Washington Avenue Protected
Bicycle) anes.
This request is to fund the implementation and maintenance of a
Fund Implementation &
pilot project for Bicycle Parking Islands that would promote
Maintenance of Bicycle Parking
Special Revenue
$15,000
$10,000
Multiple Programs
economic recovery and outdoor social distancing in the City of
Islands
Miami Beach by continuing the advancement of bicycle and
pedestrian mobility.
This request is to fund the implementation and maintenance of a
Fund Implementation &
pilot project for North Beach Pedestrian Improvements that would
Maintenance of North Beach
Special Revenue
$75,000
$75,000
Multiple Programs
promote economic recovery and outdoor social distancing in the
Pedestrian Improvements
City of Miami Beach by continuing the advancement of bicycle
and pedestrian mobility.
This request is to fund the implementation and maintenance of a
Fund Implementation &
pilot project for Pine Tree Drive/La Gorce Dr Protected Bicycle
Maintenance of Pine Tree Drive/la
Special Revenue
$100,000
$100,000
Multiple Programs
Lanes that would promote economic recovery and social
Gorce Dr Protected Bicycle Lanes
distancing in the City of Miami Beach by continuing the
advancement of bicycle and pedestrian mobility.
Due to the fiscal impact of COVID 19, the citywide trolley service
currently operates at a reduced service level as compared to
normal (pre -pandemic) service level in terms of service hours and
service frequency (15 hours a days as compared to 18 hours per
day, and 30 -minute service frequency as compared to 15.20
Improving Service Frequency of
Special Revenue
$1,698,000
$1,698,000
Multiple Programs
minutes pre pandemic). To allow for social distancing on -board the
Citywide Trolley Service
trolleys, vehicle capacity is limited to 10-12 passengers. Reduction
in service frequency combined with reduced vehicle capacity is
resulting in extended passenger wait times. This request seeks to
restore 20 minute service frequency for the citywide trolley service,
providing higher capacity with more vehicles in service to more
appropriately meet demand.
13
Page 1003 of 1657
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
I�1'Mlk
Requested
Remmmended
Year 2
Fund
Enhancement
Enhancement
Impact
General Fund
$2,495,000
$1,603,000
$2,467,000
$515,000
$0
$576,000 Internal Service impact )% based on FY 2022 Preliminary Allocations)
TRANSPORTATION.:
$1,603,000
$3,043,000
Internal Service
$740,000
$0
$827,000
Resort Tax
$4,347,000
$4,042,000
$4,367,000
RDA
$0
$0
$0
Improve Accessibility for Collins Express Trolleys. Due to the fiscal
$783,000
$358,000
$786,000
Special Revenue
$2,644,000
$139,000
$2,577,000
impact of COVID-19, only 6 out of 10 low -floor trolleys are
currently being used along the South Beach loops. This
enhancement would enable for use of remaining 4 low -floor
(which operate at higher operating cost as compared to
Improve Accessibility for Collinsvehicles
Special Revenue
$253,000
$253,000
Multiple Programs
high -floor vehicle) on the Collins Express route. During pre -
Express Trolleys
pandemic conditions, Collins Express was the busiest route in terms
of passenger loads with over 800 passengers per vehicle per day.
Low -floor vehicles improve accessibility as they provide for a level
boarding (eliminate the need to negotiate 4-5 steps to board, and
reduce time needed for exchange of passengers.
4RMWON.I'
RECURRING
14
Page 1004 of 1657
Requested
Remmmended
Year 2
Fund
Enhancement
Enhancement
Impact
General Fund
$2,495,000
$1,603,000
$2,467,000
$515,000
$0
$576,000 Internal Service impact )% based on FY 2022 Preliminary Allocations)
$3,010,000
$1,603,000
$3,043,000
Internal Service
$740,000
$0
$827,000
Resort Tax
$4,347,000
$4,042,000
$4,367,000
RDA
$0
$0
$0
Enterprise
$783,000
$358,000
$786,000
Special Revenue
$2,644,000
$139,000
$2,577,000
14
Page 1004 of 1657
ATTACHMENT B
FY 2022 RECURRING REVENUE ENHANCEMENTS
Page 1005 of 1657
RECURRING
0�97
Requested
Recommended
Z".1
Fund
Enhancement
Enhancement
Impact
General Fund
$76,000,
$76,000
$76,000
$0
$0
$0 Internal Service impact (% based on FY 2022 Preliminary Allocations)
$76,000
$76,000
$76,000
Internal Service
PUBLIC WORKS GENERAL FUND
$0
$0
Resort Tax
$0
$0
$0
RDA
This request is to increase the Sidewalk Cafe Application Permit
$0
$0
Enterprise
$240,000
$0
$240,000
Special Revenue
$0
Fee from $159 to $865 to offset the cost of the new Project
Sidewalk Caf6 Application Fee
General Fund
$76,000
$76,000
$76,000
Right -of -Way Management
Engineer (added in FY 2021 created to manage the City's
existing Sidewalk Caf6 Procedures. The $76,000 represents the
PUBLIC WORKS - SANITATION
incremental increase in revenues.
This request is to pass-thru the existing fee charged by Miami -Dade
County to the City for recycling services provided to households
that has been subsidized by the City since 2008. This fee is
Sanitation Recycling Fee
adjusted annually by no more than 3% or CPHU per the City's
Pass -Through
Enterprise
$240,000
$240,000
Recycling
current Memorandum of Understanding with Miami -Dade County
and the current fee is $3.67 per household per month that would
be adjusted for FY 2022 and passed -through to households
commencing in FY 2022.
ow
77 7,71
Page 1005 of 1657
RECURRING
Requested
Recommended
Year 2
Fund
Enhancement
Enhancement
Impact
General Fund
$76,000,
$76,000
$76,000
$0
$0
$0 Internal Service impact (% based on FY 2022 Preliminary Allocations)
$76,000
$76,000
$76,000
Internal Service
$0
$0
$0
Resort Tax
$0
$0
$0
RDA
$0
$0
$0
Enterprise
$240,000
$0
$240,000
Special Revenue
$0
$0
$0
Page 1005 of 1657